WISCONSIN GARDEN CLUB FEDERATION · Web viewWISCONSIN GARDEN CLUB FEDERATION. Executive Committee...

WISCONSIN GARDEN CLUB FEDERATION

Executive Committee MeetingGrand Lodge Waterpark

805 Creske AveRothschild, Wisconsin

Thursday, February 16, 2017

Theme: “Gardening For Good”

Call To Order 9:50 a.m. The spring meeting of the Executive Committee of the WGCF was called to order by the President Gerianne Holzman.

Intro of Attendees President Gerianne Holzman welcomed everyone and asked that we introduce ourselves and our functions.

New Officers Introduced the officers for next term.

President Peggy GrubbsFirst VP Lynne EhnertSecond VP Laura SkoffRecording Secretary Open PositionMembership Secretary Maureen Wild-GordonTreasurer Mary Hull

Inspirational Reading Inspirational reading was read by President Gerianne HolzmanPrayer for the Common Good

Pledge of Allegiance of the Flag of the United States of AmericaLed by Kitty Larkin

Karmyn Brown District Director Indianhead – Excused

Written Roll Call1. Gerianne Holzman President2. Peggy Grubbs 1st Vice President3. Maureen Wild-Gordon Membership Secretary4. Lynnette Rakun Treasurer5. Diane Olsen Recording Secretary6. Kitty Larkin Parliamentarian, Protocol Chairman7. Kathy Casberg District Director Coulee 8. Pat Ritchie District Director Fox River Valley, Smokey Bear/Woodsy Owl, and

Yearbook Chairman9. Dawn Mozgawa District Director Madison10. Lynne Ehnert District Director Milwaukee and Organizational Studies 3 year 11. Gretchen Vest District Director Sheboygan and Landscape Design WGCF Chairman

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12. Wendy Kramer District Director St. Croix 13. Marion Books Gardening Study local Co-Chair, WI Judges' Council Pres, Strategic

Planning - 3 year14. Carla Von Haden Strategic Planning – 2 year, Wisconsin Gardens Editor 15. Laura Skoff Awards Chairman16. Jim Vest Grants Committee17. Lucy Valitchka Garden Study School Chairman18. Muriel Shervey Awards Committee19. Lynda Curl Milwaukee District – incoming director20. Judy Pitcher Club President21. Vern Lowell Tri Council President22. Sylvia Lowell Organization Studies, Nominating Committee23. Susan Johansen Finance Committee24. Carol Howe Grants Committee

Housekeeping: Two more handouts and the Penny Pines jar to pass around

Announcements: Citizen Legionnaire of the Year 2016 was awarded to Judy Pitcher by the American Legion for her work getting the Blue Star Marker. Her plaque was passed around. The Marker with surrounding garden will eventually have a bronze statue for Gold Star Mothers.

Marge Haas – a get well card for her was passed around to sign. Quorum: The president declared a quorum present

Appoint of the Minutes Correction Committee – Hearing no objections, AppointedPeggy Grubbs, 1st Vice PresidentLynne Ehnert, District DirectorDawn Mozgawa, District Director

Report of minutes corrections CommitteePeggy Grubbs reported that the minutes from October 20, 2016 were circulated and approved.

Placed on file

Correspondence – Diane Olsen reported Placed on file

National Garden Clubs, Inc. correspondenceThank you for your donation of $265.00 the Natural Disaster FundThanks you for your donation of $25 to the International Natural Disasters accountThank you for your donation of $40 for the Running Waters Program (letter and certificate)

Ginger Weirman – Thank you for the money from the Lydia Schafer AwardFour cards with thanks and holiday greetings

Hillary Grace Garden Andrea Hidalgo – Gold Star Mother – thanks for dedication ceremonyEconoprint – Thanks for businessConvention – Dells thanks for the business.


Report of OfficersGerianne Holzman, President Report Filed

Digging in the Dells – a Gathering for Gardeners (GFG) – 2 handouts for distribution – save the date and small poster styleCentral Region Conference – moving alongGrants – new committee moving alongTravel to visit clubs around the state. Thanks to everyone for assistance during her term

Peggy Grubbs – First Vice President Report filedDigging in the Dells – A Gathering For Gardeners – Fall 2017 2018 – It will be in the fall. Important to note which district chairs but event not necessarily held in their district. Send suggestions for locations that will attract many peopleVenues - Good tours and great deals. Milwaukee district suggests Lake GenevaPresidents Project Overview –

Highly visible project with St. Croix County, the Department of Natural Resources and the Department of Transportation and involves the border with Minnesota. Each side of the river to have either a Blue Star Marker or a Gold Star Maker and a high visibility garden project. This is the headway to the state trails for hiking and has lots of foot traffic and visitors. Carol Howe to be possible chairman of Presidents Project.

Maureen Wild Gordon - Membership Secretary Report filed Enrollment forms will be sent to Treasures at the end of the month. Once complied, she will send rosters to District Directors for their districts. She requested District Directors to remind clubs about the hard copy subscription to Wisconsin Gardens Magazine. Access to Website – contact either her or Debby Walters

Lynnette Rakun – Treasurer Reports filedBalance Sheet and Income & Expenses presented. Treasurer’s Notes. Other Treasurer news

Brochures for Mary –Garden Journals for saleSubmit Expense Reimbursements – she has formsPay your $20 for lunch

Diane Olsen – Recording Secretary Nothing to Report

Directors ReportsCoulee – Kathy Casberg Report filed

Lectures on gourds as birdhouses; blue bird Lecture – University of Kentucky Slot design; Wine Tasting and making; Holiday Projects and charitable donations rounded out the year.

Fox River Valley – Pat Ritchie Report filedGold Star Flower PlantingsStudents – Fox River Valley Scholarships

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Indianhead – Gerianne Holzman reported for Karmyn Brown Report FiledSnowbirds Holiday Events well attendedNo district Projected voted on yet40 garden Journals sold

Madison District – Dawn Mozgawa Report FiledBooth at Garden Expo in Feb was a poor location

Pictures for the website to be sentReceived many names for new membershipDigging in the Dells

Lots of interest based on speakers and trips.District Floral Design Workshop

Will be held this spring, summer and fall Casual introduction to floral design

Jewelry Making – Jackie Tatterson – very interesting using unusual techniques andrecycled elements.

Milwaukee District – Lynne Ehnert Report filed17 ClubsElmbrook Garden Club had a holiday flower show

Viewers were very interested about the designs and how to set them up and points. Many questions about flower show school.

District responded to requests for programs more strongly involving gardensGarden Center Program

Bring a pot, purchase plants and they help pot them up and then will keep and water for you until after Memorial Day. Money and Registration required.

Flower ShowsMilwaukee Art Museum – Art In Bloom March 24, 2017Floral Designers – Leaping into Spring on April 29, 2017.Town & Country planned for late fall

St. Croix District – Wendy Kramer Report FiledFocused on what the clubs were doing to fulfill the WGCF Mission which “is to provide education, resources and opportunities for our members to promote and share the love of gardening, floral design, and civic and environmental responsibility.”

Sheboygan District – Gretchen Vest Report Filed Lake Shore Garden Club – 68 year anniversary in Feb 2017 and will have a talk about cheese.Fox Valley location for the Flower Show School

Requests judges assist with designs and other aspects of the school.

WGCF 2017 Annual Board of Director’s Business MeetingMay 5, 2017Preconvention meeting – Kitty Larkin reported that we would not need to have this meeting since we put aside the convention for the next 2 years, we also put aside this meeting. Registration is in WGCF Magazine. Officer Installation – Peggy will decide who will do the installation of her board, it will not be NGC officer. No honored guest


Awards – allBronze Award Recipient – Joe Cook from the Sparta School DistrictIf you have anything for this meeting, you must send to Gerianne 2 weeks before the meetingJudges Council will make arrangements for a meetingTri Council will make arrangements for a meetingNo Display’s at the meeting There will be a “post” meeting with Peggy’s new board.

WGCF Digging in the Dells – a Gathering for Gardeners (GFG) – 100 people is budgeted for this meetingCentral Region rooms credit – Tuesday and Wednesday nightTwo separate registration forms. Carla and Kathy are the local chairsVolunteers

Online sign-up sheets for both central region and WGCG GFGVendors

14 vendors and they have given to the silent auctionLive auction

Only one from each district due to time constraints. Request minimum value of $100

CenterpiecesThere are 7 meal events between central region and WGCF GFGAnywhere between 12 to 18 tables. Decisions being made on how to handle the centerpieces

Suggestion that here be one central design with changes of flowers or potted plants at each meal

12:13 Break for Lunch

12:50 pm called to order

Corporate Status – Lynette Rankun Reported that we paid the fees to have our status updated. Treasurer duties need to be updated to include the online filing of annual report. There is a card fee for charitable organizations. Fee paid for federal, state and raffle license.

2016 Convention profits. Allocation of funds was tabled at the October 2016 Executive Board meeting. Gretchen Vest moved that the $1,212 be allocated equally between the current President’s Project; the Hillary Grace Garden, and the upcoming Digging in the Dells – a Gathering for Gardeners meeting. Motion seconded by Pat Ritchie. Motion Carried

Committee Chairman Reports

Finance Committee – Susan Johansen presented the proposed 2017-2018 budget. Report filedOnce a budget is established, it goes to the Executive Board for approval. Income Award Sponsors – Ruth West and Lydia Shaffer Awards are in/out money. We do not control the money, so it’s on the income and expense reports.


Annual Convention – Prepared budget so is revenue neutral, is also considered in/out and is represented in the income and expense reports but with additional line items of miscellaneous income (profit) and miscellaneous expenses (not covered by convention).A mistake in the budget shows $1,500 for travel for the 1st Vice President but it should be $750. This will decrease income by $750 also.Susan Johansen moved that on behalf of the Finance Committee the Executive Committee approve the budget for presentation to the membership in May. Motion carried

Organizational Studies – Sylvia Lowell Report FiledSylvia Lowell moved on behalf of the Organizational Studies Committee that we accept the Grants Committee Standing Rules. With changes to the terms and number of members, 1 year term, 2 year term and 3 year term. With change adopted and placed into standing rules. Motion Carried

The new standing rules will be sent to Debby Walters to update on the WGCF Website

Strategic Planning Peggy Grubbs Oral ReportEnvironmental Studies School – last school finished summer 2016, Flower Show School – last school finished fall 2013Landscape Design School – last school finished fall 2015

Peggy Grubbs moved on behalf of the Strategic Planning Committee that we recommend to the membership that we hold these schools. Landscape Design - 2019Environmental Studies – 2018Flower Show School – Beginning in April 2018

Auditing Committee Report – Diane Olsen Report FiledExamination of the books satisfactory

Awards – Laura SkoffLaura Skoff, on behalf of the Awards Committee, recommends that effective in 2108 the by-laws be changed with the exceptions noted. All changes are noted in red. Laura to contact donors; Carole Hopp, Liz Murken and Nancy Gotham regarding funding and criteria for specific awards.

AWARDS

The Award Chairman and Committee are responsible for judging and selecting recipients for WGCF Awards as well as selecting and forwarding applications for NGC Awards. The WGCF Awards Committee shall be composed of the Chairman and one assistant appointed by the WGCF President, the Yearbook Chairman, the seven (7) District Awards Chairmen and such WGCF Chairman as the Awards Committee considers necessary. All decisions of the Awards Committee are final and are not subject to review. If any member of the Awards Committee belongs to a club being considered for any award, said member shall abstain from voting. The Awards year runs from January 1 through December 31, unless specified under the award, all applications should be sent to the WGCF Awards Chairman by December. 1. All deadlines must be honored. All new WGCF Awards or any changes must be approved by the WGCF Executive Committee. The cost of engraving all awards shall be assumed by WGCF. Any award for which no application has been received within ten consecutive years shall be reviewed. State certificates provided by WGCF.


Motion CarriedAWARDS PROCEDURESThe WGCF Awards year runs from January 1 through December 31, unless specified under the award. All applications must be sent to the WGCF Awards Chairman by December 1, unless specified under the award. Complete application forms found on the WGCF website.

Motion Carried

APPLICATION PROCEDURES1. LYDIA SHAFER AWARD:Remove A “trophy award” currently a piece of Waterford crystal, or similar bowl, Replace with; A “trophy” award to include a crystal bowl, 5” X &7” plaque and check not to exceed $599 (total value $775), a gift of Mr. Allen Shafer in memory of his wife, given to anindividual for distinctive achievement and/or service in WGCF. Award applicationincluding only WGCF service should be sent to the District Director by January 1, andmust be received by the WGCF Awards Chairman prior to the Winter ExecutiveCommittee Meeting. Remove The “crystal”, or similar bowl is accompanied by a 5” x 7”walnut finish plaque with gold sub plate printed black w. foam pouch Engraveplaque as below:

Motion Carried2. BRONZE AWARD:Plaque presented to a non-member for exceptional and outstanding accomplishments inany field that advances WGCF objectives. The work should be recognized as a definiteand stimulating influence within the state. The recipient must be present to accept theaward. The award application should be sent to the District Awards Chairman byJanuary 1. The WGCF Awards Chairman must receive the application prior to theWinter Executive Committee Meeting. The plaque is an 8”x10” walnut finishplaque/black sub plate on top/ 4”x6” beveled acrylic over photo of recipient.3. CREATIVE HORTICULTURAL ACHIEVMENT AWARD:Remove Appropriate item of appreciation Replace with A monetary award of $100 presented to a member who has made an outstanding achievement may be a contribution to a literary production, book, brochure, TV show or any of the fine arts, development of a new plant variety, creating and sharing an outstandingly beautiful garden or any other related project. The recipient must be present to accept the award. Award application including book of evidence should be sent to the District Director by January 1. The WGCF Awards Chairman must receive the application prior to the Winter Executive Committee Meeting.

Motion Carried4. SILVER SEAL CLUBS (Certificate) 85-90 point minimumEliminate Motion Carried5. GOLD SEAL CLUBS (Certificate) 91 points and aboveEliminate Motion Carried

6. GARDEN CLUB of the YEAR Remove (Traveling Silver Trophy)Replace with Monetary 90 pts minimum

Remove Highest Point ValueRemove The Traveling Silver Trophy Replace with A monetary award of $250 will be presented to the garden club whose achievements do the most to promote the objectives of WGCF, as well as supporting its projects, and are so distinctive as to merit its being cited as the outstanding garden club of the Wisconsin Garden Club Federation. A club may receive award once every three years.


Application for Remove awards 4, 5, and 6, award 6 is in the form of only a Book of Evidence to contain one (1) year’s record (12 consecutive months). This is to include a typed account of achievements, a yearbook, and publicity with date and name of publication, newspapers, flyers, photographs, canceled checks or equivalent showing payments and contributions. A three-ring binder with plastic page covers is suggested. It will be possible to score higher than 100 points. Use the following Scale of Points.SCALE OF POINTS FOR AWARDS remove #4, 5, & 6

Motion Carried

8. CONSERVATION AWARD Remove (Certificate) Replace with Monetary

A monetary award of $250 will be presented to the club having a year of well-balanced conservation activities, including a project. Award will be determined by outstanding work in natural resource development, such as watersheds, erosion, reforestation, wildlife refuge, environmental land management, preservation of natural resources, a/o waste awareness, promotion of Smokey Bear and Woodsy Owl. Notify the WGCF Yearbook Chairman if club is applying for this award. The Yearbook Chairman presents the applications to the WGCF Awards Chairman prior to the annual Awards Committee meeting. To apply for this award, please fill out the WGCF Yearbook Award Application Form along with the yearbook.

Motion Carried

9. WISCONSIN CIVIC ACHIEVEMENT AWARD: Remove (Traveling Trophy/Certificate) Replace with A Monetary award of $100 will be presented to a club, clubs or District for a civic achievement project in any category as listed below. A three page with photos Book of Evidence is required.

a) Civic Achievement for distinguished civic achievement making permanent improvements for public benefit; i.e. establishing sanctuaries, experimental forests, municipal gardens, landscaping public buildings, natural disaster recovery or other related projects. Application must be accompanied by “before and after” picture. Project may have been started prior to current year but must show results in current awards year.b) Preservation of Beauty for the completion of a historic preservation project such as the restoration of a park, a building and/or garden importance to the heritage of a particular locality, state or the nation. Good landscaping and/or architectural design to enhance the value and significance of the site will be a consideration. “Before and after” restoration photos should accompany application. c) Operation Wildflower for the development of natural areas using wildflowers or a combination of wildflowers and other indigenous plant materials, historic gardens, memorial gardens, nature trails in parks, school grounds, outdoor classrooms, cemeteries and fairgrounds. d) Rustic Roads & Historic Trails for the preservation of a rural environment through a completed Rustic Roads or Historic Trails project. Substantiating evidence of project required. It is mandatory to consult with local legislative authorities.

Motion Carried

10. NATURAL DISASTERS AWARD (Certificate): Eliminate Rational: moved to award #9

Motion Carried

11. PROGRAM AWARD (Certificate): EliminateMotion Carried

12. LEONA SHARPE WILMETH MEMORIAL THERAPYAWARD: (Monetary):Eliminate

Motion Carried

14. YEARBOOKS:


Remove (Certificates) Replace with $50 to 1st place club in each division (6 divisions total $300) In addition to the General Yearbook Procedure the following Scale of Points for Judging NGC Yearbooks will be used in WGCF. First, Second, Third and Honorable Mention awards may be presented in each of the following categories:

a) Clubs 12 members and underb)Clubs 13-17 membersc) Clubs 18-22 membersd) Clubs 23-29 memberse) Clubs 30 -39 membersf) Clubs 40+ members

Points needed to score:90+ First Place, only 1, unless tied85+ Second Place, only 1, unless tied80+ Third Place, only 1, unless tied75+ Honorable Mention, as many as scored 75+.

Clubs should complete the WGCF Yearbook Award Application Form and send it along with the yearbook to the District and State Yearbook Chairmen that they are applying for awards #7 Ruth West Horticulture, #8 Conservation, #16 Pat Dvorak Yearbook Theme Award, #27 Design Award, and/or #32 Nancy Gotham Endangered Species Award. The District Yearbook Chairman presents recommendations to the State Yearbook Chairman prior to the annual Awards Committee Meeting.

GUIDELINES FOR PREPARING A CLUB YEARBOOKAll changes are in redA yearbook should contain all the information requested in the guidelines. Take special note of what is required, and what is recommended and what is optional.FORMAT Total 17pointsBOOK STRUCTURE (3 points)• Is the structure of the book practical?• CONVENIENT SIZE: 1 pointlarge enough to be legible and small enough to be easy to carry to a meeting. Arecommended size uses an 8 ½ x 11 sheet of paper folded in half cross wise.• DURABILITY: 1 pointSecurely bound or well fastened. Generally ribbons, string or yarn etc. tend to wearout before the year’s end; staples or machine stitching is more satisfactory.• NEATNESS: 1 pointPleasing choice of color ink and paper, evenly cut pages, even margins, numberedpages, identifiable headings, arranged for easy reading. Professionally typesetbooks and mimeographed books and computer generated books are all consideredequally.ARRANGEMENT OF CONTENTS (14 points)Cover – 4 points

• COVER MUST INCLUDE: Name of CLUB, TOWN, STATE AND YEAR. Even ifthe town’s name is included in the club’s name, it must appear again separately.• COVER DESIGN: No pointsCover design is optional and receives no points in scoring. An attractive cover doesenhance the book for the pleasure of the members and may add prestige to theimage projected by the club.• PERMANENT COVERS:For books with permanent binder covers, substitute a durable paper cover for awardcompetition, making sure that all required information is on the temporary cover.Fasten the pages together with metal rings to allow pages to turn easily.

Title Page 4 points


• TITLE PAGE IS REQUIRED: Must show NAME OF CLUB, TOWN, STATE, REGION, YEAR AND NUMBER of MEMBERS, NGC, INC. and other ORGANIZATIONAL MEMBERSHIPS. Example:

Organization Date – Federation DateMEMBERNATIONAL GARDEN CLUBS, INC.CENTRAL REGIONWISCONSIN GARDEN CLUB FEDERATION‘YOUR’ DISTRICTAny other affiliation or memberships, such as, The American Rose Society, or American Iris Society, may also be listed. Do not head this example with the term affiliate, because National has two kinds of adult memberships, AFFILIATE and FULL MEMBER. All states are members, therefore, any club which is a member of a state federation is a FULL MEMBER OF NGC.

Subsequent Pages – 6 points• RECOMMENDED: Table of Contents. Not required, but if used should be next. A table of contents is the listing of pages in order of appearance in the book. • REQUIRED: Names and addresses of NATIONAL PRESIDENT, REGIONAL DIRECTOR, STATE PRESIDENT, DISTRICT DIRECTOR AND NGC CHAIRMAN if any.• OPTIONAL: Themes of above named officers and names and addresses of other national, regional, state and district officers, as desired. • REQUIRED: Names and addresses of club officers. • RECOMMENDED: Names and addresses of club committee chairmen.• REQUIRED: Club membership roster, including complete addresses with zip codes, phone numbers with area code and E-mail address, if available.• REQUIRED: A calendar of events other than regular meetings, such as NGC and state convention dates, regional meeting dates, NGC schools, Arbor Day, Garden Week, etc.• REQUIRED: List of Club Projects, new and continuing.• RECOMMENDED: Club’s bylaws be included in the book, however will not be point scored.• RECOMMENDED: If a CLUB THEME has been chosen, it should be listed in the yearbook. Reference to the “theme” should be mentioned in the majority of the meetings. The “theme” should be on top of program pages where monthly business meetings and programs are announced.• OPTIONAL ADDITONS: Pages that are of interest and value to the club members can be added, such as recognizing club judges and instructors, landscape design consultants, gardening consultants and environmental concerns consultants. Other items may be a statement of club goals, club flower, colors, awards, birthdays, memorials and the club library list.

Total 17 Points

PROGRAM CONTENT Total 83 PointsGOALS FOR IDEAL CLUB PROGRAM: Study an activity on some of National Garden Clubs objectives such as Birds, Blue Star Memorial Highway, Butterflies, Civic Development, Conservation, Environmental Concerns, Flower Shows, Garden Therapy, Habitat for Humanity, Historic Preservation, Historic and Nature Trails, Horticulture, Junior/Intermediate Gardening, Landscape Design, Legislation, National Disasters, National Headquarters, Operation Wildflower, President’s Project(s) and any other related objective.OBJECTIVES-PROJECTS-ACTIVITES: Activities are the means for accomplishing Projects undertaken for the purpose of fulfilling one or more of NGC Objectives.Example: Preparing suet ball feeders for the winter season is an activity planned as part of the project to provide backyard bird sanctuaries, fulfilling the objective of aiding in the protection and conservation of natural resources—Birds.CLUB MEETINGS 50 points


• REQUIRED: At least seven business (monthly) meetings per year. (Present at least six meetings per current year in yearbook).• RECOMMENDED: It is a good idea to allow a separate page per monthly meeting. If not possible, separate each meeting with empty space, a design trim or series of lines. Leaving empty space allows for easier visibility and identification.• REQUIRED: WHEN: Show the exact date, even if the meeting is always on the same day and week of the month.• REQUIRED: WHERE: Place and time of meeting. Give the exact address, phone number and time, even if it is the same each month. If held in a home give name, address and phone number and name of co-hostess, if any.• REQUIRED: WHO: Name of speaker, including credentials and some information on type of presentation.Example: Mr. Bob Jones (G) is the owner of Creative Designs. He is a Landscape Architect and Botanist. He will present a slide program on “Landscaping Your Garden with Perennials”. There will be a question and answer session following his presentation.• RECOMMENDED: Business agenda and committee reports should be considered as part of the meeting’s program and listed where appropriate.

CLUB PROJECTS 33 points• PROJECTS: Continuing Projects and New Projects for the current year must be \listed separately. A new phase of a Continuing Project can be considered a New Project in itself.Example: A new rose trellis in a memorial garden, which is maintained as a continuing project.• REQUIRED: Location, description and member participation percentage (%) in both types of projects. Minimum of 25% required.• REQUIRED: Notation of when subjects of meetings pertain to project work. • RECOMMENDED: On page where projects are listed, give each project a number. Using that number of meeting pages to designate where or when project(s) took place. Such as New Project #1or Continuing Project #3. A code system can be used; NP #1 for New Project #1 or CP #3 for Continuing Project #3. Also: Member Speaker–M; Guest Speaker–G. These ideas are optional and ready for innovation.

Total 83 Points

Motion Carried

All changes listed in redSCALE OF POINTS FOR JUDGING NGC YEARBOOK AWARD #16AND WGCF AWARD # 15Note: Suggested points for scoring specific sub-sections are not shown in parenthesesFORMAT 17 POINTS

A. Book Structure (3 Points)1. Practicability; convenient size 1 point2. Durability 1 point3. Neatness 1 pointB. Arrangement of Contents (14 Points)1. Cover 2 Pointsa. Name of Club 1 pointb. Town, state, year 1 pointc. If permanent type binder cover is used, please substitute paper cover2. Title page (4 points)


a. Name of club 1 pointb. Town, state, year 1 pointc. Number of members 1 pointd. NGC and organizational memberships 1 point3. Subsequent pages (6 Points)a. Names and addresses of national president, central region director, state president, district director, chairman, if any

2 points

b. Club officers 1 pointc. Club membership roster with complete mailing addresses including zip codes and areas codes, phone numbers and E Mail

2 points

d. Calendar of events other than regular meetings 1 point

II. PROGRAM CONTENT – 83 POINTSGoals for ideal club programs: Study an activity on some of NGC’s objectives; such as, Birds, Blue Star Memorial Highways/Blue Star Memorial Markers, CivicDevelopment, Conservation, Flower Shows, Environmental Concerns, GardenTherapy, High School Junior/Intermediate Gardening, Horticulture, Landscape Design,Legislation, Natural Disasters, Roadside Development, Visiting Gardens, etc.

A. Club Meetings (50 POINTS)

1. At least seven meetings a year 5 points2. WHEN- date of meeting 5 points3. WHERE-place of meeting 5 points4. WHO- name of speaker 5 points5. WHAT- title of speaker’s subject 25 points6. EXTRAS- roll call, exhibits or social activities (optional)

5 points

B. Club Projects - (33 Points)1. List projectsa. New projects 5 pointsb. Listing of continuing projects for the current year should be listed separately

2 point

2. Give location of:a. continuing projects 1 pointb. new projects 1 point3. Give description of:a. continuing projects 5 pointsb. new projects 5 points4. Membership participation in:a. continuing projects 25% + 1-3 pointb. new projects 25% + 1-3 point5. Note where subjects of meeting pertain to project work

8 points

TOTAL 100 POINTSRefer to the Guidelines for Preparing a Club Yearbook for further details available from WGCF Yearbook Chairman.

Motion Carried


FLOWER SHOW AWARDS

21-1. DOROTHY NELLE SANDERS SMALL STANDARDFLOWER SHOW AWARD (Monetary): Insert Expires upon depletion of fundsA fifty-dollar ($50.00) award will be given to the Small Standard Flower Show earning the highest evaluation annually.

Motion Carried

26. LARKIN LIFE MEMBERSHIP AWARD: (Plaque) EliminatePresented to the District having the greatest percentage of increase in Wisconsin Life Memberships figured from Jan. 1 – Dec. 31 of the current year, over the previous year.

Motion Carried

27. Add the word FLORAL DESIGN AWARD (Monetary Remove - $50) Replace with $100Presented to the club having the most outstanding floral design program for the club year, this may be programming for the entire year or one or two exceptional programs. Notify the WGCF Yearbook Chairman if club is applying for this award. The Yearbook Chairman presents the applications to the WGCF Awards Chairman prior to the annual Awards Committee Meeting. To apply for this award, please fill out the WGCF Yearbook Award Application Form and send it with the yearbook to the District and State Yearbook Chairmen by November 1.

Motion Carried

28. WISCONSIN LANDSCAPE CONSULTANTS” COUNCIL AWARD (Monetary)Eliminate

Motion Carried

Flower Show Symposium 2017 – Kitty LarkinDate is August 25 & 26, 2017Linda Fronk DesignJim Schmidt HorticulturePotential title “What’s new Pussy Cat?” budget will go to Finance Committee before annual meeting. Email Vote to be sent to executive committee,

Fundraising – Lynette Rankun for Mary KulhanekGarden Journals for SaleReports from District Directors on sales at district need rest of reportsCoulee – gave info and check to LynetteMadison – Pat G sent to Mary earlier today

Garden Studies School – Marion BooksGarden Brochure is on line. Green Bay Botanical Gardens tour with docent. Budget not presented to finance yet, but because it is the exact same as last time, we can approve and voteMarion Books, on behalf of the Garden Studies Committee, moved that the budget be approved for presentation at the annual business meeting. Motion Carried

Grants Committee – Jim Vest


Looking at goals. Grant acceptance and review and awards in May. Research and identify places to apply for grants and become a resource for WGCF clubs. Review grants.

They have received one application for WCGF to give money. The maximum is $200. Deadline for application is March 31. Application is on the website and is in fillable PDF.

State Judges Council – Marion Books The new judge’s handbook has arrived. Some judges brought back extra copies from the symposium, but 17 more are needed. They are $25 each with 8.25 shipping. If you want to get in on bulk order, please contact Marion. Maureen Wild-Gordon will send blast. New regulations start July 1, 2017. Annual Meeting – April 6, from 8-4. Pot Luck lunch. Election of officers.

NGC Convention – Gerianne HolzmanRichmond, VA, May 16 – 21. P. Allen Smith speakerBlast needs to go out. Gerianne needs the delegate list. Sylvian and Vern LowellPeggy GrubbsLynne EhnertKitty LarkinMarion BooksGerianne HolzmanMAM Garden Club may send 3 Laura Skoff is checking her calendar

Nominating Committee – Sylvia LowellThe state board needs a recording Secretary. Would like possible nominations from districts not yet represented on new board. Specifically Fox River Valley, Sheboygan and St Croix Districts.

Scholarship Investment Committee – Lucy ValitchkaIf no more memorial scholarship, we may need change name of donation form. It is revised and on line. Please check the box for “Not to be spent in current year” if you want to donate to the principle.8 potential scholarships to award in 2017Applications on line via Community Foundation at Fox River ValleyReceived $300 from the Giving Tuesday Campaign

Smokey Bear – Woodsy Owl – Pat Ritchie Report filedHanded out Magnets. The posters were great. Handed out awards. Pat Richie will scan posters and send to Gerianne for posting on WGCF website.

Year Book – Pat Ritchie Report filedEvaluated 18 year books. Specified that you need to divide community projects into New or Continuing.

Tri-Council – Vernon LowellCouncil met and evaluated 2016 and new stuff for 2017. Emailing going out his week. The annual meeting with summer tour will be either July 18, 19 & 20.


Other BusinessArt In Bloom Lynda Curl

March 24 to 27. 50 floral designers. Fashion show with designs made out of floral material will be held Friday night. “Iron Designer” is Saturday at 2. The MAM website is up and lists speakers

Chicago Flower Show – MarchCoulee District – Kathy Casberg celebration their 90th year “Diamond Year”

Meeting adjourned 3:56 pm Diane C. Olsen, Recording Secretary

Minutes Correction Committee:

__________________________________ _______________________________Peggy Grubbs, 1st Vice President Lynne Ehnert, District Director

_________________________________Dawn Mozgawa, District Director

Dates To Remember2017April 6 State Judges Council meeting, MilwaukeeApril 21 – 22 Gardening Study School, AppletonMay 5 WGCF Annual Business Meeting, WausauMay 16 – 21 NGC Convention, Richmond, VAJune (TBD) WGCF Summer Executive Committee Meeting, WausauJuly (TBD) Tri-Council Summer meeting and tourAugust 25, 26 Flower Show Symposium, MilwaukeeSept 8 -9 Gardening Study School, AppletonSept 12 – 15 NGC Fall Executive Board Meeting, St. Louis, MOOctober 4-5 Central Region Meeting, Wisconsin DellsOctober 6 -7 WGCF Educational Summit, Wisconsin DellsOctober 6-7 Tri-Refresher, Wisconsin DellsOctober 8 Central Region Meeting, Wisconsin Dells


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