WLE Collaborative Intranet A new way of collaborating Overview and Progress Tania Jordan Technical &...
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Transcript of WLE Collaborative Intranet A new way of collaborating Overview and Progress Tania Jordan Technical &...
WLE Collaborative IntranetA new way of collaborating
Overview and Progress
Tania JordanTechnical & Training Coordinator
Shared Services, CGIAR Consortium
Agenda
• Objectives• Setting the scene: Issues and Needs • WLE Intranet - what will it do for you• Project Timeline, Training & Support Plan• CCAFS Intranet – lessons learned and quick tour• WLE Intranet – sneak preview• Q & A
Objectives
Set up a collaborative platform (Intranet) that will help WLE improve the efficiency and effectiveness of team-level collaboration, while making information and knowledge easily available and accessible to key partners.
Setting the scene - where are WLE documents today?
Google DriveDropbox/
or simply on staff’s laptop/ email..
Shared drive at IWMI (only accessible by staff at IWMI)
WLE: Current Issues & Needs ● Document sharing (single filing system and joint editing; team workspaces) ● Calendar functions (events, meetings, travel schedules)
● DB/List management (who’s who – partners)
● Searchable repository - of internal documents
● Forms - to collect information such as WLE Indicators/ Planned Publications
● Project Management - deadlines, tasks
What will the WLE Intranet do for you?
1. Content - ability for the WLE teams (Management Committee, Program Office team, and SRPs teams) to share information from a single point of entry...
What will the WLE Intranet do for you?
2. Communications / Coordination - central location for the WLE teams to view key program events, travel schedules, submit planned publications & carry out E-discussions
What will the WLE Intranet do for you?
3. Document sharing & Collaboration - for developing the 'work in progress' documents:
Workplans, budgets reports; (version mgmt)
- finding branding information, logos, templates
WLE Intranet Project- Timeline
11, 2013
March 11 – April 4, 2013
Training and Support Plan
Training: End April 2013 – tentative visit to IWMI to deliver Intranet end-user Training
- Subsequent virtual trainings (or on-site if needed) will be scheduled with the rest of the WLE team (April/May)
Support: WLE staff can contact [email protected] or call +39-066118374.
CCAFS Intranet – Lessons Learned
- Support from CCAFS top management was key to improve their collaborative processes:
“Do not send an email with attachment, just share a link”
- Setting up alerts by email has been a key feature (alerts on a list, document, calendar event)
- Best practices on document naming convention guidelines is key E.g.: Avoid long names / use of symbols
- CCAFS Intranet – Quick Tour
WLE Intranet draft - sneak preview
Thank you.
Q & A