WORK PROGRAMME OF THE STANDARDIZATION INSTITUTE OF …

STANDARDIZATION INSTITUTE OF THE REPUBLIC OF MACEDONIA

Skopje, January 2013

DRAFT

WORK PROGRAMME

OF THE STANDARDIZATION INSTITUTE OF THE REPUBLIC OF MACEDONIA

FOR 2013

ISRM Business plan for 2013

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CONTENTS

INTRODUCTION ............................................................................................................................................ 3

I. INSTITUTIONAL STRUCTURE OF ISRM ............................................................................................... 3

II. STRATEGIC ACTIVITIES OF ISRM ........................................................................................................ 4

III. PROGRAMME OBJECTIVES OF ISRM FOR 2012 ................................................................................ 4 1. Objective – Adoption of international and European standards and other standardization documents as

Macedonian, and withdrawal of conflicting/inapplicable Macedonian standards .................................... 4 2. Technical Committees and Working Groups and Technical Boards........................................................ 4 2.1 Objective – Establishing a technical infrastructure of ISRM – Technical committees and Working

groups and Technical Boards .................................................................................................................. 4 2.2 Objective – Operation of the Technical Committees, Working Groups and Technical Boards ............... 5 3. Objective– International and bilateral cooperation ................................................................................... 5 4. Objective – Implementation of the voluntary system of standardization .................................................. 6 5. Objective – Strengthening of the ISRM staff capacity ............................................................................. 7 6. Objective - Training, seminars .................................................................................................................. 8 7. Objective - Establishment of an IT System .............................................................................................. 8 8. Objective – Promotional activities and information .................................................................................. 9 9. Objective - Notifications ........................................................................................................................... 9 10. Objective – Issuing, sale and distribution of standards, standardization documents and publications . 10 11. Objective – Trainings held by ISRM and certification ............................................................................ 10 12. Objective – Objective – The trainings within the framework of the TAIEX instrument .......................... 10 13. Objective – Activities in the Sector of General and Legal Affairs .......................................................... 11 14. Objectives – Projects .............................................................................................................................. 11

IV. BUDGET ................................................................................................................................................. 13 1. REVENUES ........................................................................................................................................... 13 1.1 BUDGET OF THE REPUBLIC OF MACEDONIA .................................................................................. 13 1.2 OWN REVENUES ................................................................................................................................. 13 2. APPROVED BUDGET FOR 2013 ......................................................................................................... 14

V. POTENTIAL RISKS FOR REALIZATION OF THE ISRM WORK PROGRAMME FOR 2013 ............... 15

VI. NECESSARY ACTIVITIES FOR RISK ELIMINATION .......................................................................... 15


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INTRODUCTION

In March 2003, in accordance with the Law on Standardization (Official Gazette of Republic of Macedonia No. 54/2002) and following the Decree of the Government of the Republic of Macedonia for establishment of ISRM (Official Gazette of Republic of Macedonia No. 14/2003), the Standardization Institute of the Republic of Macedonia (ISRM) was established as an independent public institution.

ISRM is a national standardization body which represents the interests of the Republic of Macedonia in ISO (International Organization for Standardization), IEC (International Electrotechnical Commission), CEN (European Committee for Standardization), CENELEC (European Committee for Electrotechnical Standardization) and ETSI (European Telecommunications Standards Institute).

I. INSTITUTIONAL STRUCTURE OF ISRM

QMS

ISRM

General Assembly

ISRM Council

Director Executive

Office

Financial Supervision Board

Technical Boards for General Standardization and

Electrotechnical, Information Technology and

Telecommunication

Standardization

ISR

M P

olic

y M

akin

g

Technical Board for Conformity

Assessment

Programming Committee for Standardization

ISR

M E

xec

utiv

e

Standardization

Department

Department for Information, Publishing,

Development and Training

Department for Human Resources, Finance and

Planning

Department for Conformity

Assessment

Unit for General Standardization

Unit for Electrotechnical, Telecommunication, Information

and Technology Standardization

TCs

WGs

Unit for Information

Unit for Publishing

Unit for Training and Development

Unit for Finance

Legal Affairs Unit

Commercial Unit

Competence Unit

Quality Management

9001 Quality Management

17021

Network of

Auditors


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II. STRATEGIC ACTIVITIES OF ISRM

Maintaining quality standardization system in accordance with the EU Regulation on standardization and internal acts of the European standardization bodies (CEN, CENELEC) and international standardization bodies (ISO, IEC). Establishing and maintaining a system for the certification of management systems for a particular set of activities, concerning quality system. Introducing sign “Macedonian sun”, as a sign of recognition of Macedonian products. Greater involvement of the industry in the ISRM work.

III. PROGRAMME OBJECTIVES OF ISRM FOR 2013

1. Objective – Adoption of international and European standards and other standardization documents as Macedonian, and withdrawal of conflicting Macedonian standards

No. Activity Status Realization Total

1.

With endorsement/reprinting method

242721

2000 26272 ISRM Council/ISRM TC

2. With translation

54 60 114 • ISRM TC/ISRM TC WG

3. Preparation and adoption of a completely national Macedonian standard

13 6 19

4.

Withdrawal of conflicting standards MKS/JUS

152642

All conflict Macedonian standards should be withdrawn in continuation

• ISRM TC/ISRM TC WG

• ISRM Council / Technical Boards

Realization period: Continually in 2013

Authorized: ISRM Council, ISRM Director, Standardization Sector and ISRM Technical working bodies

1The number for adopted standards and standardization documents is given including 30 October 2012

2The number for withdrawn standards and standardization documents is given including 30 October 2012

2. Technical Committees and Working Groups and Technical Boards

2.1 Objective – Establishing a technical infrastructure of ISRM – Technical committees and Working groups and Technical Boards

Ord. No.

Activity Status Realization plan Total

1. Forming ISRM TC 26 1 27

2. Forming ISRM TC/WG 41 0 41

3. Monitoring the work of ISO/TC, IEC/TC, CEN/TC, CENELEC/TC

22 2 22


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4.

participation at sessions of the respective committees/sub-committees/working groups in the European and international standardization bodies

3 4 0

5. Forming Permanent Technical Boards 0 0 0

6. Forming Ad-Hoc Technical Boards 0 0 0

2.2 Objective – Operation of the Technical Committees, Working Groups and Technical Boards

Field of general standardization

Ord. No.


1 No. of technical secretaries 7 1 8

2 No. of ISRM TC 20 0 20

3 No. of ISRM TC/WG 30 2 32

4 No. of sessions 30

.

Field of electrical engineering

Ord. No.


1 No. of technical secretaries 1 1 2

2 No. of ISRM TC 6 / 6

3 No. of ISRM TC/WG 11 / 11

4 No. of sessions 10


Authorized: ISRM Council, ISRM Director, Standardization Sector, ISRM technical working bodies.

3. Objective– International and bilateral cooperation

Ord. No.

Activity Status Realization plan

1.

Participation in the operation of the international and European standardization bodies

• Participation in General and extraordinary Assemblies of ISO, IEC, CEN, CENELEC and ETSI

3 4

• Participation in the Balkan Conference on Standardization

1 1

Participation in the development committees, technical boards and other meetings of the managing bodies of the international and European standardization bodies

- ISO/DEVCO

- ISO/COPOLCO

- ISO/CASCO

1 2


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• Payment of membership fees to ISO, IEC,

CEN and CENELEC 4 First half of 2012

2.

Bilateral cooperation with foreign national standardization bodies and other institutions

• Holding meetings for preparation and signing of cooperation agreements;

2 2

• Signing of cooperation agreements with the national bodies of the neighboring countries and the EU countries;

(1)Signed cooperation agreement with the Turkish Standardization Institute in 2006

(2)Signed Business and Technical Cooperation Agreements with the standardization bodies of: Albania, Bulgaria, Bosnia and Herzegovina, and Montenegro

(3) Signed: Agreement for Sale of German Standards, Cooperation Agreement, and Agreement for Adoption of German Standards as Macedonian Standards with the German Standardization Institute (DIN)

(4) Signed cooperation agreement with the French Standardization Institute in 2011

(5) Signed Cooperation Agreement with the standardization institutes of Serbia, Croatia and Kosovo in 2012.

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Authorized: ISRM Council, ISRM Director, Standardization Sector, Information Sector.

4. Objective – Implementation of the voluntary system of standardization

Ord. No.

Activity Realization plan

1.

Cooperation with the ministries, the bodies within the ministries, and the other bodies established by the Government of the Republic of Macedonia

Membership in Working Groups for preparation of the National Programme for Adoption of the EU Acquis and preparation of the negotiation positions for EU membership negotiations

3 working groups:

- Free movement of goods

- Information society and media, area of Electronic communications and Information technologies


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- Environment – control of industrial pollution and risk management

Participation of ISRM representatives in the working groups for the preparation of legal acts and bylaws

Participation in Working Groups for preparation of legal acts and bylaws

2.

Amendment and supplement of the present legal and bylaw framework and adoption of new internal acts for the operation of ISRM

- Law

- Statute

- Rulebooks

Continually

3.

Cooperation with chambers of commerce, public institutions, associations of consumers and other institutions:

Exchange of information, organization of mutual meetings and workshops;

Continually

Active membership in the chambers of commerce, associations and other institutions

Chamber of Commerce of Macedonia

Chambers of Commerce Association

Realization period: Continually in 2013.

Authorized: Representatives of the Founder – the state administrative bodies, members of the ISRM Council, ISRM Director, Standardization Sector, Information Sector, and Sector for General and Legal Affairs.

5. Objective – Strengthening of the ISRM staff capacity

Ord. No.

ISRM Status

Realization plan (2011)

Total

Request in

NPAA

Approved in the

Budget of RM

Request in NPAA

Approved in the Budget

of RM

1.

Cabinet of the Director 2

employees 1 0 0 0 Director

Advisor for administrative affairs

2.

Standardization Sector

8 employees

1 0 0 0 - General Standards Department

- Department for Standards in the field of Electrical Engineering

3.

Certification Sector

2 employees

/ 0 0 0

- Department for Certification of Products and Systems

- Training Department

4.

Information Sector

3 employees

5 0 0 0

- Information Department

- Training Department

- Publishing and Library Science Department

5.

Sector for General and Legal Affairs -General Affairs Department - Legal Affairs Department

5 employees

/ / 0 0

6. TOTAL 20 7 0 0 0

Realization period: 2013.

Authorized: ISRM Director.


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Realization report: Annual

6. Objective - Training, seminars

Ord. No

Planned realization activities No. of employees

1. Trainings for provisions for Institutions, public officer, labor relations 1

2. Trainings for provisions for public procurements 1

3. Trainings for preparation of financial statement for 2012 and preparation of financial plan for 2013 and other financial issues

2

4.

Training for organizing and keeping accounting budget, budget users: Accounting Law budgets and budget users, accounting rules for budgets and budget users, the Budget Law, Law on Execution of Budget for 2013, the Law on Personal Incometax, Corporate income tax Law, public procurement Law, Law on public Internal Financial Control

2

5. Trainings for basics in office work and administrative work 2

6. Training for archiving – practical application 2

7. Training for use of electronic platform Livelink, participation in process of voting according to CEN/CLC documents in all stages of development of standards and standardization documents. Commenting BT resolutions of CEN/CLC.

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8. Training for implementation and application of certification scheme (ISO/IEC 9001). Management of the competences of people involved in certification process. Solution of customers complains and appeals. Implementation of new releases of ISO/IEC standards and standardization documents related to certification of management quality systems (example ISO/IEC 17021, 17021-1, 17022 etc.)

2

9. Participation in work of relevant working groups in CASCO (participation on meetings). Participation on conferences for certifications and management of systems organized by ISO/IEC, CEN/CENELEC, EOQ etc.

2

10. Trainings for copyrights, technical editing and design of documents as well as sale

1

11. Trainings for PR, WTO 1

12. 2 ISO e-learning modules (Module 1: Assessing priorities for standardization; Module 3: Adopting and implementing International Standards)

2 Approved by

ISO

Realization period: Currently in 2013

Authorized: ISRM Director, ISRM sectors.

Realization report: Quarterly *notice

7. Objective - Establishment of an IT System

Ord. No Planned realization activities

1. Maintenance of the present hardware equipment and maintenance of the network internet connection

2. Purchase of licensed software and programs and training on their use

3. Maintenance of the ISRM web page; Preparation of an English version of the ISRM web page


Authorized: ISRM Director; Information Sector.


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Realization report: Quarterly

8. Objective – Promotional activities and information

Ord. No Activity Realization plan

1. Preparation and publishing of a monthly Announcement paper for standards and other standardization documents

12

2. Information of the interested parties for standards and standardization documents and publications.

In accordance with the demands, continually during the year

3. Promotional activities

Continually

4. TC workshops

2

5. Marking the World Standards Day – October 14 and promotion of the activities of the European and international standardization

1

6.

Preparation of different types of questionnaires in order to gather information from more target groups to make standardization analyses, and receiving directions for further activities.

2

7. Participation at PR round tables of CEN and CENELEC

1

8. Participation in a ISO Marketing and communications forum 1

9. International cooperation with the information departments of the national standardization bodies.

Continually

Authorized: Director, Information Sector, Standardization Sector

Realization period: Continually during 2013

9. Objective - Notifications

Ord. No.

Planned realization activities

- Notifications of European standards at CEN

- Notifications of European standards at CENELEC

- Notifications of European standards at ETSI

- Notifications of international standards at ISO

- Notifications of international standards at IEC

- Notifications of National standards in their national bodies. - Notifications of Macedonian standard

Notifications for all adopted European standards

Continually

Authorized: Director, Separate working group, Information Department


Realization report: Annually


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10. Objective – Issuing, sale and distribution of standards, standardization documents and publications

Ord. No.


Realization plan

1. Sale of Macedonian standards; 1.000.000 MKD

2. Supplementation of ISRM library fund (wordbooks, brochures, publications and other publications in the area of standardization)

2

3. Signing agreements for sale of standards and other standardization documents with the national standardization bodies from countries of the European Union and other countries;

1

4. Preparation of draft documents for sale and distribution of standards and other publications;

1

5. Issuing publications. 3

Authorized: Director, Information Sector


11. Objective – Trainings held by ISRM and certification

Task:

Establishment of new additional sources of funds for the execution of ISRM works and tasks by the Training and certification sector.

Ord. No.


1. Organization of trainings and counseling in the area of standardization and standardization-related activities;

2. Workshops for the application of standards and standardization documents;

3. Analysis of the potential areas for development of new activities by ISRM for determination of conformity of products, services, systems and personnel with the standards and standardization documents;

4. Cooperation with related institutions and organizations on regional and international level, for improvement of the certification system in the Republic of Macedonia and its adjustment according to the international and European principles.

5. Participation of the Technical Committees of Standardization Institute of Republic of Macedonia in the work of CEN/CENELEC Technical Committees

6. Organization of trainings of new experts for standardization which will participate in the work of Technical Committees of the ISRM

7. Organization of trainings for e standardization which will participate in the work of Technical Committees of the ISRM

8. Organization of trainings of implementation of sign “Macedonian sun” as a sign for recognition of Macedonian products with high quality

9. Organization of trainings for standards and standardization document which are of great interest in companies (such as quality management systems)

Authorized: Director, Training department and certification sector


12. Objective – The trainings within the framework of the TAIEX instrument are envisaged for members of ISRM Technical working bodies. The costs for these trainings are covered by TAIEX. The planned number of these trainings is 3.

Authorized: Director, Training department



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13. Objective – Activities in the Sector of General and Legal Affairs

Ord. No.


1.

Adoption of new internal acts, i.e. the harmonization of the existing internal acts is a process that shall take place in future, but which depends on the adoption of new legal regulations or the amendment and supplementation of the existing legal regulations by the Assembly of the Republic of Macedonia, and which directly or indirectly are related to the activity of ISRM.

• regulations in the area of labor relations

• regulations in the area of office and archive operation

• regulations in the area of public procurements

• regulations in the area of material-financial operation (Law on budget and budget users accounting, Law on execution of the budget and other regulations)

• preparation of final financial statement for 2012. Preparation of annual plan for public procurements and other activities

• nomotechniques

2.

Cooperation with ministries, companies for economic-legal and other services and other forms of cooperation with legal and physical entities

• Exchange of information, organization of common meetings, attendance of seminars and workshops in the area of accounting, finances and legal problems.

• Participation of ISRM representatives in working groups for preparation of laws and by-laws

• Participation of ISRM representatives in working groups for preparation of law acts, specifically for the form, content and application of sign “Macedonian sun”


Authorized: Representatives of the Founder – state administrative bodies, members of ISRM Council, ISRM Director, Sector for human resources, finance and planning.

14. Objectives – Projects

- IPA REGIONAL 2012



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MANNER OF FINANCING

IV. BUDGET

1. REVENUES

1.1 BUDGET OF THE REPUBLIC OF MACEDONIA

a. General activity

1. Pursuant to the Law on standardization, the general activity for which ISRM has been established is of public interest

2. ISRM should receive the funds on the basis of Article 20 of the Law on Standardization.

3. The approved Budget of ISRM for 2012 foresees funds for financing of employees' salaries and funds for conduction of the general activity, i.e. realization of the strategic plan and programme objectives and activities for 2012.

4. According to the Law on standardization, and for the purpose of carrying out the operations and tasks related to the representation of the Macedonian standardization and the membership in the international organization for standardization ISO and IEC and the European organizations for standardization CEN, CENELEC, it is necessary all membership fees to be provided from the Budget of the Republic of Macedonia, via the Ministry of External Affairs.

b. Special-purpose financing from the Budget of the Republic of Macedonia

Pursuant to Article 9 of the Law on Standardization, in case of expressed interest and requirement delivered to the state administrative bodies (ministries and their bodies), for the needs of preparation and adoption of regulations that regulate the technical requirements for products, and for the purpose of ensuring the safety of property and protection of people‟s life and health, as well as the life environment and the nature, ISRM prepares, adopts and issues Macedonian standards. For implementation of these activities and tasks ISRM should be provided with additional special-purpose funds directly from the Ministry with which it shall conclude appropriate agreement.

1.2 OWN REVENUES

a. Membership fee for ISRM

ISRM calculates and charges membership fee to its members, in accordance with the Rulebook for the manner of determination of the membership fee amount and payment.

b. Sale of standards

ISRM sales Macedonian standards and other standardization documents, as well as foreign standards and foreign standardization documents, the sale of which is arranged with concluded agreements for reproduction and distribution.

c. Issuing certificates and quality sign “Macedonian sun”.


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2. APPROVED BUDGET FOR 2013

In December 2012 ("Official Gazette of the Republic of Macedonia" No. 167/2012), the Budget of the Republic of Macedonia was approved, and therefore the ISRM Budget for 2013. The total ISRM Budget for 2013 is allocated as follows: NOTE:

32% of the approved funds from the Budget of the Republic of Macedonia are intended for salaries of employees – account 637/603-ISRM

68% of the approved funds are intended for goods and services and capital expenditures from ISRM's own revenues on the ISRM-account – 631.

The Approved Budget for 2013 is shown in the following table APPROVED BUDGET FOR 2013 BY THE RM ASSEMBLY STANDARDIZATION INSTITUTE OF THE REPUBLIC OF MACEDONIA (PROGRAMME 50)

CATEGORY

ITEM

DESCRIPTION

APPROVED BUDGET FOR 2012

Budget account 637/603

in „000 MKD

Account 631 in „000 MKD

17,500

40 Salaries and compensations

8,200

401 Basic salaries 6,000

402 Social insurance contributions

2,200

42 Goods and services 16,200

420 Travel and daily expenditures

2,000

421 Utilities, heating, communication and transport

1,500

423 Materials and small inventory

900

424 Repairs and current maintenance

800

425 Contractual services

0 5,000

426 Other current expenditures

0 6,000

48 Capital expenditures

1,300

480 Purchase of equipment and machines

1,000

485 Investments and non-monetary funds

0

300

STANDARDIZATION INSTITUTE OF THE REPUBLIC OF MACEDONIA


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V. POTENTIAL RISKS FOR REALIZATION OF THE ISRM WORK PROGRAMME FOR 2013

- Lack of appropriate information (hardware and software) equipment;

VI. NECESSARY ACTIVITIES FOR RISK ELIMINATION

Active participation in the work of ISRM of all interested parties; technical and financial support in the process of adoption of Macedonian standards by all interested parties;

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