Word to Accessible PDF - P-12 : NYSED Web viewWord to Accessible PDF (Using Word 2003 & Adobe...
Transcript of Word to Accessible PDF - P-12 : NYSED Web viewWord to Accessible PDF (Using Word 2003 & Adobe...
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Word to Accessible PDF (Using Word 2003 & Adobe Acrobat Professional X)
The Word File1. Before converting the Word file, to PDF, have the conversion settings (Adobe PDF, Change Conversion Settings)
set as follows:
a. Under Settings, set your settings as shown.
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b. Click the Advanced Settings button.e) Under General, set your settings as shown.
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f) Click the Save As… button. Save file as ReportCard.joboptions. Click Save.
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c. Under Word, set your settings as shown:
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d. Under Bookmarks, set your settings as shown:
e) Click OK.
2. Click Adobe PDF, Convert to Adobe PDF.
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PDF File
When the document is converted, you will see something like this:
You can click on the bookmark icon, in the left-hand frame, in order to see the listing of bookmarks.
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Some setting changes now have to be done to the PDF file:1. Click File, Properties, Description tab. Make sure that the correct Title info is filled in.
2. Click Initial View tab. Under Layout and Magnification section:
o For Navigation tab section, select Bookmarks Panel and Page.o For Page layout section, select Single Page Continuouso For Magnification section, select 100%
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3. Under Window Options section:o For Show section, select Document Title
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4. Click the Advanced tab. Under Reading Options, Language, select English.
5. Click OK.6. Save the file.
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To perform the next steps, you will need to add Accessibility to the Tools list. To do this: Click Tools Click the Show or hide panels icon
The item now appears in the Tools menu
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To check the PDF file, for accessibility:
1. Open the file, in Adobe Acrobat. Click Tools, Accessibility. Click Full Check.
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2. Select these options in the Accessibility Full Check screen. Click Start Checking.
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3. If everything was created correctly, you should see this screen: Click OK.
4. The Accessibility Report will open, in the left-hand frame.
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Please Note: The last thing you may want to consider doing is reducing the PDF file size:
o Click File, Save As, Reduced Size PDFo In the Reduce File Size window, select Acrobat 8.0 and later for Acrobat Version Compatibilityo Click OK
o Click Save in the Save As window. You will be told that the file already exists. Click Yes to replace the existing file.