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  • Workflow

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  • Workflow SAP AG

    2 April 2001

    Copyright

    Copyright 2001 SAP AG. All rights reserved.

    No part of this publication may be reproduced or transmitted in any form or for any purposewithout the express permission of SAP AG. The information contained herein may be changedwithout prior notice.

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    SAP, SAP Logo, R/2, RIVA, R/3, ABAP, SAP ArchiveLink, SAP Business Workflow, WebFlow,SAP EarlyWatch, BAPI, SAPPHIRE, Management Cockpit, mySAP.com Logo and mySAP.comare trademarks or registered trademarks of SAP AG in Germany and in several other countriesall over the world. All other products mentioned are trademarks or registered trademarks of theirrespective companies.

  • SAP AG Workflow

    April 2001 3

    Icons

    Icon Meaning

    Caution

    Example

    Note

    Recommendation

    Syntax

    Tip

  • Workflow SAP AG

    4 April 2001

    Contents

    Workflow ........................................................................................................................ 5Preparations and Customizing ...................................................................................................................6Standard Tasks in the Project System.......................................................................................................7User-defined Standard Tasks and Workflow Tasks in Milestones........................................................10Purchase Order Change (PS) ....................................................................................................................11Technical Implementation .........................................................................................................................12Preparations and Customizing .................................................................................................................14Operation.....................................................................................................................................................16Configuration Change Management (PS) ................................................................................................17Technical Realization.................................................................................................................................18Preparations and Customizing .................................................................................................................21Operation and Connection to the Application Functionality .................................................................23

  • SAP AG Workflow

    Workflow

    April 2001 5

    WorkflowPurposeSAP Business Workflow has the technology and tools for automated control and processing ofcross-application processes.

    You can use workflow within the Project System to automate and integrate the performance ofcross-application and cross-department processes within one project.

    The Project System uses

    Predefined standard tasks in purchasing, confirmation, and during configuration changes

    Workflow tasks in milestones, which can also be user-defined.

  • Workflow SAP AG

    Preparations and Customizing

    6 April 2001

    Preparations and CustomizingUseTo use Workflow in the Project System, you must make the following settings in Customizing forWorkflow and the Project System:

    Maintain your companys organization structure

    Link the predefined standard tasks with the authorized people in your company

    Activate existing event receiver links between triggering events and consuming workflowtasks.

    Name a technical person responsible for each standard workflow template.

    Determine whether a workitem should be created and make the appropriate setting inCustomizing for network type parameters.

    Determine whether a workitem should be created if there is a deviation in the duration andwork, and make the appropriate setting in Customizing for confirmation parameters.

    For more information, see the Implementation Guide (IMG) for SAP Business Workflow [Ext.] andthe SAP Library in the SAP Business Workflow [Ext.] component (BC-BMT-WFM).

  • SAP AG Workflow

    Standard Tasks in the Project System

    April 2001 7

    Standard Tasks in the Project SystemSAP has predefined the following standard workflow tasks and provided them with the ProjectSystem:

    Standard Task TS20000653: Purchase Order ChangeIf you change dates or quantities of material components in a network with externally processedactivities, for which a purchase order has already been created, the system automatically createsa workitem.

    The purchasing agent receives a message in the mail system regarding the changes that need tobe made. This person can then make the necessary changes to the purchase order directly fromthe mail system.

    Purchasing Process

    Attention:Purchase orderschange

    NetworkActivityMaterialPurchase orders1___2___

    Inbox

    Changepurchase orderPO 1Qty 70

    Mat 1 10 pc Purc ReqMat 2 100 pc Purc Req

    Mat 1 20 pcMat 2 150 pcPO 1-70 pcs

    PO 2-30 pcs

    MMPurchasing

    PS

    Change ofquantitiesdates

    Workflow

    For more information, see Purchase Order Change (PS) [Page 11] .

    Standard task TS00007944: Enter actual dataYou can create a workitem for confirmation from the information system. The pool ofconfirmations can be sent to various addresses, for example, to a user or a work center.

  • Workflow SAP AG

    Standard Tasks in the Project System

    8 April 2001

    10%30%

    PS: Enteractual data

    InboxConfirmation

    Activity 10Activity 20Activity 30Activity 40

    Activity 10Activity 20Activity 40

    Information systemXX

    X

    Role Position User Work center Job Organiz. unit

    Activity 10Activity 20Activity 30

    Pool ofconfirmations

    XXX

    Workflow

    See also:Creating a Workflow for Confirmations [Ext.]

    Standard Task TS00008015: Deviation in the Confirmation is too LargeIf the duration or work exceeds the values you defined in the confirmation parameters inCustomizing, the system automatically creates a workitem: The MRP controller receives aworkitem by mail and can display the confirmation or network. The MRP controller can also usethe mail system to contact the person who made the confirmation.

  • SAP AG Workflow

    Standard Tasks in the Project System

    April 2001 9

    Confirmation

    NetworkActivityEmployee% Max % ActualDurationWork

    ResponseInboxInboxInbox

    DeviationWork:- Max- ActualDuration- Max- Actual

    Reason

    Confirmation

    Workflow toMRP controller

    Maximumdeviationexceeded

    MRP controller's inbox

    Mail

    Workflow

    Actual>Max

    MailReplyrequired

    Standard Task TS00200040: Change NetworkSAP has predefined this standard task which you can use as a model for creating your ownstandard tasks and workflow tasks for the milestones in a network. This standard task calls upthe change network transaction. You can use it to define your own standard tasks and workflowtasks.

    WS20000265 Configuration Change ManagementThis workflow template contains the following standard tasks:

    TS20000477 Display change management

    TS20000478 Create text

    TS20000479 Display text

    TS20000480 Make change

    For more information, see Configuration Change Management (PS) [Page 17] .

  • Workflow SAP AG

    User-defined Standard Tasks and Workflow Tasks in Milestones

    10 April 2001

    User-defined Standard Tasks and Workflow Tasks inMilestonesYou can use the milestone function start workflow task in a network to start:

    Standard tasks

    Tasks

    Workflow tasks

    depending on the status of the activity to which the milestone is assigned. You can use networkand activity data for the task.

    The tasks must meet certain conditions. For more information on how to define user-definedstandard and workflow tasks, refer to the Implementation Guide for the Project System underWorkflow [Ext.].

    See also:IMG: Define Workflow for network milestones [Ext.]

  • SAP AG Workflow

    Purchase Order Change (PS)

    April 2001 11

    Purchase Order Change (PS)PurposeIf, during network processing, either an external material (non-stock item) or an external service(external activity/service activity) has to be procured, a purchase requisition is created. This isprocesed by the purchaser, who creates on or more purchase orders. This is noted in thenetwork.

    If changes occur in the nezwork with regards to the ordered materials or services (changedquantities or dates), the sytem automatically changes the purchas