Spotlight on Sustainable Tourism (SOST) Issue 5, February 2013
Work Instruction for CLEAN UP of SOST
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Global Basis Team Production Support Documentation Work instruction for CLEAN UP OF SOST Reorganization of the data During the reorganization, documents that are no longer used are deleted. A document and the data related to it are not deleted if one of the following cases applies: 1. Send request is in the SAPconnect queue: Can use report RSBCS_DELETE_QUEUE (see Note 1244680) to delete message from Queue. 2. Expiry date not reached: Can use report RSBCS_SREQ_EXPIRE (see Note 1478279) to initialize the expiry of the document. Not in scope due to support pack release. 3. Send request is not yet released: Can you report RSBCS_SREQ_RELEASE (see Note 1238740) to release the request. 4. Relationship to application: Can you report RSBCS_SREQ_UNLINK (see Note 1276402) to delete the relationship created. 5. Documents from GOS link: Can user report RSGOSRE01 (see Note 567975) for deleting the GOS link. 6. Document is in a folder Here we must distinguish between several cases: Private Folders: you can use the RSSO_DELETE_PRIVATE report (see Note 922671). Shared folders: You can delete documents in shared folders using the Business Workplace. To delete the shared trash regularly, you can use the RSSOTRCL report. Hidden folder: To display and delete documents from the hidden folder, you can use the RSSODFRE report (see Note 567975).
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Transcript of Work Instruction for CLEAN UP of SOST
Global Basis Team
Production Support Documentation
Work instruction for CLEAN UP OF SOST
Reorganization of the data
During the reorganization, documents that are no longer used are deleted. A document and the data related to it are not deleted if one of the following cases applies:
1. Send request is in the SAPconnect queue: Can use report RSBCS_DELETE_QUEUE (see Note 1244680) to delete message from Queue.
2. Expiry date not reached: Can use report RSBCS_SREQ_EXPIRE (see Note 1478279) to initialize the expiry of the document. Not in scope due to support pack release.
3. Send request is not yet released: Can you report RSBCS_SREQ_RELEASE (see Note 1238740) to release the request.
4. Relationship to application: Can you report RSBCS_SREQ_UNLINK (see Note 1276402) to delete the relationship created.
5. Documents from GOS link: Can user report RSGOSRE01 (see Note 567975) for deleting the GOS link.
6. Document is in a folderHere we must distinguish between several cases:
Private Folders: you can use the RSSO_DELETE_PRIVATE report (see Note 922671).
Shared folders: You can delete documents in shared folders using the Business Workplace. To delete the shared trash regularly, you can use the RSSOTRCL report.
Hidden folder: To display and delete documents from the hidden folder, you can use the RSSODFRE report (see Note 567975).
Sequence of running the reports for Reorg.
1. RSBCS_SREQ_RELEASE2. RSBCS_SREQ_UNLINK3. RSBCS_DELETE_QUEUE4. RSGOSRE015. RSSOTRCL6. RSSO_DELETE_PRIVATE7. RSSODFRE8. RSBCS_REORG
Global Basis Team
Production Support Documentation
RSBCS_SREQ_RELEASE
This report will release the send request which is not yet released.
-Specify the date for which you want to release the send request
-Rest boxes can be left empty, uncheck the Test mode and if you want to have a detailed display that option can be ticked.
Execute it in Background
Global Basis Team
Production Support Documentation
RSBCS_SREQ_UNLINK
This report will release the existing link for the request.
-Specify the date for which you want to release the link for request.
-Rest boxes can be left empty, uncheck the Test mode and if you want to have a detailed display that option can be ticked
Excute in Background
Global Basis Team
Production Support Documentation
RSBCS_DELETE_QUEUE
This report will release the send request which is in Queue.
-Specify the date for which you want to delete the send request
-Check on Messages and Status Notifications, uncheck Test mode.
-Rest all fields can remain empty.
Global Basis Team
Production Support Documentation
Execute in Background
RSGOSRE01
This report will delete document link to GOS.
-Specify the date for which you want to delete the link.
-Select * for the object type.
-Select all the document types as mentioned below and uncheck Test Run.
Global Basis Team
Production Support Documentation
Execute in Background
RSSOTRCL
This report will delete the entire document in Shared folder. Specify the number of days for which you want to delete the document in Shared folder and execute it in Background
Global Basis Team
Production Support Documentation
Execute in Background
RSSO_DELETE_PRIVATE
This report will delete the entire document in Private folder.
Global Basis Team
Production Support Documentation
-Specify the number of days for which you want to delete the document in Private folder with below options.
-Check all the check boxes as mentioned below.
-Select on Folder content and uncheck Test mode. Rest everything need not be changed.
Execute in Background
Global Basis Team
Production Support Documentation
RSSODFRE
This report will delete the entire document in Hidden folder.
-Specify the number of days for which you want to delete the document in Hidden folder with below options.
-Select * for Created by.
-Check both the ticks under Links, uncheck Test mode
Global Basis Team
Production Support Documentation
Execute in Background
RSBCS_REORG
This report will finally delete all data related to Business Communication Services (BCS).
-Specify the number of days for which you want to delete related to BCS.
-Check both the boxes for reorganization mode.
- Check detailed Output and uncheck Test Mode. Rest can remain empty.
Global Basis Team
Production Support Documentation
Execute in Background
Check SOST, will all the mails are cleared. Documents with no expiry date will not be deleted as we do not have the program due to our Support pack level.
