WORD PROCESSINGComputer Technology

Word Processing

What is it? The use of computer software to enter and

edit text. Microsoft Word

Word Window1

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Opening a File

You can open an existing document by: Icon

Click on the Office button, then Open

Shortcut Ctrl O

Saving a File

You can Save a file by: Icon

Click on the Office button, then Save

Shortcut Ctrl S

Save a file with a new name or to a new folder Click on the Office button, then Save As

Editing Text

Selecting Text Select a word: double click on the word Select a paragraph: triple click in the

paragraph Select a line: single click in the left margin

Deselecting text Click anywhere in the document

Cut, Copy, & Paste

Besides Cut and Paste, text can be dragged and dropped to other locations.

Shortcut Cut Copy Paste

Menu Ctrl X Ctrl C Ctrl V

Right Click Cut Copy Paste

Icon

Editing

Undo Command: reverses a number of recent actions.

Redo Command: reverses an undo action.

Overtype Mode: replaces or types over the existing text.

The Clipboard

When something is copied or cut from a document, it is placed on the Clipboard.

Clipboard A temporary storage place in the

computer’s memory.

Word Wrap

Word Wrap allows you to type words in a paragraph continually without having to press the enter key.

Spelling & Grammar Check

Icon

Click on the Review tab, Proofing group, then Spelling & Grammar

Spell Check

Spell Checker Underlines the misspelled word with a wavy

red line. Right click with the mouse to quickly correct the

misspelled word.

Grammar Checker Underlines the grammatical error with a wavy

green line. Right click with the mouse to quickly correct the

error.

Word Features

AutoCorrect Automatically corrects common spelling

errors. The, and, . . .

AutoComplete Suggests words as you are typing.

Alignment

Alignment Icon Shortcut

Center Ctrl E

Left Ctrl L

Right Ctrl R

Justify Ctrl J

More Alignment

Vertical Alignment Top and Bottom Setting Vertical Alignment:

Click on the Page Layout tab, Page Setup group, Layout button

Choices for Vertical Alignment Center Top Bottom Justified

Horizontal Alignment Left and Right

Margins

Path to set Margins Click on the Page Layout tab, Page Setup

group, Margins button

Default Margins Left & Right – 1.00” Top & Bottom = 1.00”

Spacing

Path to set Line Spacing Click on the Home tab, Paragraph group

Icon

Keyboard Shortcut Double – Ctrl 2 Single – Ctrl 1 1.5 – Ctrl 5

Formatting Fonts

Fonts Designs of type

Font dialog box is in the Home tab, under the Font group

Font Style A set of formatting features you can apply

to text to change its appearance. Bold – Ctrl B Italics – Ctrl I Underline – Ctrl U

AA

More Font Stuff

Format Painter Copies the style for text and allows you to

copy to other text. Icon

Repeat style in multiple places by clicking the Format Painter Icon twice.

To change case of text use Shift F3

Formatting Fonts cont. . .

Headers & Footers

Headers are located at the top of the page and Footers are located at the bottom of the page.

The path to create a Header/Footer: Click on the Insert tab, Header & Footer group

Items to go in the Header and Footer: First and Last name Class name Class period Date Name of document

Printing a Document

The Print Preview command allows you to look at a document as it will appear when printed. Click on the Page Layout tab, Page Setup group,

Orientation button There are 2 ways to print text on a page:

Portrait Orientation Longer than they are wide

Landscape Orientation Wider than they are long

Printing

Print Preview Icon

Click on Office button, then Print, Print Preview

You can Print a document by: Icon

Click on the Office button, then Print Ctrl P

Viewing a Document

There are 5 different ways to view a document: Print Layout Web Layout Outline Draft Full Screen Reading

Click on the View tab, Document Views group