CENTRAL CONSOLIDA TED SCHOOL DISTRICT District Administration Complex

P.O. Box 1199, Shiprock, NM 87420 US Hwy 64 Old High School Rd

Administration· 505-368-4984 • Fax 505-368-5232

Weaving Traditional Wisdom and Modern Knowledge

WORK SESSION

Shiprock Board Room, Shiprock, New Mexico September 10,2015 - 6:30 p.m.

MINUTES

School Board Members Administrators

Charlie T. Jones, Jr., President Dr. Colleen W. Bowman, Interim Superintendent Ruthda W. Thomas, Vice-President Pandora Mike, Deputy SuperintendentJCISD Christina J. Aspaas, Secretary Eric Jam, Asst. Supt of Finance & Operation Adam J. Begaye, Member Dr. George Schumpelt, Director of Legal Services & School Board Policy

Randy Manning, Member Dr. Rebecca Benedict, Director of Education

I. ROUTINE MATTERS

A. Board President, Charlie T. Jones, Jr. called the meeting to order at 6:35 p.m.

II. COMMENTS FROM THE AUDIENCE

Barbara Hayes of Shiprock commented on position for the Shiprock High School Principal and Teachers, force transfers, letter on Facebook regarding positions, replace of principal, human resources, data, and CPHS Principal.

Zandralyn Williams had concerns on documentation to change grades and asked the board to think about who we have for our district.

Randy Curley of Newcomb commented on behalf of the students regarding Alvin Flores accomplishments and achievements at Newcomb High School, also commented on substitute shortage at NHS and concerned that no one wants to teach out in Newcomb area.

Alvin Flores of Newcomb commented on foreign transfers and work permits. Mr. Flores asked for help with work permits. Mr. Flores applied at Gallup Schools and still issues with work permits. He would like to plan his last two days on lesson for the students.

Work Session 2 September 10,2015

III. REPORTS

A. Fundraising Requests 1. Danielle Jim and Dionne Allison, teachers presented the fundraising request for Mesa

Elementary School to sell World's Finest Chocolate and Donation Letter. The board requested to submit another letter with donation time frames.

2. Melissa Roberts presented the fundraising request for Sixth Grade to sell Candy and Jerky for field trips and activities during the year.

3. Dave Goldtooth presented the fundraising request for Student Activity to have Harvest Carnival with Navajo Tacos, Community Zumba and Scent Circle fundraiser for student field trips, recognition, and celebrations. The Board requested to follow Food Services guidelines.

4. CW2 Pedro Larribas of KCHS presented the fundraising request for JROTC to have a Walk-a­thon Fundraiser and students will request pledge amounts to support continuously carrying the American Flag around the Bronco track for two hours.

5. Lisa Lucero of KCHS presented the fundraising request for Business Professional of America, Yearbook, and Athletic to Sell Ads and the proceeds will benefit athletic program, the BPA, and yearbook publication.

6. Nadia Watson and Natasha Curtis presented the fundraising request to have a Poker Run at Kirtland Central High School parking lot and cafeteria. The board was concerned about the Release of Liability. The board will approve on the bases by the attorney on the Release of Liability.

7. Cecil Linnens, Athletic Director presented the fund raising request for Boys Soccer to seek donations for supplies needed for the Boys Soccer program. The Board requested to have the donations listed and add to the agenda for donations only.

8. Paul Magnuson, Band Director presented on behalf of SHS Athletic the fundraising request to Corporate Sponsors and Donation Signage. Board has question on donate or purchase signage.

9. Paul Magnuson also presented the fundraising request for Band to raise funds for equipment and travel. Mr. Magnuson will apply for available music grants in the course of the year. Seeking permission to research and notify the Board on the grants.

10. Paul Magnuson also presented the fundraising request to sell movie tickets, candy sales, spaghetti dinner to raise funds for travel and equipment. Discount tickets from Allen 8, candy sales outside of school, spaghetti dinner tickets to be sold outside of school.

11. Guila Curley presented the fundraising request to sell Fan Cloth Sales and Spirit Cups for travel and updated equipment. The board asked to add two separate dates for each sales on the fundraising requests.

B. Unique Trip Requests 1. Dr. Kaibah Begay. Tse Bit Ai Middle School Principal and David Bridgewater, Band Director

presented the Music in the Parks to Salt Lake City, UT for May 5, 2016 through May 8, 2016. 2. Lisa Lucero of KCHS presented the Business Professional of America to attend the National

Leadership Conference in Boston, MA on May 4,2016 through May 9, 2016. 3. Paul Magnuson presented the Band to attend the Music in the Parks in Anaheim, California on

April 27, 2016 through May 1,2016. 4. Paul Magnuson also presented the Band to travel to Flagstaff, AZ to attend the NAU Marching

Festival on October 9, 2015. 5. Paul Magnuson presented the travel request to have the band perform in the Fort Lewis Honor

Band in Durango, CO on February 5-6, 2016

Work Session 3 September 10,2015

6. Paul Magnuson presented the Band to travel to F9rt Lewis College for Concert Band Clinic in Durango, CO on February 5, 2015.

7. Paul Magnuson presented the Band to travel to Fort Lewis College for Jazz Band Clinic to Durango, CO on March 15,2015.

C. Charles Casey presented the Notice of Sale Resolution for General Obligation Bonds. Mr. Casey discussed the Analysis of Tax Base for 2015-16 (Preliminary), Historical Data and Trend Analysis, Current Bonding Capacity, Tax Exempt Bond Rates (l0 Year Maturity), Visible Supply of Bonds in Market, CCSD 2015 Bond Sale Calendar, and the Resolution.

D. Pandora Mike requested to move the Bid Recommendation for Phonics Program for K-2 Grades to the October's Board agenda.

E. Pandora Mike, Deputy Superintendent introduced three staff to present their Curriculum, Instruction, and Staff Development Updates. Cindy Charleston, HealthlWellness Specialist discussed the School Safety and Health Wellness, hired two nurses with the District, Immunization rates, School visits for Safety Plans, Emergency Response Kits in the Schools. Melissa Maestas, EPO Coordinator discussed Special Education services in the schools, Medicaid training, Unique for Life Skills Classes, Focusing on Transition at the beginning of the school year, planning on attending some classroom observations. Pandora Mike discussed the Professional Learning Communities, Training Sessions, Funding for Professional Development, Parent Involvement Survey Results, Professional Development Survey Results, Parent Involvement Conferences and Surveys. Rick Nussbaum, Technology Coordinator discussed the Budget 2015-16 for Technology, August 2015 Technology Work Orders Completed, and Broadband Deficiencies Correction Program,

F. Dr. Rebecca Benedict, Director of Education presented the Title IX Assurance of Equity in Athletics (Gr. 7-12), district is in compliance.

G. Dr. Rebecca Benedict also presented the Dual Credit Textbooks Update, stored in the district and textbook that cannot be turned back to the bookstore due to outdated books. Dual credit textbook process is to store the books at the schools.

H. Cindy Theodore, Transportation Supervisor presented the Transportation Inclement Weather Protocols, such as the Decision Timeline, Closure Recommendations, and Bad Weather Stops.

1. Cindy Theodore also presented the Per Capita Feeder Route Applications.

1. Dennis Fieldsted, Building and Construction Coordinator presented the Judy Nelson Elementary Portable Village Construction Update. The Grace B. Wilson portable classrooms for Grades K-2, desk and ramps painted with non-skid coating, interior view of remodeled hallway to portable classrooms, all classrooms have fire alarm systems, intercom, smart boards, computers, restrooms, water dispensers, hearing, and air conditioning, and pathway between buildings to ·playground.

K. Eric James presented the Payment of Bills explained each section of Checks Written, Check Listings, Vendor Listings, Purchasing Cards, and Account Structure.

L. Eric James presented the Budget Adjustments and Journal Entries and Bars Report. Mr. James reviewed the one BAR request.

Work Session 4 September 10,2015

M. Eric James also presented the seven Items Over $60,000 and requesting approval.

N. Eric James presented the Monthly Fiscal Report for the Expenditures and Revenues.

O. Board Attorney Contract Process.

IV. DISCUSSION

A. Items for the September 15, 2015 Regular School Board Meeting

~ IEC Report ~ Process for Foreign National Teachers VISA and Background Check Process ~ Shiprock Fair Exhibits ~ Teen Suicidal Prevention ~ Executive Session regarding Expectations of the Interim Superintendent

V. ADJOURNMENT

Motion by Randy Manning, second by Ruthda W. Thomas to adjourn the Work Session meeting at 11: 12 p.m.

Respectfully Submitted,

oard Secretary