Word Lesson 1B powerpoint

Microsoft®

Word 2010Core

Skills

Lesson 1: Getting Started

Courseware #: 3240

Microsoft OfficeWord 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 1 Objectives• use Backstage to save, open, or create new documents

• switch between documents

• save in different file formats

• close a document

• add document properties

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 9)•This exercise provides practice with entering text and how words wrap. You should already have a blank document on the screen. If not, open Word so you can start the exercise.

•Do not close the document when we finish

Microsoft®

Word 2010Core

Skills


Moving Around in the Document

•Scroll bars•To enter or edit text, use the mouse or keyboard to reposition the insertion point.

•Mouse: Move the mouse until the insertion point is where you want it to appear.

Microsoft®

Word 2010Core

Skills


Moving Around in the Document

•Keyboard: There are many options of keys to use, including arrows, Page Down, Page Up and shortcuts.

•Keyboard options (for quick access):– Next/Previous character /– Next/Previous word Ctrl+ /– Beginning/End of line Home/End– Beginning/End of document Ctrl+Home/End– Next/previous line /– Next/previous paragraph Ctrl+ /– Go to Ctrl+G

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 10)•This exercise provides practice moving around the document using the keyboard.

•You will be using the document you have on your screen.

•Do not close your document when we are done.

Microsoft®

Word 2010Core

Skills

7

Saving documents in Word 2010

1• Click on File menu and Save command – copies over the previous

version

2• Click the Save button on the QAT

3• CTRL + S launches Save As dialog box

4• Click File and Save As to save a different version or save to a new

location or new file name

5• Shift + F12

Note: Word 2010 will automatically save without prompting you for a filename if the document has been saved at least once.

Microsoft®

Word 2010Core

Skills

8

Save As Dialog Box

Click to change location.

Key a descriptive name.

Note: You can’t use some symbols in your filename. These symbols mean something specific to the software. If you do, you’ll get an error message, like this one.

Microsoft®

Word 2010Core

Skills


Saving Documents

• Maximum of 255 characters• Should identify contents quickly• Cannot use: / \ : * ? “ < > | • Word automatically assigns .docx extension• When a file name is in the shaded box, type to replace

previous file name• Can save file to any location you can access

– Be careful about files with same name

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 12)•In this exercise, you will save your newly created document.

•You will be using the document you have on your screen.


Microsoft®

Word 2010Core

Skills


Creating a New Blank Document

•To create a new blank document:– Click File, New, Blank document– Press Ctrl+N

•Word assigns name of Document#– Keeps track of new documents created this session

+ N

Microsoft®

Word 2010Core

Skills


Using the New Dialog Box – Backstage View•Click File, New

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 13)•In this exercise, you will create a new document using different methods.


Microsoft®

Word 2010Core

Skills


Switching Between Documents

•To switch between multiple documents open on your screen:–On View tab, in Window group, click Switch

Windows, or–click Word button on taskbar to display preview

of each open document, or–if Word in Restore Down view, click title bar for

document to switch to

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 16)•You should have at least 2 documents open with only the most recently opened document visible. We will switch between the documents on your screen.


Microsoft®

Word 2010Core

Skills


Saving as Another File FormatYou may need to save a file in a different format if you are sharing with someone who may be using another version of Word

*Use Word Template format to create your own templates or document designs.

• Use Save as type field in Save As dialog box

Microsoft®

Word 2010Core

Skills


Working with the Compatibility Mode• Sometimes working with documents saved in a different

format than Word 2010 (docx) may cause different formatting options or tab alignments to change.

• Word provides a check for issues between versions• Click File, Info, Check for Issues,

Check Compatibility – Backstage view

Microsoft®

Word 2010Core

Skills


Converting a Document•To convert a document saved in another file format to the Word .docx format:– Click File, click Info., and then click Convert

• Be very careful if others use earlier version– Not all elements in a document created in another format

can convert or are compatible with Word 2010

Microsoft®

Word 2010Core

Skills


Closing a Document

•To close a document:– Click File, Close– Click

– Press or

•When all documents are closed:– You will see grey screen with only File tab available

+ F4

+W

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 19)•In this exercise, you will use several different formats to save and then close multiple documents.

Microsoft®

Word 2010Core

Skills


Opening a Document

•To open document:– Click File, Open

– Press or

– Click File, Recent (backstage area)

•May need to navigate to location where file saved

+O + F12

Microsoft®

Word 2010Core

Skills


Learn the Skill (p. 21)•In this exercise, you will open a document that needs to be checked for compatibility as well as open another file to convert to Word 2010 format.

Word Lesson 1B powerpoint

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Transcript of Word Lesson 1B powerpoint