Cover letters and application formsObjectives To learn the most effective format or layout of a cover letter To learn about the different parts of an effective cover letter To write your own cover letter with practice To learn how to use cover letters when applying for jobs To learn about how to complete an application form

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Why are cover letters important?The potential employer will see your cover letter before they see you, so it needs to have impact. Remember, the cover letter is a document that introduces you to the employer, so make sure you create a positive initial impression.An employer will be looking to see:

who you are and what job you want what relevant skills you have and how you'll apply them that you understand what's required of you if you have any additional skills over and above the job advert have a positive and professional attitude what you know about the company that you really want this job!

What to include? Circle the skills listed in the advert which you feel that you have. Write a draft copy of your cover letter and include the skills you have

circled. Be positive and emphasise why you are perfect for the job. First, give a summary of your skills and experience. Keep to the point. Include your name, address and phone number and the date. Enclose your CV. Include previous experience.

Remember Be clear. If you have been unemployed for some time, say how you spend your

spare time. Be honest. Keep to the facts and try not to oversell yourself. Describe how you developed your skills and qualifications.

How should it look? Be neat. Leave plenty of space around the edges and a clear space

between each paragraph. Use good-quality plain paper and envelopes. Check against your draft copy and make sure you have not missed

anything. Sign the letter and print name underneath to make sure it can be easily

read. Ask someone to check over your letter before you send it.

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Make sure your application arrives on time. If posting it, allow for delays. If your application is late, the company might not even consider it and your time will have been wasted.

If you are emailing your letter, always double check the format before clicking send.

Activity 3 Writing your cover letterUse the space below to write your cover letter.

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Application formsApplication forms are usually the first stage of a selection process. They can be either online or on paper. If you put in the time and effort, you can make a great impression on an employer.

Most employers will receive many applications for an advertised post. So it’s crucial that you spend plenty of time completing your form.

Key points to rememberThe initial stages of an application form usually ask you to complete your personal details. It’s essential that you are honest as any discrepancies noticed later by the employer could lose you your job.

Many forms will ask you to provide details of why you want the job and what you have to offer.

Try to use key words and phrases from the person specification and job description in your answers.

When you have completed your form, ask someone impartial to read it back to you. They should also check for errors, spelling and grammar. You’d be surprised at how many people lose easy marks through poor spelling. Make sure the person who reads over your application form can give honest and constructive feedback.

Submit your form well before the deadline. Although you should not rush your application form, submit it as soon as possible. Many employers have a cut-off point when they receive a certain number of applications.

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Personal action plan – cover letters and applicationsWhat have I learnt?

What more support do I need?

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