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Windsor Estates Homeowners Association, Inc.PO Box 410263

Melbourne, FL 32941-0263BOARD OF DIRECTORS MEETING

MinutesTuesday, May 18, 2010

CALL TO ORDERPresident, Cami Hester, called the meeting to order at 7:00 PM on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.

DETERMINATION OF QUORUMPresent were board members:

Cami Hester, PresidentBill Young, Vice PresidentSimon Bland, TreasurerFletch Carter Bill HallFair/Way Management

Steve Fisher, Peg Porter and Sharon Schaper were absent. A quorum was established.

NOTICENotice of this meeting was accomplished in accordance with bylaw and statutory requirements. Notice was posted seven (7) days in advance at the front entrance of the property.

READING AND APPROVAL OF MINUTESThe minutes from the April 20, 2010 meeting were presented to the Board for review. Fletch Carter made a motion to accept the minutes as written. Bill Young seconded and the motion passed with Simon Bland abstaining.

RESIDENT PARTICIPATIONNone

REPORTS1) President – Cami Hester welcomed Simon Bland back to the board

2) Treasurer – Simon Bland reviewed the financials with the board.

3) Association Manager- Eric Byrd presented a management report on the followingtopics:

Covenants Inspection – A covenants inspection took place on May 12, 2010. There were forty one, 10 day notices sent out. There were no 30 day notices sent as a follow up to the April inspection.

Maintenance – a. Sign post painting project is continuing. b. Pedestrian gate and adjoining fence was painted.c. Street signs were straightened along Newbury Cir.d. The irrigation pump and relay switch were replaced on May 6. There was a

failure in the plumbing that caused the pump to run dry and burn out. The relay failed at this time as well.

e. Various lighting repairs have been made along WED and the park area.

f. A replacement for the damaged post has been received and will be installed this week. The resident responsible for the damage has come forward and will be billed for the repair.

g. The bike rack has been re-anchored and broken glass was swept from the parking lot.

Security Cameras – A video sample and photograph from CDA was sent to the board last week. DSL service from AT&T will cost $49.95 per month with an additional $3.00 per IP, per month. The network video recorder (NVR) would be housed in the offices of Fairway Management and only those with authorization would be able to access the footage. Guest access could be granted to residents and would allow them to view live camera footage only. The NVR records approx. 3 weeks of footage and then cycles to record over the oldest images.

Light Fixtures – Management has been in contact with Florida Bulb and Ballast regarding style choices for existing light fixtures. See attached.

Storage – Fairway has been storing all Windsor Estates documents, files and holiday decorations at no charge. With the recent addition to the holiday decorations and their storage containers, a significant amount of room is being used in the storage area. In order to accommodate the storage requirement, Fairway Management is proposing a fee of $ 80.00 per month to continue to store these items.

4) Architectural Review Committee – Cami Hester reported that one request came before the committee and it was approved.

5) Landscaping Committee – No report, Peg Porter was absent.

6) North Melbourne Homeowners Alliance – Bill Young inquired if the annual assessment was paid to the NMHOA. Simon Bland responded that he did not remember seeing an invoice and asked that management look into the payment status.

7) Common Area Enhancement – Cami Hester reported that she had met with Gareth from Glover Construction and hopes to have an estimate by the next meeting.

OLD BUSINESS1) Security Cameras– Management provided a revised estimate from CDA for the

installation of three security cameras and an NVR that would allow access to the video over the internet. Management stated that the removal of the camera at the park would significantly lower the cost and could be added at a later date. Fletch Carter made a motion to accept the proposal from CDA for security cameras and Simon Bland seconded. After a period of discussion, the motion passed unanimously. Management was directed to have the cameras installed at the highest possible locations to avoid vandalism.

NEW BUSINESS1) Maintenance – Simon Bland stated that the north side of the entrance gate continually

remains open after a vehicle has passed through. Mr. Bland directed management to inquire about the possibility of wireless gate operator for the entrance and obtain replacement costs for the gates. Mr. Bland also asked that the lamp in the fixture closest to the call box be replaced with a color temperature that matches the existing lamps.

2) Tree Standard – Cami Hester presented a standard allowing additional choices when replacing trees that are removed with just cause. The standard does not change the number of trees required. Fletch Carter made a motion to accept the standard as written. Bill Young seconded the motion and after a period of discussion, the motion passed unanimously.

3) Parking Standard – Cami Hester presented a standard allowing for the temporary parking of boats and RV’s in the community. Fletch Carter made a motion to accept the standard as amended. Bill Young seconded the motion and after a period of discussion, the motion passed with Simon Bland opposing.

4) Hurricane Shutter Standard – Cami Hester presented a revision to the Hurricane Shutter Standard, correcting the dates in which certain types may remain in place continuously. Bill Hall made a motion to accept the standard as written. Simon Bland seconded and after a period of discussion, the motion passed unanimously.

LEGAL DISCUSSIONNo legal discussion.

ADJOURNMENTWith no further business to be discussed, Bill Young made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 8:44 PM. The next Board of Directors meeting is scheduled for June 15, 2010 at Faith Fellowship Church in Melbourne.

Respectfully Submitted,

Eric ByrdFair/Way Management of Brevard, Inc.



MinutesTuesday, April 20, 2010



Cami Hester, PresidentBill Young, Vice PresidentPeg Porter, SecretaryFletch Carter Bill HallSharon SchaperFair/Way Management

Simon Bland and Steve Fisher were absent. A quorum was established.


READING AND APPROVAL OF MINUTESThe minutes from the March 19, 2010 meeting were presented to the Board for review. Peg Porter made a motion to accept the minutes as written. Bill Hall seconded and the motion passed unanimously.

RESIDENT PARTICIPATIONKeith Brooker of 5773 Newbury Circle presented a proposal to the board offering his fertilization and pest control services at no charge to the association in return for permission to place two to three signs at the entrance to the community.

REPORTS8) President – Cami Hester reported that she had received a letter of resignation from

Simon Bland. Mrs. Hester stated the she would ask him to reconsider. She asked if there were any volunteers to assume the treasurer’s duties. After some discussion, there were none. Mrs. Hester asked that Fairway Management provide an estimate for assuming the treasurer’s duties. Mrs. Hester reviewed the memo from Dean Mead with the board and stated that the association was back at the beginning with the amendments. Eric Byrd of Fairway Management stated that in lieu of another attempt to obtain votes on the amendments, the board could draft a standard incorporating some of the elements of the amendments pertaining to inclusion of new tree species to count toward the required trees and to allow overnight parking of RV’s and boats. After a period of discussion, Sharon Schaper made a motion to draft a tree and parking standard. Fletch Carter seconded and the motion passed unanimously.

9) Treasurer – No report.

10) Association Manager- Eric Byrd presented a management report on the followingtopics: Covenants Inspection – A covenants inspection took place on April 9, 2010. There were eight 10 day notices sent out. Nine 30 day notices were sent from a follow up to the March inspection. Newsletter – The Spring 2010 Newsletter was drafted and distributed.Maintenance –

h. New light was installed in the park area on April 14.i. Sign post painting project is continuing. j. Electronic Access was on site to adjust the gate and installed a new anchor

to level out the exit gate.k. Trash was collected along WED on March 28.Legal – Management has been in discussions with Laura Young from Dean Mead regarding process of a re-vote. See attached.Security Cameras - Bids were received for security camera installations by the following companies:- ADT - $6743.00- CDA Solutions - $10,034.40Sonitrol and TEM Systems declined to bid after reviewing the property. Sonitrol recommended a package that included monitored call box. They will provide a proposal if interested. TEM Systems stated that they could not provide a suitable solution with no structure in which to house the equipment. Management spoke with ADT regarding the reliability of the external housing and it is recommended that the DVR unit be replaced every 18-24 months as preventive maintenance. Box would be able to withstand some abuse but if anyone wanted to, they could damage the contents without breaching the housing. CDA Solutions indicated that their system would be more effective simply because the cameras would be accessible 24/7 and someone easily identify if a camera were malfunctioning. Additional IP charges would apply with this system. Cami Hester asked that management receive an estimate for all recurring costs as well as a list of references from the CDA. Sharon Schaper asked that management inquire as to where the video footage would be stored.

11) Architectural Review Committee – Bill Young reported on the ARC meeting that was held prior to the board meeting.

12) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects in the community. The board discussed Mr. Brooker’s proposal for fertilization and agreed that allowing the placement of signage in return for services was not in the best interest of the community.

13) North Melbourne Homeowners Alliance – Bill Young reported that meeting minutes from the March meeting were sent out to the board for review.

14) Common Area Enhancement Committee – Cami Hester reported that she had met with a contractor and that they had not yet sent a proposal.

OLD BUSINESS2) Sidewalk Maintenance Standard– Peg Porter presented two versions of the sidewalk

maintenance standard. After a period of discussion, Sharon Schaper made a motion to accept version number two as amended. Bill Hall seconded and the motion passed unanimously.

NEW BUSINESS5) Maintenance – Cami Hester directed management to have the fence at the entrance

painted to cover over the areas where the black paint is peeling. She stated she would like this to be done by management’s maintenance staff.

6) Community Yard Sale – Peg Porter announced that the next Community Yard Sale was to be held on May 1, 2010.

LEGAL DISCUSSIONNo legal discussion.

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:40 PM. The next Board of Directors meeting is scheduled for May 18, 2010 at Faith Fellowship Church in Melbourne.





MinutesTuesday, March 16, 2010



Cami Hester, PresidentBill Young, Vice PresidentPeg Porter, SecretarySimon Bland, TreasurerFletch Carter Bill HallSteve Fisher Sharon SchaperFair/Way Management

A quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the January 19, 2010 meeting to the Board for review. Peg Porter made a motion to accept the minutes as written. Bill Young seconded and the motion passed unanimously.

RESIDENT PARTICIPATIONJames Bond of 6007 Newbury Circle asked if the board was aware of the Certification Fee charged by Fairway Management. Cami Hester asked that Fairway Management respond to Mr. Bond in writing.

REPORTS15) President – Report deferred to New Business.

16) Association Manager- Eric Byrd presented a management report on the followingtopics:

Covenants Inspection – A covenants inspection took place on March 4, 2010. There were 50 ten day notices sent out. Items that were noticed included the cleaning of fences and landscape curbing.

Maintenance –

l. Repairs were made to the entrance lighting along Windsor Estates Dr. On Jan. 20 and Feb 21, 2010.

m. The painting of the sign post bases has begun and should be completed by the end of the week.

n. The street signs on the corner of Helmsdale and Newbury have been straightened.o. Trash collection along Windsor Estates Dr. is scheduled for later this month.

Legal – Management has been in discussions with Laura Young from Dean Mead regarding the validity of the document amendment vote.

Web Site – The web site has been updated with the 2010 Board of Directors and meeting schedule.

Annual Report – The 2010 Annual Report was filed on February 22, 2010.

2010 Assessment Collections – To date we have collected payments from all but 4 homeowners. One currently has a lien in place. One called to inform the association that they would not be paying as they are attempting to short sell the home. Sharon Schaper made a motion to send the owners’ of the following properties to collections: 5690 Sheffield Place, 3212 Windsor Estates Dr. and 6036 Newbury Circle. Motion was seconded by Bill Hall and passed unanimously.

17) Treasurer – Simon Bland presented the financials through February 2010.

18) Architectural Review Committee – Cami Hester reported on the ARC meeting. Mrs. Hester stated that the ARC recommends Stephen Townsend for appointment to the committee. Peg Porter made a motion to appoint Lisa Deprez, Susie Krell, Winston Palmer, Wes Richardson and Stephen Townsend to the ARC for 2010. Steve Fisher seconded and the motion passed 7-1.

19) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects in the community.

20) North Melbourne Homeowners Alliance – Bill Young reported that the next meeting is to be held Monday, March 22 at 6:30pm and County Commissioner Mary Bolin is scheduled to attend. The meeting will be held at the Beef O’Brady’s on Lake Washington.

21) Common Area Enhancement Committee – Cami Hester discussed the progress of the CAEC over the last year.

OLD BUSINESS3) Sidewalk Maintenance Standard– Issue tabled for future discussion.

NEW BUSINESS7) Security Cameras – Cami Hester presented information regarding the installation of

security cameras at the front entrance. A majority of the board agreed that cameras would be a good idea and Mrs. Hester directed management to obtain more estimates and information by the next meeting.

8) Additional Lighting – Eric Byrd presented a bid from Kirby Electric to install an additional light and pole in the park area that would illuminate the playground and basketball court area with enough light to deter vagrancy. Simon Bland made a motion to accept the proposal from Kirby Electric. Bill Young seconded and the motion passed unanimously. Peg Porter asked that management look into the possibility of having FPL increase the wattage on the existing street lights. Cami Hester asked what could be done to replace or repaint existing decorative street lights at the front of the community. Steve Fisher stated that he would like to see if the fixtures could be replaced with a

corrosion resistant material. Eric Byrd indicated that he would contact Florida Bulb and Ballast for options.

9) Community Yard Sale – Peg Porter announced that the next Community Yard Sale was to be held on May 1, 2010.

LEGAL DISCUSSIONCLOSED SESSION – Discussion of legal issues took place at this point in the meeting.

ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 8:55 PM. The next Board of Directors meeting is scheduled for April 19, 2010 at Faith Fellowship Church in Melbourne.





MinutesTuesday, January 19, 2010

CALL TO ORDERIn the absence of the President, Vice President Bill Young called the meeting to order at 7:15 PM on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.


Bill YoungPeg PorterFletch Carter Steve Fisher Sharon SchaperFair/Way Management

A quorum was established.Joe Jenne, Joe Demeo, Simon Bland and Josh Field were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the December 15, 2009 meeting to the Board for review. Peg Porter made a motion to accept the minutes as written. Steve Fisher seconded and the motion passed unanimously.

RESIDENT PARTICIPATIONFrancisco Martinez appeared with an association to interpret to appeal the fine that was imposed last year. Mr. Martinez presented the board with a written appeal as well. Bill Young thank Mr. Martinez for attending and stated that management would be in contact regarding the board’s decision.

REPORTS22) President – None

23) Treasurer – In the absence of the Treasurer, Eric Byrd of Fairway Management presented the financial reports for the year end 2009.

24) Association Manager- Eric Byrd presented a management report on the followingtopics: Covenants Inspection – A covenants inspection took place on January 7, 2010. There were 28 ten day notices sent out. Items that were noticed included the cleaning of fences and landscape curbing.

Maintenance –

p. Repairs to entrance and flag lighting have been completed.

q. The gate technician has been on site on two separate occasions, the last being January 13 at 8:00am and he has been unable to determine the cause of the exit gate malfunction other than to say it is possibly a symptom of the cold weather.

r. The damaged nets on the basketball courts have been replaced.

s. Trash collection along the entrance was scheduled for January 19 and should be completed by January 20.

Legal – Information to be coved in Legal Discussion portion of meeting.

Annual Meeting Package – The second notice for the 2010 annual meeting was mailed on January 14 along with the ballot for the election of directors.

2010 Assessment Collections – To date we have collected $60,750 in 2010 fees. 139 owners have paid. 104 have paid in full, 35 have opted to split their payment.

25) Architectural Review Committee – Peg Porter reported that there was one application for the ARC to consider. The meeting was brief.

26) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects in the community.

27) North Melbourne Homeowners Alliance – No report.

28) Common Area Enhancement Committee – No report.

OLD BUSINESS4) Sidewalk Maintenance– Peg Porter presented her interpretation of the rules

promulgated by the board with regards to the responsibility of maintaining the sidewalks. After a period of discussion, the issue was tabled for further discussion.

NEW BUSINESS10) Parking – Eric Byrd relayed the concerns of residents who have complained about

vehicles parking in front of fire hydrants. Bill Young stated that the issue should be brought up in the next newsletter.

11) 3221 Windsor Estates Fine Appeal – Fletch Carter made a motion to reduce the fine amount for the 2009 violations to $500.00. Peg Porter seconded and after a period of discussion, the motion passed 4-1, with Bill Young dissenting. Sharon Schaper stated that the homeowner should be reminded that his home is highly visible and needs to remain active in keeping the appearance to the community standard.

LEGAL DISCUSSIONCLOSED SESSION – Discussion of the pending legal matter took place at this point in the meeting.

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Steve Fisher and passed unanimously. The meeting was adjourned at 8:10 PM. The next Board of Directors meeting is scheduled for March 16, 2010 at Faith Fellowship Church in Melbourne.





MinutesTuesday, December 15, 2009

CALL TO ORDERIn the absence of the President, Vice President and Secretary of the Association, Joe Demeo called the meeting to order at 7:05 PM on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.

DETERMINATION OF QUORUMPresent were board members: Simon Bland

Joe DemeoFletch Carter Steve Fisher Sharon SchaperFair/Way Management

A quorum was established.Joe Jenne, Bill Young, Peg Porter and Josh Field were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the November 17, 2009 meeting to the Board for review. Simon Bland made a motion to accept the minutes as amended. Fletch Carter seconded and the motion passed unanimously.

RESIDENT PARTICIPATIONLi Sheue Whorton of 5797 Newbury Cir. Expressed her concerns over the street parking situation.

REPORTS29) President – None

30) Treasurer – Simon Bland presented the financials.

31) Association Manager- Eric Byrd presented a management report on the followingtopics: Covenants Inspection – A covenants inspection took place on December 10, 2009. There were 34 ten day notices sent out. Items that were noticed included the pressure cleaning of sidewalks, walkways, driveways, fences and landscape curbing. 47 thirty day notices were sent on December 1, 2009 from the November inspection.

Maintenance –

t. The irrigation work has been completed and all zones are functioning correctly and heads have been adjusted to achieve maximum coverage.

u. The recent trouble with the call box was repaired. The trouble was with a faulty power connection.

v. The painting of the bases of the street signs has been scheduled and will be done before the holidays.


Annual Meeting Package – The 2010 Annual Meeting Package was mailed out on December 14, 2009.

2010 Assessment Notices – 2010 Assessment notices were mailed out on December 1, 2009. To date we have collected $10,000 in 2010 fees.

32) Architectural Review Committee – Joe Demeo reported that there were no ARC requests presented to the committee. The ARC has reviewed the changes to the Hearing Committee checklist and Mr. Demeo presented the new checklist to the board for approval. Steve Fisher made a motion to adopt the new from. Simon Bland seconded and the motion passed unanimously. Mr. Demeo reported that the property located at 3221 Windsor Estates Dr. was in the fining period and that the owner’s had contacted management through an interpreter to discuss the fines.

Mr. Demeo reported that members of the ARC were questioning the associations ability to request that the homeowners’ pressure clean the sidewalks as they are the property of the association. After some discussion, Mr. Demeo asked that management refer the question to the attorney for a formal opinion.

33) Landscaping Committee – No report.

34) North Melbourne Homeowners Alliance – No report.


OLD BUSINESS5) Holiday Decorations – Sharon Schaper made a motion to approve the additional

$350.00 required for completion of the holiday decorations. Fletch Carter seconded and the motion passed unanimously.

6) 2010 Budget – Steve Fisher made a motion to allocate all 2009 operating surplus to the Front Entrance Reserve account. Sharon Schaper seconded and the motion passed unanimously.

NEW BUSINESSThere was no new business discussed.

LEGAL DISCUSSIONCLOSED SESSION – Discussion of the pending legal matter took place at this point in the meeting.

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Fletch Carter and passed unanimously. The meeting was adjourned at 8:25 PM. The next Board of Directors meeting is scheduled for January 18, 2010 at Faith Fellowship Church in Melbourne.





MinutesTuesday, November 17, 2009

CALL TO ORDERJoe Jenne called the meeting to order at 7:15 PM on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.

DETERMINATION OF QUORUMPresent were board members: Joe Jenne Simon Bland

Peg Porter Bill Young

Sharon Schaper Joe DemeoSteve FisherFair/Way Management

A quorum was established.Fletch Carter and Josh Field were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the October 20, 2009 meeting to the Board for review. Peg Porter made a motion to accept the minutes as presented. Bill Young seconded and the motion passed unanimously.


REPORTS36) President – Joe Jenne asked Irene Demeo the status of the holiday decorations.

Mrs. Demeo reported that the decorations were purchased, presented the design scheme and stated that she went $150.00 over budget. Sharon Schaper made a motion to approve the reimbursement of Irene Demeo for the additional $150.00 required for the purchase of the holiday decorations. Simon Bland seconded and the motion passed unanimously.


38) Association Manager- Eric Byrd presented a management report on the followingtopics: Maintenance Letter – The Fall maintenance letter was mailed on Friday, October 16, to each homeowner in the association.

Covenants Inspection – A covenants inspection took place on November 12, 2009. There were 140 ten day notices and 3 thirty day notices sent out. Items that were noticed included the pressure cleaning of sidewalks, walkways, driveways and landscape curbing.

Maintenance –

w. Pad locks have been placed on the gate control panel, irrigation control and main electrical panel.

x. There is a continuing effort to repair the irrigation system. Mike’s Pump and Irrigation has been on the property for three separate repairs and have met with Peg to discuss the adjustments needed to ensure the new landscaping receives proper irrigation. Estimate is attached.

y. The flag pole was repaired and a new flag was installed. All indications were that the cable failed due to excessive wear.

z. The common area sidewalk, along Arlington Lake, has been pressure cleaned.

aa. The lamp across from 7-11 has been repaired and as of today, is working properly.

bb. A bad base ground loop detector was causing the exit gates to open intermittently and was replaced. The gates were open this past weekend because the timer for the community yard sale had not been de-activated. It has since been de-activated.


Annual Meeting Package – The 2010 Annual Meeting Package has been updated and is included in tonight’s meeting package for review.

2010 Assessment Notices – 2010 Assessment notices have been prepared and are scheduled to be mailed out the first of December.

Sales and Foreclosures – 6076 Arlington is in the early stages of foreclosure. 5847 Arlington has been sold. Warranty deed is pending.

Electrical – Management has not yet met with any electricians regarding the addition of power outlets at the front gate. We will work with the holiday decoration volunteers to supply power from a landscape lighting fixture until permanent outlets are installed.

39) Architectural Review Committee – Joe Jenne reported that there were no ARC requests presented at the ARC hearing. There were two properties that were presented to the Hearing Committee for fines.Mr. Jenne stated that he would like the Notice of Fining to include an opportunity for the resident to attend the next regularly scheduled board meeting. Joe Demeo asked to review the current Hearing Committee checklist and revise the format.

40) Landscaping Committee – Peg Porter reported on various landscape projects that have been completed and are in the works. Mrs. Porter presented an invoice from Mike’s Pump and Irrigation for the redesign of certain areas of the irrigation system. Mrs. Porter made a motion to accept the proposal and Bill Young seconded. After some discussion the motion passed unanimously. Mrs. Porter reported that the trimming of the trees will commence later in the week. Mulch will be laid shortly after the trees are trimmed.

41) North Melbourne Homeowners Alliance – Bill Young reported that the alliance has reduced the annual membership dues to $50.00 in an effort to attract more communities. Mr. Young announced that the NMHOA will award scholarships to students from Viera High School.

42) Common Area Enhancement Committee – Joe Jenne presented rough drawings for the improvements to the entrance areas. After some discussion, Simon Bland made a motion to approve the creation of conceptual drawings based on the ideas discussed at the meeting and then obtain architectural plans at a cost of no more than $5,000.00. Joe Demeo seconded and the motion passed unanimously.

OLD BUSINESS7) Tree Standard –Joe Jenne table any further discussion on this subject until after the

annual meeting.8) Voter Canvassing – Peg Porter stated that she had several volunteers ready to go out

and collect ballots on the amendment changes. The last of the canvassing assignments were distributed among the board members.


LEGAL DISCUSSIONCLOSED SESSION – Discussion of the pending legal matter took place at this point in the meeting..

ADJOURNMENTWith no further business to be discussed, Joe Demeo made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:15 PM. The next Board of Directors meeting is scheduled for December 15, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, October 20, 2009



Peg Porter Bill Young

Fletch Carter Joe DemeoSteve FisherFair/Way Management

A quorum was established.Sharon Schaper and Josh Field were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the September 15, 2009 meeting to the Board for review. Peg Porter made a motion to accept the minutes as presented. Fletch Carter seconded and the motion passed unanimously.


REPORTS43) President – Joe Jenne present the Fall 2009 newsletter to the board for their review.


45) Association Manager- Eric Byrd presented a management report on the followingtopics: Maintenance Letter – The Fall maintenance letter was mailed on Friday, October 16, to each homeowner in the association.

Covenants Inspection – A covenants inspection took place on October 15, 2009. There were 5 ten day notices sent out. Items that were addressed on the maintenance letter were not noticed on this inspection.

Maintenance –

cc. The street sign on the corner of Newbury and Arlington was re-attached

dd. The irrigation in the front of the association required significant repair. There were 3 zone valves that were inoperative and required replacement. The repair technician attributes this to either heavy mineral content in the water or power surge.

ee. The light to the immediate south of the 7-11 driveway continues to be an ongoing issue. Management has replaced the lamp, socket and wiring. If fixture continues to malfunction, an electrician will need to be called in to investigate short. Simon Bland requested that an electrician be brought out to investigate the area where the construction signs were installed. Joe Jenne stated that while the electrician was out; have him provide an estimate for installing 4 GFCI outlets at the entrance for holiday decoration power.

ff. The flag pole rigging was damaged on Friday, October 16th. Sign Access has been notified and can make the repair. The exact date has not been determined. Simon Bland requested that the flag light be properly adjusted at that time.

Legal – Collections lawsuit was drafted and filed on October 8, 2009. A pre-trial hearing is scheduled for November 9th, 2009. A member of the board with the authority to negotiate a settlement will need to appear with the attorney.

46) Architectural Review Committee – Steve Fletcher reported that there were no ARC applications for the committee to review. The ARC did request that the condition of the lawn at 3221 Windsor Estates Dr. be brought to the board’s attention. After discussion with management, it was requested that a 30 notice be sent to the resident and that the attorney be contacted to advise if self help can be initiated ahead of the fining process. Joe Demeo requested that management review the inspection time table to make serving of the notices timelier. Simon Bland made a motion to enact self help on 3221 Windsor Estates Dr. should the owner fail to comply by November 23, 2009. Peg Porter seconded and the motion passed unanimously.

47) Landscaping Committee – Peg Porter reported on various landscape projects that have been completed and are in the works.

48) North Melbourne Homeowners Alliance – Bill Hall reported that he has spoken to the City Of Cocoa and they are installing a new, larger main line above Barnes Blvd. that should increase water pressure to Windsor Estates by February 2010.

49) Common Area Enhancement Committee – Report tabled until November meeting.

OLD BUSINESS9) Tree Standard –Joe Jenne stated that he will divide the board and ARC into groups to

perform the audit of the required trees. Mr. Jenne stated that he will devise a worksheet that can be used for the audit. Mr. Jenne reviewed the proposed Landscape Standard regarding trees and stated that he will forward the document to the rest of the board for their input and suggestions to make the document easier to read and understand.

NEW BUSINESS1) 2010 Budget– Simon Bland presented the 2010 budget. After a period of discussion,

Joe Demeo made a motion to accept the proposed operating budget of $105,500.00 and to keep the assessment at $500.00 per unit. Simon Bland seconded and motion passes unanimously. Steve Fisher made a motion to increase the expected lifespan of the roads by 10 years and add the unallocated reserve funds to the front entrance line but withdrew the motion.

2) Holiday Decorations – Joe Demeo made a motion to allow the purchase of holiday decorations in the amount of $500.00 or less. Fletch Carter seconded and the motion passed unanimously.

LEGAL DISCUSSIONCLOSED SESSION – Peg Porter made a motion to appoint Joe Jenne as the association representative at the pre-trial hearing in the matter regarding 5864 Newbury Circle. Simon Bland seconded and the motion passed unanimously.

ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:25 PM. The next Board of Directors meeting is scheduled for November 17, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, September 15, 2009



Peg Porter Bill Young Sharon Schaper Fletch Carter

Steve FisherFair/Way Management

A quorum was established.Joe Demeo and Josh Field were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the July 21, 2009 meeting to the Board for review. Bill Young made a motion to accept the minutes as presented. Simon Bland seconded and the motion passed unanimously.

RESIDENT PARTICIPATIONJan Dolling of 5680 Sheffield Pl. addressed the board concerning a violation notice he had received regarding a vent protruding from the front window of his home. Mr. Dolling explained that the vent was necessary to prevent complications with his health. Joe Jenne inquired if it would be possible to remove the outer housing on the intake, allowing the screen to be replaced over the window and shield the unit from view. Mr. Dolling stated that the modification should be easy to accomplish. Mr. Jenne stated that unless the board had any opposition to the suggestion Mr. Dolling would have until the date of the next inspection to complete the modification. There was no opposition to this solution.

REPORTS50) President – Joe Jenne reported to the board that Nick Hellaris had passed away. As

a way to honor his service to the community, Mr. Jenne made a motion to spend no more than $75.00 on flowers or a flowering plant to be sent to his window with sympathies from the board and ARC. Simon Bland seconded and the motion passed unanimously.

Mr. Jenne reported on his meeting with the members of the ARC and felt that the discussion was productive in improving communication between the board and the ARC. Mr. Jenne made a motion to require any homeowner, who has an exterior home color denied by the ARC and subsequently appeals to the board, paint a section of the exterior of their home, visible from the street, approximately 4’ by 4’ for the purpose of review by the board and the ARC. Peg Porter seconded and the motion passed unanimously.

Mr. Jenne requested that management provide all denied ARC applications and related paperwork received and processed within three months of the current board meeting. Simon Bland requested that the appeals process be included on all ARC application denial letters from this date forward.

51) Treasurer – Simon Bland presented the financials. Association Manager- Eric Byrd presented a management report on the followingtopics: Lake Management – Mallard was contacted regarding the appearance of algae on the Newbury Lake.

Covenants Inspection – A covenants inspection took place on September 10, 2009. There were 8 ten day notices sent out. These were for various issues. 9 thirty day notices were sent out on Sept. 3, 2009.

Maintenance –

gg. Pressure cleaning of the common area walkways and curbing was done on July 30 and 31. All areas were inspected by management upon completion and appear satisfactory.

hh. All “Stop” bars and the white dividing line at the call box were painted on August 14.

ii. Rust was removed from the call box on August 14.

jj. Trash collection was performed along Windsor Estates Dr. from Wickham Rd. to the Playground on August 14.

kk. Electronic Access has performed the quarterly maintenance inspection of the gates and has found the following in need of repair or replacement: 3 of the 4 battery backups, two belts and the lock on the southernmost control box. All parts are on order and should be replaced this week.Further inspection by Electronic Access has found that while still in working order the hinges and gate arms show signs of wear and replacement should be considered within the coming year.

ll. A new bicycle rack was purchased and installed on August 11.

mm. The light to the immediate south of the 7-11 driveway is out and was inspected on August 14. The socket was replaced and the light was operational as of August 25.

Legal – The collection of the fine of $1,000 from 5864 Newbury Circle has been sent to Dean Mead and a demand letter was sent to the homeowner with a deadline of September 15, 2009. At this time, no response has been received.

52) Architectural Review Committee – Fletch Carter reported that there were three ARC applications received, 2 were approved and one was denied. Mr. Carter reported that three names have been recommended to the board for appointment to the ARC. Susie Krell, Chris Wagner and Bill Hall. A secret ballot election was conducted and Susie Krell and Bill Hall were appointed to fill the vacant seats.


54) North Melbourne Homeowners Alliance – Bill Hall reported that the next meeting of the alliance is scheduled for September 21.

55) Common Area Enhancement Committee – Joe Jenne briefly reviewed the proposed renovations. Mr. Jenne will discuss the issue at length at the next board meeting.

OLD BUSINESS10) Tree Standard –Joe Jenne made a motion to form a three person committee, existing of

board and ARC members, to audit every home in the association for compliance with current tree requirements. Upon completion of the audit, every homeowner not in compliance shall be notified that they are in violation and encourage them to participate in the upcoming election and vote on the changes to the documents. Fletch Carter seconded the motion and after a period of discussion, the motion passed with Simon Bland voting against.

11) Exterior Paint Standard –Peg Porter presented the revised paint standard. Sharon Schaper made a motion to adopt the revised standard. Fletch Carter seconded and the motion passed unanimously.

NEW BUSINESS3) Lake Erosion– Eric Byrd reported that he had received a call from a resident concerning

the erosion of her shoreline. The board stated the position that no action would be taken unless the erosion has progressed beyond the easement and into the homeowner’s property. It was recommended that should the homeowner wish to address this issue, they should contact the St. John’s Water Management District prior to any action.

4) Street Parking – Joe Jenne stated that he had received complaints regarding the parking of vehicles side by side and facing the wrong way in the street. It was the opinion of the board that the residents be encouraged to contact law enforcement when vehicles are observed illegally parked.

5) Community Yard Sale – Peg Porter reported that the next community yard sale will be November 7, 2009.

6) Paint Color Book – Steve Fisher made a motion to request the ARC consider various green color schemes for inclusion into the existing color book. He stated that the committee should consider those homes that are currently green in color but not in the color book. Sharon Schaper seconded and the motion passed unanimously.

LEGAL DISCUSSIONCLOSED SESSION - No legal discussion this month.

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Fletch Carter and passed unanimously. The meeting was adjourned at 8:55 PM. The next Board of Directors meeting is scheduled for October 20, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, July 21, 2009



Peg Porter Bill Young Sharon Schaper Joe Demeo

Josh FieldFair/Way Management

A quorum was established.Fletch Carter and Steve Fisher were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the June 19, 2009 meeting to the Board for review. Peg Porter and Joe Jenne requested that two items be revised. Bill Young made a motion to accept the minutes as amended. Peg Porter seconded and the motion passed unanimously.


REPORTS56) President – Joe Jenne presented his thoughts on the community event scheduled

for this fall. After a period of discussion, October 10 was set as a tentative date for the event. Mr. Jenne made a motion to appropriate $1,000 to fund the fall event with the expectation of recouping 30 – 40 percent of the money back from ticket sales. Mr. Jenne further moved that ticket sales will be $10.00 per family. Josh Field seconded the motion and it passed unanimously.


58) Association Manager- Eric Byrd presented a management report on the followingtopics: Lake Management – As of today, the grate for the Newbury Lake is still on backorder.Mallard Services was contacted to treat for large amounts of torpedo grass in the lakes.

Covenants Inspection – A covenants inspection took place on July 16, 2009. There were 13 ten day notices sent out. These were for various issues. 8 thirty day notices were sent out on June 8, 2009.

Maintenance –

nn. The city of Cocoa had repaired the storm drain on Windsor Estates Dr. on June 19.

oo. The electrical panel replacement was completed on June 30th.

pp. The painting of the speed bumps and island divider warning stripes was completed on July 3.

qq. The painting of the lamp post bases was completed on July 3.

rr. An irrigation inspection took place on July 13. All is operational.

ss. The painting of the white line at the call box and Stop bars is scheduled for later this month.

tt. The sign posts on Arlington and Newbury and Newbury and Helmsdale should be repaired this week.

uu. Management has obtained three bids for the pressure cleaning of the common area concrete. They break down as follows:

Mike Schwab: $670.00 with an option to clean the brick columns and sign areas for an additional $120.00

A Brothers: $700.00.

J & K Services $825.00.A Brothers was contacted to ask if the use a chemical pre-treat and they do and can send in an amended bid to reflect that at no additional charge.

After a period of discussion, Simon Bland made a motion to accept the pressure washing proposal from Mike Schwab. Joe Demeo seconded. Joe Jenne asked that they be sure to address the storm drain along the south side of the entrance and use extra care around the resurfaced courts. The motion passed by unanimous vote.

Mr. Jenne requested that management place three locks with the same key or combination on the pump box, electrical main and gate electrical panel.

59) Architectural Review Committee – Sharon Schaper reported that the ARC received 2 requests and one, tree removal, was denied and the other, a front door request, was approved for the style of the door and denied for the color of the door.Irene Demeo spoke on behalf of the ARC and voiced her frustration with the board and its recent reversal of two ARC decisions. Mrs. Demeo asked what the purpose of the ARC was if the board was to overturn their decisions. It was agreed that members of the board would attend the next ARC meeting to discuss the relationship between the ARC and the board.

60) Landscaping Committee – Peg Porter reported on various landscape projects that have been completed and are in the works. Mrs. Porter reported on FHB 80-20 and that she spoke to a SJWMD rep who has informed her that a model for acceptable Florida Friendly Landscaping will be developed by January of 2010.

61) North Melbourne Homeowners Alliance – Bill Hall reported that the alliance is still looking to put some money into a scholarship at Viera High School.

62) Common Area Enhancement Committee – Joe Jenne presented an estimate from Ray Witzel for refurbishing the entrance, tennis court pavilion and to construct a bus stop pavilion outside of the pedestrian gate. The total of the estimate was $19,000.00. Mr. Jenne stated that he wanted the board to review the proposal at their leisure.

OLD BUSINESS

Tree Standard –Josh Field made a motion that the association photograph and document the required number of trees on each lot in the association. After a period of discussion regarding the enforcement of a new tree standard, Joe Jenne requested that management submit a proposal for performing this work. With this information, the board would be better informed to move forward on this issue. Peg Porter seconded the motion and it passed unanimously.

NEW BUSINESS7) Amendment Workshops – Joe Jenne asked Joe Demeo to review the past amendment

proposals and present them at workshops to be organized. Mr. Jenne asked Sharon Schaper to assist in the organization of the workshops.

8) Exterior Paint Standard – Joe Jenne asked that Peg Porter draft a revision of the exterior paint standard a forward copies to the board for review.


ADJOURNMENTWith no further business to be discussed, Joe Jenne made a motion to adjourn the meeting. The motion was seconded by Josh Field and passed unanimously. The meeting was adjourned at 9:25 PM. The next Board of Directors meeting is scheduled for August 18, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, June 16, 2009



Peg Porter Bill YoungSteve Fisher Sharon SchaperJosh Field Fletch CarterFair/Way Management

A quorum was established.Joe Demeo was absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the May 19, 2009 meeting to the Board for review. Josh Field made a motion to approve the minutes. The motion was seconded by Peg Porter and passed unanimously. Sharon Schaper abstained from voting.

RESIDENT PARTICIPATIONMichael Bedard of 3211 Windsor Estates appealed the decision of the ARC to require him to repaint the architectural detail over the garage the same color as either the body or trim color. Management stated that the ARC came to its decision by determining that the area in question was not a shutter and as such could not be painted the accent color. After a period of discussion, Sharon Schaper made a motion to withdraw the request to repaint and the subsequent violation notice. Steve Fisher seconded and the motion passed unanimously.

Simon Bland stated that he would like the ARC to review the standard and address these areas for clarification.

REPORTS63) President – Joe Jenne proposed the idea of organizing a community event in the fall.

He would like to have something at the park to better communicate with the residents. Josh Field stated that the opportunity could be used to collect ballots for the document amendments.

64) Treasurer – Simon Bland presented the financials. Joe Jenne asked for the reason the landscaping budget was coming in well under the estimated figure. Mr. Bland explained that another round of mulch was to be laid this fall and that would put the figures back on target.

65) Association Manager- Eric Byrd presented a management report on the followingtopics: Assessment Collections– There is just one outstanding assessment. 6076 Arlington Circle remains delinquent. A lien has been filed.

Auto Gate – Electronic Access was out on Monday to repair the exit gate. They placed shims to correct the alignment.

Lake Management – A second grate is on order for the Newbury system. This grate will cover the excess area not covered by the grate currently in stock. The grate should be delivered in a week or two.

Covenants Inspection – A covenants inspection took place on June 11, 2009. There were 10 ten day notices sent out. The majority of these were for trimming trees near street lights. 11 thirty day notices were sent out on June 8, 2009.

Maintenance – Management has obtained two estimates for repairs to the electrical panel near the park. A third was obtained by Joe Jenne. All estimates include removal and replacement of the 200A service panel.

Leased Property – Management has compiled a list of properties that are currently leased or have seasonal occupants.

66) Architectural Review Committee – Simon Bland reported that there were two requests approved by the ARC.

67) Maintenance Committee –Simon Bland requested that management take closer notice of the condition of lamp posts and other common area items during their regular inspections. Mr. Bland requested that all of the posts in the community be repainted or touched up as needed, the sidewalks and curbing be pressure cleaned and quotes be obtained for repairing the storm drain on Windsor Estates Dr.Joe Jenne presented the board with a proposal from B & B Electric to replace the electrical service panel near the park. Sharon Schaper made a motion to accept the bid. Josh Field seconded and the motion passed unanimously.Simon Bland made a motion to approve repair of the storm drain for $750.00 or less having received two estimates on the work. The motion was seconded by Peg Porter and passed unanimously.

68) Landscaping Committee – Peg Porter reported on various landscape projects that have been completed and are in the works. Mrs. Porter reported on proposed legislation that would affect landscaping in the association.

69) North Melbourne Homeowners Alliance – No meeting this month.70) Common Area Enhancement Committee – Joe Jenne reported that he, along with

Joe Demeo and Simon Bland, met with Ray Wetzel regarding the entrance enhancement. Mr. Wetzel was to fax information to Mr. Jenne. Mr. Jenne stated that he would forward specifics to the board as he receives them.

OLD BUSINESSTree Standard – Steve Fisher opened the discussion by stating that he believes the best way to approach changing the documents with regards to the tree requirement is to go door to door. Joe Jenne suggested that all violations and fines be suspended until such time as the board can agree on a standard to enforce.Simon Bland made a motion to cancel all current violations and rescind all fines with regards to the tree requirement and to notify those homeowners of the ongoing discussion of this issue. Peg Porter seconded and the motion passed unanimously.Joe Jenne stated that he would send the letters to the homeowners and asked management to forward the addresses to his e-mail address. Mr. Jenne requested that the board review the proposed standard and matrix and submit proposed modifications via e-mail prior to the next meeting.



ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 8:52 PM. The next Board of Directors meeting is scheduled for July 21, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, May 19, 2009



Peg Porter Bill YoungSteve Fisher Joe DemeoFair/Way Management

A quorum was established.Josh Field, Fletch Carter and Sharon Schaper were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the April 21, 2009 meeting to the Board for review. Joe Demeo made a motion to approve the minutes. The motion was seconded by Peg Porter and passed unanimously.

RESIDENT PARTICIPATIONJonathon and Nicole Willner presented two colors to the board of directors for their consideration and requested that they approve a color for the body of their home. Irene Demeo stated that both colors had been denied by the ARC on the ground that they were not in the color book. Steve Fisher made a motion to accept the Behr Color "Promenade”. Bill Young seconded. After a period of discussion and review of the current color book, the motion passed with Joe Demeo abstaining.

REPORTS71) President – No report.

72) Treasurer – Simon Bland presented the financials. Mr. Bland explained what items will be paid out of reserves at the end of the year. Steve Fisher inquired about some of the acronyms used in the reports and Mr. Bland explained that they were created at the request of a former board president for ease of readability. The acronyms have no other meaning.

73) Association Manager- Eric Byrd presented a management report on the followingtopics: Assessment Collections– There are three homeowners who still owe on their assessments. 3205 Helmsdale Ct. is continuing to pay per the arrangement and the last installment is due this week. Updated ledgers for 3242 Windsor Estates Dr. and 6076 Arlington Circle have been sent to Dean Mean to be added to their liens. 3242 Windsor Estates Dr. is under contract and schedule to close this month. A list of violations has been forwarded to the title agent with the expectation that the new owner will remedy soon after closing.

Legal Meeting – Joe and Irene Demeo, along with Tom Dillon and Eric Byrd of Fairway Management, met with Laura Young from Dean Mead on Friday, May 8. The topic of discussion was the enforcement of the covenants, specifically the requirement of 6 hardwood trees, and the options available to the association. The recommendation from the attorney is enclosed in this package.

Auto Gate – Brevard County Fire and Rescue had informed management that they had tested the system on May 5th and reported it working as expected. They stated that they do not inspect these on a regular schedule.

Lake Management – As reported via e-mail, there was an incorrect measurement on the Newbury grate. Management is working with the supplier to come up with a two grate solution. The Arlington grate has been replaced.

Covenants Inspection – A covenants inspection took place on May 14, 2009. There were 27 ten day notices sent out. The majority of these were landscaping issues. 31 thirty day notices were sent out on May 7, 2009. The majority of these were for mailbox issues.

Irrigation – Management has had the sprinkler system in the front repaired. There was a line break underground that was detected and repaired. Several of the heads had to be flushed due to dirt entering the system through the break. The timer on the Arlington system has been replaced. Both systems were properly functioning at the last inspection.

Maintenance – Lamps have been replaced at both the flag light and the gate sign light. The sign post at Arlington and Newbury has been noted and the bracket holding the signs is broken. A part is on order and once in hand, the repair will be made. The painting of the speeds bumps is scheduled to be done by the June meeting. Brighthouse Networks contacted management regarding their power supply located in the park area. Their concern was that the sprinklers were flooding the box and shorting the power. The sprinklers have been adjusted so as not to directly water the box. It was observed that the wind was blowing the water onto the box at the time of the adjustment. Brighthouse has been notified of the adjustment and the observations at the time.

Leased Property – Management is still in the process of compiling a list of owners who lease their property.

74) Architectural Review Committee – Bill Young presented a brief report of the ARC meeting which preceded the Board meeting.

75) Maintenance Committee –No report.


77) North Melbourne Homeowners Alliance – Bill Young reported on the latest NMHA meeting. Jim Kenney of FairWay Management spoke about various board concerns. Mr. Kenney spoke about the importance of a board not over using it powers. Answer complaints and make the necessary corrections. Mr. Young reported that a CVS Pharmacy will be built on Wickham Rd. near Deer Lakes. The NMHA is still looking to use some of it budget surplus. Joe Jenne recommended to Mr. Young that he inform the NHMA board that Windsor Estates would like to see the money spent on median improvements. Mr. Young reported that the driveway moratorium on Wickham Rd. is about to expire. This issue is scheduled to be addressed by Brevard County Commissioners and may be extended. Mr. Young reported that he has spoken to the chief engineer of the Pineda Extension Project and that he has indicated that the sidewalk will be installed 5’ from the existing berm.

78) Common Area Enhancement Committee – Joe Jenne reported that he has spoken to Ray Wetzel regarding scheduling a meeting to discuss the options proposed for refurbishing the entrance. Mr. Jenne plans to meet with Mr. Wetzel this month.

OLD BUSINESSCovenant Enforcement – Joe Demeo presented the letter of opinion from Laura Young of the law firm Dean Mead. Mr. Demeo presented a draft of the Tree Standard for board review. After review of the proposed standard, Steve Fisher made a motion to adopt the Tree Standard as written and the motion was seconded by Peg Porter. After a period of discussion, Joe Jenne tabled the vote on the motion to adopt until a legal opinion could be obtained regarding the proposed standard and methods used to enforce.

NEW BUSINESSLandscape Requirements: Shrubs – Joe Demeo presented the board with Article 3, Section 10 of the Covenants, Conditions and Restrictions. After a period of discussion, the board agreed that the section needs no clarification and is enforceable as written.


ADJOURNMENTWith no further business to be discussed, Peg Porter made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 9:20 PM. The next Board of Directors meeting is scheduled for June 16, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, April 21, 2009



Peg Porter Josh Field

Steve Fisher Joe DemeoSharon Schaper Bill YoungFair/Way Management

A quorum was established.Fletch Carter was absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the March 21, 2009 meeting to the Board for review. Bill Young made a motion to approve the minutes. The motion was seconded by Josh Field and passed.

RESIDENT PARTICIPATIONWes Richardson voiced his concern over the possible loss of the berm due to the Pineda Causeway extension. Bill Young had attended the ground breaking for the next phase of the extension and met with the project manager who assured him that the berms would not be removed. Joe Jenne asked that Mr. Young contact John Denninghoff and obtain the plans for the extension to verify that the berms would not be altered. Mr. Richardson asked about the trees on the berm and if the dead trees would be replaced. Mr. Young stated that he will ask when he approaches the county.

REPORTS79) President – Joe Jenne reported that the newsletter was completed and sent to

management for distribution. He inquired as to the status of the irrigation repairs and stated that there was a problem in the past with improper valve operation and that may be what is causing the low pressure issues.

80) Treasurer – Simon Bland presented the financials. He indicated that he had moved $45,000.00 from operating accounting to money market account in order to attract interest. Mr. Bland reported that it is likely that the over budget items shown on the report will be taken from the reserves later in the year. Steve Fisher asked if these items were highlighted for that purpose and Mr. Bland responded that he had them marked in the system. Mr. Fisher asked if they could be marked on the financial reports as well.

81) Association Manager- Eric Byrd presented a management report on the followingtopics: Assessment Collections– To date, we have assessments from all but four

homeowners.One homeowner is on a payment plan and has made three of the five scheduled payments. There is one outstanding from 2008. Joe Jenne inquired as the status of the unpaid assessments and verified that the payment plan entered into by the association and the homeowner on Helmsdale was approved by the board. Steve Fisher asked why not offer payment plans to all those in arrears. After a brief discussion amongst the board, it was determined that it is the responsibility of the homeowner to pay their dues and if they need to arrange a payment plan, they should make the request.

Auto Gate – Electronic Access installed the SOS System to the entry system. Management contacted the county to inform them of this change and ask that they test the system. No word on when this test was done or if they encountered any problems. Joe Jenne asked that management follow up on the county’s test of the SOS system and asked them if it requires regular testing by the association or if they perform such measures.

Lake Management – Management has contacted Mallard Environmental Services after the last meeting and were told that they were on site on March 17 and treated for algae and insect larvae. The treatment should reduce the algae and number for mosquitoes and midges that had been reported. Since that treatment, management has not received any complaints regarding the condition of the lakes. We continue to monitor the situation. Joe Jenne continued to report that the midge problem needs to be addressed on a regular basis and not as needed. Management has contacted Don Bo Construction, Sticks Welding, Smitty’s Welding and Southeast Tractor with regards to replacing the grates on the outflow systems. Peg Porter had spoken to Brevard County regarding the issue and she forwarded contact information for a supplier to management. HD Waterworks Supply can provide the grates for $475.00 each, plus tax and approximately $75.00 for freight. Management has contacted Mallard Services to receive an estimate on removing the old and installing the new grates. After a brief discussion, Sharon Schaper made a motion to approve spending not more than $1,500.00 to replace the grates at both outflow structures. Simon Bland seconded and the motion passed unanimously. Joe Jenne asked that management contact the county to schedule re-inspection prior to the grate installation.

Covenants Inspection – A covenants inspection took place on April 16, 2009. There were 22 ten day notices sent out. 28 thirty day notices are scheduled to be sent to those homes not in compliance by May 5, 2009. The majority of these are for mailbox issues.

Irrigation – Management is continuing to monitor the irrigation situation. Our maintenance personnel are in the process of placing new heads and making necessary repairs.

Newsletter/Maintenance Letter – Management has received the spring newsletter from Joe Jenne and has mailed it along with the maintenance letter. Simon Bland requested that the newsletter be posted on the website and that the High School listed be changed to Viera High School.

82) Architectural Review Committee – Joe Demeo presented the board with a request from the ARC to review a house color submission for inclusion into the color book. After a brief discussion, Simon Bland made a motion to accept SW7746 Rushing River into the color book as an approved body color. Sharon Schaper seconded the motion and it passed unanimously. Mr. Demeo presented the board with another request from the ARC to consider the painting of house numbers on the street in front of the homes to assist emergency vehicles. Joe Jenne requested that management obtain estimates for having all 211 homes done at the same time. Mr. Demeo reported that the ARC is struggling with the enforcement of the tree requirement set

forth in the covenants. It is believed that some homes never had the required amount of trees. After a period of discussion, Joe Jenne made a motion that management schedule a meeting with Dean Mead and Joe and Irene Demeo to discuss the legal ramifications of enforcement and options available to the association. Peg Porter seconded and the motion passed unanimously.

83) Maintenance Committee –No report.84) Landscaping Committee – Peg Porter reported on various landscape projects that

have been completed and are in the works. Joe Jenne asked that Mrs. Porter have the landscapers trim or remove the trees within the hedgerow between the park and the first home on Windsor Estates Dr.

85) North Melbourne Homeowners Alliance – Bill Young reported that there was no meeting this month but they did have an informal meeting at the groundbreaking of the Pineda Causeway Extension.


OLD BUSINESSNo Soliciting – Joe Demeo requested that a “No Soliciting” provision be placed in the common area rules. Peg Porter explained the process of adopting the new rule. A period of discussion followed and the issue was tabled for future consideration.

NEW BUSINESS1) Leased Property – Peg Porter requested that management send letters to all

homeowners who lease their property and advise them of the language set forth in the covenants that must be included as well as obtain a copy of the lease for the unit files.

2) Speed Bumps – Bill Young requested that management have the speed bumps painted again.

3) Fines – Joe Demeo requested a list of all open fines be submitted to the board for review at all future meetings.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Josh Field and passed unanimously. The meeting was adjourned at 8:50 PM. The next Board of Directors meeting is scheduled for May 19, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, March 17, 2009

CALL TO ORDERBill Young (Vice President) called the meeting to order at 7:00 pm on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.

DETERMINATION OF QUORUMPresent were board members: Fletch Carter Simon Bland

Peg Porter Josh Field

Steve Fisher Joe DemeoSharon Schaper Bill YoungFair/Way Management

A quorum was established.Joe Jenne was absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the February 17, 2009 meeting to the Board for review. Josh Field made a motion to approve the minutes. The motion was seconded by Joe Demeo and passed.

RESIDENT PARTICIPATIONWes Richardson voiced his concern over the way in which the ARC members were appointed this year. He questioned why the board chose to appoint new members when all seven of the previous members were interested in continuing to run. Joe Demeo replied that there were 2 residents who had expressed an interest in serving on the ARC and with the current 7 wishing to serve the board took a vote vie e-mail to seat the new committee for the March meeting. Mr. Demeo further explained that several factors were taken in consideration to seat the most comprehensive and qualified committee as possible. Mr. Richardson asked that the if the board changes it selection policy in the future, that it notify the ARC prior so as to avoid confusion.

REPORTS87) President – Bill Young read a from a list that Joe Jenne had prepared to discuss at

this meeting in his absence. Mr. Jenne asked that all board members respond to their e-mail in a timely manner. Fletch Carter asked if there was a way that e-mail that required a response be marked as such so that he can prioritize his replies. Management indicated that all future e-mail would be marked as such if a reply was requested. Mr. Jenne asked that Mallard Services be contacted to deal with the midge problem near home. Mr. Jenne asked that management update the web site in a timely fashion.

88) Treasurer – Simon Bland presented the financials. He indicated that as the signature cards for the CD accounts had not yet been turned over to the bank, he did not have access to the reserve amount information.

89) Association Manager- Eric Byrd presented a management report on the followingtopics:Assessment Collections– Management presented to the board the 6 homes who have

not yet paid. Of the six, one was attempting to make payments via a payment plan and one was attempting to modify their loan. Joe Demeo made a motion to place liens on 6016 Arlington Circle and 5640 Sheffield Place. Sharon Schaper seconded and the motion passed unanimously.

Auto Gate – Electronic Access was contacted regarding the installation of a YELP/SOS system. The cost for the circuitry is $500.00 and $65.00 for EA to install. Simon Bland made a motion to accept the bid from Electronic Access and have the SOS system installed. Fletch Carter seconded and motion passed unanimously.

Lake Management – Management has contacted Mallard Environmental Services several times over the past two months. The fish kill reported in February was attributed to the cold weather. They were notified of the algae problem and stated that they had treated for algae at that time. The permit to add fish to the lakes has been denied until the outflow systems that have corroded can be repaired. Brevard Excavating was contacted to get an estimate on the repairs. See attached. Mallard was contacted Friday and yesterday regarding the continuing algae issue and stated they will be on site today to treat for algae and investigate reports of continuing fish kills. Management has received calls regarding lawn services blowing and depositing grass clippings into the lake. The board directed management to seek additional bids for the grate repair.

Covenants Inspection – A covenants inspection took place on March 12, 2009. There were 5 first notices sent out. There are 30 homeowner’s are currently under a 30 day notice.

Irrigation – The check valve was bad on the irrigation pump and required replacement. Once complete, it was reported to management that zone 6 (south side of Windsor Estates Dr. from Wickham to 7-11 entrance adjacent) was not receiving adequate pressure. Management is investigating reasons for the drop in pressure and pursuing options for ensuring proper coverage. Peg Porter asked that management look at removing the caps from the irrigation heads on the north side as well.

Mailboxes – Management sent letters to homeowner’s requesting that they make the necessary corrections to bring the boxes up to the community standard. Numbers were enclosed with the letters where required.

Newspapers – Management has contacted Hometown News and Florida Today regarding delivery to the entire neighborhood. The initial indication was that they would comply with the request but Florida Today was contacted again today as The Sun was delivered on Friday.

90) Architectural Review Committee – Peg Porter presented the report from the ARC meeting held earlier in the evening. The ARC has asked the board to define beds in the landscape curbing standard. Steve Fisher made a motion to request the ARC to draft language for the Board to consider. Sharon Schaper seconded and the motion passed unanimously.

91) Maintenance Committee –No report.92) Landscaping Committee – Peg Porter reported on various landscape projects that

have been completed. 93) North Melbourne Homeowners Alliance – Bill Young presented a report from the

NMHOA meeting on March 16, 2009. They want to make all association aware of the growing trend of “foreclosure parties” and gave some suggestions on how to protect the community from this happening. The association looking to donate some money to a scholarship or charity and is soliciting ideas for that purpose.


OLD BUSINESS1) 2009 ARC - Peg Porter made a motion to appoint the following residents to the ARC:

Cami Hester, Nick Hellaris, Irene Demeo, Wes Richardson, Debra Smith, Lisa DePerez and Winston Palmer. Sharon Schaper seconded and the motion passed unanimously. Per Porter asked for board volunteers to chair the upcoming meetings.

2) Operating Money Market – Simon Bland made a motion to move $50,000 from the operating checking to a Money Market account. Sharon Schaper seconded and the motion passed unanimously.

NEW BUSINESS4) Solicitation – Joe Demeo asked that the board consider the language preventing

solicitors in the neighborhood. The issue was tabled for future consideration.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 8:45 pm. The next Board of Directors meeting is the Annual Meeting and was scheduled for April 21, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, January 20, 2009

CALL TO ORDERCami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.

DETERMINATION OF QUORUMPresent were board members: Cami Hester Simon Bland

Peg Porter Joe Jenne

Doug Lawhorn Joe DemeoFair/Way Management

A quorum was established.Bill Hall, Bill Young and Sharon Schaper were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the December 16, 2008 meeting to the Board for review. Simon Bland made a motion to approve the minutes. The motion was seconded by Peg Porter and passed with Joe Jenne abstaining.

RESIDENT PARTICIPATIONThere was no resident participation at this meeting.

REPORTS95) President – There was no report at this time. 96) Treasurer – Doug Lawhorn presented the 2008 year end financials. Joe Demeo

thanked Doug Lawhorn for his service to the association and made a motion to accept the financial report. The motion was seconded by Simon Bland and passed unanimously.

Association Manager- Eric Byrd presented a management report on the following topics: Assessment Collections– To date, we have received approximately half of the 2009 assessment payments.Annual Meeting – As of Monday, January 19, we have received 51 of the 63 proxies required to convene a quorum for the annual meeting. The second notice of the annual meeting along with the proposed amendment changes and ballots were mailed out to the membership on January 17, 2009.Holiday Decorations – Management removed the holiday decorations on January 2, 2009. After a brief discussion, Cami Hester asked that management discard the old holiday decorations and asked Irene Demeo and Peg Porter to purchase new ones for next year.Pedestrian Gate Repair – The damaged area of the fence near the pedestrian gate has been replaced. Because this is a custom built fence a similar panel was purchased and swapped out with the panel at the end of the fence to minimize the appearance of any irregularities. Auto Gate – Electronic Access was called out earlier this month to investigate issues with gaining access to the entrance gate by entering a code. Tom, of E.A., indicated that

he believes the problem to lie within the wiring from the box to the gate control. He made some adjustments and tightened all connections. If the problem persists, the board will need to discuss repair options. To date, there problem has not reoccurred. Simon Bland inquired how many number the call box can hold (500). Peg Porter inquired is cell phone numbers can be used to grant access to the community through the call box.Web Site - The web site was updated with the 2009 meeting schedule. FPL – Management was contacted by FPL on January 5 and informed that the trees near the light poles are not their responsibility as there are no above ground power lines to contend with. Management is in process of compiling a list of homeowners to notify.Storm Drains – Management has inspected several of the storm drains and all appear to be free of major amounts of debris. There is sand, small garbage items and small amounts of yard waste located within the drain opening. There was no standing water or evidence of a blockage in any of the drains inspected.Covenants Inspection – A covenants inspection took place on January 15, 2009. There were 38 notices sent out. 31 of which were first notices.Irrigation – The irrigation pump near the park was malfunctioning due to frozen bearing and bad seals. Management contacted Mike’s Irrigation and they repacked the bearings and replaced the seals and the pump is operating normally.Management has scheduled to install an additional irrigation head near the center of the island to the west of the entrance gate. Concrete Repair – Management have received three bids for repairing the concrete cracks in the sidewalks on Arlington and Newbury. A summary and the bids are attached. After discussion, Simon Bland made a motion to accept the bid from Ed’s Concrete. Cami Hester seconded and the motion passed unanimously.

97) Architectural Review Committee – Cami Hester presented the report from the ARC committee hearing conducted on January 20, 2009. There was 1 ARC request brought before the committee and was approved. Eric Byrd asked for clairifcation on the time frame when sending a notice of self help. Joe Demeo made a motion to include the following language in the self help letter:”Must be corrected within 14 days from the date of the letter” and include an estimate of cost to correct and reference to this action in the documents. Peg Porter seconded and the motion passed unanimously.

98) Maintenance Committee –Simon Bland requested that the irrigation pump housing be locked. Mr. Bland reported that the light just to the West of 7-11 has been out for three weeks. Management will investigate and repair.

99) Landscaping Committee – Eric Byrd presented the board with a renewal of services agreement from TruGreen. All agreed the contract be renewed.

100) North Melbourne Homeowners Alliance – Written report attached from Bill Young.

101) Common Area Enhancement Committee – Joe Jenne presented renderings of possible entrance enhancement. After discussion, the members asked Mr. Jenne to compile an action list for the board.

OLD BUSINESS3) Covenant Notification Procedure – Joe Demeo mad a motion that any outstanding

violation fine over 6 months old and $500.00 or more be turned over to the association attorney for summary judgment. Joe Jenne seconded and the motion passed unamiously.

NEW BUSINESS5) Mailbox Standard – Irene Demeo submitted a revised Mailbox Standard and after

discussion Simon Bland made a motion to accept the standard as revised by the board and send out with new mailbox numbers to those owners whose numbers are in need of replacement. Joe Demeo seconded and the motion passed unamiously.


ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:30 pm. The next Board of Directors meeting is the Annual Meeting and was scheduled for February 17, 2009 at Faith Fellowship Church in Melbourne.





MinutesTuesday, December 16 2008



Peg Porter Bill HallBill Young Joe DemeoSharon Schaper Fair/Way Management

A quorum was established.Doug Lawhorn and Joe Jenne were absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the November 18, 2008 meeting to the Board for review. Peg Porter made a motion to approve the minutes. The motion was seconded by Bill Hall and passed unanimously.


REPORTS102) President – There was no report at this time. 103) Treasurer – Tom Dillon presented the association financial reports. The subject of

Bad Debt/Contingency line item was discussed and tabled for future discussion. Joe Demeo motion to accept the financial report. The motion was seconded by Sharon Schaper and passed unanimously.

104) Association Manager- Tom Dillon presented a management report on the following topics: Assessment Notices – Mailed December 3, 2008.Annual Meeting Notice – Mailed December 16, 2008.Holiday Decorations – Installed November 24, 2008.Web Site – Minutes have been updated. Management is continuing to remove HTML code from display.FPL – Management is continuing to request that FPL trim trees near light pole and repair non functioning lamps.Storm Drains – Management will inspect drains to determine if further action is required.Covenants – Inspection was conducted on 12/11/08.Lighting – Timer for entrance replaced with photo control. Panel near irrigation pump needs to be replaced. Management directed to obtain multiple bids for this work.Concrete Repair – Management is in the process of obtaining bids to repair sidewalks on Arlington and Newbury.

105) Architectural Review Committee – Cami Hester presented the report from the ARC committee hearing conducted on December 16, 2008. One appeal was brought before the board. The Ropers of 3232 Windsor Estates Dr. requested an extension of their cure date. After some discussion Peg Porter moved that the cure date be extended to November 26, 2008. Joe Demeo seconded and the motion passed unanimously with Simon Bland abstaining. There were 3 ARC approvals brought before the committee and all three were approved. Cami Hester presented a request from the ARC to clarify the area within tree rings needing to be free of weeds and grass. After some discussion, the issue was determined to be covered within the landscaping standard and Simon Bland made a motion to deny the request of the ARC. Bill Hall seconded and the motion passed with Bill Young opposed.

106) Maintenance Committee – Simon Bland requested that the irrigation pump housing be locked. Mr. Bland reported that the light just to the West of 7-11 has been out for three weeks. Management will investigate and repair.

107) Landscaping Committee – Peg Porter reported that she has been in contact with David’s Tree Service and they are scheduled to begin tree trimming soon. Expected cost of service is $1,340.00. Joe Demeo made a motion to approve not more than $1,340.00 for tree trimming. Simon Bland seconded and motion passed unanimously.Mrs. Porter reported that Tru Green is scheduled to service the entrance area soon.

108) North Melbourne Homeowners Alliance – There was no report from this committee.

109) Common Area Enhancement Committee – There was no report from this committee.

OLD BUSINESS4) Covenant Notification Procedure – Joe Demeo presented the final draft of the

Covenant Violation Procedure. The procedure has been submitted to management and is currently in place.

5) Miscellaneous – There was no miscellaneous old business.

NEW BUSINESS6) Amendment Summary Review – Peg Porter presented a summary of the proposed

amendment changes for the 2009 annual meeting. Joe Demeo made a motion to remove the amendment change regarding boat parking. Peg Proter seconded and the motion failed to pass 2 to 5.The board requested that management use one sheet of paper; preferably blue, to list all issues and board members to be voted on.Sharon Schaper made a motion to remove the proposed change of the by-laws regarding liability of the homeowner. The motion was seconded by Bill Hall and passed unanimously.

7) Miscellaneous – A brief discussion of the Pineda Causeway construction took place.


ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:30 pm. The next Board of Directors meeting was scheduled for January 20, 2008 at Faith Fellowship Church in Melbourne.





MinutesTuesday, November 18, 2008



Peg Porter Doug Lawhorn Bill Hall Bill

YoungJoe Jenne Joe DemeoFair/Way Management

A quorum was established.Sharon Schaper was absent.


READING AND APPROVAL OF MINUTESThe minutes were presented from the October 21, 2008 meeting to the Board for review. Bill Hall stated that Newbury (Reports, Item 3) was misspelled. Doug Lawhorn stated that present (New Business, Item 1) should be changed to presented. Bill Hall made a motion to approve the minutes as amended. The motion was seconded by Peg Porter. Motion passed unanimously with Bill Young, Joe Demeo and Joe Jenne abstaining.

GUEST SPEAKERThere were no guest speakers present at this meeting.


REPORTS110) President – There was no report at this time. 111) Treasurer – Doug Lawhorn presented the Financial Report for period ending October

31, 2008. Doug indicated that $9000.00 of the current operating balance will be used to pay the remainder of the contract for the court resurfacing. Doug reported that the CD that had recently expired had been renewed for 1 year at 4.5% interest. Cami Hester inquired as the status of any outstanding invoices. Doug replied that Mallard was not consistent with their billing and that we have not paid the church for the room rental is some time. Cami requested that management investigate when the last payment made was and to make the necessary payments to bring the association current. Joe Demeo made a motion to approve the financial report as presented. The motion was seconded by Simon Bland and passed unanimously.

112) Association Manager- Eric Byrd presented a management report on the following topics: Court Resurfacing - Continues as planned.Pedestrian Gate Repair – To receive estimates for American Fence. At this time Doug Lawhorn asks the board if repairing the gate was necessary. After discussion

Doug made a motion to leave the gate off and just repair the fence section. Bill Young seconded and the motion was defeated 3-5. After further discussion, Cami Hester made a motion the have the gate, damaged fence section and post removed. Bill Yong seconded and the motion was defeated 3-5. After further discussion, Joe Demeo moved that the damaged fence be repaired and the gate rehung at a cost not to exceed $250.00. Simon Bland seconded and the motion passed 7-1.Grass Carp – Mallard Services has reapplied for a permit to restock the grass carp in both lakes.Web Site – Updates have been made. Simon Bland indicated to management that there were still formatting issues with the display of the minutes.FPL – Management is continuing to request that FPL trim trees near light pole and repair non functioning lamps.Storm Drains – Management presented an estimate of $700.00 per day minimum from A.G.C. to clean out the storm drains. Joe Demeo requested that management have their maintenance personnel visually inspect the drains to see if further actions are required.Gate Remote Inventory- Currently stands at 7.Covenants – Inspection was conducted on 11/13/08.Irrigation – Repairs are complete.Trash Sweep – Conducted on 11/14/08. Cami Hester requested that trash sweeps are done regularly. Peg Porter stated that the lawn service was to remove trash and that she would follow up with them.Rebar – Rebar was removed from Windsor Estates Dr.

113) Architectural Review Committee – Cami Hester presented the report from the ARC committee hearing conducted on November 18, 2008. One appeal was brought before the board. The Ropers of 3232 Windsor Estates Dr. requested an extension of their cure date. After some discussion Peg Porter moved that the cure date be extended to November 26, 2008. Joe Demeo seconded and the motion passed unanimously with Simon Bland abstaining. There were 3 ARC approvals brought before the committee and all three were approved.

114) Maintenance Committee – There was no report from the committee. Peg Porter reported that she was in communication with management to adjust the shield on the flag light and move the sign lights to better illuminate the entrance signs. Peg requested that management have the top of the lamp post near the tennis courts painted.

115) Landscaping Committee – Peg Porter reported that the landscaping work is to continue on November 19. Bill Young inquired as to the frequency of the bush hogging on the south side of the property and Peg responded that it is scheduled to be done quarterly and has not been done completely since T.S. Fay flooded the area. Peg presented the board with the idea of replacing many of the shrubs along the south side of the entrance with fencing in the coming year.



OLD BUSINESS6) Tennis Court / Basketball Court Resealing – Management reported that the

resurfacing was continuing as planned. Simon Bland requested that management visit the site and discuss the current look of the courts and relay that if this is the final coat, it is unacceptable.

7) Miscellaneous – There was no miscellaneous old business.

NEW BUSINESS

8) 2009 Budget – Doug Lawhorn presented the 2009 Budget for adoption. After brief discussion Peg Porter made a motion to adopt the 2009 Budget as presented. Simon Bland seconded and motion passed unanimously.

9) Covenant Notification Procedure – Joe Demeo presented the board with the current violation notification and fining procedure and recommended changes to the procedure. After discussion, the issue was sent back to Joe Demeo for rewording of the letters. Joe Demeo made a motion that the current process includes sending an invoice marked “Due on receipt” and indicating fines accrued, to those homeowners who have been fined for covenants violation.

10) Annual Meeting Package – Cami Hester presented the current annual meeting package and opened the discussion by requesting ideas to achieve greater response from the members. The posting of a reminder sign, a drawing for all that return a poxy and a summary of all the proposed amendments to the covenants were discussed. Management indicated that they would have to check the legality of offering a drawing as incentive to return a proxy. Peg Porter was tasked with providing a summary of the amendments. Management will review the current process and look for ways to simplify the process.

11) Miscellaneous – There was no miscellaneous business.


ADJOURNMENTWith no further business to be discussed, Cami Hester made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:00 pm. The next Board of Directors meeting was scheduled for December 16, 2008 at Faith Fellowship Church in Melbourne.





MinutesTuesday, October 21, 2008



Peg Porter Doug Lawhorn Bill HallFair/Way Management

A quorum was established.Sharon Schaper arrived after quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the September 18, 2008 meeting to the Board for review. Bill Hall made a motion to approve the minutes. The motion was seconded by Peg Porter and passed unanimously.

GUEST SPEAKERThere were no guest speakers present at this meeting.


REPORTS118) President – There was no report at this time. 119) Treasurer – Doug Lawhorn presented the Financial Report for period ending

September 30, 2008. Simon Bland made a motion to approve the financial report as presented. The motion was seconded by Bill Hall and passed unanimously.

120) Association Manager- Tom Dillon reported that he had recently met with Mallard Lake Services to address the scum and torpedo grass. A bid was obtained from ECOR to maintain lakes and was considerably higher. Mallard was requested to review grass carp permit and restock Arlington and Newbury Lakes. Management has contacted FPL regarding tree trimming. Three companies have been contacted regarding the inspection of the storm drains.

121) Architectural Review Committee – Bill Hall presented proposed wording of the Hurricane Standard that was submitted for approval by the ARC. Removing the word “frame” from section 4. Simon Bland recommended that the words “window frame” be removed from section 4. Sharon Schaper made a motion that the Hurricane Standard be amended to strike the words “window frame” from section 4. Bill Hall seconded and motion passed unanimously. Bill Hall reported that 3 ARC requests were submitted. 2 were approved and 1 was denied.

122) Maintenance Committee – There was no report from the committee. Bill Hall reported that the metal bar still needs to be removed from the bushes near the

entrance to 7-11. Mr. Hall requested that 7-11 be contacted to straighten their stop sign and trim bushes on the walkway.

123) Landscaping Committee – Peg Porter reported that the palm trees were scheduled to be trimmed. Cami Hester requested that they be done prior to tennis court being resurfaced. Irene Demao has been added to the Landscape Committee.



OLD BUSINESS8) Tennis Court / Basketball Court Resealing – Cami Hester reported that work is

scheduled to commence on Nov. 10. Prior to that she requested that management plan to barricade the area to restrict public access and make arrangements to have the sprinklers turned off. Mrs. Hester will contact the homeowner behind the courts in regards to using their water for the resurfacing and reimbursing them $50.00 for said water. It was agreed at this time to paint the tennis court net posts green. Simon Bland requested a projected end date be set by the contractor.

9) Miscellaneous – Cami Hester noted that the Board was going to compile a list of amendments for the Annual Meeting package and requested that they start thinking about them for the next meeting.

NEW BUSINESS12) 2009 Budget – Doug Lawhorn presented the proposed 2009 budget. In an effort to

maintain a balanced budget, Tom Dillon waived the proposed increase in management fees and Simon Bland recommend removing the monies for professional accounting services and reducing the amount for professional legal services. After discussion, Sharon Schaper made a motion to adopt the proposed 2009 budget as amended. The motion was seconded by Bill Hall and passed unanimously.

13) Simon Bland to replace Doug Lawhorn – Simon Bland will work with Doug Lawhorn over the next few weeks and will take over the financial duties. Cami Hester thanked Doug Lawhorn for his work with association over the years.

14) Community Garage Sale – The next community garage sale will be held on November 8, 2008. Notice to go out with the maintenance letter. Simon Bland requested that the directions on the web site be corrected as soon as possible.

15) Miscellaneous – Cami Hester requested that the web site be updated, especially the minutes, as soon as possible.


ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Sharon Schaper and passed unanimously. The meeting was adjourned at 8:15 pm. The next Board of Directors meeting was scheduled for November 18, 2008 at Faith Fellowship Church in Melbourne.





MinutesTuesday, September 16, 2008


DETERMINATION OF QUORUMPresent were board members: Cami Hester Bill Young

Simon Bland Sharon SchaperPeg Porter Joe Jenne

Doug Lawhorn Joe DeMeo

Bill Hall Fair/Way ManagementA quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the August 26, 2008 meeting to the Board for review. A revision was made to the Common Area Enhancement Committee to include the Post and Backboard replacement in the motion. Peg Porter made a motion to approve the minutes as amended. Them motion was seconded by Bill Young and passed with Sharon Schaper abstaining.

GUEST SPEAKERLes Rostosky of PISCFL was present to address questions/concerns regarding the proposal he submitted for the installation of video surveillance equipment at the entrance. It was explained that his proposal included 7 cameras and 2 DVR’s, which could capture images from the entrance/exit gates to the basketball courts. Joe DeMeo questioned how the recording was done. Mr. Rostosky stated that the cameras could be set to go on with motion so as not to continually record on the DVR. After further discussion, it was decided that a few of the Board members would get together to discuss the proposal and look into this further. Cami Hester thanked Mr. Rostosky for his presentation and excused him from the meeting.

RESIDENT PARTICIPATIONThere was no resident participation at this time.

REPORTS126) President – Cami Hester presented an article from the newspaper regarding the

issue of political signs in deed restricted communities and noted that the Board of Directors position was reiterated in the article.

127) Treasurer – Doug Lawhorn presented the Financial Report for period ending August 31, 2008. Joe DeMeo made a motion to approve the financial report as presented. The motion was seconded by Bill Hall and passed unanimously.

128) Association Manager- LeTisha Labbate reported that the sign posts have been painted and the caps on the wall have been cleaned. Mrs. Labbate also noted that she spoke to the County and the easement that was discussed at last months meeting deals with the cut out for 7/11 and not the area by the front gate. Mrs. Labbate went

on to state that according to the County, Windsor Estates owns 50 feet from the center of the roadway on either side.

129) Architectural Review Committee – Sharon Schaper stated that there was discussion amongst the ARC on the wording of the Hurricane Standard with regard to “Window Frame Trim”. Mrs. Schaper stated that the ARC would be rewording the standard and then present to the Board for approval at the next meeting.

130) Landscaping Committee – Peg Porter stated that the bushhogging at the front entrance would be done once the area dries up. Mrs. Porter also noted that she would talk to the contractor about cutting the Oleanders as was mentioned during the ARC meeting.

131) North Melbourne Homeowners Alliance – There was nothing to report at this time.

132) Common Area Enhancement Committee – Joe Jenne stated that he had received three bids for the tennis/basketball court project and questioned as to what the Board would like to do. Mr. Jenne also noted that he believed the Association could cut the existing pole to just below ground level and then concrete over it which would save some expense. The new pole would then be installed behind the current location. Doug Lawhorn presented the financial position with regard to this project to the Board. It was noted that there was approximately $14,800 that could be used to cover the expense of the resurfacing of both the tennis and basketball courts as well as the installation of the new basketball equipment. Joe Jenne stated that he would like to make sure that the concrete base won’t interfere with the new post prior to proceeding. Bill Young questioned the wind velocity of the backboards. Joe Jenne stated that he would check on this and report back to the Board. With no further discussion, Bill Hall made a motion to accept the bid from Fast Dry for the resurfacing of the tennis and basketball courts as well as the removal and installation of the new posts and backboards. The motion was seconded by Simon Bland and passed unanimously. Joe Jenne also noted that the metal flange on the gate to the tennis courts is almost broken off and questioned why the tennis courts need to be locked. After some discussion, the consensus of the Board was to keep the tennis court gate locked. Cami Hester stated that they could potentially use the money that might be saved from the removal of the basketball poles to pay for a new gate.

OLD BUSINESS10) Tennis Court / Basketball Court Resealing – This was discussed previously in the

meeting. 11) Miscellaneous – Cami Hester noted that the Board was going to compile a list of

amendments for the Annual Meeting package and requested that they start thinking about them for the next meeting.

NEW BUSINESS16) Security Cameras – This item will be revisited once the call box enclosure is built. 17) Miscellaneous –

a. It was noted that the trees around the FP&L poles need to be trimmed throughout the community.

b. Joe DeMeo stated that he has noticed several homes with Hurricane shutters up and suggested that this be monitored. Cami Hester stated that this could be included in the community maintenance letter that is being mailed to the owners.


ADJOURNMENTWith no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at

9:00 pm. The next Board of Directors meeting was scheduled for October 21, 2008 at Faith Fellowship Church in Melbourne.


LeTisha LabbateFair/Way Management of Brevard, Inc.



MinutesTuesday, August 26, 2008



Peg Porter Joe Jenne Doug Lawhorn Joe DeMeo

Bill Hall Fair/Way ManagementA quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the August 26, 2008 meeting to the Board for review. A revision was made to the Association Manager report to include the word “house” after pump. Peg Porter made a motion to approve the minutes as amended. Them motion was seconded by Simon Bland and passed unanimously.

RESIDENT PARTICIPATION1) John Crosby of 6001 Newbury was present to address the Board regarding the

approved fencing in the community. Mr. Crosby provided reasons why he believed that lattice screening should be approved around A/C Units. It was explained that the declaration would have to be changed in order to allow this type of material to be used. After further discussion, Mr. Crosby volunteered to draft the wording for a possible amendment by October 21st.

2) Bob Seitz of 3215 Helmsdale was present and questioned whether anyone had any information regarding cracks in the stucco from the Mercedes home model. Mr. Seitz also questioned whether street parking was allowed. LeTisha Labbate explained that street parking is not prohibited in the community. After further discussion, Joe Jenne suggested that a list of possible amendments be compiled for review.

REPORTS133) President – Cami Hester stated that she is happy to see how well the drainage

system did after Tropical Storm Faye blew through. Joe Jenne stated that the drains probably have sand in them at this point. After some discussion, LeTisha Labbate was directed to contact Bill Kennedy from Platinum Coast to see who cleaned them out approximately 8 years ago.

134) Treasurer – Doug Lawhorn presented the Financial Report for period ending July 31, 2008. Simon Bland questioned the repairs and maintenance item @140% of Budget. Doug Lawhorn stated that he would be transferring money from some of the reserve items back into the operating account to make up for the large ticket items at the end of the year. Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Bill Hall and passed unanimously.

135) Association Manager- LeTisha Labbate reported on the various action items from last month’s list. Joe Jenne requested authorization to move forward with the repair to

the concrete at the tennis courts. Simon Bland made a motion to allow $350 for the repair. The motion was seconded by Bill Hall and passed unanimously.

136) Architectural Review Committee - Cami Hester presented the revision to the fence standard to the Board for review. Simon Bland stated that he doesn’t agree with a specific distributor being named in the standard. Joe DeMeo stated that he was in agreement with this remark. After some discussion, Bill Hall made a motion to accept the standard as revised without including the name of the distributor. The motion was seconded by Peg Porter and passed with a vote of 4 to 2 with Bill Young and Simon Bland opposed. Mrs. Hester also presented a color to the Board that the ARC would like to have included in the approved color book. Joe Jenne made a motion to approve the color for inclusion in the approved color book. The motion was seconded by Bill Young and passed with a vote of 5 – 2 with Doug Lawhorn and Peg Porter opposed.

137) Maintenance Committee – There was nothing to report at this time.138) Landscaping Committee – Peg Porter presented a detailed landscaping report for

the past two months to the Board. Mrs. Porter also mentioned that the crew had come in after TS Faye to do cleanup prior to being called.

139) North Melbourne Homeowners Alliance – There was nothing to report at this time.

140) Common Area Enhancement Committee – Joe Jenne requested direction from the Board as to how they wish to proceed with regard to the entrance enhancements. Mr. Jenne questioned whether brick should be used or stucco. Cami Hester questioned where we are with the tennis court and basketball court resurfacing. LeTisha Labbate presented the bids for both items to the Board for review. After further discussion, Joe DeMeo made a motion to allocate up to $4,500 out of the 2008 operating budget plus $8,000 from the reserve for the resurfacing of the tennis and basketball courts. The motion was seconded by Simon Bland and passed unanimously.

OLD BUSINESS12) Tennis Court / Basketball Court Resealing – This was discussed previously in the

meeting.

NEW BUSINESS18) Miscellaneous –

a. Landscaping in the common area – Joe DeMeo suggested putting an article in the newsletter explaining that homeowners should remove any plantings they might have in the common areas as the ARC will be following up with violations.

b. Easement clarification – Joe DeMeo presented easement information to the Board and requested clarification. LeTisha Labbate was directed to contact the County to see what she could find out.


ADJOURNMENTWith no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 9:00 pm. The next Board of Directors meeting was scheduled for September 16, 2008 at Faith Fellowship Church in Melbourne.





MinutesTuesday, July 15, 2008


DETERMINATION OF QUORUMPresent were board members: Cami Hester Bill Young

Simon Bland Sharon SchaperPeg Porter Joe Jenne

Doug Lawhorn Fair/Way ManagementA quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the June 17, 2008 meeting to the Board for review. Simon Bland made a motion to approve the minutes as presented. Them motion was seconded by Peg Porter and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation.

REPORTS141) President - Discussion on developing guiding principles for the Board and ARC –

Joe Jenne presented a vision statement to the Board and ARC members present and requested their input. Mr. Jenne explained that as the Board and ARC members change year to year, there should be some sort of common goal that they all work towards. After some discussion, it was decided that this would be developed during a workshop at a later date and represented to the members for review.

142) Treasurer – Doug Lawhorn presented the Financial Report for period ending June 30, 2008. Cami Hester noted that she was glad to see that the check register was incorporated into the financial report for all to view and thanked Mr. Lawhorn for doing so. With no changes to be made, Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Sharon Schaper and passed unanimously.

143) Association Manager- LeTisha Labbate stated that the irrigation pump house was replaced as directed. Mrs. Labbate also presented the landscaping contract to the Board for approval. It was noted that the renewal came in at $1275, however the increase was within the approved budget for 2008. It was explained that the increase is due to the increase in fuel as well as the maintenance of the hedge beside the play area which has been maintained however that was not part of the original contract. After some discussion, Simon Bland made a motion to approve the contract as presented. The motion was seconded by Doug Lawhorn and passed unanimously.

144) Architectural Review Committee- LeTisha Labbate stated that the hearing committee met on 19 properties and voted to fine them $50/day up to $1,000 in aggregate should they not come into compliance within the allotted timeframe. It was

also reported that an appeal was received from 5827 Newbury Circle regarding his violation for having two sheds on the property. The appeal was read to the Board and after some discussion, Peg Porter made a motion to deny the appeal based on Section 8 of the covenants. The motion was seconded by Sharon Schaper and passed unanimously. Lastly, a revision to the Hurricane Standard was presented to the Board for review. It was explained that a request was submitted for Colonial Style Shutters, however at this time they are not an approved shutter style for the community. Peg Porter made a motion to approve the revised Hurricane Standard as presented. The motion was seconded by Joe Jenne and passed unanimously.

145) Maintenance Committee – The following action items were discussed:o Obtain prices for Plexiglas basketball backboards and new poleso Sidewalk raised by tennis courts – need price for repairo Look into re-pitching the courts so they do not hold watero Obtain price for painting the tennis court enclosureo Repair fence on tennis court by keypado Plant sod at base of sign pole by speed bump and paint base of pole o Contact gate contractor regarding the exit gate leaning

146) Landscaping Committee – LeTisha Labbate reported that the palm trees are on the schedule to be trimmed at the entrance as the have been in the past

147) North Melbourne Homeowners Alliance – Bill Young asked if there was anyone who could attend the meeting this month in his absence. Mr. Young also noted that the supply duct is coming through State Road 520 in Cocoa, so the water pressure should be increasing in October 2009.

OLD BUSINESS13) Call Box Replacement – LeTisha Labbate reported that the call box was delivered,

however the software was not able to be downloaded from the existing box to the new one. Mrs. Labbate stated that she would be sending out a letter to the homeowners requesting that they provide their information by the end of July so that she would have time to input them into the system.

14) Tennis Court / Basketball Court Resealing – LeTisha Labbate stated that Nidy Courts and Varsity Courts have been contacted to submit a bid for resurfacing the courts. Joe Jenne suggested that the Board look into replacing the basketball goals, as previously discussed, now prior to the work being done. Mrs. Labbate stated that she would forward her findings to the Board for review.

NEW BUSINESS1) Front Entrance Makeover – Peg Porter stated that she has talked to Ray Wetzel and

he stated that he had a source for "old Chicago" and if he got a sample he would let me know. Simon Bland suggested that he may be able to find them in Miami as he has passed by a distributor on occasion who advertised the Old Chicago style brick. After some discussion, Mr. Bland stated that he will look for the name of the distributor the next time he is down that way.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 9:00 pm. The next Board of Directors meeting was scheduled for August 19, 2008 at Faith Fellowship Church in Melbourne.




MinutesTuesday, June 17, 2008


DETERMINATIN OF QUORUMPresent were board members: Cami Hester Bill Young

Joe DeMeo Simon BlandBill Hall Sharon SchaperPeg PorterJoe Jenne (arrived at 7:40 pm)Doug Lawhorn

A quorum was established.


READING AND APPROVAL OF MINUTESThe minutes were presented from the May 20, 2008 meeting to the Board for review. The only change noted is paragraph #4. It should read “equal to” instead of “equal too”. Bill Hall made a motion to approve with the change, Joe DeMeo seconded the motion. The motion passed 6 – 2 with Cami Hester and Doug Lawhorn abstaining.


REPORTS148) President – There is no report at this time.149) Treasurer – Doug Lawhorn presented the Financial Report for period ending May

2008 to the Board for review. o Peg Porter questioned the amount reported under

Landscaping/Annuals/Mulch. Doug Lawhorn provided the check report for Mrs. Porter to see if the expenses are categorized correctly. Mrs. Porter pointed out that the money paid to Tru Green needs to moved under Pest Control. After further discussion it was decided to change the account name from “Pest Control” to “Grounds Treatment” so as to clarify the expense.

o Mr. Lawhorn reported he had obtained two CD’s at Colonial Bank in the amount of $45,000 each. One CD is for six months, the other for one year. As of June 10, 2008 we had already accrued $244 in interest.

o On the net worth page of the Financial Report, the line that reads Windsor Estates CD’s needs to be removed as the amount of $90,000 is already reflected in the Windsor Estate HOA Restricted line. This line will be renamed Windsor Estates HOA Restricted/CD’s to avoid confusion. The total Cash and Bank amount will be adjusted.

o Four homeowners have not paid their annual dues. This matter is being handled by the management company.

o Simon Bland questioned the bounced check fee. The management company will need to inform the Board in regard to this item.

o Joe DeMeo made a motion to approve the financial report with the above mentioned changes. The motion was seconded by Bill Young and passed unanimously.

150) Association Manager- LeTisha Labbate was unable to attend this meeting. 151) Architectural Review Committee- Joe DeMeo stated that the ARC has sent a

color request to the Board for possible approval and addition to the color book. After review and discussion, Joe DeMeo made a motion to add to our existing color book the color "Clay Beige", from Color Wheel, as an approved unique home body color with no variations in shade. Sharon Schaper seconded the motion and it passed unanimously. Joe DeMeo then made a motion to approve the previously denied ARC request for 6177 Arlington Circle for the newly approved “Clay Beige” as the body color, “Bark Mulch” for the front door color (as an equivalent to “Sand Trap” sw6006) and Swiss Coffee 1240 for the trim and columns (as an equivalent to “Pure White” sw7005). Simon Bland seconded the motion and it passed 8-1 with Sharon Schaper abstaining.

152) Maintenance Committee – There is no report at this time.153) Landscaping Committee – Peg Porter reported that she had been taking buckets

of water out to the plants in the entrance area due to our lack of rain. Mrs. Porter said that the palms would be fertilized next Wednesday. Cami Hester questioned when the palm trees at the entrance would be booted again. Direction was given to ask the management company.

154) North Melbourne Homeowners Alliance – There was no meeting. Doug Lawhorn asked Bill Young to question the City of Cocoa Water Department in regard to our poor water pressure in the neighborhood.

OLD BUSINESS15) Call Box Replacement - The call box needs to be addressed by the management

company as soon as possible.16) Play Area Canopy/Tree - After discussion of available trees and canopy ideas, a

decision was made to no longer address this issue. The tree replacement is very expensive and the board feels the canopy would only be vandalized.

NEW BUSINESS1) Simon Bland brought up the issue of vandalism that keeps occurring at the

pedestrian gate area and suggested that we move forward with a plan to renovate/update the front gate area. Joe Jenne has volunteered to create a comprehensive plan for improvement which he will present at the July meeting.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:27 pm. The next Board of Directors meeting was scheduled for July 15 th, 2008 at Faith Fellowship Church in Melbourne.


Cami HesterPresident, Windsor Estates H.O.A., Inc.

WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.PO BOX 410263

MELBOURNE, FL 32941-0263BOARD OF DIRECTORS MEETING

Tuesday, May 20, 2008

DATE: May 20, 2008 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Young Simon BlandJoe DeMeo Joe JenneBill Hall Sharon SchaperFair/Way Management

CALL TO ORDERBill Young, (Vice President) called the meeting to order at 7:00 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 5 out of 9 Board members. Cami Hester, Peg Porter, and Doug Lawhorn were absent. Sharon Schaper arrived later.

READING AND APPROVAL OF MINUTESThe minutes from the April 15, 2008 meeting were presented to the Board for review. Joe DeMeo made a motion to approve the minutes as amended. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATION1) Steve Townsend was present regarding the violation letter he received with regard to

the shed he installed on his property. Mr. Townsend gave the background of his request, and stated that the color of the roof had changed as well as the look since he last looked into purchasing it. Joe DeMeo stated that the approval was given with the condition that the shed conforms to the approved shed standard. Mr. Townsend stated that the fence isn’t a full 6’ so it may appear to be larger than it is. Mr. Townsend also presented pictures of other sheds in the neighborhood and questioned what measures were being done to bring those into compliance. Simon Bland added that the Board revised the standard to incorporate his original request with regard to the location of the shed. LeTisha Labbate noted that the other sheds were being addressed as well. Joe DeMeo made a motion to deny the appeal. The motion was seconded by Simon Bland. Joe Jenne questioned whether there was anything the Board could consider in order to assist in helping him come into compliance. Mr. Townsend stated that he thought he would be in compliance with the existing sheds that he had presented earlier in the pictures. With no further discussion, the motion passed unanimously.

REPORTS 1) President – There was no report at this time.2) Treasurer – LeTisha Labbate presented the Financial Report for the period ending April 30 to the Board for review. Bill Hall made a motion to approve the financial report as presented. The motion was seconded by Joe Jenne and passed unanimously

3) Association Manager – LeTisha Labbate stated that Electronic Access would be out on Friday to take a look at the pad that the operator is on. Simon Bland suggested repouring the slab to make it larger. Mrs. Labbate stated that she would relay this to the contractor. 4) Architectural Review Committee – Bill Young stated that the ARC had a discussion regarding the word “equivalent” as used in the paint standard with the outcome being that equivalent means equal to for the purpose of color approval. 5) Maintenance Committee – LeTisha Labbate stated that she had received some complaints regarding the placement of the slide as it is absorbing the heat throughout the day. The slide is not able to be relocated, however Play Lofts can erect a canopy over the slide for $475.00. After further discussion, Management was directed to look into purchasing a large shade tree to be planted in that area. It was also noted that the pump housing is rotting and needs to be replaced. Joe Jenne made a motion to allow management to purchase a pump house at a price not to exceed $1,000 and to have this money come from capital expenditures. The motion was seconded by Joe DeMeo and passed unanimously. Discussion ensued with regard to people driving onto the grass at the parking lot in order to avoid driving over the speed bump. Pictures of the dead areas were presented to the Board for review. Simon Bland made a motion to move the speed limit post to the corner of the speed bump and purchase a new no parking sign to hang on it as well. The motion was seconded by Joe DeMeo. Joe Jenne suggested taping the post off for a while to give drivers a heads up that it was there. With no further discussion, the motion passed unanimously. 6) Landscaping Committee – LeTisha Labbate stated that the low lying bushes in the front were planted in order to save on the replacement of annuals. The bushes will grow up to the top of the wall and have color all year round. LeTisha Labbate was also directed to look into the next scheduled mulch application at the entrance. 7) North Melbourne Homeowners Alliance – There was no report at this time.

OLD BUSINESS1) Call Box Replacement - LeTisha Labbate stated that the callbox was ordered and

should arrive in two to four weeks. 2) Fence Standard – LeTisha Labbate stated that this was placed on the agenda to

ratify the decision of the Board that the fence standard would not be amended at this time.

NEW BUSINESS1) Pineda Extension – Bill Young stated that he has talked to Devin Swanson from

Brevard County regarding the project and was told that the railroad to Wickham Road section was set to be completed in November 2009. It would then be another two years before it reaches I-95. After some discussion, Bill Young was requested to obtain in writing confirmation that the light at the entrance would not be removed.


ADJOURNMENTWith no further business to be discussed, Joe Jenne made a motion to adjourn the meeting. The motion was seconded by Sharon Schaper and passed unanimously. The meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled for June 17th, 2008 at Faith Fellowship Church in Melbourne.





Tuesday, April 15, 2008

DATE: April 15, 2008 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Joe DeMeoSharon Schaper Doug LawhornJoe Jenne Bill Hall Fair/Way Management

CALL TO ORDERCami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 Board members. Bill Young was absent.

READING AND APPROVAL OF MINUTESThe minutes from the March 18, 2008 meeting were presented to the Board for review. A change was noted with regard to the meeting time under the ARC report. Joe DeMeo made a motion to approve the minutes as amended. The motion was seconded by Simon Bland and passed unanimously.


REPORTS 1) President – There was no report at this time.2) Treasurer – Doug Lawhorn presented the Financial Report for the period ending March 31, 2008 to the Board for review. Cami Hester questioned the CD that was to be purchased. Mr. Lawhorn stated that he is still investigating this. After further discussion, Joe DeMeo made a motion to purchase a $50,000 CD at 6 months and a $50,000 CD at 12 months. The motion was seconded by Simon Bland and passed unanimously. Simon Bland questioned the gate repair overage. LeTisha Labbate stated that the electrical work at the gate may have been included in this figure. Doug Lawhorn stated that he would remove it from this category and put it into maintenance and repairs. With no further questions, Sharon Schaper made a motion to approve the financial report as amended. The motion was seconded by Bill Hall and passed unanimously. 3) Association Manager – LeTisha Labbate stated that Electronic Access would be out on Friday to take a look at the pad that the operator is on. Simon Bland suggested repouring the slab to make it larger. Mrs. Labbate stated that she would relay this to the contractor.

4) Architectural Review Committee – LeTisha Labbate reported on the violation list for the mailboxes. After some discussion, Joe DeMeo made a motion that the Association purchase the mailbox numbers for the homeowners. The motion was seconded by Simon Bland and passed unanimously. Peg Porter presented the proposed mailbox standard to the Board for review. Simon Bland suggested stressing that there is no charge for the numbers. Joe Jenne stated that he will reword the standard and email to the Board for review. Mrs. Porter also stated that the ARC rotation for the summer was as follows:

June Bill YoungJuly Joe DeMeoAugust Simon Bland

5) Maintenance Committee – There was no report at this time. 6) Landscaping Committee – Peg Porter stated that TruGreen fertilized the common area today. Joe Jenne mentioned that the swales needed to be mowed. LeTisha Labbate agreed and noted that they are mowed quarterly and she would contact the landscapers to get this on the schedule. 7) North Melbourne Homeowners Alliance – There was no report at this time.

OLD BUSINESS3) Community Playset - LeTisha Labbate stated that the playset was installed and the

mulch was being delivered on Friday. 4) Shed Standard – Joe DeMeo questioned what would happen if there was no fence

on the property line to hide the shed. Bill Hall stated that you would not be able to have a shed if the property adjoins another and is not fenced. Joe DeMeo stated that he is also concerned with the construction of sheds because of the detail required by the standard for the ARC to review. Discussion ensued as to whether a fence would be necessary and it was decided that a fence standard would need to be drafted and Simon Bland volunteered to do so. After further discussion, Simon Bland made a motion to approve the shed standard as amended to include the word windows in (if windows installed). The motion was seconded by Bill Hall and passed with a vote of 6 to 1 with Joe DeMeo opposed.

NEW BUSINESS1) Call Box Replacement – LeTisha Labbate presented information on the entry system

to the Board for review. Joe DeMeo made a motion to purchase the Infinity L500 with the maximum labor and installation cost of $500 as long as it is compatible with the current gate operators. The motion was seconded by Peg Porter and passed with a vote of 6-1. Mrs. Labbate was directed to find out if there is a yelp siren on the new call box for emergency vehicles as well as to make sure that the installation price includes the reloading of the data base.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for May 20th, 2008 at Faith Fellowship Church in Melbourne.





Tuesday, March 18, 2008

DATE: March 18, 2008 TIME: 6:30 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Bill YoungJoe DeMeo Sharon SchaperDoug Lawhorn Joe JenneBill Hall Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 9 out of 9 Board members.

READING AND APPROVAL OF MINUTESThe minutes from the January 15, 2008 meeting were presented to the Board for review. Simon Bland made a motion to approve the minutes as amended. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATIONMr. Townsend of 5755 Newbury Circle was present to address the Board regarding the denial of his shed. Mr. Townsend explained that the existing that the shed would be placed on the existing pad behind the fence on the side of his property and would hardly, if at all, be visible from the street. Cami Hester stated that they will be readdressing the shed standard later in the meeting.

GUEST SPEAKERS1) Richard Contreras was present to introduce himself to the Board and membership as a School Board District 4 candidate. Mr. Contreras gave a background of his qualifications and accomplishments and fielded questions as needed. 2) Gary Shiffrin was also present to introduce himself to the Board and membership as a School Board District 4 candidate. Mr. Shiffrin gave a background of his qualifications and accomplishments and fielded questions as needed. Cami Hester thanked both candidates for attending.

REPORTS 1) President – There was no report at this time.2) Treasurer – Doug Lawhorn presented the Financial Report for the period ending February 29, 2008 to the Board for review. Mr. Lawhorn stated that he is investigating purchasing a CD through the Space Coast Credit Union and will report back to the Board with his findings. LeTisha Labbate stated that there were currently 6 homeowners delinquent in paying their annual assessment. Joe Jenne brought up the removal of the playset expenditure. After some discussion, Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed with Bill Hall abstaining. 3) Association Manager – This was deferred until later in the meeting. 4) Architectural Review Committee – LeTisha Labbate stated that the hearing committee met on 7 properties and voted to fine them $50/day up to $1,000 in aggregate should they not come into compliance within the allotted timeframe. Cami Hester stated that the ARC agreed unanimously to do away with the pre-approval process in between meeting dates that had been implemented as a courtesy to the homeowners. It was also noted that the ARC meeting time has been increased again to one hour. Mrs. Hester noted that the ARC has sent an application for construction up to the Board for review. It was noted that the construction had begun prior to obtaining approval and the ARC requested that a letter be sent to the homeowner implementing the fine as noted in the declaration for unapproved construction. After further discussion, Sharon Schaper made a motion to not fine the homeowner. The motion was seconded by Joe Jenne and passed with a vote of 6 to 2 with Peg Porter and Bill Young opposed. It was also noted that the Board meetings were changed to 6:30 PM. 5) Maintenance Committee – There was no report at this time. 6) Landscaping Committee – Peg Porter stated that the trees along Arlington Lake have been installed and she had applied root enhancer as directed by the nursery. 7) North Melbourne Homeowners Alliance – There was no report at this time.

OLD BUSINESS5) Community Playset - LeTisha Labbate presented an additional proposal from

Playlofts of Melbourne to the Board for review. Several options were outlined and after some discussion, Simon Bland made a motion to swap out the tic-tac-toe board with a cargo net and approve the proposal as amended. The motion was seconded by Bill Young and passed unanimously. LeTisha Labbate was directed to install play mulch to safety standards once the playset was installed.

6) Amendment – LeTisha Labbate questioned whether the Board would like to pursue the changing of the declaration with regard to hardwood trees at this time. After further discussion, Simon Bland made a motion to carry on as the Board has been since 2004 with regard to the hardwood trees and place it on the ballot again for next year. The motion was seconded by Sharon Schaper and passed unanimously.

3) Miscellaneous – Simon Bland reported on the recent arrest in the playground area. NEW BUSINESS1) 6001 Newbury Circle – Joe DeMeo presented the history for the violation to the

Board for review. After some discussion, LeTisha Labbate was directed to contact the owner regarding the property screening for the playset.

2) Mailboxes – Peg Porter presented the specifications for the proposed mailbox set to the Board for review. Joe Jenne made a motion to approve the following as the replacement set for the existing mailboxes:

SB33 Fluted Base @ $75 Fluted post @ $64 A3 Finial @ $17 DB21 Scroll Brace @ $65

The motion was seconded by Simon Bland and passed unanimously.

3) Shed Standard – Joe Jenne questioned the reason behind not allowing free standing wood sheds in the community. It was explained that at the time the standard was drafted, the only sheds that were allowed were the resin type. Mr. Jenne presented a picture of a proposed shed to the Board for review. The question of placement was discussed as well. After further discussion, the Board was directed to send in their recommendations for the revisions to Fair/Way Management and once they were collected, they would be sent via email to all members for voting.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 9:10 PM. The next Board of Directors meeting was scheduled for April 15th, 2008 at Faith Fellowship Church in Melbourne.


Fair/Way Management


MELBOURNE, FL 32941-0263ORGANIZATIONAL MEETINGTuesday, February 19, 2008

DATE: February 19, 2008 TIME: 7:40 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

CALL TO ORDERThe meeting was called to order at 7:40 PM.

APPOINTMENT OF OFFICERSDoug Lawhorn made a motion to appoint Cami Hester as President. The motion was seconded by Sharon Schaper and passed unanimously. Cami Hester accepted the appointment.

Peg Porter made a motion to appoint Bill Young as Vice President. The motion was seconded by Joe DeMeo and passed unanimously. Bill Young accepted to appointment.

Sharon Schaper made a motion to appoint Peg Porter as Secretary. The motion was seconded by Bill Young and passed unanimously. Peg Porter accepted the appointment.

Sharon Schaper made a motion to appoint Doug Lawhorn as Treasurer. The motion was seconded by Cami Hester and passed unanimously. Doug Lawhorn accepted the appointment.

The Officers listed above will have signing authority on both the operating account and the reserve account at Wachovia Bank. Joe Jenne, Joe DeMeo, Simon Bland, Bill Hall and Sharon Schaper will serve as directors.

ADJOURNMENTWith no further business to come before the board, the meeting was adjourned at 7:50 PM.





Tuesday, January 15, 2008

DATE: January 15, 2008 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Bill YoungJoe DeMeo Sharon SchaperDoug Lawhorn Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 8 Board members. Joe Jenne was absent.

READING AND APPROVAL OF MINUTESThe minutes from the November 20th, 2007 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Bill Young and passed unanimously.


REPORTS 1) President – There was no report at this time.2) Treasurer – The Financial Report was presented to the Board for review. Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Bill Young and passed unanimously. 3) Association Manager – LeTisha Labbate stated that she had contacted Rimer Electric and the tape used was black/white tape from Securitech in Cocoa Beach. Management also reported that she had met with FP&L on property after the last meeting to discuss installing a pole light in the cul-de-sac of Sheffield Place and is still waiting for pricing. In the meantime, however, a work order was put in to increase the wattage on the pole light that is already there and the homeowners have been notified to trim the tree branches away from the fixture4) Architectural Review Committee – There was no report at this time. 5) Maintenance Committee – LeTisha Labbate stated that the sign was going to be installed this week at the tennis courts. 6) Landscaping Committee – There was no report at this time. 7) North Melbourne Homeowners Alliance – Bill Young stated that the meeting was going to be taking place next week and he would report more at the March meeting.

OLD BUSINESS7) Traffic Survey – LeTisha Labbate stated that the county has signed off on the survey

and the Sheriff’s Department has been given the go ahead to enter the community. 8) Playset – LeTisha Labbate stated that she has received prices to from $850 to

$3200 for the removal of the Playset. After some discussion, Joe DeMeo made a motion to allocate $850 for the removal of the playground equipment. The motion was seconded by Simon Bland and passed unanimously. LeTisha Labbate was directed to schedule the removal and to measure the area to see if it would need to be refigured for a swing set.

NEW BUSINESS1) Annual Meeting Package – LeTisha Labbate presented the Annual Meeting package

to the Board for review. After some discussion regarding the proposed amendments, it was decided to only include the amendment for the landscaping in the package this year.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 8:05 PM. The next Board of Directors meeting was scheduled for March 18th, 2008 as the Annual Meeting will be held on February 19th, 2008 at Faith Fellowship Church in Melbourne.


Fair/Way Management


MELBOURNE, FL 32941-0263BOARD OF DIRECTORS BUDGET MEETING

Tuesday, November 20, 2007

DATE: November 20, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Bill YoungJoe DeMeo Sharon SchaperFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 8 Board members. Doug Lawhorn and Joe Jenne were absent.

READING AND APPROVAL OF MINUTESThe minutes from the October 9th, 2007 meeting were presented to the Board for review. Sharon Schaper made a motion to approve the minutes as amended. The motion was seconded by Peg Porter and passed unanimously.

RESIDENT PARTICIPATION1) Dick Awbrey was present from 5650 Sheffield Place and addressed the lack of street lighting in the cul-de-sac by his house. LeTisha Labbate stated that she has already contacted FP&L and they are sending out an analyst to look at the area by November 30th.2) George Kenyon was present and asked whether the three new reserve items listed in the Budget for 2008 could be split up over a few years. Cami Hester explained that they have already been split into a five year plan. 3) Mrs. Burks of 5725 Newbury stated that she is opposed to the increase and feels as though the increase will cause an undue burden on the homeowners at this time.4) Mr. Dolack of 6157 Arlington Circle was present to address the recent installation of speed limit signs throughout the community as mandated by the County. Mr. Dolack listed some requests to the Board, including having the speed limit sign removed and requesting a copy of the traffic survey. Cami Hester explained that the Board voted on going forward with the traffic survey in October 2005 and it has been mentioned in several newsletters since that time. Mrs. Hester also presented Mr. Dolack with a copy of the traffic survey per his request.

REPORTS 1) President – There was no report at this time.2) Treasurer – The Financial Report was presented to the Board for review. Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Sharon Schaper and passed unanimously.

3) Association Manager – LeTisha Labbate stated that she recommends removing the existing playset at this time due to the condition it is in. Joe DeMeo made a motion to have the existing playset removed. The motion was seconded by Bill Young and passed unanimously. Mrs. Labbate also stated that the total cost for the latest gate repair came in at $485.00. 4) Architectural Review Committee – It was noted that the street sign post in front of 5803 Newbury was loose and management was directed to look into this. 5) Maintenance Committee – There was no report at this time.6) Landscaping Committee – Peg Porter stated that the workorders for the trimming of the hedges along the playground and the oaks throughout the property had been completed. 7) North Melbourne Homeowners Alliance – Bill Young stated that ground breaking for the Pineda extension is scheduled for December 14, 2007. Cami Hester thanked Bill Young for attending the meetings on the Association’s behalf and for keeping everyone informed on the issues that come up.

OLD BUSINESS9) Traffic Survey – LeTisha Labbate stated that she will be contacting the County on

once the signs are installed to request the final inspection. 10) Miscellaneous – Peg Porter presented a proposed substitute for the mailbox posts to

the Board for review along with some prices. This item was tabled until the January meeting.

NEW BUSINESS1) Budget for 2008 – Joe DeMeo explained the biggest difference with regard to other

Associations in the area is that as a gated community, the Association owner the roads within the subdivision. Simon Bland noted that according to the covenants, the Board could increase the Annual Assessment up to $713 cumulatively. Mr. DeMeo also noted that should the pavilion and playground line items be eliminated, it would only decrease the Annual Assessment by $25.00. Bill Young stated that he is not in agreement with the pavilion and front maintenance improvements as proposed in the Budget for 2008. Cami Hester explained that this includes the fence, a support structure on the pedestrian gate, a call box cover, etc. Mr. Young stated that after hearing the clarification, he was comfortable with the Budget at this point. After further discussion, Simon Bland made a motion to approve the budget for 2008 as presented with the Annual Assessment at $500.00. The motion was seconded by Joe DeMeo and passed with a vote of 3 – 1 with Bill Young opposed and Sharon Schaper abstaining.

2) Miscellaneous: The Residents Only sign by the tennis courts need to be replaced The original gate contractor was to be notified to find out what type of

tape was used for the reflectors


ADJOURNMENTWith no further business to be discussed, Joe DeMeo made a motion to adjourn the meeting. The motion was seconded by Sharon Schaper and passed unanimously. The meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled for December 18, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, October 9, 2007

DATE: October 9, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Bill YoungJoe DeMeo Sharon SchaperJoe Jenne Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 8 Board members. Doug Lawhorn was present for the preceding workshop however due to personal reasons he had to leave prior to the formal Board meeting.

READING AND APPROVAL OF MINUTESThe minutes from the September 18th, 2007 meeting were presented to the Board for review. A change was noted under the approval of the minutes. Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Joe Jenne and passed unanimously.

RESIDENT PARTICIPATIONWes Richardson was present and questioned the time frame that trees were allowed to be staked up. After some discussion, Management stated that she would take note of the trees being supported in the community and address them accordingly.

NEW BUSINESS11) Budget 2008 Discussion – The proposed Budget for 2008 was discussed previously

during a budget workshop and the final draft was presented to the Board for review. Simon Bland made a motion to approve the proposed draft with the Annual Assessment at $500 per home and have this be the draft that is voted on at the Budget meeting in November. The motion was seconded by Joe DeMeo and passed 4 – 2 with Bill Young and Sharon Schaper abstaining.

12) Paint Book Discussion – The official tally sheets were incorporated into the minutes and the results were read. Peg Porter made a motion to approve the proposed colors to the paint book as presented. The motion was seconded by Sharon Schaper and passed unanimously. Joe DeMeo made a motion to adopt the paint book as the official book of approved colors. The motion was seconded by Joe Jenne and passed unanimously.

13) Miscellaneous a. Signage for Sheriff Survey – Simon Bland made a motion to approve $6,500

for the purchase of the signs, posts and installation. The motion was seconded by Sharon Schaper and passed unanimously.

b. Speed Limit – Joe Jenne made a motion to increase the speed limit to 20 MPH at all streets except Windsor Estates Drive unless an additional survey by the County would be required and to include a $500 cap on the replacement of the signs where necessary. The motion was seconded by Joe DeMeo and died with a vote of 4 – 3.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 9:40 PM. The next Board of Directors meeting was scheduled for November 20, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, September 18, 2007

DATE: September 18, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Bill YoungJoe DeMeo Sharon SchaperFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 8 Board members. Joe Jenne and Doug Lawhorn were absent.

READING AND APPROVAL OF MINUTESThe minutes from the August 21st meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Joe Jenne and passed unanimously.

RESIDENT PARTICIPATIONWes brought two items to the attention of the board. First, the new flag is only 3x5 and it should be 5x8 based on the height of the flagpole. Second, the reflective tape that was replaced on the gates do not reflect white and it looks terrible.

REPORTS1) PRESIDENT: There was no report at this time. 2) TREASURER: LeTisha Labbate presented the financial report for the period ending

August 31, 2007 to the Board for review. Cami Hester also stated that the draft of the 2008 Budget was included in the package. Joe DeMeo made a motion to approve the treasurer’s report as presented. The motion was seconded by Sharon Schaper and passed unanimously.

3) MANAGEMENT REPORT: LeTisha Labbate stated that the light pole bases were in good shape; however she questioned the reason behind moving them. After some discussion, the relocation of the light poles was tabled until a later time. Mrs. Labbate also presented a price for repairing the pedestrian fence. The price included sand blasting, priming, painting and replacing all missing caps and pickets at a cost of $1,450.00. Simon Bland noted that this fence would possible be replaced in the near future. Cami Hester stated that the replacement of this fence is potentially 3 – 5 years away. Joe DeMeo suggested adding some funding for in the upcoming Budget to take care of some of these issues in the coming year. After further discussion, Management was directed to purchase the caps for the fence and glue them down and continue forward with routine maintenance.

4) ARC REPORT: Sharon Schaper presented a letter to the Board from a homeowner who had

appealed a violation for having a reflector on their mailbox. The owner had cited a motion that was made on 9/16/03 with regard to reflective tape being installed on each mailbox by the Association. Joe DeMeo made a motion to rescind the decision to apply reflective tape to all mailboxes as reflected in the September 16, 2003 meeting minutes. The motion was seconded by Sharon Schaper and passed with a vote of 4 – 1 with Bill Young opposed.

Sharon Schaper also stated that the ARC will be revisiting the wording of the proposed paint standard as they had voted against accepting it as written. Cami Hester stated that she has some comments to add and presented a background from past meeting minutes with regard to defining the color book/guideline. Joe DeMeo stated that the Board could vote to approve the standard as written since the direction given to the ARC was to review the colors, not the standard. Wes Richardson stated that this was not his understanding of the direction given to the ARC. Irene DeMeo presented the proposed color book and gave her interpretation of its use. Discussion ensued amongst the Board members and after some time, Joe DeMeo requested more time to revisit the wording and stated that he will email the Board the revised standard for review prior to the next meeting. Wes Richardson questioned whether the ARC’s previous direction at this months meeting was now gone. Cami Hester stated yes, the Board would be drafting and approving the wording of the paint standard. Wes Richardson questioned whether the ARC would be able to review the standard prior to its approval. Joe DeMeo stated that he would have it emailed to both the Board and the ARC. Simon Bland made a motion to leave the existing approved standard as it stands. The motion died due to the lack of a second.

5) MAINTENANCE COMMITTEE REPORT: Peg Porter stated that she found the brick that was used at the entrance

through Rinker at $0.75 per brick. It is called “Old Chicago” and takes 4-5 months to receive once ordered. Rinker provided names of contractors that do this type of work. Simon Bland suggested looking into this at the same time they look at redoing the pillars at the gate. Cami Hester requested that Peg Porter check on the background of the contractors provided by Rinker.

LeTisha Labbate stated that they would be renting a truck in the future to remove the speed bump behind the entrance wall. Wes Richardson volunteered to use his truck and remove the speed bump.

LeTisha Labbate stated that she has not received the information on replacing the call box at this time; however she would remind Electronic Access about it and have it prior to the finalizing of the Budget.

Simon Bland volunteered to look into wireless camera systems for the gate area due to all the damage the gates have been receiving.

6) LANDSCAPING REPORT: Peg Porter stated that the trimming of the hedges along the playground will be done in October, the same time that the Oak trees will be trimmed. Mrs. Porter also stated that according to the approved landscape plan, some of the areas will require a flowering shrub instead of flowers due to the sandy soil. LeTisha Labbate added that the palm trees had been trimmed on the property and the oak inside the gate was balled up.

7) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young stated that there was no meeting this month.

OLD BUSINESS1) Traffic Survey – LeTisha Labbate reported that the she has spoken to Lavanda Lane

from the Traffic and Engineering Department and was told that the engineer is standing by his requirement for installing additional traffic signs (15) on the property prior to signing off on the survey. Mrs. Labbate presented prices for the signage and

standard posts. After some discussion, Simon Bland made a motion to tentatively approve $3,500 for the installation of the signs and semi decorative posts to match the existing posts in the neighborhood. The motion was seconded by Bill Young and passed unanimously.

2) Annexation of property behind 7-11 – Joe DeMeo stated that he, Simon Bland and Peg Porter attended the meeting regarding the annexation of the property beside Windsor Estates Drive to the City of Palm Shores. Mr. DeMeo suggested that the Board send a letter to the City of Palm Shores requesting that the Association be kept informed on any dealings with this property. Cami Hester thanked the three of them for attending.

3) Revised Paint Standard – This item was discussed under the ARC report.

NEW BUSINESS14) Budget 2008 Discussion – It was noted that a workshop was scheduled for Tuesday,

October 9th at 6:30 PM. Management was directed to contact Charlie and Jakes to see if they had a room available.

15) Miscellaneous a. It was noted that the flag that was currently flying was not the appropriate

size. Cami Hester volunteered to contact the congressman to see about getting a flag more inexpensively.

b. Sharon Schaper volunteered to gather some information about forming a Social Committee.


ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Peg Porter and passed unanimously. The meeting was adjourned at 9:15 PM. The next Board of Directors meeting was scheduled for October 16, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, August 21, 2007

DATE: August 21, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Simon BlandPeg Porter Joe JenneBill Young Joe DeMeoFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 8 Board members. Sharon Schaper and Doug Lawhorn were absent.

READING AND APPROVAL OF MINUTESThe minutes from the June 19th meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Joe Jenne and passed unanimously.


REPORTS8) PRESIDENT: Cami Hester stated that she would go over her report later on the

agenda. 9) TREASURER: LeTisha Labbate presented the financial report for the period ending

July 31, 2007 to the Board for review. It was noted that the delinquent account has been sent over to the attorney for collections. Cami Hester questioned why the Landscaping/Annuals/Mulch category was over budget. Mrs. Labbate noted that the contractor had been paid twice in the month of July, at the beginning for June and at the end for July. It was also noted that this would work itself out in August. Mrs. Hester also questioned the overage in the telephone category. Mrs. Labbate stated that she would have to look into this and would email her findings back to the board. With no further questions, Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Joe DeMeo and passed unanimously.

10) MANAGEMENT REPORT: LeTisha Labbate reported on the following items: The irrigation has been checked and all zones are functioning properly. The flag pole has been repaired as well as the light for the pole.

Joe Jenne also requested that Management bring a brochure for the play set equipment to the next meeting for review.

11) ARC REPORT: LeTisha Labbate stated that the appeals committee met on 12 properties and decided that each would be fined $50/day up to $1,000 in aggregate should they not come into compliance within the 30 day period. Joe Jenne stated that the ARC has also sent over a revision to the Driveway Maintenance Standard to

the Board for review and possible approval. The change was to add “(see Management Company for reference colors)”. Joe Jenne made a motion to approve the revision as presented. The motion was seconded by Joe DeMeo and passed unanimously. Peg Porter noted that Sharon Schaper was due to chair the September meeting with Joe DeMeo chairing the October meeting.

12) MAINTENANCE COMMITTEE REPORT: Management stated that the warning sign on the exit gate is missing. With regard to the swapping out of the light poles at the entrance, Peg Porter stated that the light poles may be deteriorated at the base and this may not be possible. Management was then given the direction to do the following:

Determine the condition of the base of the light poles Schedule for the fence at the entrance to be sanded and painted Paint the speed bumps at the gates

13) LANDSCAPING REPORT: Peg Porter presented the landscaping plan to the Board for review. Joe Jenne stated that the future maintenance of the proposed plan could cause some concern. Mr. Jenne suggested going with the original landscape plan as designed by the developer as far as the plants go and to use splashes of color throughout the center islands, inside the front gate and tennis courts. Mr. Jenne also volunteered to draw up a plan to go by. After further discussion, Joe DeMeo made a motion to allocate $350 for the plantings as proposed by the landscaping plan as presented by Peg Porter as well as at the center islands, front gate and tennis courts as presented by Joe Jenne. The motion was seconded by Simon Bland and passed with a vote of 4-1 with Peg Porter opposed. Peg Porter presented prices for the tree plantings along Arlington Lake for future budgeting purposes. LeTisha Labbate also presented prices for the trimming of the palm trees as well as rounding off the oak inside the gate to the Board for review. Joe Jenne made a motion to approve the tree trimming at a cost not to exceed $900.00. The motion was seconded by Simon Bland and passed unanimously.

14) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr. Young also noted that he is still working on the berm issue with the County.

OLD BUSINESS4) Traffic Survey – LeTisha Labbate reported that the she has spoken to Lavanda Lane

from the Traffic and Engineering Department and was told that the engineer is in the process of rewriting the response letter to us and we could hopefully have everything finalized within the next couple of weeks.

5) Short Term / Long Term Items – Cami Hester went over what the list of short term and long term items as discussed in the previous months workshop.

NEW BUSINESS16) Annexation of Property behind 7-11 – Peg Porter stated that she has spoken to the

Mayor of Palm Shores and was told that the original intent of the property would not change. It was noted that the Public Hearing is scheduled for September 11th and everyone was encouraged to attend. Joe DeMeo was appointed to speak on Windsor Estates behalf at the public hearing and he also stated that he would try to find out who to contact regarding the annexation rules in the meantime.

17) Revised Paint Standard – Joe DeMeo presented a draft of the revised paint standard to the Board for review. It was noted that additional colors had been included in the book to show the approved color range as noted in the standard. It was also noted that the wording had been changed to reflect that if there is a request presented to the ARC that is not in the color book, the ARC would then forward the request to the Board for approval. After further discussion, Joe Jenne made a motion to send the color book to the ARC for review as the approved color scheme. The motion was seconded by Peg Porter and passed unanimously.


ADJOURNMENTWith no further business to be discussed, Simon Bland made a motion to adjourn the meeting. The motion was seconded by Joe Jenne and passed unanimously. The meeting was adjourned at 9:25 PM. The next Board of Directors meeting was scheduled for September 18, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, June19, 2007

DATE: June 19, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCECami Hester Doug Lawhorn Simon Bland Peg PorterJoe Jenne Bill Young

Sharon Schaper Fair/Way Management CALL TO ORDERCami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 8 Board members. Joe DeMeo was absent.

READING AND APPROVAL OF MINUTESThe minutes from the April 24th meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Simon Bland and passed with a vote of 6 – 1 with Sharon Schaper abstaining.


REPORTS15) PRESIDENT: There was no report at this time. 16) TREASURER: Doug Lawhorn presented the financial report for the period ending

May 31, 2007 to the Board for review. It was noted that there is still one homeowner delinquent in paying their assessment. After some discussion, Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Bill Young and passed unanimously.

17) MANAGEMENT REPORT: LeTisha Labbate reported on the following items: Pressure washing common area sidewalks – LeTisha Labbate stated that

she has received two proposals for pressure washing the common area sidewalks; one for $650 and one for $750. Bill Young made a motion to approve the expenditure of $650 to pressure wash the sidewalks. The motion was seconded by Joe Jenne and passed with a vote of 6 – 1 with Peg Porter opposed. Mrs. Labbate was also directed to inquire as to whether the contractor would be able to pressure wash the gate and report back to the board with a price.

Flag Pole – LeTisha Labbate stated that the pulley for the flag has been slashed. SignARama was contacted and they are in touch with the subcontractor who installed the sign pole to schedule a repair of the pulley system.

Pavilion – It was reported that the screening has been completely removed from underneath the canopy at this time. The final section was cut out after being vandalized.

18) ARC REPORT: Simon Bland stated that the hearing committee met on 11 homes in violation. Cami Hester added that the Board needs to appoint a seventh member to the ARC. Simon Bland made a motion to appoint Lisa Deprez to the ARC. The motion was seconded by Sharon Schaper and passed unanimously.

19) MAINTENANCE COMMITTEE REPORT: There was no report at this time. 20) LANDSCAPING REPORT: LeTisha Labbate reported that the new contractor has

been on the property twice now and has a work order to trim up the oak tree inside the gate. Joe Jenne added that there are some areas that are in need of sod on the south side of the entrance.

21) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr. Young stated that the Viera Company was present and addressed the upcoming growth of Viera West. Mr. Young also reported that the City of Cocoa will be installing another pipe in the hopes that it will increase the water pressure to the outer areas of service, such as Windsor Estates.

OLD BUSINESS6) Traffic Survey – LeTisha Labbate reported that the Traffic Engineer was out and

stated that additional signs needed to be installed at various sections throughout the community. Mrs. Labbate stated that she contacted the Traffic Engineering Department regarding this because the signage was listed on the report in italics, which indicated a suggestion, not a requirement. Lavanda Lane from the Traffic Engineering Department stated that the report is confusing and they have since changed the format, however she is working on clarification and Mrs. Labbate will report back to the Board once she hears back.

NEW BUSINESS18) Entrance Enhancement – Cami Hester stated that an email was attached in the

Board package from Joe Jenne with some suggestions regarding the enhancement of the front entrance. Joe Jenne stated that these were just a few suggestions to beautify the community as it reaches its 10 year mark. After further discussion, Cami Hester directed the Board members to walk around the common areas and bring their thoughts back to the next meeting.

19) Miscellaneousa. LeTisha Labbate noted that the gate contractor has stated that the

Association should start looking into replacing the call box/entry system as it is outdated and probably only has a life expectancy of 6 to 12 months.

b. Peg Porter noted that Management contacted the St. Johns River Water Management (SJRWM) regarding the clearing of vegetation behind some homes in the preserve and was told that a consultant would need to be hired to write a report which would then need to be approved by the SJRWM District. Mrs. Labbate added that according to St. Johns, the best way to clear the dead vegetation is for a controlled burn. After further discussion, Mrs. Labbate was directed to contact Jennifer Cope again at the SJRWM District and see if the Association would be allowed to bush hogg along the easement of the preserve.

c. LeTisha Labbate stated that she would not be able to attend the next meeting and asked whether it would be possible to reschedule for the following week. After further discussion, it was decided that the meeting on the 17th would be cancelled.

LEGAL DISCUSSIONCLOSED SESSION

ADJOURNMENTWith no further business to be discussed, Bill Young made a motion to adjourn the meeting. The motion was seconded by Sharon Schaper and passed unanimously. The meeting was adjourned at 8:15 PM. The next Board of Directors meeting was scheduled for August 21st, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management





IN ATTENDANCECami Hester Doug Lawhorn Simon Bland Peg PorterJoe Jenne Bill Young


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 8 Board members.

READING AND APPROVAL OF MINUTESThe minutes from the March 20th meeting were presented to the Board for review. Simon Bland made a motion to approve the minutes as presented. The motion was seconded by Joe Jenne and passed unanimously.

RESIDENT PARTICIPATION1) Wes Richardson of 5803 Newbury Circle was present to address the Board regarding

the motion that was made at the meeting last month. Cami Hester stated that there would be discussion on this later in the meeting under New Business.


March 31, 2007 to the Board for review. It was noted that 5 homeowners were delinquent in paying their assessment. Mr. Lawhorn also noted that the Traffic Survey was paid during the month of March in the amount of $455.00 in the office supplies line item. Simon Bland questioned why it was placed under Office Supplies. Mr. Lawhorn explained that it is Office Supplies / Administrative. Joe Jenne suggested placing it under Miscellaneous. Mr. Lawhorn stated that he would move it under Miscellaneous. Joe Jenne also questioned whether there was a way to break out monthly recurring expenses, such as landscaping, from incremental payments, such as mulch and annuals. After further discussion, it was suggested that this be broken out for the 2008 Budget. Cami Hester requested that the landscaping and lawncare be placed together. Mr. Lawhorn requested that Cami send over her changes and he would implement them for the next meeting. With no further questions, Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Bill Young and passed unanimously.

24) MANAGEMENT REPORT: There was no report at this time. 25) ARC REPORT:

Bill Young stated that the consensus of the ARC was that if the color was not in the color book, then they would be able to approve a color and forward it to the Board for inclusion in the color book. Cami Hester stated that they were able to approve a color within one shade up or down, however colors that were not in the book were to be approved by the Board. Simon Bland stated that the covenants do not read that way. Mrs. Hester asked why the ARC requested the Board to define the color book when the covenants take precedence over the standards. Joe Jenne stated that his interpretation would be that the committee would be able to consider the book as the sole color choice based on the “sole discretion” terminology. Board members questioned why the Arc even brought it to the Board for defining. It was noted that the ARC could not come to an agreement amongst themselves; therefore they looked to the Board for help. Bill Young presented the colors that were approved at the meeting to the Board for review. Cami Hester asked what the ARC wanted from the Board with regard to these colors after what had just transpired. Wes Richardson stated that the ARC had already approved the colors based on the “sole discretion” clause in the covenants, citing Article II Section 2. Bill Young noted that Fair/Way Management would need to add the two newly approved colors to the color book. Peg Porter thanked the ARC for bringing the two new colors to the Board however stated that the Board has no authority over the color book. After further discussion, Peg Porter made a motion to rescind the motion made at the previous meeting with regard to the color book. The motion was seconded by Simon Bland and passed unanimously.

Cami Hester added that the ARC has two volunteers to fill one opening and the ARC members were asked after the last meeting whether anyone would want to step down until such time as another opening came up, however no one wished to do so. Mrs. Hester suggested that Fair/Way Management put together a list of current members along with their attendance record and present that to the Board at the next meeting. Simon Bland agreed, however suggested that this be done prior to the next meeting. Peg Porter suggested that the Board appoint between the two volunteers. Joe Jenne voiced his concern with first asking the ARC members to confirm their desire to serve, and then removing them from the committee. Mr. Jenne suggested that the fairest way to chose between the volunteers would be to appoint one based on their length of residency in the community. After further discussion, Simon Bland made a motion to table the appointment of an ARC member until next month in case an opening came up before then. The motion died due to a lack of a second. This item was tabled and will be put on the agenda for the next meeting.

26) MAINTENANCE COMMITTEE REPORT: There was no report at this time. 27) LANDSCAPING REPORT: Cami Hester stated that there have been several issues

with GroundTech regarding them subcontracting out the work, not responding to calls, etc. Mrs. Hester stated that the contract expired in February and three companies were asked to submit a proposal; All Brevard Lawns ($1,100), Lighthouse Landscaping ($1375) and a third that declined to submit a bid. Mrs. Hester explained the difference between the two proposals and gave background on each. Peg Porter added that she and LeTisha Labbate had walked the property with All Brevard and addressed issues with the swale and ditch behind the tennis courts. Simon Bland stated that Lighthouse Landscaping included the palm trees at the front entrance in the higher price. Joe Jenne suggested that the original landscaping specifications be used that were generated a few years ago. After further discussion, Cami Hester directed Joe Jenne to send out the landscaping specification to Fair/Way Management so that they could incorporate that into the proposal for All Brevard Lawns and send it back to the Board for review.

28) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr. Young also stated that the Viera Company is going to be addressing the NMHA on May 21st at 6:30 on the upcoming growth of Viera and suggested that he be contacted as seating is limited.

OLD BUSINESS7) Traffic Survey – Cami Hester explained that the Traffic Engineer has been notified

that the required changes have been made and the Association is currently waiting for him to confirm. Once that is done, the Sheriff’s Department will begin patrolling the community.

8) Bike Rack – Cami Hester presented prices for various bike racks. It was noted that the rack that holds 8 bicycles would be suitable. After further discussion, Joe Jenne made a motion to purchase a galvanized rack that holds 8 bicycles for $300. The motion was seconded by Bill Young. Simon Bland stated that there would be a cost for installation and shipping that should be factored in to that figure. Joe Jenne amended the motion to state that the cost would not exceed $500.00 with shipping and installation included. The motion was seconded by Bill Young and passed unanimously.

9) ARC Chair Rotation – Peg Porter requested volunteers to chair the ARC through September.

NEW BUSINESS20) Garage Sale – Cami Hester noted that the Community Garage Sale is scheduled for

Saturday, May 12th from 8:00 AM to 1:00 PM.21) Miscellaneous - Simon Bland stated that the following work order items needed to be

completed: a. Light pole across from 7-11 was still out – Cami added that Management

stated that had been taken care of and double checked prior to the meeting.b. Sign posts need straightened and paintedc. Exit gate needs to be straightenedd. Exit gate is squeakinge. Reflective paint needs touched up at island on Wickhamf. Electrical box needs replaced at the entranceg. Light timers need to be checked


ADJOURNMENTWith no further business to be discussed, Joe Jenne made a motion to adjourn the meeting. The motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled for May 15th, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management





IN ATTENDANCECami Hester Doug Lawhorn Simon Bland Sharon SchaperPeg Porter Joe JenneBill Young Joe DeMeoFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 8 Board members. Also present was LeTisha Labbate of Fair/Way Management.

READING AND APPROVAL OF MINUTESThe minutes from the January 16th meeting were presented to the Board for review. There was a change noted under Adjournment. Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Doug Lawhorn and passed unanimously.



February 28, 2007 to the Board for review. It was noted that 5 homeowners were delinquent in paying their assessment. Simon Bland questioned the landscaping overage in the budget. After some discussion, Doug Lawhorn stated that he would check the general ledger and report back to the Board. With no further questions, Joe DeMeo made a motion to accept the financial report as presented. The motion was seconded by Joe Jenne and passed unanimously.

31) MANAGEMENT REPORT: There was no report at this time. 32) ARC REPORT: Sharon Schaper stated there were two volunteers to the ARC that

needed to be appointed at tonight’s meeting. Cami Hester questioned how many ARC members there would be once the other two were appointed. LeTisha Labbate stated that there would be 8 ARC members total. There was discussion with regard to having an even number in case of a tie and therefore Mrs. Labbate was directed to contact the ARC members and see if they were intending on making every meeting or maybe one of them would volunteer to step down until a position opened in the future. Doug Lawhorn suggested that the ARC members rotating chairing the meeting amongst them therefore eliminating the problem of having and even number of members since the chair wouldn’t vote. Joe Jenne suggested that Management

contact the ARC to see what they wanted to do with regard to the Chairperson. Sharon Schaper also stated that the ARC was looking for a final interpretation of the color book. After further discussion, Peg Porter made a motion to define the Windsor Estates Color Book as a guideline that would be used by the ARC, to determine the approval of paint requests by allowing variances of up to two shades from an existing color in the book only. In the event that the ARC receives a request that they feel would be an acceptable color combination that is not within the guidelines of the Color Book, (wishes to update the color book,) the ARC would send their recommendation(s) to the Board for approval prior to approving the resident’s request. If the board approves the color(s), then that color(s)would be added to the Color Book as an approved color. (prior to being incorporated into the book). The motion was seconded by Joe DeMeo and passed unanimously.

33) MAINTENANCE COMMITTEE REPORT: There was no report at this time. 34) LANDSCAPING REPORT: There was no report at this time. 35) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and

reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr. Young also stated that the Pineda Extension was slated to start in August, however they are still working on the permitting.

OLD BUSINESS10) Traffic Survey – LeTisha Labbate presented the completed traffic survey to the Board

for review. Mrs. Labbate noted that the items in bold were required to be done and the italicized items were to be done when financially feasible. After some discussion, Mrs. Labbate was directed to contact the Traffic and Engineering Department to ensure that ALL items in bold were required.

11) Miscellaneous – Simon Bland stated that the street light south of 7-11 was out and had been out since the last meeting. LeTisha Labbate stated that Fair/Way had taken care of that after the last meeting, however she would have her maintenance supervisor take another look.

NEW BUSINESSBike Rack – It was reported that the bike rack is in need of replacement. LeTisha Labbate was directed to bring prices to the next meeting.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The meeting was adjourned at 9:05 PM. The next Board of Directors meeting was scheduled for April 17, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management


MELBOURNE, FL 32941-0263ANNUAL MEETING

FEBRUARY 20, 2007

DATE: February 20, 2007 TIME: 6:30 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERBill Hall, chairman of the meeting, called the meeting to order at 6:30 PM.

ROLL CALL AND QUORUM DETERMINATIONThe roll was taken and it was reported that a quorum was established by the presence of 95 homeowners either in person or by proxy.

PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICELeTisha Labbate of Fair/Way Management reported that proper noticed was mailed to each homeowner in accordance with the bylaws as well as posted on the property 7 days prior to the meeting date.

READING OF MINUTESPeg Porter made a motion to waive the reading of the minutes of the February 21, 2006 Annual Meeting and approve them as presented. The motion was seconded by Bill Young and passed unanimously.

REPORTS OF OFFICERS, COMMITTEES OR AGENTSBill Hall reported on several items that had been accomplished by the Board of Directors over the past year. Mr. Hall stated that the Association is working diligently on finalizing the agreement with the Sheriff’s Department which would enable them to enter the community to enforce traffic infractions, speeding, illegal parking, etc. It was also noted that there had been some vandalism reported in the community and the members present were reminded to keep their vehicles locked at all times.

ELECTIONS Volunteers were requested from the floor to help tally the votes on the election as well as the proposed changes to the Articles of Incorporation and the By-Laws. Wes Richardson, Joyce Kenyon and Nick Hellaris volunteered to tally the votes. LeTisha Labbate stated that there were 5 candidates for nine positions, however write-ins were allowed. The votes were tallied and the Board of Directors for 2007 are as follows pending acceptance by the write in candidates: Cami Hester, Doug Lawhorn, Peg Porter, Sharon Schaper, William Young, Joe DeMeo, Simon Bland, Joe Jenne and Neil Sugarman.

With regards to the changes in the Articles and Bylaws, LeTisha Labbate stated that the minimum requirement to approve the three amendments was not met again this year with only 96 votes being received.

NEW BUSINESSThere was no new business to be discussed at this time.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 7:30 PM.


Fair/Way ManagementAgent for Windsor Estates H.O.A., Inc.


MELBOURNE, FL 32941-0263ORGANIZATIONAL MEETINGTuesday, February 20, 2007

DATE: February 20, 2007 TIME: 7:30 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

CALL TO ORDERThe meeting was called to order at 7:30 PM.

APPOINTMENT OF OFFICERSDoug Lawhorn made a motion to appoint Cami Hester as President. The motion was seconded by Sharon Schaper and passed unanimously. Cami Hester accepted the appointment.

Peg Porter made a motion to appoint Bill Young as Vice President. The motion was seconded by Joe DeMeo and passed unanimously. Bill Young accepted to appointment.

Sharon Schaper made a motion to appoint Peg Porter as Secretary. The motion was seconded by Bill Young and passed unanimously. Peg Porter accepted the appointment.

Sharon Schaper made a motion to appoint Doug Lawhorn as Treasurer. The motion was seconded by Cami Hester and passed unanimously. Doug Lawhorn accepted the appointment.

The Officers listed above will have signing authority on both the operating account and the reserve account at Wachovia Bank. Neil Sugarman, Joe Jenne, Joe DeMeo, Simon Bland and Sharon Schaper will serve as directors.

ADJOURNMENTWith no further business to come before the board, the meeting was adjourned at 7:40 PM.


Fair/Way Management of Brevard, Inc.



Tuesday, January 16, 2007

DATE: January 16, 2007 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Doug Lawhorn Cami Hester Neil SugarmanSharon Schaper Peg PorterBill Young Fair/Way Management

CALL TO ORDERBill Hall, (President) called the meeting to order at 7:05 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe Jenne was absent.

READING AND APPROVAL OF MINUTESThe minutes from the November 21st meeting were presented to the Board for review. There was a change noted under New Business/Miscellaneous. Sharon Schaper made a motion to approve the minutes as amended. The motion was seconded by Bill Young and passed unanimously.


REPORTS36) PRESIDENT: There was no report at this time. 37) TREASURER: Doug Lawhorn presented the financial report for the period

ending December 31, 2006 to the Board for review. It was noted that 113 homeowners had paid their assessments as of the meeting date. With no further questions, Peg Porter made a motion to accept the financial report as presented. The motion was seconded by Cami Hester and passed unanimously. Mr. Lawhorn also stated that all necessary information had been presented to McEnerney Tax Advisory Group in preparation for this years’ financial review.

38) MANAGEMENT REPORT: LeTisha Labbate stated that the traffic survey has been started by the Department of Engineering and Traffic Safety and they are hoping to have it completed within the next couple of weeks.

39) ARC REPORT: There was no report at this time.

40) MAINTENANCE COMMITTEE REPORT: There was no report at this time. 41) LANDSCAPING REPORT: LeTisha Labbate stated that the mulch had been

laid and the annuals were replaced at the entrance.42) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present

and reported on the latest meeting of the North Melbourne Homeowners Alliance.

OLD BUSINESS12) Annual Meeting – LeTisha Labbate presented the draft of the ByLaw and

Declaration revisions to go out in the Annual Meeting Package. Neil Sugarman suggested that the wording for the change under the tree requirement be changed to “…two approved hardwood or palm trees”. After further discussion, Sharon Schaper made a motion to send the revisions as amended. The motion was seconded by Cami Hester and passed unanimously.

NEW BUSINESS1) Security – Peg Porter stated that she requested Fair/Way Management to

look into wireless monitoring for the front gate area. LeTisha Labbate explained that she had spoken to a representative and was told that there were variables that could hinder reception such as wi-fi computer terminals, network devices, etc. There was no further action taken on this item.


ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The meeting was adjourned at 7:45 PM. The next Board of Directors meeting was scheduled for March 20, 2007 at Faith Fellowship Church in Melbourne.


Fair/Way Management




DATE: November 21, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Joe Jenne Doug Lawhorn Cami HesterNeil Sugarman Sharon SchaperPeg Porter Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Bill Young was absent.

READING AND APPROVAL OF MINUTESThe minutes from the October 17th meeting were presented to the Board for review. Two changes were noted under Resident Participation and New Business. Cami Hester made a motion to approve the minutes as amended. The motion was seconded by Doug Lawhorn and passed unanimously.


REPORTS43) PRESIDENT: Bill Hall thanked everyone who participated in the garage sale. 44) TREASURER: Doug Lawhorn presented the financial report for the period

ending October 31, 2006 to the Board for review. With no further questions, Peg Porter made a motion to accept the financial report as presented. The motion was seconded by Cami Hester and passed unanimously.

45) MANAGEMENT REPORT: LeTisha Labbate stated that the administrative schedule was attached to the Agenda for review. Mrs. Labbate also noted that some of the mulch has been laid, however she would have to double check with GroundTech as it did not appear that they had finished the job. Mrs. Labbate also noted that the lights have been repaired and the Association is on the list for the traffic survey to be completed by the County.

46) ARC REPORT: Sharon Schaper presented the driveway standard to the Board for review. Sharon Schaper made a motion to approve the standard

as presented. The motion was seconded by Joe Jenne and passed unanimously.

47) MAINTENANCE COMMITTEE REPORT: This report was covered under Management Report.

48) LANDSCAPING REPORT: LeTisha Labbate stated that the arborist was out on the property and looked at the palm tree at the entrance on Wickham Road and it was his opinion that the tree was not in any danger of falling over. It appeared to him that the trunk was solid and the tree in general was healthy.

49) NORTH MELBOURNE HOMEOWNERS ALLIANCE: There was no report at this time.

OLD BUSINESS1) Budget 2007 – Joe Jenne questioned the pesticide for the lakes. It was

explained that this was included in the monthly contract with Mallard and that is why it did not have a separate line item in the budget. With no further questions, Peg Porter made a motion to approve the Budget for 2007 as presented. The motion was seconded by Doug Lawhorn and passed unanimously. Management was directed to send out the assessment notices with payment due no later than January 31st with a late fee accruing February 1st.

2) Miscellaneous – It was mentioned that the handicapped sign and stop sign at the recreation area need to be painted. It was also mentioned that 3 way and 4 way signs were to have been installed. LeTisha Labbate stated that she would look into this.

NEW BUSINESS2) Color Book – Joe Jenne stated that the question was posed as to whether or

not the established color book was a guideline or the only selections allowed within the community. Mr. Jenne questioned whether a color that has been approved that is not within the color book should then be considered an approved color. Wes Richardson stated that the newer colors are being approved based on a majority vote on a case by case basis. Irene DeMeo stated that the original intent of the color book was to allow colors within a certain range of the choices in the book (i.e. one shade lighter or darker). After further discussion, it was decided that the Board would not oversee the approval of colors outside of the color book and the ARC would continue to approve the colors with the same method that have been using. Irene DeMeo voiced her concern and noted that the colors within the community could change drastically if this continues to happen.

3) Miscellaneous – Cami Hester addressed the recent email that was filtered through the community from the FDLE Website and requested that the Board of Directors send out flyers alerting the community of a sexual offender. Bill Hall suggested that the Association look into placing a link on the website to help make homeowners aware their surroundings in and outside of Windsor Estates. Neil Sugarman made a motion to check with Management regarding how other Associations have dealt with this issue so as not to incur legal fees and disclose the findings to the Board. The motion was seconded by Cami Hester and passed. Management noted that individual homeowners are able to distribute flyers downloaded from the FDLE Website as long as they do not change them in any way.


ADJOURNMENTWith no further business to be discussed, Sharon Shaper made a motion to adjourn the meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The meeting was adjourned at 8:15 PM. The next Board of Directors meeting was scheduled for December 19, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management




DATE: October 17, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Joe Jenne Doug Lawhorn Cami HesterNeil Sugarman Sharon SchaperFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 5 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Peg Porter and Bill Young were absent.

READING AND APPROVAL OF MINUTESThe minutes from the September 19th meeting were presented to the Board for review. Joe Jenne made a motion to approve the minutes as presented. The motion was seconded by Doug Lawhorn and passed with a vote of 4 to 1 with Sharon Schaper abstaining.

RESIDENT PARTICIPATIONBill Hall stated that there were 3 residents present to address the Board. 1) Diane Mulder was present to address the board regarding the roof rats that

have been trapped on her property. Mrs. Mulder stated that she is concerned that if the neighborhood is not made aware, this could become an epidemic. After some discussion, Mr. Pirley was told that the Association would send out information regarding the control of roof rats to the neighborhood. Mrs. Mulder also questioned what could be done with regard to children driving electric and gas powered scooters. LeTisha Labbate stated that this is one of the issues that Sheriff’s Department would be handling once the traffic study is done and they are granted access to the development.

2) Simon Bland was present and requested an update on the following items:1. Lights along east end of Windsor Estates Drive are out2. Survey Post3. Sheriff Enforcement

LeTisha Labbate stated that she would look into the lights along the east end of Windsor Estates Drive as she was not aware of a problem. Mrs. Labbate also explained that the survey post was used to install a bench mark by the

County for the purpose of surveying in the future. Lastly, it was noted that the community is still waiting for the traffic study to be done by Traffic and Engineering (they are on the list along with 65 other communities and currently there is only one traffic engineer on staff).

3) Irene DeMeo was present to address the Board regarding the vinyl fence that was denied by the ARC and then approved by the Board upon appeal. Joe Jenne stated that he brought the recommendation of the ARC members to the Board with regard to the homeowners appeal. Mr. Jenne stated that the ARC members were involved in the discussion and he thought they were all in agreement. Mrs. DeMeo also stated that there have been colors approved within the community that are not in the color book and asked for direction from the Board with regard to either adding colors or defining the book. Bill Hall suggested that this item be placed on the agenda for the November meeting.

REPORTS50) PRESIDENT: There was no report at this time as the president was absent. 51) TREASURER: Doug Lawhorn presented the financial report for the period

ending September 31, 2006 to the Board for review. With no further questions, Joe Jenne made a motion to accept the financial report as presented. The motion was seconded by Sharon Schaper and passed unanimously.

52) MANAGEMENT REPORT: LeTisha Labbate stated that there has been some inquiry as to whether or not there would be a garage sale in November since there were no volunteers to host it. Mrs. Labbate suggested that the Board consider paying for the advertising for the garage sale and she would print up flyers to be passed around by the neighborhood volunteers. Sharon Schaper made a motion to pay for the advertising of the garage sale. The motion was seconded by Joe Jenne. Joe Jenne amended the above motion by including a do not exceed amount of $100.00. The motion was seconded by Sharon Schaper and passed unanimously.

53) ARC REPORT: LeTisha Labbate stated that the ARC would like the Board to approve the revised Driveway Maintenance Standard. It was noted that the wording was changed from and to or. Neil Sugarman made a motion to approve the standard as revised. The motion was seconded by Joe Jenne and passed unanimously.

54) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate was directed to: have the gate company lubricate the hinges check the lights along the east and south side of 7-11 contact an arborist regarding the leaning palm tree at the center island

at Wickham Road 55) LANDSCAPING REPORT: There was no report at this time.56) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Sharon Schaper stated

that she attended the meeting in the absence of Bill Young. Mrs. Schaper stated that there had been vandalism in the neighboring associations and wanted to make the Board aware of it as well.

OLD BUSINESS3) Sheriff Enforcement – Management stated that the agreement was signed

and the Association is now on the waiting list for the traffic study to be completed by the Department of Traffic and Engineering.

4) Homeowner Response – A letter from a concerned homeowner was presented to the Board for review. The homeowner questioned the right of the Board to enter into an agreement with the Sheriff’s Department on behalf of the Association. After further discussion, Management was directed to draft a response and email it to the Board for review prior to mailing it to the homeowner.

5) Budget 2007 – Doug Lawhorn presented the draft budget for 2007 to the Board for review. Joe Jenne questioned the budget total. Doug Lawhorn explained the line items in the budget and noted the increase in the road seal project and the insurance line item. LeTisha Labbate explained that at this point, the Association is covered for liability, but not for property. It was questioned what would happen should damage occur due to casualty. Mrs. Labbate stated that a special assessment would be shared amongst the homeowners. After further discussion, Sharon Schaper made a motion to send the draft budget for 2007 as presented to the homeowners to be voted on at the November 21, 2006 Budget meeting. The motion was seconded by Doug Lawhorn and passed unanimously.

6) Miscellaneous – Cami Hester voiced her opinion on enforcing the covenants and stated that just because they were not enforced previously, that should not prohibit the Association from enforcing them at any point in the future.

NEW BUSINESS4) Board Vacancy – Bill Hall stated that Stacy Taylor had resigned from the

Board leaving a position open. Mr. Hall stated that they could either fill the vacancy now or wait until the Annual Meeting. Joe Jenne questioned who was next in line based on the numbers from the 2006 Annual Meeting. LeTisha Labbate stated that Simon Bland received the next highest amount of votes. After some discussion, this no action was taken at this time.

5) ARC Appointment – Joe Jenne made a motion to remove James Bond due to lack of attendance. The motion was seconded by Doug Lawhorn and passed with a vote of 4 to 1 with Cami Hester abstaining. Joe Jenne made a second motion to appoint Mr. Wagner to the ARC. The motion was seconded by Neil Sugarman and passed with a vote of 4 – 1 with Cami Hester opposed. LeTisha Labbate was directed to contact Mr. Wagner and inform him of his appointment.


ADJOURNMENTWith no further business to be discussed, Joe Jenne made a motion to adjourn the meeting. The motion was seconded by Cami Hester and passed unanimously. The meeting was adjourned at 8:50 PM. The next Board of Directors meeting was scheduled for November 21, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management




DATE: September 19, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEJoe Jenne Doug Lawhorn Bill Young Cami HesterPeg Porter Neil SugarmanFair/Way Management

CALL TO ORDERJoe Jenne, (Vice President) called the meeting to order at 7:10 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Bill Hall and Sharon Schaper were absent. It was also noted that Stacy Taylor had resigned from the Board.

READING AND APPROVAL OF MINUTESThe minutes from the August 15, 2006 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Cami Hester and passed with a vote of 4 to 2 with Joe Jenne and Neil Sugarman abstaining.

RESIDENT PARTICIPATIONJoe Jenne stated that there was 1 resident present to address the Board. 3) David Pirley was present to address the board regarding the rules for an

Estate Sale. After some discussion, Mr. Pirley was told that he could follow the open house sign standard or answer the calls from the gate to his home, whichever he prefers.

REPORTS57) PRESIDENT: There was no report at this time as the president was absent. 58) TREASURER: Doug Lawhorn presented the financial report for the period

ending August 31, 2006 to the Board for review. Mr. Lawhorn also presented the draft budget for 2007 to the Board and requested that any items that the board wished to have included in the budget be emailed to him. With no further questions, Bill Young made a motion to accept the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

59) MANAGEMENT REPORT: LeTisha Labbate reported that the insurance premium had come in at twice the amount as last year ($5,280.00) however this amount DID NOT INCLUDE WIND STORM (hurricane). It was noted that in order to carry Windstorm coverage, an appraisal was necessary ($1,500.00) and the only items that would be covered would be the gate and the awning. It was questioned whether the deductible would ever be met for the windstorm policy if it were in place. There was no further discussion on the windstorm policy at this time.

60) ARC REPORT: Joe Jenne presented three issues to the Board that the ARC wanted addressed later on the agenda under New Business :

White vinyl fence Lawn decoration standard Appointment of new ARC members

61) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate stated that the light pole has been installed at the parking lot and Kirby Electric has repaired the landscape lighting.

62) LANDSCAPING REPORT: LeTisha Labbate stated that the annuals have been replaced, however they are very sparse and not at all what was expected.

63) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young stated that he attended three meetings within the past week on behalf of the Association. Mr. Young stated that with regard to the I-95 extension, he questioned whether a sound barrier would be provided for any of the neighboring communities, including Windsor Estates, and the answer was no. Mr. Young stated that it was suggested that prior to the project being started, homeowners immediately affected by the extension have an inspection of their foundations and walls done in case something should happen in the future.

OLD BUSINESS7) Sheriff Enforcement – Management stated that the agreement was on the

agenda for the County Commissioners meeting this evening. Management also stated that once the agreement is approved, it could be a few months before the traffic study is able to be conducted due to the backlog in the Traffic and Engineering Department.

8) Uniform For Sale Signs – Management stated that uniform for sale signs could be purchased for approximately $45 / sign, depending on the design. Questions arose as how to enforce the use of these signs, receive payment, etc. Management stated that she was given direction at the last meeting to look into this and report back to the Board. After further discussion, this item was dropped from the agenda.

9) Miscellaneous – There was no miscellaneous business to discuss at this time.

NEW BUSINESSARC Appointments – Joe Jenne made a motion to remove Steve Fisher from the ARC due to excessive absences. The motion was seconded by Peg Porter and passed with a vote of 4 to 2 with Neil Sugarman and Cami Hester abstaining. Joe Jenne made a second motion to appoint Deborah Smith to the ARC. The motion was seconded by Neil Sugarman and passed unanimously. Neil Sugarman also noted that with the resignation of Stacy Taylor, there was a

vacancy on the Board. After some discussion, Joe Jenne stated that this would be placed on the agenda for the next meeting.

5947 Arlington – Neil Sugarman stated that this address was on the agenda for the ARC to be discussed under the Hearing Committee and questioned the history. LeTisha Labbate explained that the owner was in violation because a pole light was never installed on his property. Mrs. Labbate went on to explain that she has had numerous conversations with him regarding the pole in the past and knew that he had one stored on his property. The latest report from the owner was that the pole light would be installed during the electrical phase of the pool installation because he would have to run electric out to the area. Mr. Sugarman stated that in his opinion, the ARC could not go after the homeowner because of the two year time frame that had lapsed. Mr. Sugarman also requested that this be reflected in the minutes and added that even though an initial letter had been sent, the timeline was not followed and therefore the owner could not be forced to install a pole light. 5765 Sheffield Place Appeal – Joe Jenne presented the background for the appeal of the violation at 5765 Sheffield Place to the Board for review. It was noted that the owner had received approval for the installation of a permanent generator and assumed that, since the standard states that it must be either screened with landscaping or an approved fence, that he was able to install a fence without requesting additional approval. Mr. Jenne went on to explain that the owner was under the impression that vinyl fencing was allowed based on an existing white vinyl pool barrier on Newbury. It was noted that the pool barrier was installed with approval based on the pool barrier standard and it was not a fence. After further discussion, Peg Porter made a motion to accept the appeal with the following condition(s):

The vinyl fence must be removed and replaced with a wood, board on board or shadow box fence

The existing fence must be stained to comply with the approved fence maintenance standard

The vinyl fence must be completely covered with façade fence

The owner must also submit his choice prior to the actual approval being granted. The motion was seconded by Cami Hester and passed with a vote of 5 to 1 with Neil Sugarman abstaining. Joe Jenne noted that special considerations were taken with regard to the installation of the existing fence (i.e. posts installed with 2’ of concrete). Joe Jenne made a motion to amend the motion to require a sample of the stain, should this be his choice of compliance, prior to having it done. The motion was seconded by Bill Young and passed with a motion of 5 to 1 with Neil Sugarman abstaining.

Lawn Ornament Standard – There was no action to be taken at this time. MISCELLANEOUS

A Budget workshop was tentatively scheduled for either October 10th or 12th

Junction box on new light pole was not attached Timers needed to be changed

Flag pole light needs to be dropped down so its not shining onto Wickham Road

South side lights before the gate not working


ADJOURNMENTWith no further business to be discussed, Neil Sugarman made a motion to adjourn the meeting. The motion was seconded by Cami Hester and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for October 17th, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management




DATE: August 15, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Doug Lawhorn Bill Young Cami HesterSharon Schaper Stacy TaylorPeg Porter Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe Jenne and Neil Sugarman were absent. Stacy Taylor showed up after the meeting had started.

READING AND APPROVAL OF MINUTESThe minutes from the July 18, 2006 meeting were presented to the Board for review. Doug Lawhorn suggested leaving the address off of the resident participation portion of the minutes. A spelling error was also noted. After further discussion, Bill Young made a motion to approve the minutes as amended. The motion was seconded by Doug Lawhorn and passed unanimously.

RESIDENT PARTICIPATIONBill Hall stated that there were 2 residents present to address the Board.

4) Simon Bland was present and questioned the status of the Sheriff’s agreement, the lighting along Windsor Estates Drive, the exit gate and the parking lot light. LeTisha Labbate stated that the Sheriff’s agreement and the parking lot light would be discussed under Old Business. Mrs. Labbate also explained that Kirby Electric is currently looking into the lighting problem and are trying to detect whether or not there is a broken wire underneath the roadway. As for the Exit Gate not being lined up, this would be looked into.

5) Wes Richardson was present and questioned why the flag was not on the pole. It was explained that the flag was removed when the lighting problem occurred because there was no light shining on the flag. Mr. Richardson also

questioned whether a letter had been sent out regarding the I-95 extension behind his home. LeTisha Labbate stated that the letter was being drafted.

REPORTS64) PRESIDENT: Bill Hall thanked the ARC for the work that they do within the

community. 65) TREASURER: Doug Lawhorn requested that any items that the board

wished to have included in the budget be emailed to him. Mr. Lawhorn also presented the financial report for the period ending July 31, 2006 to the Board and membership present. With no further questions, Bill Young made a motion to accept the financial report as presented. The motion was seconded by Sharon Schaper and passed unanimously.

66) MANAGEMENT REPORT: LeTisha Labbate presented the administration schedule to the Board for review. Bill Hall stated that ta homeowner had posted their 5 digit code on the call box during an open house. LeTisha Labbate stated that there is a separate code for open houses and that should have been used. Stacy Taylor stated that the open house code did not work and that is why the private code was posted. Mrs. Labbate explained that the system will lock up if a code is typed incorrectly 3 times in a row and stated that this could have been what occurred.

67) ARC REPORT: Bill Hall stated that the generator standard was amended and presented the revised version to the Board for review. Stacy Taylor made a motion to approve the amended standard as presented. The motion was seconded by Peg Porter and passed unanimously. Mr. Hall also stated that the ARC was currently working on a yard ornament standard and presented a rough draft to the Board for informational purposes only. LeTisha Labbate added that the hearing committee met regarding six homes in the community and voted to fine each owner $50 per day up to $1000 in aggregate should they not come into compliance within the allotted time frame.

68) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate presented a revised proposal to the Board for the installation of the light pole at the parking lot for review. Mrs. Labbate stated that the contractor suggested placing the light pole next to the sidewalk behind the oak tree so that the light would project into the parking lot as well as into the pavilion area. Cami Hester stated that she was under the impression that the light pole was to be placed where the existing pole is at the corner of the tennis courts. Doug Lawhorn stated that there was $1,300 in the lighting reserve for this project but that the additional $600 would have to be made up from the operating funds in the Budget. Mr. Lawhorn also stated that as of today, this was a reasonably attainable goal. After further discussion, Peg Porter made a motion to approve the expenditure via email based on cost, location, etc. The motion died due to a lack of a second. Cami Hester stated that the expenditure was within the budget and suggested that Management meet with Neil Sugarman on site to establish where the pole should go. Management will contact Mr. Sugarman regarding the location and send her findings back to the Board for approval prior to the installation.

69) LANDSCAPING REPORT: LeTisha Labbate stated that the annuals would be replaced this month as well as the dead limbs removed from the hedges next to 7-11. Peg Porter also noted that she has been pruning the plants at the entrance and suggested that GroundTec be contacted to at least remove the dead plants now while the replacements are on order.

70) North Melbourne Homeowners Alliance: Bill Young stated that he attended the meeting and the NMHA is looking into co-hosting the city and county candidates. Mr. Young also presented a list of goals for the Association and questioned whether anyone would be interested in serving as an alternate to the NMHA in cases where Mr. Young would not be able to attend the meeting. Sharon Schaper volunteered to serve as an alternate. Doug Lawhorn suggested that the NMHA place the issue of a sound barrier for the upcoming extension of I-95 on the list of goals presented.

OLD BUSINESS10) Sheriff Enforcement – Management stated that the agreement has been

signed by Bill Hall and is waiting to be placed on the agenda for the County Commissioners meeting. In the meantime, a traffic study would be preformed in order to ensure that the current road signs are up to code.

11) Political Signs – Management presented a legal opinion from the Association Attorney regarding this issue which supported the Association’s original stance on the matter.

12) Lake Fishing Policy – Management presented a legal opinion from the Association Attorney regarding fishing in the lakes within the community. After review, Cami Hester made a motion to rescind the lake fishing policy permanently in light of the legal clarification. The motion was seconded by Doug Lawhorn and passed with a vote of 4 – 2 with Bill Young and Peg Porter opposed.

13) Miscellaneous Speed Bumps – Peg Porter stated that people are driving over the curbs

and grass in order to miss the speed bumps and suggested that the Association install concrete posts at the end of the speed bumps to prevent this from happening.

For Sale Signs – Stacy Taylor suggested that the Board look into universal For Sale signs for the community.

ARC Chairman – It was noted that Cami Hester would be chairing the ARC for the month of September.

Illegal Parking – LeTisha Labbate stated that this would be enforced by the Sheriff’s Department once the agreement goes into affect.

NEW BUSINESSARC Appointments – Sharon Schaper made a motion to rescind the position of the Board that alternates could fill in for a quorum based on the legal opinion received. The motion was seconded by Stacy Taylor and passed unanimously. Management was also directed to strike the term Alternate from the minutes in the future.


ADJOURNMENTWith no further business to be discussed, Doug Lawhorn made a motion to adjourn the meeting. The motion was seconded by Sharon Schaper and passed

unanimously. The meeting was adjourned at 8:45 PM. The next Board of Directors meeting was scheduled for September 19, 2006 at Faith Fellowship Church in Melbourne.

Respectfully Submitted,Fair/Way Management



Tuesday, July 18, 2006

DATE: July 18, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEJoe Jenne Doug Lawhorn Bill Young Neil SugarmanCami Hester Stacy TaylorSharon Schaper Fair/Way Management

CALL TO ORDERJoe Jenne, (Vice-President) called the meeting to order at 7:00 PM on the above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Bill Hall and Peg Porter were absent.

READING AND APPROVAL OF MINUTESThe minutes from the June 20, 2006 meeting were presented to the Board for review. Neil Sugarman noted a change under Reading and Approval of Minutes. After further discussion, Cami Hester made a motion to approve the minutes as amended. The motion was seconded by Stacy Taylor and passed with a vote of 6 to 1 with Joe Jenne abstaining.

RESIDENT PARTICIPATIONJoe Jenne stated that there were 4 residents present to address the Board.

6) Veronica Walsh of 5978 Newbury Circle was present to address the Board regarding her violation letters for having political signs in her yard. Mrs. Walsh stated that after listening to the ARC meeting, she understood that “unless otherwise permitted by the Association” meant that the Association could approve the use of political signs if they wanted to. Joe Jenne gave a brief history of the Association with regard to political signs and stated that council had previously looked into this several years ago and it was determined that signs could be placed inside the windows of the individual homes if desired, however the Association had the right to limit the types, styles, sizes of signs. Mrs. Walsh questioned which council this was. Mr. Jenne stated that he was not sure at this point in time, however it would he would investigate and someone would get back to her. After further

discussion, Joe Jenne stated that this would be discussed under New Business later on in the meeting.

7) Wes Richardson of 5802 Newbury Circle was present and voiced his concern regarding the I-95 extension behind his home. Mr. Richardson stated that he felt as though the Association should petition the DOT to increase the berm or install a wall. Mr. Jenne stated that this would also be discussed under New Business.

8) Irene DeMeo of 5870 Newbury Circle was present to address the Board. Mrs. DeMeo stated that it was with deep regret that she has resigned from the ARC. She stated that she has issues with the way that the Board overrules the ARC’s decisions and cited the fountain at 6087 Arlington as an example. Mrs. DeMeo questioned why the fountain was allowed when it was a violation. It was explained that the appeal was heard and denied, however it was agreed to be allowed to stay for the rest of its useful life until such time that it needs repair, replacement, etc.

9) Joe DeMeo of 5870 Newbury Circle was present to address the Board. Mr. DeMeo voiced the same concerns regarding the fountain as Mrs. DeMeo and also stated that this could have long range effects on the Association. Mr. DeMeo also stated that he is concerned with the message this sends to the ARC members and requested that his letter be included in the monthly minutes. Mr. DeMeo also stated that he had an issue with the adopted Lake Fishing Policy from last month. Joe Jenne stated that this would be discussed further under Old Business.

REPORTS14) PRESIDENT: There was no report at this time. 15) TREASURER: Doug Lawhorn stated that the lien was filed against the

delinquent homeowner. Mr. Lawhorn also presented the financial report for the period ending June 30, 2006 to the Board and membership present. With no further questions, Bill Young made a motion to accept the financial report as presented. The motion was seconded by Sharon Shaper and passed unanimously.

16) MANAGEMENT REPORT: LeTisha Labbate stated that the concrete work was completed by Don Bo Construction. Neil Sugarman questioned the approval of the proposal. LeTisha Labbate stated that the approval was received via email from a majority of the Board members and the expenditure was approved by the Treasurer.

17) ARC REPORT: 1. Bill Young stated that the owner of 5978 Newbury Circle was present to

address her violation with regard to the political signs in the yard and stated that this was deferred to the Board of Directors. Mr. Young also stated that the Hearing Committee met on three homes and suggested that a fine of $50/day be imposed up to $1000 in aggregate should they not come into compliance within the allotted time frame.

18) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate stated that there was a dead short at the entrance which

was repaired. Mrs. Labbate also stated that she had talked to Palm

Shores Paving regarding the pebbling and he stated that he would come back at a later time, if desired, to redo the areas, however he stated that this was normal because of the amount of weight at the stop lines.

19) LANDSCAPING REPORT: LeTisha Labbate stated that two of the three pipes were trenched at the tennis courts. Mrs. Labbate also stated that monthly meetings have been set up between GroundTech and the Landscaping Committee in order to keep things on track.

OLD BUSINESSLighting – Neil Sugarman presented a light fixture with a swivel base for the pole at the tennis courts. Mr. Sugarman suggested removing the pole next to the street on the left hand side and replacing it with a FP&L type post to match the existing ones in the neighborhood. Doug Lawhorn stated that there is currently $1200 in the budget for lighting. After further discussion, Neil Sugarman made a motion to table the vote of the lighting until a final cost could be obtained and then send the vote out via email. The motion was seconded by Sharon Schaper and passed unanimously.

Sheriff Enforcement – Management stated that she had spoken to Dale Lundgren from the County Commissioners Office. He stated that they did not receive the paperwork back in time from the Sheriff’s Department for the County’s July 11th meeting. It would be placed on the agenda for the County’s July 26th meeting.

Miscellaneous Fountain – Joe Jenne stated that he was not present at the June meeting

and therefore he would like to discuss the ramification of the decision of the Board to allow the fountain to remain for the rest of its useful life. Neil Sugarman stated that questions were previously submitted to the Board during the resident participation portion of the meeting and it was passed by a majority of the board to deny the appeal of the violation and to allow the fountain to remain for the rest of its useful life. Mr. Jenne stated that he felt as though the standard should be changed prior to be overturned by the Board and suggested modifying the standard. Cami Hester stated that she had perceived the fountain as being attractive and felt as though the ARC was in agreement to allow it to remain. Joe Jenne stated that a procedural change may be in order. He suggested that all appeals include the recommendations of the ARC. This would help avoid miscommunication between the ARC and the Board. Wes Richardson explained why it was denied and stated that the owner was told that he could appeal the decision to the Board. Neil Sugarman stated that it would have been approved by the ARC as a lawn ornament and the only difference was the water running through it. Stacy Taylor also voiced her concern with the fountain being allowed to remain. After further discussion, Joe Jenne made a motion to send the standard back to the Arc to place some sort of restrictions on the side and back placements of fountains, with regard to placement, beyond not being visible from the street. Mr. Jenne also moved to have the ARC draft a standard regarding the size and quantity of lawn ornaments allowed on any one property and to affirm the position of the Board of Directors as far as fountains being

prohibited in front of the property and that the decision made at the last meeting was a procedural error. The motion was seconded by Doug Lawhorn and passed unanimously.

Fishing Policy – Joe Jenne stated that he feels as though the adoption of the fishing policy is taking away his rights as a homeowner in the Association. Mr. Jenne also stated that if the area around the lake is restricted from access then he feels as though the lake front owners should be responsible for maintaining the lakes solely. Mr. Jenne then opened the meeting up to the floor and requested that Joe DeMeo speak on the issue. Mr. DeMeo stated that a reading was never received from an attorney regarding the areas surrounding the lakes. After further discussion, Neil Sugarman made a motion to rescind the approval of the lake fishing policy until a legal clarification can be obtained. The motion was seconded by Stacy Taylor and passed with a vote of 6 to 1 with Bill Young abstaining.

NEW BUSINESSARC Appointments – Joe Jenne asked whether Irene DeMeo would reconsider her resignation from the ARC. After some discussion between the Board members and Mrs. DeMeo, Mrs. DeMeo agreed to go back on the ARC. Joe Jenne then made a motion to appoint Nick Hellaris to the ARC as a voting member. The motion was seconded by Sharon Schaper and passed unanimously.

Political Signs – Joe Jenne questioned whether the Board would want to have the current council for the Association reviews this issue. Doug Lawhorn made a motion to uphold the ARC decision that this is a violation and to obtain a legal opinion on political signs within the community. The motion was seconded by Cami Hester and passed unanimously.

I-95 Extension – Joe Jenne made a motion to draft a letter to the county commissioners requesting that something be done for noise abatement between the homes along Newbury Circle and the new I-95 extension. The motion was seconded by Cami Hester and passed unanimously. LEGAL DISCUSSIONCLOSED SESSION

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Stacy Taylor and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for August 15, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, June 20, 2006

DATE: June 20, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Peg PorterDoug Lawhorn Bill YoungNeil Sugarman Cami HesterSharon Schaper Fair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe Jenne and Stacy Taylor were absent.

READING AND APPROVAL OF MINUTESThe minutes from the May 16, 2006 meeting were presented to the Board for review. After further discussion, Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Cami Hester and passed unanimously.

RESIDENT PARTICIPATIONBill Hall stated that he can not take comments from the floor after this portion of the meeting has concluded.

10) Steve White of 6087 Arlington Circle was present to address the Board regarding his denial for the installation of a rock fountain in his front courtyard. Mr. White presented a petition signed by his surrounding neighbors stating that they were not opposed to him having the fountain. Cami Hester questioned whether the standards can be amended. Peg Porter stated that standards can be amended time to time as seen fit by the Board of Directors. Mrs. Hester then suggested that the Board consider a height restriction on fountains. Peg Porter suggested amending the standard to allow a fountain with the height restriction of 28” and only after it has been approved by the ARC. Bill Hall stated that the ARC and the Board must follow the covenants that were set forth at the inception of the Association. Doug Lawhorn made a motion to support the ARC’s decision in denying the

fountain. The motion died due to a lack of a second. Neil Sugarman made a motion to deny the fountain, however allow it to remain for the remainder of its useful life, and at such time that it needs maintenance, repaired or replaced it is to be removed in order to come into compliance with the Standard. The motion was seconded by Peg Porter and passed with a vote of 4 – 2, with Bill Young abstaining and Bill Hall and Doug Lawhorn opposed.

11) Wes Richardson was present and voiced his concern regarding the following items: Bumps at gate not painted yet Surface of the roadway lifting at the stop lines

LeTisha Labbate stated that Fair/Way Management has a work order to paint the bumps at the gate and it would be done shortly. As for the surface of the roadway, Mrs. Labbate stated that she would contact Palm Shores Paving and let Keith know of the problem and see what he has to say.

3) Nick Hellaris was present to address the cleaning of the seal coating from his driveway by the Association. Mr. Hellaris stated that he is not happy with the outcome of the pressure washing. Bill Hall directed Management to send a letter to the homeowner stating that he will not be held responsible in the future for the areas affected by the seal coating during any inspections by the Association.

REPORTS20) PRESIDENT: Bill Hall thanked the ARC for all of the work they do behind the

scenes to help maintain the standard that Windsor Estates is known for.21) TREASURER: Doug Lawhorn presented the financial report for the period

ending May 31, 2006 to the Board and membership present. Mr. Lawhorn stated that the total cost to date for the road project was $27,082.00.

22) MANAGEMENT REPORT: LeTisha Labbate stated that she would be reporting on items throughout the agenda.

23) ARC REPORT: 2. Sharon Schaper presented the revised draft of the Hurricane Standard to

the Board for review. Peg Porter made a motion to approve the standard as presented. The motion was seconded by Sharon Schaper and passed unanimously.

24) MAINTENANCE COMMITTEE REPORT: Neil Sugarman questioned whether the backup batteries were replaced on the gate. LeTisha Labbate stated that the belt was replaced and routine maintenance preformed, however she would check with Electronic Access regarding the replacement of the backup batteries. Bill Hall questioned what was discovered with regard to the additional light posts in the parking area. Neil Sugarman stated that he had been out of town and he had not had a chance to investigate, however he and Wes Richardson would work together on this and relay their findings back to the Board.

25) LANDSCAPING REPORT: Peg Porter stated that she had met with Glenn Cooper of GroundTech and walked the property. Mrs. Porter noted that items of concern were brought to his attention and he stated that they would be addressed. Mrs. Porter also suggested that she meet with him the following

week for a progress report on property. Some of the items mentioned during the walkthrough were:3. The three pipes need trenched at the tennis courts4. The oak trees were placed on hold until after hurricane season.

OLD BUSINESSRoad Sealing Project Arlington – Management stated that the project has been completed.

Sheriff Enforcement – Management stated that she has spoken to Dale Lundgren from the County Commissioners Office and was told that there are approximately 67 communities in line for the same agreement, therefore the County is preparing a standard form that would be easily processed in the system. Mr. Lundgren also stated that the County Commissioners are meeting on July 11th at which time the Board of Directors for the County Commissioners will be signing off on the agreements. The next step, according to Mr. Lundgren, would be for a traffic engineering officer to come out and determine whether the signage in the community is appropriate. If not, the Association would be responsible for bringing the signage into compliance.

Miscellaneous Bill Hall stated that he would write a cover letter to go out with the color

book explaining the idea behind the color book. Management stated that she would meet with the neighborhood youth

who was hired to collect debris around the common areas to make sure that everyone is on the same page as far as boundaries, number of times per week, etc.

NEW BUSINESSLake Fishing Policy – Management presented a draft of a proposed lake fishing policy to the Board for review. Neil Sugarman made a motion to approve the lake fishing policy as presented. The motion was seconded by Peg Porter and passed with a vote of 6 – 1 with Cami Hester abstaining.

Mailbox Standard – Sharon Shaper made a motion to change the wording from 3” to 2” and directed Management to purchase the numbers and install them as needed on the boxes that were not currently in compliance with the 2” revision. The motion was seconded by Peg Porter and passed unanimously. Management was also directed to contact Creative Mailbox and find out the cost to order S brackets separately in bulk so that the homeowners would be able to purchase them through the office instead of being charged extra for delivery/installation from Creative Mailbox.

North Melbourne Homeowners Association Meeting – Bill Young stated that he attended the meeting and there were reports of increased vandalism throughout the surrounding neighborhoods. He also stated that the House Bill 391 passed in Tallahassee and suggested that the Board members read up on it.

Miscellaneous - Neil Sugarman suggested adding the work orders to the minutes, such as the painting of the bumps at the gate.

LEGAL DISCUSSION5840 Newbury Circle – LeTisha Labbate stated that she has spoken to the realtor regarding the late fee and interest accruing on Mr. Komars assessment and in addition, a letter was sent to him at another address along with copies of the previous letters mailed to him. Neil Sugarman made a motion to place a lien on his unit. The motion was seconded by Cami Hester and passed unanimously.

ADJOURNMENTWith no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting. The motion was seconded by Neil Sugarman and passed unanimously. The meeting was adjourned at 8:25 PM. The next Board of Directors meeting was scheduled for July 18, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management



Tuesday, May 16, 2006

DATE: May 16, 2006 TIME: 7:00 PMPLACE: Faith Fellowship Church, Melbourne, Florida 32940

IN ATTENDANCEBill Hall Peg PorterDoug Lawhorn Bill YoungNeil Sugarman Cami HesterSharon Schaper Joe JenneFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Stacy Taylor was absent.

READING AND APPROVAL OF MINUTESThe minutes from the April 18, 2006 meeting were presented to the Board for review. Doug Lawhorn noted a change under Miscellaneous New Business. After further discussion, Bill Young made a motion to approve the minutes as amended. The motion was seconded by Peg Porter and passed with a vote of 7 to 1 with Joe Jenne abstaining.

RESIDENT PARTICIPATIONBill Hall stated that he can not take comments from the floor after this portion of the meeting has concluded.1) Wes Richardson was present and voiced his concern regarding the following

items: Palm trees need trimmed at entrance Annuals took a long time to be replaced Trees at tennis courts need trimmed Report needs to be run to check on overused gate codes Common area sidewalks need pressure cleaned through the community Trash accumulating around common areas

LeTisha Labbate stated that she would contact GroundTech regarding the trimming of the palms at the entrance and at the tennis courts. Mrs. Labbate also stated that she would get a price for the cleaning of the sidewalks in the common

area of the community. As for the trash collection, it was reported that a change has just been made and an improvement should be seen shortly.

REPORTS26) PRESIDENT: Bill Hall thanked Stacy Taylor for organizing the spring garage

sale and also thanked the ARC for all of the work they do behind the scenes to help maintain the standard that Windsor Estates is known for.

27) TREASURER: Doug Lawhorn presented the financial report for the period ending April 30, 2006 to the Board and membership present.

28) MANAGEMENT REPORT: Management stated that she had contacted the Post Master regarding the

unmarked cars delivering mail within the community and was told that because Windsor is considered a rural route, non-commercial vehicles are used by the postal carriers. Management also stated that a follow up letter was sent to the Post Master and she was still waiting a return reply in writing.

Management presented a letter from Prime Bank stating that they would be responsible for the cleanup along the exit to Windsor Estates Drive at Wickham Road.

Management stated that there were some options for lighting included in the package for the Board for review. After further discussion, this matter was tabled until the Maintenance Report.

29) ARC REPORT: 5. Neil Sugarman stated that the Hearing Committee met and voted to

impose a fine of $50/day not to exceed $1000 in aggregate to each home discussed. Mr. Sugarman also stated that the ARC is going to be looking into suitable alternatives to the S Bracket currently in the community as the price has risen to $75/each. After further discussion, Neil Sugarman made a motion to table the enforcement of the S Bracket until the alternatives are received back from the ARC. The motion was seconded by Sharon Schaper and passed unanimously.

6. Neil Sugarman questioned the role played by the Alternate on the ARC. Bill Young questioned what would happen if only three ARC members were present at a meeting. Neil Sugarman stated that it was his belief that if the ARC was short members to hold a quorum, then the alternate would fill in for that meeting. After further discussion, Peg Porter made a motion to clarify the role of the alternate to be 1) one who takes the place of a resigning member (senior alternate then secondary) 2) one who is encouraged to attend all meetings of the ARC and if a quorum is not established, are then allowed to fill in with voting powers for that meeting only. The motion was seconded by Bill Young and passed unanimously.

30) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate from Fair/Way Management presented a couple of options with regard to the proposed security light at the pavilion. Neil Sugarman stated that we should be able to place extensions on the poles to get them up to the required height. Joe Jenne questioned the consistency of the light poles in the community and stated that they would now have 3 separate pole styles and fixtures. Mr. Sugarman suggested removing the existing lighting and bring in 2 matching poles into the parking lot. After further discussion, Mr. Sugarman stated that

he would email his findings to the Board for review with regard to the directional light.

31) LANDSCAPING REPORT: Management was instructed to place the mulching of the beds on the schedule with GroundTech.

OLD BUSINESSRoad Project – Management explained that two homeowners had driven on Arlington Circle while the sealant was wet causing several markings on both the road and private driveways. Palm Shores Paving was contacted and gave the Association a price of $500 to do the repairs, as well as repair the section in front of the gates that was caused by the school bus. Neil Sugarman suggested having the work done and bill the homeowners responsible. Joe Jenne suggested sending a letter to the homeowners explaining what was going on. After further discussion, Joe Jenne made a motion to remedy the driveways and schedule the respray and to construct a letter to the homeowners explaining the cost of the damage and remedies that would follow. The motion was seconded by Neil Sugarman and passed unanimously.

Sheriff Enforcement – Management stated that she has spoken to Dale Lundgren from the County Commissioners Office and he is anticipating having the agreement finalized within the next few days. Management stated that once it arrived, it would be forwarded to the Board for review.

NEW BUSINESSLake Policy – Peg Porter expressed a concern with the individuals fishing behind private homes without permission from that homeowner. Bill Young stated that he thought that a fishing policy had been passed a few years back prohibiting this type of activity. After further discussion, it was explained that the fishing policy was presented to the Board for adoption, however it was decided to be included in the common area rules and regulations stating that fishing was catch and release only. Management stated that she would resend the draft fishing policy out to the Board members for review and place it on the agenda for the June meeting.

Miscellaneous – Management was directed to have the bumps at the entrance and exit gates painted traffic yellow for better visibility.

LEGAL DISCUSSION3242 Windsor Estates Drive – Neil Sugarman made a motion to apply a lien on the property once the maximum is reached on all three violations. The motion was seconded by Sharon Schaper and passed with a vote of 5 to 3 with Doug Lawhorn, Bill Young and Joe Jenne opposed.

ADJOURNMENTWith no further business to be discussed, Neil Sugarman made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for June 20, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management





IN ATTENDANCEBill Hall Peg PorterDoug Lawhorn Bill YoungStacy Taylor Neil SugarmanCami Hester Sharon SchaperFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe Jenne was absent.

READING AND APPROVAL OF MINUTESThe minutes from the March 21, 2006 meeting were presented to the Board for review. Cami Hester made a motion to approve the minutes as amended. The motion was seconded by Bill Young and passed unanimously.

RESIDENT PARTICIPATIONBill Hall stated that he can not take comments from the floor after this portion of the meeting has concluded.2) Wes Richardson was present and voiced his concern regarding the

unmarked postal vehicles that are distributing the mail within the community. Management was directed to contact the post office and request that marked vehicles be used only.

3) Simon Bland was present and questioned whose responsibility it was to maintain the trees along 7-11. Neil Sugarman stated that this property belonged to the 7-11 and suggested that the Board contact the owner regarding the clean up along the sidewalk.

REPORTS32) PRESIDENT: Bill Hall reported that the sealing project went exceptionally

well and thanked the Board members for working together swiftly and efficiently.

33) TREASURER: Doug Lawhorn presented the financial report for the period ending March 31, 2006 to the Board and membership present. Mr. Lawhorn stated that the sealing project will be reflected in the April financial report. Neil Sugarman questioned the gate maintenance line item. Doug Lawhorn stated that he would look into this.

34) MANAGEMENT REPORT: Management stated that she had contacted the county regarding the requirement for reflective tape on the gates of a private community and was told that there are none. Therefore, Management was directed to remove the excess tape from the gates. After further discussion, Doug Lawhorn made a motion to place tape on the sides of the posts with Neil Sugarman overseeing the placement. The motion was seconded by Peg Porter and passed unanimously. Neil Sugarman suggested installing a light pole at the tennis courts to project light into the pavilion area and parking lot. After further discussion, Neil Sugarman was directed to look into this matter and report back to the Board at the next meeting.

35) ARC REPORT: 7. Cami Hester stated that the Hearing Committee met and voted to impose

a fine of $50/day not to exceed $1000 in aggregate to each home discussed. Mrs. Hester also presented a draft of the tree replacement standard to the Board for review. Neil Sugarman stated that in his opinion, this would be changing the covenants. Peg Porter made a motion to accept the standard as presented. The motion was seconded by Bill Young. Neil Sugarman stated that this restriction was not intentionally ignored; therefore it would not be selective enforcement. After further discussion, Peg Porter withdrew her previous motion.

36) MAINTENANCE COMMITTEE REPORT: Peg Porter stated that TruGreen has treated the entrance to the community. It was also reported that Fair/Way Management would be fixing the tear in the awning.

37) LANDSCAPING REPORT: Peg Porter suggested that the areas behind each entrance wall on Wickham Road be filled with pine bark so that the stumps would not show, instead of removing them. Management stated that because this area was so tight, it would cost approximately $350 per stump to remove them. It was also suggested that new trees not be planted in those areas because they are already so cluttered.

OLD BUSINESSRoad Project – Management stated that they received word that with the escalating fuel prices, the cost of seal coating the roads would be affected. Therefore, Management was directed to contact Palm Shores paving to get a price to do Arlington Circle now instead of later. The cost would be $6,000.00 and Keith would be able to do it May 8th, 9th and 10th. Sharon Schaper made a motion to approve the seal coating for Arlington Circle and place it on the schedule for the week of May 8th. The motion was seconded by Peg Porter and passed with a vote of 6 – 1 with Stacy Taylor opposed.

Miscellaneous – It was suggested that a No Outlet sign be installed on Helmsdale. Management stated that she would get a price for this and report back to the Board.

NEW BUSINESSYard of the Month – Stacy Taylor stated that she has been talking to some of the local retailers in the area regarding donations for a “Yard of the Month” award. After further discussion, Neil Sugarman made a motion to proceed with the project. The motion was seconded by Cami Hester and passed unanimously.

Sheriff Enforcement – Management stated that an agreement has been drawn up between the Association and the County Commissioners office requesting that the Sheriff’s Department be granted the authority to enforce traffic laws within the community. At this time, the agreement is being reviewed by the County Commissioners office and Management will report back once a verdict is received.

Miscellaneous – 8. Stacy Taylor stated that she knew of a tennis pro who would give lessons

on site to residents who were interested at a charge of $10/hour. 9. Mrs. Taylor also questioned the number of lawn ornaments allowed in the

community. It was noted that there is no restriction. 10. Bill Hall read a letter from a previous member of the Pineda Presbyterian

Church requesting that the Association consider granted a curb cut onto Windsor estates Drive. Mr. Hall proceeded to give some background with regard to the previous dealings with the church for members who were not aware. .


ADJOURNMENTWith no further business to be discussed, Neil Sugarman made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 8:50 PM. The next Board of Directors meeting was scheduled for May 16, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management





IN ATTENDANCEBill Hall Joe JennePeg Porter Doug Lawhorn Bill Young Stacy TaylorNeil Sugarman Cami HesterFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Sharon Schaper was absent.

READING AND APPROVAL OF MINUTESThe minutes from the January 19, 2006 meeting were presented to the Board for review. A change was noted under the Presidents Report. Bill Young made a motion to approve the minutes as amended. The motion was seconded by Cami Hester and passed unanimously.

RESIDENT PARTICIPATION1) Irene DeMeo questioned why there was so much reflective tape on the

gates. Bill Hall directed Fair/Way Management to contact the county on what the requirements are for private communities.

2) Wes Richardson was present and questioned who is responsible for maintaining the trees along the berm behind his home. Management was directed to contact the county to see if this was their responsibility.

REPORTS38) PRESIDENT: Bill Hall thanked Cami Hester for getting the room at Faith

Fellowship for the meetings. It was also noted that there was some communication among the Board members regarding the appreciation for Rob Provera in his work with organizing the Road Sealing Project.

39) TREASURER: Doug Lawhorn presented the financial report for the period ending February 28, 2006 to the Board and membership present. There was a question with regard to the Landscaping, Mulch, and Annuals line item.

Management was directed to look into this amount and report back to the Board.

40) MANAGEMENT REPORT: Management stated that Tom Dillon was in the process of talking to Ground Tech with regard to the maintenance of the dry ditch next to the tennis courts.

41) ARC REPORT: 11. Bill Young stated that the there were 156 homeowners on the violation list

and the majority of those were for mailboxes numbers being the wrong style. Joe Jenne questioned whether the standard is too critical on the style. After further discussion, Cami Hester made a motion to strike the front font style requirement from the standard. The motion was seconded by Joe Jenne and passed unanimously.

12. Wes Richardson presented a revision for the Hurricane Shutter Standard to the Board for review. Joe Jenne made a motion to approve the revised standard as presented. The motion was seconded by Cami Hester and passed unanimously.

13. Wes Richardson presented a revision for the Driveway Maintenance to the Board for review. The revision added a second color option for staining the driveway and sidewalk as well as removed the requirement for maintaining the sidewalk outside of the apron. After some discussion, Peg Porter made a motion to approve the revision as presented. The motion was seconded by Bill Young and passed with a vote of 5 to 2, with Joe Jenne and Cami Hester opposed.

14. Wes Richardson presented a revision for the Driveway Paver standard to the Board for review. The revision removed the requirement for paving the common area sidewalk and apron. Neil Sugarman made a motion to approve the revision as presented. The motion was seconded by Cami Hester and passed with a vote of 6 to 1 with Joe Jenne opposed.

42) MAINTENANCE COMMITTEE REPORT: There was no report at this time.

43) LANDSCAPING REPORT: Management stated that the sago palm at the call box died from Asian Scale and needed to be replaced. It was recommended that the Sago be replaced with a Queen Lily or Bird of Paradise or another broadleaf plant. The cost would be approximately $100.00. Management was directed to contact GroundTech and work together with Peg Porter on the removal of the Sago Palm as well as the replacement of the palm trees that were removed at the entrance.

OLD BUSINESSAwning – Neil Sugarman stated that there was a slice in the awning and that one of the posts were twisted. Management was directed to look into this.

Road Project – Management presented a copy of the door hanger to the Board for review. Peg Porter stated that she would organize the distribution of the door hangers with the children who distribute the newsletter. It was also noted that the parents would be with the children to make sure that every home received a door hanger.

NEW BUSINESSARC Members – LeTisha Labbate stated that there were three vacancies for the ARC and four volunteers. After further discussion, Joe Jenne made a motion to appoint Simon Bland, Nick Hellaris to the ARC with Winston Palmer and Deborah Smith as alternates. The motion was seconded by Stacy Taylor and passed unanimously.

Commercial Vehicles – There was no action taken on this item.

Yard Sale – Stacy Taylor stated that she had heard of some interest in having a spring community yard sale. After some brief discussion, Stacy Taylor made a motion to have a spring yard sale. The motion was seconded by Bill Young and passed unanimously.

Yard of the Month – This item was tabled until the next meeting.


ADJOURNMENTWith no further business to be discussed, Neil Sugarman made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for April 18, 2006 at Faith Fellowship Church in Melbourne.


Fair/Way Management



FEBRUARY 21, 2006


CALL TO ORDERJoe DeMeo, chairman of the meeting, called the meeting to order at 6:30 PM.


PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICETom Dillon of Fair/Way Management reported that proper noticed was mailed to each homeowner in accordance with the bylaws as well as posted on the property 7 days prior to the meeting date.

READING OF MINUTESPeg Porter made a motion to waive the reading of the minutes of the February 21, 2006 Annual Meeting and approve them as presented. The motion was seconded by Cami Hester and passed unanimously.

REPORTS OF OFFICERS, COMMITTEES OR AGENTSJoe DeMeo reported on several items that had been accomplished by the Board of Directors over the past year. Mr. DeMeo stated that the awning was installed at the tennis courts and also stated that the Association was in the process of working up an agreement with the Sheriff’s Department which would enable them to enter the community to enforce traffic infractions, speeding, illegal parking, etc. It was also noted that there had been some vandalism reported in the community and the members present were reminded to keep their vehicles locked at all times.

ELECTIONS Volunteers were requested from the floor to help tally the votes on the election as well as the proposed changes to the Articles of Incorporation and the By-Laws. Wes Richardson, Courtney McMahan and Cathie Johnson volunteered to tally the votes. Tom Dillon stated that there were ten candidates for nine positions, however write-ins were allowed. The votes were tallied and the Board of Directors for 2006 are as follows: Joe Jenne, Doug Lawhorn, William Hall, William Young, Cami Hester, Neil Sugarman, Stacy Taylor, Sharon Schaper, and Peg Porter.

With regards to the changes in the Articles and Bylaws, Tom Dillon stated that the minimum requirement to approve the three amendments was not met again this year with only 95 votes being received.

NEW BUSINESSThere was no new business to be discussed at this time.


Respectfully Submitted,Fair/Way ManagementAgent for Windsor Estates H.O.A., Inc.

WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.ORGANIZATIONAL MEETING

FEBRUARY 21, 2006

DATE: February 21, 2006TIME: 7:30 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

IN ATTENDANCE: Neil Sugarman William HallWilliam Young Joe Jenne

Peg Porter Cami HesterDoug Lawhorn Sharon SchaperStacy Taylor Fair/Way Management

CALL TO ORDERLeTisha Labbate of Fair/Way Management called the meeting to order at 7:30 PM.

ELECTION OF OFFICERS BY DIRECTORS Cami Hester made a motion to nominate Bill Hall as President. The motion was seconded by Joe Jenne and passed unanimously. Bill Hall accepted the position of President.

Doug Lawhorn made a motion to nominate Joe Jenne as Vice President. The motion was seconded by Cami Hester and passed unanimously. Joe Jenne accepted the position of Vice President.

Bill Young made a motion to nominate Peg Porter as Secretary. The motion was seconded by Cami Hester and passed unanimously. Peg Porter accepted the position of Secretary.

Bill Young made a motion to nominate Doug Lawhorn as Treasurer. The motion was seconded by Peg Porter and passed unanimously. Doug Lawhorn accepted the position of Treasurer.

Stacy Taylor, Neil Sugarman, Cami Hester, Bill Young and Sharon Schaper will serve as Directors.

ADJOURNMENTWith no further business to be conducted, the meeting was adjourned at 7:42 PM.


Fair/Way Management

For Windsor Estates H.O.A., Inc.



Thursday, January 19, 2006

DATE: January 19, 2006 TIME: 7:00 PMPLACE: Perkins Restaurant, Suntree, Florida 32940

IN ATTENDANCEJoe DeMeo Cami HesterNick Hellaris Peg PorterJoe Jenne Doug LawhornBill Young Bill HallFair/Way Management

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Tom Studstill was absent.

READING AND APPROVAL OF MINUTESThe minutes from the November 15, 2005 meeting were presented to the Board for review. Doug Lawhorn made a motion to approve the minutes as presented. The motion was seconded by Joe Jenne and passed unanimously.

RESIDENT PARTICIPATIONSimon Bland was present and requested to address the Board regarding the following items:3) Awning at entrance - Joe DeMeo stated that he did not have the

specifications for the awning in front of him at that time; however he would look into it and get an answer back to Mr. Bland.

4) Broken gate section - LeTisha Labbate stated that the section was ordered and was due to be installed within the next two days. In the meantime, however, she agreed to have the broken section removed.

5) Speeding - Mr. DeMeo stated that speeding has been an ongoing problem within the community and this is something that the Board will have to address. Mr. Bland stated that Baytree is in the process of petitioning the county to enforce the speeding regulations within the gated community and questioned why Management was not aware of this since he was under the impression Baytree was managed by Fair/Way Management. Mrs. Labbate stated that she would contact Bayside Management, who is the management company for Baytree, and see what she could find out. Mrs. Labbate also stated that Fair/Way

Management oversees the CDD, not the homeowners association in Baytree.

6) Email responses - Mr. DeMeo stated that the policy of the Board has always been to have comments and concerns directed to the management company who in turn would filter them to the rightful parties, which is why the email addresses are not posted on the website. Mr. Bland questioned why the email addresses are given out to new homeowners as part of the welcome package. Mr. DeMeo stated that he was not aware of this and if this was the case, he would take action to have the email addresses removed. Mr. Bland also questioned whether emails were being filtered to the rest of the Board. Cami Hester stated that she has received forwarded emails from Mr. Bland.

Neil Sugarman was present and requested to address the Board regarding the following items:1) Email addresses for Board members - Mr. DeMeo stated again that this

has been the policy of the Board in the past and called for a vote of the Board members as to whether they desired to continue with this policy in the future. Doug Lawhorn made a motion to continue to implement this policy until further notice. The motion was seconded by Cami Hester and passed unanimously.

2) Specifications for the Awning - Mr. DeMeo stated that he did not have that information on hand; however it would be looked into.

3) Landscaping lights crooked at the entrance – Management stated that she would look into this matter.

4) Hedges not covering 50% down each side of the homes – LeTisha Labbate stated that this would be addressed during the spring clean up maintenance letter that is due to go out in April.

5) Enforcement at the bus stop6) Walkway easement – This item was addressed at previous board

meetings and it was 7) Bulletin Board – LeTisha Labbate stated that it the bulletin board had

been vandalized twice in the past year and it was decided to not replace it again at this time. After further discussion, Management stated that the bulleting board would be removed.

8) Swale by tennis courts9) Church Property construction – LeTisha Labbate stated that this item

would be addressed during the meeting.10) Enforcement of violations / Work in Progress - LeTisha Labbate explained

that these items were situations where the homeowners have either contacted a contractor and have been placed on a list for compliance, or they have made contact with the office and provided a plan of action that is being monitored on the drive-through.

11) Violations on homes for sale12) Assessment increase – Joe DeMeo stated that the attorney reviewed the

section of the documents pertaining to increases in the annual assessment and it was the attorney’s opinion that the increase was legitimate.

After further discussion, Joe DeMeo stated that the Board would address the rest of Mr. Sugarman’s concerns in writing at a later time. REPORTS44) PRESIDENT: Joe DeMeo stated that the stated that he had enjoyed working

with the Board members over the past year and thanked them for their hard work and efforts. Mr. DeMeo also thanked the ARC for all of their hard work throughout the year as well.

45) TREASURER: Doug Lawhorn presented the financial report for the period ending December 31, 2005 to the Board and membership present. Joe DeMeo stated that Mr. Lawhorn has been tracking our financial status since the turnover and questioned how the Board would feel if the accounting firm was terminated and Mr. Lawhorn was the sole financial officer in charge of the financial reporting and recording. Joe Jenne stated that he felt a little uneasy about a homeowner having this sort of liability. LeTisha Labbate stated that the Association is covered by a Directors and Officers Policy which protects the officers in case of a legal suit. After further discussion, Peg Porter made a motion to appoint Doug Lawhorn as the sole financial officer for the Association. The motion was seconded by Nick Hellaris and passed unanimously. Management was directed to terminate the relationship with Francis Stewart CPA.

46) MANAGEMENT REPORT: Management presented the Priority List to the Board for review.

47) ARC REPORT: Joe DeMeo stated that the there was no ARC meeting held due to the lack of a quorum.

48) MAINTENANCE COMMITTEE REPORT: Management stated that the gate had been repaired and also presented documentation from Robin Spratt of the St. Johns River Water Management System stating that the church property has agreed to take on the additional water flow caused by their construction.

49) LANDSCAPING REPORT: Management stated that the cost to grind out the stumps at the entrance was approximately $350 per stump. After further discussion, this item was tabled until the next Board meeting.

OLD BUSINESSAwning – Management reported that the awning canvas was installed and the original post was replaced.

Road Project – It was reported that Rob Provera had met with the Department of Transportation on property and solicited proposals from three other contractors besides the three that were originally contacted. Once the proposals come in, a meeting will be set up with Rob Provera and the contractor on property to go over the specifics of the project.

Miscellaneous – Joe DeMeo stated that a homeowner had requested the email addresses of the Board members from Management and questioned whether the Board would be comfortable with giving out this information. After further discussion, Doug Lawhorn made a motion to have all communication relative to the functions of the Association be sent through the association management company who in turn would filter it through to the respective parties. The motion was seconded by Cami Hester and passed unanimously.

NEW BUSINESSAnnual Meeting – LeTisha Labbate presented the second notice of the annual meeting to go out to the homeowners. Joe DeMeo directed Management to change the cover letter to reflect the number of votes needed to pass the amendments as well as the cost for the mailings each year.

Meeting Location – It was reported that as of this meeting, the rental fee for the meeting room in Perkins was raised to $40/hour. After further discussion, it was decided to hold the meeting for March at the office of Fair/Way Management unless something more suitable became available.


ADJOURNMENTWith no further business to be discussed, Doug Lawhorn made a motion to adjourn the meeting. The motion was seconded by Nick Hellaris and passed unanimously. The meeting was adjourned at 8:30 PM. The next Board of Directors meeting was scheduled for March 21, 2006 at Fair/Way Management of Brevard in Melbourne.


Fair/Way Management




DATE: November 15, 2005 TIME: 7:00 PMPLACE: Perkins Restaurant, Suntree, Florida 32940

IN ATTENDANCEJoe DeMeo Cami HesterNick Hellaris Tom StudstillJoe Jenne Doug LawhornFair/Way Management


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management.

READING AND APPROVAL OF MINUTESThe minutes from the October 18, 2005 meeting were presented to the Board for review. Doug Lawhorn made a motion to approve the minutes as presented. The motion was seconded by Joe Jenne and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation at this time. REPORTS50) PRESIDENT: Joe DeMeo stated that there was a copy of the North

Melbourne Alliance report in the Board’s package for review. Mr. DeMeo also stated that he had received a request from a homeowner requesting permission to hold a block party in front of their home(s). After some discussion, Joe Jenne made a motion to approve the request with the following condition(s):

a. Signatures from all affected homeowners are obtained showing their approval

b. The party is to be held during daylight hours not to exceed 4 hours

c. A sign is posted (no smaller than 20” X 30”) at the entrance to Arlington Circle diverting traffic

d. Clean up common areas

The motion was seconded by Doug Lawhorn and passed unanimously. Management was directed to obtain the signatures from the homeowner sponsoring the block party for her file.

51) TREASURER: Doug Lawhorn presented the financial report for the period ending October 31, 2005 to the Board and membership present. Mr., Lawhorn stated that the budget was continuing to run a deficit year to date and the expenditures would need to be monitored very closely. Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Nick Hellaris and passed unanimously.

52) MANAGEMENT REPORT: Management presented the Priority List to the Board for review. Management also noted that Robin Spratt from the St. Johns River Water Management System would be on the property on Thursday, November 17th to inspect the retention area at to the south of the entrance. It was mentioned tat the Church construction may have changed the flow of the run off water.

53) ARC REPORT: Joe DeMeo stated that the ARC had presented two stain choices for the fence standard and asked the Board members to review them. After some discussion, Joe Jenne made a motion to amend the fence standard to include the stain DP318 Sable as an alternate stain. The motion was seconded by Nick Hellaris and passed unanimously. Mr. DeMeo also requested that a list of cumulative fines be presented to the Board at the next meeting for reference. Joe DeMeo also reported that he has asked the Arc to look into some other items such as the lack of shrubbery down 50% of each side of the home, the number of trees, hedge height, plantings along the lake, etc. and it was the recommendation of the ARC to mention these items in the next newsletter so that the homeowners will have time to start addressing these issues o their own prior to the community maintenance letter coming out in April.

54) LANDSCAPING REPORT: Management was directed to obtain prices for replacing the trees that were damaged during the storm as well as to obtain a price for stump grinding versus removal of the stumps entirely.

OLD BUSINESSAwning – Management reported that the frame was installed and the canvas would be installed the week after Thanksgiving.

Road Project – Joe DeMeo directed Management to set up a meeting with Robert Provera, himself and a designated contractor to walk the property. Joe Jenne suggested sending a letter to the owner of 7-11 stating that Windsor will be shutting down the entrance once the project is underway.

Miscellaneous – Joe DeMeo stated that a homeowner had requested the email addresses of the Board members from Management and questioned whether the Board would be comfortable with giving out this information. After further discussion, Doug Lawhorn made a motion to have all communication relative to the functions of the Association be sent through the association management company who in turn would filter it through to the respective parties. The motion was seconded by Cami Hester and passed unanimously.

NEW BUSINESS2006 Budget - Joe DeMeo stated that the legal opinion from the Association Attorney was in the board package and she was of the opinion that the Board of Directors was within its legal right to increase the annual assessment by the proposed amount. With that said, Joe Jenne made a motion to approve the budget for 2006 as presented, with the annual assessment being increased to $450 per home. The motion was seconded by Doug Lawhorn and passed unanimously. Management stated that a late fee schedule needed to be set up at this time. Doug Lawhorn made a motion to mail out the annual assessment on December 1st, 2005 and make it due on January 1st, 2006 with late fees and interest being applied as of February 1st, 2006. The motion was seconded by Nick Hellaris and passed unanimously.

Annual Meeting – Joe DeMeo directed Management to bring the prior year’s attachments to the next Board meeting for review. Management stated that the annual meeting was scheduled for Tuesday, February 21st at 6:30 PM in the Suntree Elementary Cafeteria.

Minutes – Doug Lawhorn made a motion to send the unapproved minutes of each meeting to the website for posting and note on their that they are subject to Board approval. Management stated that she would start doing this with this meeting.


ADJOURNMENTWith no further business to be discussed, Doug Lawhorn made a motion to adjourn the meeting. The motion was seconded by Nick Hellaris and passed unanimously. The meeting was adjourned at 8:30 PM. The next Board of Directors meeting was scheduled for December 13, 2005 at Perkins Restaurant in Suntree.


Fair/Way Management




DATE: October 18, 2005 TIME: 7:00 PMPLACE: Perkins Restaurant, Suntree, Florida 32940

IN ATTENDANCEJoe DeMeo Bill YoungCami Hester Nick HellarisPeg Porter Bill Hall Tom Studstill Joe Jenne Fair/Way Management



READING AND APPROVAL OF MINUTESThe minutes from the September 20, 2005 meeting were presented to the Board for review. A change was noted under Resident Participation item 2. With no further changes, Bill Hall made a motion to approve the minutes as amended. The motion was seconded by Cami Hester and passed unanimously.

RESIDENT PARTICIPATIONRob Provera was present to address the Board regarding the street resealing project. Mr. Provera stated that he had met with 2 field engineers on the property and it was noted that the streets are not in too bad of shape. Mr. Provera suggested holding off on doing the portion of the road outside the gate for now until the construction of the bank is completed. It was also suggested that diamond back tape be used on the gates and the curbs be marked for visibility. REPORTS55) PRESIDENT: Joe DeMeo referred the discussion of the North Melbourne

Homeowners Association meeting to Bill Young. Discussion consisted of issues pertaining to Wickham Road as follows:

e. Home Depot coming to Wickham Roadf. County moratorium on drivewaysg. Camera being placed at intersection of Eau

Gallie and US 1h. No plan to improve Wickham Road at this point

Joe DeMeo added that the Board needs to revisit the road project from last month and cautioned the Board on the expenditure.

56) TREASURER: It was reported that the budget was running a deficit year to date. Joe DeMeo directed management to transfer the amounts for the electrical and gate maintenance from the reserve account to the operating account. After further discussion, Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Nick Hellaris and passed unanimously.

57) MANAGEMENT REPORT: Management presented the Priority List to the Board for review.

58) ARC REPORT: LeTisha Labbate stated that the hearing committee met regarding 6 properties and determined that if they do and determined that if they do not come into compliance by their deadline, a fine of $50 per day up to $1000 in aggregate be levied against them.

59) LANDSCAPING REPORT: Management stated that Robin Spratt from the St. Johns River Water Management System will be meeting with her on the property on Thursday at 3:00 PM to investigate the removal of the berms behind the homes along Windsor Estates Drive by the Church construction crews.

OLD BUSINESS5948 Newbury Response – Joe Jenne recommended clarifying a few of the sentences in the letter prior to issuing it to the homeowner. Management stated that the changes would be made and the letter would be sent to the Homeowner.

Road Project – Bill Hall made a motion to rescind the vote for the road resealing/resurfacing from the September meeting in light of additional information. The motion was seconded by Bill Young and passed unanimously. Joe DeMeo questioned whether Rob Provera would be interested in helping to further investigate the options for the road project on behalf of the Board of Directors. Mr. Provera volunteered to talk to the contractors that had bid the job as well as talk with some of the people he works with from the DOT and report his findings back to the Board at the next meeting. NEW BUSINESS2006 Budget - Joe DeMeo presented a draft of the proposed 2006 budget to the Board for review. Joe Jenne questioned whether the reserves had been evaluated lately. Joe DeMeo stated that the reserve line items were reviewed to the best of their ability. Joe Jenne stated that he was not sure that the proposed assessment would be sufficient with regard to the reserves. After further discussion, Joe Jenne made a motion to postpone the budget approval until the November meeting in order for the Board to go over the figures once again. The motion was seconded by Nick Hellaris and passed unanimously.

Letter to Joe DeMeo – Joe DeMeo presented an anonymous letter he received regarding the oak tree policy. Management presented an approval letter from 2002 authorizing the DeMeo’s to remove the tree due to a conflict with FP&L and not replant one in its place.

December Board Meeting – Tom Studstill made a motion to reschedule the December meeting to 12/13/05. The motion was seconded by Bill Hall and passed unanimously.


ADJOURNMENTWith no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The motion was seconded by Nick Hellaris and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for November 15, 2005 at Perkins Restaurant in Suntree.


Fair/Way Management




DATE: September 20, 2005 TIME: 7:00 PMPLACE: Perkins Restaurant, Suntree, Florida 32940

IN ATTENDANCEBill Young Cami HesterNick Hellaris Peg PorterBill Hall Doug LawhornTom Studstill Fair/Way Management

CALL TO ORDERBill Young, (Vice-President) called the meeting to order at 7:00 PM on the above-mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.


READING AND APPROVAL OF MINUTESThe minutes from the August 16, 2005 meeting were presented to the Board for review. A change was noted under item #3, Management Report. With no further changes, Cami Hester made a motion to approve the minutes as amended. The motion was seconded by Tom Studstill and passed unanimously.

RESIDENT PARTICIPATION1) Ralph Navarretta was present to request reimbursement for the removal

of his PVC Fencing that he had installed around his exterior pool equipment and in turn, was made to remove by the ARC. Bill Young stated that had the fencing been submitted for approval prior to being installed; the homeowner would have been denied, thus sparing him the unnecessary expense. After further discussion, the Board of Directors stated that they would take the request under advisement.

2) Wes Richardson stated that there have been at least 4 incidents of a bulldog attacking people and pets within the subdivision and questioned what recourse the Association had against the homeowner. Peg Porter suggested that the homeowner be sent a letter from the Association addressing this as a nuisance. LeTisha Labbate stated that the homeowners are encouraged to contact animal control to report the incidents and they in turn will come out and conduct an investigation.

3) Neil Sugarman was present and voiced his concerns with regard to the swale at the entrance, the road resurfacing and the paver standard. Mr. Sugarman also stated that the constant speeding throughout the

neighborhood should be addressed and speed bumps installed in order to reduce the problem.

REPORTS1) PRESIDENT: There was no report at this time.2) TREASURER: Doug Lawhorn presented the financial report for the

period ending August 31, 2005 to the Board for review. Mr. Lawhorn stated that the legal fees have been paid in full as opposed to doing the payment plan as previously discussed at the last meeting. With no further questions, Bill Hall made a motion to approve the financial report as presented. The motion was seconded by Cami Hester and passed unanimously.

3) MANAGEMENT REPORT: Management presented the Priority List to the Board for review. With regard to the road resurfacing, Management presented prices for doing the 1” overlay from the entrance to Wickham Road to the Board to review. After further discussion, Peg Porter made a motion to contract with Larry Brown for the sealcoating of the community at a cost of $17,950.00. The motion was seconded by Nick Hellaris and died with a vote of 2 to 5. Cami Hester made a motion to contract with Larry Brown for the entire job (sealcoating within the community and applying the 1” overlay from the gate to Wickham Road) with the provision that it is a 1” compressed overlay and that his references check out. The motion was seconded by Tom Studstill and passed unanimously. Doug Lawhorn suggested that management draft a letter to 7-11 requesting a $10,000.00 donation towards the project and for the donation to be made payable by November 1, 2005. Management was also directed to contact Larry Brown and price out speed humps. After further discussion, Cami Hester made a motion to have the speed humps installed; 1 at the back of the callbox, one at the entrance to the recreation area extending across the entire width of Windsor Estates Drive, and to lower the speed limit to 15 MPH. The motion was seconded by Bill Young and passed unanimously.

4) ARC REPORT: Cami Hester stated that the ARC had approved a revision to the pool barrier standard and was requesting the approval of the Board. Mrs. Hester stated that the height was increased from 60” to 62”. Mrs. Hester also stated that the ARC had approved a revision to the permanent generator standard from 70 DB to 75.5 DB. After further discussion, these items were tabled until Old Business.

5) LANDSCAPING REPORT: Management presented Chris Guthrie of GroundTec to the Board and homeowners present. Mr. Guthrie gave a brief presentation of his company and the services that were provided to the community. With regard to the swale, Mr. Guthrie stated that he would work on gathering an estimate for regarding the swale, however it was his opinion that the water seemed to be flowing as it should be.

OLD BUSINESSPool Barrier Standard – It was reported that the pool barrier standard needed to be modified to reflect 60” instead of 58” per the county specifications. Peg Porter made a motion to approve the pool barrier standard as amended. The motion was seconded by Doug Lawhorn and passed unanimously.

Permanent Generator Standard – Cami Hester referred this discussion over to Wes Richardson of the ARC. Mr. Richardson stated that after conducting further research into the permanent generators and what was needed to run an entire house, it was his finding that most generators have a sound output of between 73 db and 75 db’s, whereas the standard only allows up to 70db. After further discussion, Tom Studstill made a motion to approve the amendment of the permanent generator from 70 db to 75.5 db. The motion was seconded by Nick Hellaris and passed with a vote of 6 to 1 with Cami Hester abstaining. NEW BUSINESS2006 Budget - Management presented a draft of the proposed 2006 budget to the Board for review. Peg Porter questioned the reason for an increase. Doug Lawhorn stated that the biggest increases were for the landscaping and lake maintenance. After further discussion, Management was directed to mail the proposed budget to the homeowners at least 14 days prior to the October meeting as required by Florida Law.

Homeowner Reimbursement Discussion – Doug Lawhorn made a motion to table this item until Joe DeMeo returned. The motion was seconded by Bill Hall and passed unanimously.


ADJOURNMENTWith no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The meeting was adjourned at 9:20 PM. The next Board of Directors meeting was scheduled for October 18, 2005 at Perkins Restaurant in Suntree.


Fair/Way Management




DATE: August 16, 2005 TIME: 6:30 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940

IN ATTENDANCEJoe DeMeo Bill YoungCami Hester Nick HellarisPeg Porter Doug LawhornTom Studstill Bill HallJoe Jenne Fair/Way Management

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 6:30 PM on the above-mentioned date at Suntree Elementary School, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.


READING AND APPROVAL OF MINUTESThe minutes from the July 18, 2005 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Bill Young and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation at this time. REPORTS

1) PRESIDENT: Bill Young presented an update of the North Melbourne Alliance to the Board and homeowners present. Mr. Young stated that there is a membership fee of $100.00 per year and the next meeting was scheduled for September 6, 2005. It was also noted that approximately 12 homeowner associations showed interest in joining the alliance. After further discussion, Nick Hellaris made a motion to join the N. Melbourne Alliance Homeowners Association. The motion was seconded by Bill Young and passed unanimously. Management was directed to write a check for the membership fee and draft a letter stating that Joe DeMeo would serve as the primary member with Bill Young as the secondary member.

2) TREASURER: Doug Lawhorn presented the financial report for the period ending July 31, 2005 to the Board for review. Peg Porter suggested recoding the mulch to landscaping, mulch, and annuals. Joe DeMeo reported that $7,400 has come out of the operating account that could be taken from the Reserve account

at the end of the year. After further discussion, Bill Young made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

3) MANAGEMENT REPORT: Management presented the Priority List to the Board for review. With regard to the gate, it was noted that the gate was being fabricated off site and should be installed the following week. Management also stated that Peg Porter has been working with her on finding the easement for 7-11. Mrs. Porter stated according to the County records, there was no easement granted to Krischenbaum for entry onto Windsor Estates Drive. Joe Jenne questioned whether she was aware of any discussion between the developer and 7*-11 to allow additional traffic through Windsor Estates Drive. Peg Porter stated that the developer owns the easement (road) and not 7-11.

4) ARC REPORT: Nick Hellaris stated that the ARC would not entertain a change in the fence maintenance standard to allow specific color stains at this time. After further discussion, the ARC was directed to enforce the current standard as it stands and to make a list of the violators to present at the next Board meeting.

5) LANDSCAPING REPORT: Management questioned what the Board would like to see at the front entrance (i.e. heat tolerant plantings, annuals or a mixture of both). Nick Hellaris made a motion to place a mixture at the entrance. The motion was seconded by Peg Porter and died with a vote of 3 – 5. Joe Jenne made a motion to go with quarterly annuals at a cost not to exceed $500.00. The motion was seconded by Bill Hall and passed with a vote of 6 – 2, with Nick Hellaris and Peg Porter opposed. Management was directed to contact GroundTech regarding the planting of the annuals at the entrance.

OLD BUSINESSPool Barrier Standard – It was reported that the pool barrier standard needed to be modified to reflect 60” instead of 58” per the county specifications. Peg Porter made a motion to approve the pool barrier standard as amended. The motion was seconded by Nick Hellaris and passed unanimously.

NEW BUSINESS2006 Reserve Calculations - There was some discussion with regard to the reserve schedule for the upcoming 2006 budget. Each line item was reviewed and questions were fielded. After further discussion, Management stated that she would be meeting with Doug Lawhorn to prepare a draft budget for 2006 and would include it in the board meeting package for September.


ADJOURNMENTWith no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The meeting was adjourned at 8:00 PM. The next Board of Directors meeting was scheduled for September 20, 2005 at Perkins Restaurant in Suntree.


Fair/Way Management



Monday, July 18, 2005

DATE: July 18, 2005 TIME: 7:00 PMPLACE: Perkins Restaurant, Melbourne, Florida 32940

IN ATTENDANCEJoe DeMeo Bill YoungJoe Jenne Cami HesterNick Hellaris Peg PorterDoug Lawhorn Fair/Way Management

Tom Studstill and Bill Hall were absent.

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned date at Perkins Restaurant, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management.

READING AND APPROVAL OF MINUTESThe minutes from the June 21, 2005 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Bill Young and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation at this time. REPORTS

1. PRESIDENT: Joe DeMeo stated that the N. Melbourne Alliance is going to become incorporated. Information will be sent out to the Board once this takes place. No decision on joining the Alliance will be made until the fees associated with the incorporation are reviewed.

2. TREASURER: Doug Lawhorn presented the financial report to the Board for review. Mr. Lawhorn requested that Tom Dillon find a CPA to conduct the 2006 audit. Mr. Lawhorn also suggested that Fair/Way Management write a letter to Clayton & McCulloch stating that the Association would like to work out a payment plan of $2000 monthly and the balance would be paid in December. In

addition, Mr. Lawhorn suggested that the 2006 reserve schedule be evaluated at the August meeting.

3. ASSOCIATION MANAGER: Tom Dillon reported that the there was an accident with the front entrance gates involving a residents’ vehicle. The Association obtained a copy of the accident report and the insurance company has been notified. As for the repair, Mr. Dillon stated that the estimate received from Electronic Access was approximately $2,600.00. Management will update the Board on the status of the insurance claim at the next meeting.

4. ARC REPORT: Joe DeMeo presented the following items from the ARC to the Board for review:

2. The ARC requested a map with the addresses listed be presented at all future ARC meetings

3. The ARC directed Management to send letters out to the homeowners with rusty and mildewed driveways on the next drive through

4. The ARC requested that the drive through be scheduled so that the offenders are given a hearing date for that month’s meeting

OLD BUSINESSPool Barrier Standard – Peg Porter made a motion to approve the pool barrier standard as amended. The motion was seconded by Nick Hellaris and passed unanimously.

Mailbox numbers – Joe Jenne made a motion for the Board to replace mailbox numbers for the homeowner if they do not comply with the request to replace the numbers themselves. The Association will then bill the homeowner for the number replacement. Doug Lawhorn seconded the motion and it passed unanimously.

NEW BUSINESSBoard Member Concerns – Each item on the list was addressed and after review, further discussion was deferred until the 2006 Reserve Schedule is reviewed.


ADJOURNMENTWith no further business to be discussed, Doug Lawhorn made a motion to adjourn the meeting. The motion was seconded by Joe Jenne and passed unanimously. The meeting was adjourned at 8:46 PM. The next Board of Directors meeting was scheduled for August 16, 2005 at Suntree Elementary.


Fair/Way Management



June 21, 2005

DATE: June 21, 2005 TIME: 7:00 PMPLACE: Perkins Restaurant, Melbourne, Florida 32940

IN ATTENDANCEJoe DeMeo Bill YoungJoe Jenne Bill HallNick Hellaris Peg PorterFair/Way Management

Tom Studstill was absent.

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 7:10 PM on the above-mentioned date at Perkins Restaurant, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe DeMeo noted that there was a seat available on the Board due to Ron Grass’ resignation last month. Bill Young made a motion to appoint Doug Lawhorn to the Board of Directors. The motion was seconded by Bill Hall and passed unanimously. Joe Jenne made a motion to appoint Doug Lawhorn as Treasurer. The motion was seconded by Bill Hall and passed unanimously. Doug Lawhorn accepted the appointment to the Board as Treasurer.

READING AND APPROVAL OF MINUTESThe minutes from the May 18, 2005 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Cami Hester and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation at this time. REPORTS1. PRESIDENT: Joe DeMeo stated that he has met with the North Melbourne

Alliance, which consists of a group of homeowners wishing to establish an organized alliance to support the best interests of the homeowner associations involved. Mr. DeMeo requested direction from the Board as to whether he should continue to work with the Alliance on behalf of the

Association and it was agreed upon unanimously. Mr. DeMeo will continue to update the Board on the progress made through the Alliance.

2. TREASURER: Doug Lawhorn presented the financial report to the Board for review. Mr. Lawhorn stated that the Association finished the year with approximately $15,000.00 additional in the operating account and recommended transferring that money into the reserve account. Joe DeMeo requested that Mr. Lawhorn email his tracking sheet with the reserve items to him so the Board could start re-evaluating the replacement costs.

3. ASSOCIATION MANAGER: LeTisha Labbate presented the updated priority list to the Board for review. Each line item was addressed and questions were fielded.

4. ARC REPORT: a. Commercial Vehicles - Joe Jenne stated that there was some

discussion during the ARC meeting with regard to the definition of “Commercial Vehicles”. After some discussion, it was agreed upon that a commercial vehicle was “larger than a pickup truck” regardless of whether or not there was writing on it.

b. Paver Standard – Joe Jenne presented the revised driveway paver standard to the Board for review and stated that the ARC suggests that the Board opt for option #1, being that pavers are allowed for the driveway only, not the sidewalk or apron. After some discussion, Bill Hall made a motion to approve the driveway paver standard with option #3, requiring the pavers to be placed from the driveway down to the street/rain gutter. The motion was seconded by Bill Young and passed with a vote of 4 to 3 with Peg Porter abstaining.

5. MAINTENANCE REPORT:a. LeTisha Labbate reported that the basketball hoops have been

installed, the entrance gates have been painted, the walk through gate was repaired, and the No Parking signs have been installed at the front of the property.

5. LANDSCAPING COMMITTEE: a. Peg Porter suggested placing red dwarf Ixoras at the entrance wall and

at the gate once the geraniums are removed. LeTisha Labbate reported that the contract with M&M Landscaping has been terminated and Ground Tec is scheduled to begin on July 5, 2005.

OLD BUSINESSThere was no old business to discuss at this time.

NEW BUSINESSPerimeter Barrier – Joe DeMeo stated that Doug Lawhorn had presented a package to the ARC prior to the Board meeting requesting that he be allowed to replace his screen enclosure with a county approved Pool Barrier fencing. The reason for the request as explained by Mr. Lawhorn is that many contractors are not installing two story enclosures any more and with the shortage in screening, especially after a named storm, this is a much more cost effective alternative. Pictures were presented to the Board for review along with a rough draft of the Pool Barrier standard. After further discussion, Joe Jenne made a motion to adopt the standard as worded with the approved styles being modified to the Close Top Ornamental or Floridian 203. The motion was seconded by Cami Hester and passed with a vote of 5 to 3.


ADJOURNMENTWith no further business to be discussed, Nick Hellaris made a motion to adjourn the meeting. The motion was seconded by Peg Porter and passed unanimously. The meeting was adjourned at 9:05 PM. The next Board of Directors meeting was scheduled for July 18, 2005 at Perkins Restaurant in Suntree.


Fair/Way Management



May 18, 2005

DATE: May 18, 2005 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940

IN ATTENDANCEBill Young Peg PorterRon Grass Cami HesterNick HellarisFair/Way Management

Bill Hall, Joe DeMeo, Joe Jenne and Tom Studstill were absent.

CALL TO ORDERBill Young, (Vice President) called the meeting to order at 7:10 PM on the above-mentioned date at Suntree Elementary School, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.


READING AND APPROVAL OF MINUTESThe minutes from the April 19, 2005 meeting were presented to the Board for review. Cami Hester made a motion to approve the minutes as presented. The motion was seconded by Ron Grass and passed unanimously.

RESIDENT PARTICIPATIONThe Thomure’s of 5765 Sheffield Place were present to address the fireworks use in the community. Mr. Thomure questioned what could be done to stop the use of fireworks within the community. LeTisha Labbate stated that this is an issue for the Sheriffs Department. After further discussion, Bill Young stated that something would be placed in the next newsletter regarding this topic.

Paul Steele of 5775 Sheffield Place was present, along with his contractor, to address the Board regarding the possibility of allowing brick pavers to be used instead of concrete for the driveways. At this time, Jason Sauriol of Manicure America Landscaping was given the floor and fielded questions. Mr. Sauriol also presented informational packages to the board for review at the conclusion of his presentation. REPORTS

71) PRESIDENT: There was no report at this time.

72) TREASURER: Management presented the financial statement for the period ending April 30, 2005 to the Board for review. Each line item was addressed and questions were fielded. With no further questions, Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Cami Hester and passed unanimously.

73) ASSOCIATION MANAGER: LeTisha Labbate presented the updated priority list to the Board for review. Each line item was addressed and questions were fielded.

74) ARC REPORT: 1. Ron Grass presented the generator standard with the proposed changes to

the Board for review. This item was tabled until New Business. 2. Ron Grass presented the driveway paver standard to the Board for review.

After some discussion, Bill Young directed the ARC to take the information presented at this meeting by Landscape America and resubmit the standard to the Board at the next meeting.

5) MAINTENANCE REPORT:1. LeTisha Labbate reported that Kirby Electric completed the lighting project at

the entrance. 6) LANDSCAPING COMMITTEE:

1. Management presented a spreadsheet of proposals for the fertilization of the grounds and shrubbery in the common area to the Board for review. After some discussion, Nick Hellaris made a motion to approve the proposal from TruGreen for the fertilization and pest control of the grass, shrubbery and trees in the common area. The motion was seconded by Peg Porter and passed with a vote of 3 to 1 with Cami Hester abstaining

2. Management stated that a certified letter was sent to Mallard Environmental Systems, regarding the condition of the lakes, requiring them to respond within 10 days of their receipt of the letter. Management also stated that a proposal was received from Ecor for the maintenance of the lakes at a cost of $450 per month (it was noted that the current contract for lake maintenance was $180 per month).

3. Management stated that GrounTec has agreed to reduce the irrigation checks to monthly and lower the contract price to $1,400 per month. Management also stated that a certified letter would be mailed out to the current landscaping contractor, M&M Lawn Maintenance, notifying them of the termination of their services. .

OLD BUSINESS Driveway Paver Standard – This item was tabled until the next meeting.

NEW BUSINESSGenerator Standard – Ron Grass made a motion to approve the generator standard as amended and seconded by Cami Hester. Bill Young questioned the restrictions with regard to portable generators. It was stated that there was no reference in the standard to portable generators because there are no restrictions for them. The motion passed with a vote of 4 to 1 with Bill Young opposed. Ron Grass made a second motion to approve the two requests brought to the ARC earlier for the installation of permanent generators with the condition that they conform to the approved permanent generator standard. The motion was seconded by Cami Hester and passed unanimously.

Miscellaneous – Ron Grass formally resigned from the Board of Directors stating that he would no longer be able to dedicate the amount of time necessary to be an active member of the Board. The Board thanked Mr. Grass for all of his work and efforts during his year of service.on the Board as well as the several years of service on the ARC.


ADJOURNMENTWith no further business to be discussed, Nick Hellaris made a motion to adjourn the meeting. The motion was seconded by Peg Porter and passed unanimously. The meeting was adjourned at 8:45 PM. The next Board of Directors meeting was scheduled for June 21, 2005 at Suntree Elementary School.


Fair/Way Management



April 19, 2005

DATE: April 19, 2005 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940

IN ATTENDANCEJoe DeMeo Bill YoungPeg Porter Joe JenneRon Grass Cami HesterFair/Way Management Tom Studstill

Bill Hall was not in attendance.



READING AND APPROVAL OF MINUTESThe minutes from the March 15, 2005 meeting were presented to the Board for review. Joe Jenne questioned why the members during the roll call were not listed. Management stated that this change could be made. With no further discussion, Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Ron Grass and passed unanimously.

RESIDENT PARTICIPATIONMr. Steele was present to discuss the denial of his request to install a brick driveway paver driveway. Joe DeMeo stated that this item was deferred until New Business.

Wes Richardson was present to address the errors in the recently distributed standards package. After some discussion, Management was directed to send out the updated standards to both the Board members and the ARC members so that there would be no confusion.

REPORTS75) PRESIDENT: Joe DeMeo stated that there was still one position open on the

Board of Directors and mentioned that Nick Hellaris was interested in serving on

the Board. Ron Grass made a motion to appoint Nick Hellaris to the Board of Directors. The motion was seconded by Bill Young and passed unanimously.

76) TREASURER: Management presented the financial statement for the period ending February 28, 2005 to the Board for review. Joe DeMeo questioned the gate repair and maintenance line item. LeTisha Labbate stated that she did not have the detail with her, however she would pull the invoices and report back to the Board.

77) ASSOCIATION MANAGER: LeTisha Labbate presented the updated priority list to the Board for review. Each line item was addressed and questions were fielded. With regard to the swale, Management stated that she would contact GroundTec again to reevaluate the drainage problem, however this was an item that they did not specialize in. Joe Jenne stated that it might need to be dredged out at this point. After further discussion, Management was directed to revisit this issue and report back to the Board at the next meeting.

78) ARC REPORT: 3. Bill Young stated that the hearing committee met regarding two homeowners

who are about to enter the fining mode. Mr. Young stated that the hearing committee recommended that they each be fined $50 per day, not to exceed $1,000 in aggregate.

4. Bill Young stated that there was a concern regarding the standards being distributed to the ARC and Board members. Mr. Young explained that Management was directed to redistribute the standards to the ARC and Board members so that there would be no confusion.

5. Bill Young stated that the ARC received a request for the installation of a backup generator, and that the request was tabled until the next Board meeting. Mr. Young explained that the ARC members were given two weeks to write down their suggestions for a standard so that it could be written up distributed to the Board members prior to the next meeting.

5) MAINTENANCE REPORT:2. LeTisha Labbate reported that Don Bo Construction completed the concrete

work, the light fixtures were installed by the front gate, and Kirby Electric would be out within the next couple of weeks to replace the existing landscape and sign lighting as well as the remainder of the work that was contracted.

7) LANDSCAPING COMMITTEE: 1. Management presented a proposal from GroundTec to enhance the

landscaping at the entrance, as well as remove the diseased palms from the common ground. It was suggested that since the Crape Myrtles being removed were mature, that the size be increased to 30 gallons per tree with color. Management stated that she would check with GroundTec regarding the increase in size and report back to Joe DeMeo.

2. Management presented a landscaping contract from GroundTec in the amount of $1,775 per month to the Board to review. It was noted that the contract included weekly irrigation checks. Joe Jenne suggested countering to GroundTec with $1,400 per month and monthly irrigation checks. Management stated that she would contact GroundTec and report the results back to the Board.

OLD BUSINESS There was no old business to discuss at this time.

NEW BUSINESS1) Reserve Account – Joe DeMeo suggested transferring a portion of the reserve

monies from the money market account to a CD. After further discussion, Ron Grass made a motion to transfer $20,000.00 from the reserve account into a 6-month CD, and in August transfer another $20,000.00 into a 6 month CD. The motion was seconded by Bill Young and passed unanimously.

2) Driveway Pavers – Joe DeMeo requested some general guidance from Wes Richardson, member of the ARC. Mr. Richardson explained that uniformity was a big issue with the committee as far as color, style, etc. Ron Grass suggested having the Paver Company come and talk to the Board regarding the process and materials used in laying the driveways and limit discussion to 20 minutes. There was discussion regarding the liability of allowing the homeowners to pave over the sidewalks, which is considered common area. Joe DeMeo called for a show of hands as to whether the Board members had a preference as to the following:

Allow pavers over the driveway, sidewalk and apron Allow pavers over the driveway and apron only Allow pavers over the driveway only

After further discussion, Joe Jenne made a motion to direct the ARC to develop a standard for allowing brick pavers over the driveway and apron only and bring it to the Board at the next meeting. The motion was seconded by Ron Grass and passed unanimously.

3) Parking at Bus Stop – It was noted that residents are continuing to park along Windsor Estates Drive to pick up and drop off their children, which causes a safety issue with regard to vehicles entering and leaving the community. After some discussion, Joe DeMeo directed Fair/Way Management to draft a notice to be passed out to the homeowners in violation. Joe Jenne suggested installing additional “No Parking” signs along Windsor Estates Drive to include the area outside of the gate as well.

LEGAL DISCUSSIONJoe DeMeo reported on the outcome of the trial between Windsor Estates and the Hamilton’s. Mr. DeMeo explained that the Association’s Attorney placed the emphasis on compliance rather than the recovery of the attorney’s fees due to the fact that should the Hamilton’s not be forced to come into full compliance, it could cause irreversible damage to the community. As a result, the attorney’s for both parties were countering back and forth and in the end, the Hamilton’s agreed to the following:

Paint the walls within the screen enclosure within 30 days

Pay the Association $2,543.44 within 10 days Pay the Annual Assessment plus late fee and

interest totaling $422.00.within 10 daysLeTisha Labbate emphasized that from this point on the Association would be dealing with Dean Mead for legal issues, not Clayton & McCulloh.

ADJOURNMENTWith no further business to be discussed, Ron Grass made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously.

The meeting was adjourned at 9:15 PM. The next Board of Directors meeting was scheduled for April 19, 2005 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



March 15, 2005

DATE: March 15, 2005 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940

IN ATTENDANCE:Joe DeMeo Bill YoungPeg Porter Joe Jenne

Ron Grass Bill HallFair/Way Management



READING AND APPROVAL OF MINUTESThe minutes from the January 24, 2005 meeting were presented to the Board for review. Bill Hall made a motion to approve the minutes as presented. The motion was seconded by Peg Porter and passed unanimously.

RESIDENT PARTICIPATIONThere were no residents present to address the Board.

REPORTS79) PRESIDENT: Joe DeMeo stated that all of the write-in’s from the election in

February were contacted however none of them wished to serve on the board. Therefore, Ron Grass made a motion to appoint Cami Hester to the Board of Directors. The motion was seconded by Joe Jenne and passed unanimously. Joe Jenne made a second motion to appoint Tom Studstill to the Board of directors. The motion was seconded by Ron Grass and passed unanimously. Management was also directed to contact a third homeowner to see if he was still interested in serving on the Board.

80) TREASURER: Management stated that with this being in the heat of the tax season, the accountant was not able to furnish the financial statement for February as of yet.

81) ASSOCIATION MANAGER: LeTisha Labbate presented a proposal from Kirby Electric ($6,976.80) and Advanced Electric (11,620.00) to the Board for review. Management stated that the proposals pertained to the rewiring of the lights at

the front entrance and bringing the conduit up to code and also pointed out that Kirby’s proposal also included replacing the rusted out irrigation panel at the tennis court. After some discussion, Management was directed to contact Kirby Electric and request that 4 additional GFI outlets be installed. Management stated that she would contact Kirby Electric and have this added on to an addendum to the proposal. After further discussion, Bill Hall made a motion to approve the proposal from Kirby Electric as presented. The motion was seconded by Joe Jenne and passed unanimously.

82) ARC REPORT: 6. Joe DeMeo stated that there were two homeowners in the fining mode as of

3/16/05. Ron Grass volunteered to contact one of the homeowners regarding the fine and also suggested that Management look to see if the return receipts were received back yet.

7. Joe DeMeo stated that there was a request for a brick paver driveway and it was denied. However, Mr. DeMeo stated that there is nothing specific as to the driveway materials in the documents or standards. A hand pole was taken and it was revealed that 7 of the eight Board members were in favor of changing the standards to include brick paver driveways. After further discussion, Joe Jenne suggested going through some of the communities and look at the types of driveways they have; i.e. color, dimensions, shapes, etc., and then report back at the next board meeting.

8. Joe DeMeo presented the revised color book to the Board to review. Cathy Johnson stated that it provides suggestions to color variations within the approved color ranges. Ron Grass made a motion to approve the revised color book as presented. The motion was seconded by Joe Jenne and passed unanimously.

5) MAINTENANCE REPORT:- LeTisha Labbate reported that the concrete work was scheduled to be done

within the next two weeks and that Don Bo Construction would contact the office prior to going out to the property. Management also stated that the awning would be given priority, according to ABC Awnings, once the deposit was received.

6) LANDSCAPING COMMITTEE: - Management reported that the mulching had been completed at the entrance.

Management also reported that M&M Landscaping, the current contractor for the Association, cut down the large Oak tree by the playground by mistake. The owner has apologized and stated that he would replace the tree with one of comparable size, however that may take a little while, as the tree was very large.

- Management presented the report from Brad Smith, Landscape Architect, to the Board for review. Management also presented a proposal for maintenance from GroundTech to the Board for review. After some discussion, Management was directed to meet with GroundTech and revise the contract so that it was more detailed and also included the fertilization and pest control. Management will schedule a meeting with GroundTech and present the final contract to Peg Porter and Joe Jenne for review prior to the next Board meeting.

OLD BUSINESS 1) Hurricane Damage – This item was covered above under

Management report.

NEW BUSINESS4) Status of Annual Assessments – Management stated that there are two

homeowners who are delinquent in their annual assessment. Joe DeMeo directed Management to forward those names over to him in the morning.

5) Parking Issues – Management stated that she has received complaints regarding homeowners parking in the street, facing the opposite direction of traffic, as well as parking in the recreation area parking lot for extended period of time. After some discussion, Management was directed to send 10 letters to the violators mentioned.

6) Church Property – Management stated that she and Neil Sugarman met with the church and the builder to go over the plans they had for the area next to Windsor Estates Drive. A question was raised with regard to the Berms behind the homes that were required by the St. Johns River Water Management. Management was directed to contact the builder and St. Johns regarding the Berms and the construction. Management was also directed to follow up with Tom Dillon regarding the letter he was drafting to the planning and zoning board for the County as well as pull the plot plan for Windsor Estates Drive to bring to the next meeting.

7) Land Purchase – Ron Grass stated that he had talked to the owner of the land behind the 7-11 and was told that the Association would be contacted if there were any plans on selling or building on that land.

8) Water Pressure – Bill Young stated that there is a plan for construction of a new water main planned to begin in about 1 year and stated that he would keep the Board posted on the happenings with regard to this issue.

9) Fishing Policy – Management was directed to email the fishing policy to all board members and to check in the minutes for approval.


ADJOURNMENTWith no further business to be discussed, Ron Grass made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:15 PM. The next Board of Directors meeting was scheduled for April 19, 2005 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



FEBRUARY 15, 2005


CALL TO ORDERJoe DeMeo, chairman of the meeting, called the meeting to order at 7:05 PM.



READING OF MINUTESBill Young made a motion to waive the reading of the minutes of the February 17, 2004 Annual Meeting and approve them as presented. The motion was seconded and passed unanimously.

REPORTS OF OFFICERS, COMMITTEES OR AGENTSJoe DeMeo reported on several items that had been accomplished by the Board of Directors over the past year. Mr. DeMeo stated that the Ron Grass has volunteered to look into the possibility of the Association purchasing the property behind 7-11 for the purpose of overflow parking, boat parking, etc. It was also noted that the Board was continuing to investigate options for the roadway project at this time. The membership present was also thanked for their continued cooperation in maintaining the standards of the community.

ELECTIONS Volunteers were requested from the floor to help tally the votes on the election as well as the proposed changes to the Articles of Incorporation and the By-Laws. Joyce Kenyon, George Kenyon, and Cathie Johnson volunteered to tally the votes. Tom Dillon stated that there were six candidates for nine positions, however write-ins were allowed. The votes were tallied and the Board of Directors for 2005 are as follows: Joseph DeMeo, Ron Grass, Joe Jenne, William Hall, Peg Porter, Neil Sugarman and William Young. Management was directed to contact the remaining write in’s to see whether or not they would be interested in serving on the Board and report back prior to the next meeting..

With regards to the changes in the Articles and Bylaws, Tom Dillon stated that the minimum requirement to approve the three amendments was not met again this year.

NEW BUSINESSChurch Property – Joe DeMeo stated that the Pineda Presbyterian Church was going to be building a sanctuary on the property adjacent to Windsor Estates Drive. Mr. DeMeo also stated that currently there is an issue with regards to the wetlands on the church property which may hinder construction. There was also concern regarding the church cutting on to Windsor Estates Drive, which is private property, and using a portion of the road for an entrance/exit. After further discussion, Management was directed to draft a letter to the planning and zoning board stating that the Association had not given approval for an entrance onto Windsor Estates Drive nor do they have any intention on doing so.


Respectfully Submitted,Fair/Way ManagementAgent for Windsor Estates H.O.A., Inc.


FEBRUARY 15, 2005


IN ATTENDANCE: Joe DeMeo Neil SugarmanWilliam Hall William Young

Joe Jenne Peg PorterRon GrassFair/Way Management

CALL TO ORDERTom Dillon of Fair/Way Management called the meeting to order at 8:05 PM.

ELECTION OF OFFICERS BY DIRECTORS Bill Hall made a motion to nominate Joe DeMeo as President. The motion was seconded by Ron Grass and passed unanimously. Joe DeMeo accepted the position of President.

Peg Porter made a motion to nominate Bill Young as Vice President. The motion was seconded by Bill Hall and passed unanimously. Bill Young accepted the position of Vice President.

Joe DeMeo made a motion to nominate Peg Porter as Secretary. The motion was seconded by Bill Hall and passed unanimously. Peg Porter accepted to position of Secretary.

Joe Jenne, Bill Hall and Neil Sugarman will serve as Directors.

ADJOURNMENTWith no further business to be conducted, the meeting was adjourned at 8:35 PM.


Fair/Way Management For Windsor Estates H.O.A., Inc.



January 18, 2005

DATE: January 18, 2005 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940

CALL TO ORDERNeil Sugarman, (President) called the meeting to order at 7:10 PM on the above-mentioned date at Suntree Elementary School, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present were Tom Dillon and LeTisha Labbate of Fair/Way Management. Kent Smith and Raymond McDirmit were absent.

READING AND APPROVAL OF MINUTESThe minutes from the December 13, 2004 meeting were presented to the Board for review. Ron Grass made a motion to approve the minutes as presented. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATIONThere were no residents present to address the Board.

REPORTS83) PRESIDENT: There was no report at this time other than Neil Sugarman

thanking everyone for serving with him on the Board during the past few years. 84) TREASURER: Management presented the financial statement in the absence of

Raymond McDirmit. Mr. Dillon stated that the Association was running a positive variance. Joe DeMeo questioned whether the insurance claim check was deposited into the reserve account. Management stated that it could be transferred into the reserves, however it was deposited into the operating account. After further discussion, Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

85) ARC REPORT: 9. Neil Sugarman presented a draft of the Driveway Maintenance Standard to

the Board for review. After further discussion, Joe DeMeo made a motion to approve the standard as amended. The motion was seconded by Joe Jenne and passed unanimously.

10. Neil Sugarman stated that the ARC suggested sending out a community maintenance letter in February and August. After further discussion, it was decided that a community maintenance letter would be sent out on March 1st, 2005.

4) MANAGEMENT REPORT: - Management stated that the signposts have been straightened, the

landscaping at the entrance has been completed, the palm trees at the entrance were trimmed and the light pole at the tennis court was repaired. Management also presented some light fixtures to the Board for review. It was explained that the fixtures ordered in December were discontinued and therefore the Board was asked to pick from another manufacturer. Ron Grass suggested having the wiring brought up to code prior to the installation of the light fixtures. After further discussion, Management was directed to contact an electrician and obtain a proposal for rewiring the lights at the front entrance and bringing the conduit up to code.

5) MAINTENANCE REPORT:- Ron Grass stated that he had talked to Rojo Enterprises and the weather

kept him from coming on the property during the holiday break to do the bus stop area. Mr. Grass also reported that he has scheduled a meeting with Rojo Enterprises for this week to go over the process for the roadwork as well as to review a letter that will be going out to all homeowners prior to the project taking place. Joe DeMeo also volunteered to meet with the contractor and Mr. Grass.

6) LANDSCAPING COMMITTEE: - Joe Jenne stated that approximately $6,000 of landscaping needs to be done

as a result of the hurricane damage. Neil Sugarman suggested placing mulch in the beds and directed Management to obtain a price for the pine bark in all of the beds. Tom Dillon stated that this could be approximately $5,000 in itself. After further discussion, Management was directed to mulch inside the gate only for now. Joe Jenne suggested meeting with a professional gardener/landscaper to discuss what options the Association may have with regard to the entrance. Mr. Dillon stated that he could set up a meeting between the landscape architect he is using on another project at a rate of $125/hour and Mr. Jenne to go over the various options.

OLD BUSINESS 1) Hurricane Damage – Management stated that East Coast Canvas and Awnings

have been contacted to bid on the awning at the tennis courts as well as ABC Awnings.

2) 5935 Newbury Cr. Front Door Color – Neil Sugarman questioned the response from Dean Mead regarding the question of whether or not the color should be allowed since it was the original color of the door prior to the color guidelines being established. Management explained that it was their opinion that the color could not be denied since it was neither an alteration nor an improvement.

3) Priority List – Neil Sugarman requested that the priority list be included in the Board members packages on a monthly basis.

NEW BUSINESS10) Landscape Guidelines – The Board of Directors directed management to inspect

the trees around each home to verify that they are in compliance with the Declaration of Covenants and Restrictions. Peg Porter noted that the oak trees are not surviving in this environment due to the amount of water they are exposed to, which inhibits the root system from taking hold. After further discussion, Bill Young made a motion to remove the two live oak requirement from the Declaration and replace it with two hardwood trees. The motion was seconded by Joe DeMeo and passed unanimously. Management will place this item on the ballot for a vote of the membership at the Annual Meeting.

11) School Board Zoning – Ron Grass explained that there has been no definite decision as to who would be attending the new school, however he volunteered to keep the Board informed as to the progress.

LEGAL DISCUSSIONJoe DeMeo questioned whether the Board could pull the letter mailed to Mr. Yousseff and consider reducing the fine if he has come into compliance with the items listed. After further discussion, this item was tabled until March.3

With regard to the Hamilton case, Neil Sugarman stated that the draft letter from Clayton and McCulloh was approved and directed Management to contact them and relay this information on. Management also stated that the fine was included in both assessments to the above-mentioned homeowners.

ADJOURNMENTWith no further business to be discussed, Ron Grass made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for March 15, 2005 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



December 13, 2004

DATE: December 13, 2004 TIME: 7:00 PMPLACE: Perkins’ Restaurant, Melbourne, Florida 32940

CALL TO ORDERNeil Sugarman, (President) called the meeting to order at 7:00 PM on the above-mentioned date at Perkins’ Restaurant, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Bill Hall was absent.

READING AND APPROVAL OF MINUTESThe minutes from the November 16, 2004 meeting were presented to the Board for review. It was noted that the wording of “maintenance fee” should be changed to “Annual Assessment”. With no further changes, Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Kent Smith and passed unanimously.

RESIDENT PARTICIPATION1) Sandy Spence was present and submitted her resignation as the Community

Garage Sale Coordinator to the Board of Directors. The Board members thanked Mrs. Spence for her four years of service to the community.

2) Wes Richardson was present to question the status of the flagpole installation. Management stated that Sign Quick is having the pole shipped directly to them and that they stated it would be installed within a few days of receipt.

Neil Sugarman stated that it seemed to be taking a long time to get items done from the priority list. Management stated that the biggest hold up is the scheduling of the contractors, which unfortunately, is beyond Management’s control. Joe Jenne voiced his concerns with the level of service he felt that the Association was being given and requested that the Board, or some members of the Board, set up a meeting between themselves and Fair/Way Management to address these issues.

REPORTS86) PRESIDENT: There was no report at this time. 87) TREASURER: Management stated that the financial report was not available

due to the fact that the meeting was moved up one week and the Accountant had not yet received the bank statement.

88) ARC REPORT: 11. Kent Smith stated that the ARC had requested that the Board of Directors

review the revised Driveway Staining Standard. Wes Richardson was present and explained the reason for the ARC’s recommendation. After further discussion, Ron Grass made a motion to include the entire sidewalk in front of the property line. The motion was seconded by Bill Young and died with a vote of 4 to 3 with Peg Porter abstaining. Joe Jenne suggested that the ARC be allowed to dictate the manufacturer and color to be applied to the common areas. After some more discussion, Peg Porter made a motion to change the fourth paragraph to include “is a clear or “. The motion was seconded by Bill Young and died with a vote of 2 to 6. Joe DeMeo questioned whether a product could be narrowed down for use on the common areas. Ron Grass made a motion to direct the ARC to approve one product of natural concrete color to stain/seal common areas of the sidewalk and driveway apron in front of the residence. The motion was seconded by Joe Jenne and died with a vote of 7 to 1. This item was tabled until the next ARC meeting and the ARC was directed to redraft the standard to include the above motion.

12. Front Door Staining – Kent Smith stated that the ARC is requesting direction from the Board on this item and presented the revised standard for review. Peg Porter made a motion to approve the standard as revised. The motion was seconded by Bill Young and passed unanimously.

13.4) MANAGEMENT REPORT:

- Management presented the prices from Rojo Enterprises for the different options from Wickham Road to the front gate. Ron Grass volunteered to discuss the type of preventative action to be taken, if any, along the main drive with Rojo Enterprises. After further discussion, Ron Grass made a motion to amend the approval of the Rojo Enterprises contract to seal coat from west of 7-11 down to the front gate. The motion was seconded by Bill Young and passed unanimously.

5) MAINTENANCE REPORT:- Neil Sugarman reported that the screen on the entry system has been

replaced. - Management reported on the status of the awning and flagpole. . A member

of the Board also noted that the light pole at the tennis courts was out and asked that this be placed on a high priority list.

6) LANDSCAPING COMMITTEE: - Joe Jenne questioned the status of the cleanup at the front entrance.

Management stated that GroundTech would be on the property before the holidays to clean up the front entrance, the beds by the tennis courts, and remove the stumps.

OLD BUSINESS 1) Hurricane Damage – Management stated that the insurance check was received

and was then directed to deposit the check into the reserve account.

NEW BUSINESS12) 5935 Newbury Cr. Front Door Color – Neil Sugarman suggested having Dean

Mead review the question of whether or not the color should be allowed since it was the original color of the door prior to the color guidelines being established. After further discussion, Management was directed to obtain a written opinion, which would then be placed in the records. Management was also directed to contact the homeowner and let him know that the request is being reviewed.

13) Annual Meeting Timeline – Management presented the timeline to the Board members to review. After some discussion, Joe DeMeo made a motion to include the two bylaws and covenants changes from last year in the 30 day package, but to change the required amount of votes needed into numbers, not percentages. The motion was seconded by Ron Grass and passed unanimously. Neil Sugarman stated that the standards would be delivered with the next newsletter.

14) Property between 7-11 and Windsor Estates Drive – Ron Grass volunteered to look into purchasing some property between 7-11 and Windsor Estates for the purpose of additional parking.

LEGAL DISCUSSIONJoe DeMeo reported that he along with Neil Sugarman and LeTisha Labbate met with Neil McCulloh regarding the unsatisfactory service the Association has received from his firm. Neil McCulloh agreed to get the most accurate billing information to the Board for review as well as to direct Russell Klemm to try to expedite a date for trial. Neil Sugarman also stated that the Board must sign the service agreement in order for Clayton and McCulloh to proceed with this case, however it was also noted that the Association could terminate the agreement at any point in the future.

ADJOURNMENTWith no further business to be discussed, Ron Grass made a motion to adjourn the meeting. The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned at 9:30 PM. The next Board of Directors meeting was scheduled for January 18, 2005 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



November 16, 2004

DATE: November 16, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was Tom Dillon and LeTisha Labbate of Fair/Way Management. Joe Jenne and Bill Hall arrived late with Joe DeMeo absent.

READING AND APPROVAL OF MINUTESThe minutes from the October 19, 2004 meeting were presented to the Board for review. Kent Smith made a motion to approve the minutes as amended. The motion was seconded by Peg Porter and passed unanimously.


REPORTS89) PRESIDENT: Neil Sugarman reported that the Association received a complaint

regarding a block party (unauthorized) and stated that residents need to come to the Board for approval when organizing a neighborhood event. Mr. Sugarman also reiterated that the Board of Directors’ represent the Association even when acting on an individual capacity.

90) TREASURER: Management presented the financial report for the period ending 9/30/04 to the Board for review. Raymond McDirmit reviewed the financial statement and stated that everything was in line

91) ARC REPORT: 14. Ron Grass stated that the ARC had requested that the Board of Directors

review the revised landscape curbing guidelines and made a motion to approve the guidelines as amended. Bill Hall seconded the motion. Joe Jenne suggested giving the ARC flexibility to approve the curbing color at their discretion. After further discussion, Ron Grass rescinded his previous motion. Mr. Jenne also suggested that the ARC draft a curbing color guideline to bring back to the Board. Peg Porter suggested using a “subdued earth tone” wording in the standard. Ron Grass made a motion that the curbing is natural concrete color, white or a subdued earth tone that

harmonizes with the landscaping design. The motion was seconded by Bill Hall and passed unanimously.

4) MANAGEMENT REPORT: - Management stated that GroundTech is submitting a proposal for the

landscaping of the common area, including the swale. Neil Sugarman questioned whether fertilization was included in the contract. Management stated that she would follow up with GroundTech on this item.

5) MAINTENANCE REPORT:- This report was deferred until Old Business

6) LANDSCAPING COMMITTEE: - Joe Jenne questioned the status of the cleanup at the front entrance.

Management stated that GroundTech has been contracted to do the work and will follow up as to when the start date would be.

OLD BUSINESS 2) Hurricane Damage – Management stated that she is still waiting for the report to

come back from the Insurance Adjuster as to the amount of damages on the property.

NEW BUSINESS15) Proposed Budget for 2005 – Management stated that the proposed budget for

2005 was mailed to all homeowners 14 days prior to the meeting as required by the Florida Statutes. Bill Hall made a motion to approve the budget for 2005 as presented. The motion was seconded by Peg Porter and passed unanimously. The Annual Assessment for 2005 will remain at $370 per home.

LEGAL DISCUSSIONNeil Sugarman gave a summarization of the discussion between himself and Russell Klemm, Attorney for WEHOA. Mr. Sugarman stated that the secretary had signed an affidavit that she mailed the legal fees to the Hamilton’s prior to the hearing in July. Russell Klemm was directed to hold off on the settlement agreement, however he is in the process of trying to get a hearing scheduled as soon as possible. Mr. Sugarman stated that the Attorney’s Fees are up to approximately $11,000. After further discussion, Ron Grass made a motion to direct the Attorney to draft a settlement offer for $8,000 with the addendum that there would be additional Attorney’s fees should the Association go to trial. The motion was seconded by Bill Hall and passed unanimously.

ADJOURNMENTWith no further business to be discussed, Ron Grass made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:35 PM. The next Board of Directors meeting was scheduled for December 21, 2004 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



October 19, 2004

DATE: October 19, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was Tom Dillon and LeTisha Labbate of Fair/Way Management. Joe Jenne arrived late and Kent Smith was absent.

READING AND APPROVAL OF MINUTESThe minutes from the September 27, 2004 meeting were presented to the Board for review. Joe DeMeo made a motion to approve the minutes as amended. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATIONCourtney McMahan addressed the Board with regard to the Community Garage Sale. Mrs. McMahan suggested that the Association budget for advertising of the garage sale on an annual basis. Neil Sugarman explained that the Association was not permitted to pay for advertising per their Declaration of Covenants, Conditions and Restrictions.

REPORTS1. PRESIDENT: Neil Sugarman presented a resignation from Tony Alenci to

the Board and stated that Raymond McDirmit had volunteered to serve on the Board. Joe DeMeo made a motion to appoint Raymond McDirmit to the Board of Directors. The motion was seconded by Bill Young and passed unanimously. Mr. McDirmit accepted the appointment to the Board of Directors. Ron Grass made a motion to nominate Raymond McDirmit as Treasurer. The motion was seconded by Joe DeMeo and passed unanimously. Mr. McDirmit accepted the position of Treasurer. Neil Sugarman stated that he switched the website hosting company back to the Parent Company whose cost was $170 per year, which equals out to a savings of $70 annually.

2. TREASURER: Management presented the financial report for the period ending 9/30/04 to the Board for review. Mr. Dillon stated that everything was in line with the Budget with a positive variance in some of the line items.

3. ARC REPORT:

Bill Hall stated that the ARC had requested that the Board of Directors revisit the driveway staining standard and revise it to include the sidewalk and apron. After further discussion, the Board of Directors referred the standard back to the ARC to redraft and present at the next board meeting.

4. MANAGEMENT REPORT: Tom Dillon explained that he has contacted Big Bens Tree Service regarding the cleanup of the front entrance and is waiting for a proposal. Joe DeMeo made a motion to authorize up to $1,000 for cleanup at the entrance. The motion was seconded by Ron Grass and passed unanimously.

5. MAINTENANCE REPORT:- Gate – Neil Sugarman stated that the gate was out of order for a while due to

a glitch in the circuit board and stated that Rimer Electric suggested keeping a spare board on hand to switch out when needed since the problem seems to be intermittent. After further discussion, Joe DeMeo made a motion to purchase a spare board for the operator at a cost not to exceed $750.00. The motion was seconded by Ron Grass and passed unanimously.

- 5760 Newbury Cr. – Neil Sugarman directed Management to go ahead with the scheduling of the concrete work to be done at the sidewalk in front of 5760 Newbury Circle. Management stated that they would be present during the repair.

- Light Poles – Ron Grass and Bill Hall volunteered to serve on the light pole committee to research the cost of replacement poles and installation.

- Plywood – Joe DeMeo recommended sending friendly letters to the homeowners stating that the plywood needs to be removed from the windows per the hurricane standard.

- Miscellaneous – Neil Sugarman stated that the meeting location had been moved back to Suntree Elementary School.

6. LANDSCAPING COMMITTEE: Management stated that GroundTech had been contacted regarding the landscaping contract for the Association and they would be submitting a proposal for the Board to review.

OLD BUSINESS 1. Board Resignation – This item was covered at the beginning of the meeting.2. Hurricane Damage – Management stated that she had met with the adjuster

from Nationwide on the property and they were in the process of following up with ABC Awnings for a proposal to submit to the adjuster as well as a cost on the light poles and street signs that had been damaged during the recent storms.

NEW BUSINESS1. Trees – Neil Sugarman stated that there was a suggestion to put in for a

covenant change with regard to the requirement to have the live oaks replaced once they have been damaged/died. After further discussion, Peg Porter made a motion to propose a covenant change at the Annual Meeting with regard to tree plantings. The motion died due to the lack of a second. Neil Sugarman directed Management to send letters to the homeowners who have lost trees stating that they must be replaced within a certain time period. Joe DeMeo made a motion to allow ninety (90) days for the replacement of damaged/dead trees. The motion was seconded by Bill Hall and passed with a vote of 7 to 1 with Peg Porter opposed.

2. Budget for 2005 – Tom Dillon presented two proposed budgets to the Board for review. Neil Sugarman went through each line item and questions were fielded. Mr. Dillon stated that the homeowner association rules had changed as of October 1, 2004 and now require a fourteen (14) day notice be mailed to the homeowners prior to the budget being passed. After further discussion, Joe DeMeo made a motion to adopt budget B as the proposed budget for 2005 and to have this draft mailed to the homeowners with the notice. The motion was seconded by Bill Hall and passed unanimously. Tom Dillon noted that the yearly assessment fees would remain at $370 for 2005.


ADJOURNMENTWith no further business to be discussed, Joe DeMeo made a motion to adjourn the meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at 8:45 PM. The next Board of Directors meeting was scheduled for November 16, 2004 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



September 21, 2004

DATE: September 21, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, Melbourne, Florida 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was Tom Dillon and LeTisha Labbate of Fair/Way Management. Bill Young, Bill Hall and Tony Alenci were absent.

READING AND APPROVAL OF MINUTESThe minutes from the August 17, 2004 meeting were presented to the Board for review. Kent Smith made a motion to approve the minutes as amended. The motion was seconded by Ron Grass and passed unanimously.

RESIDENT PARTICIPATIONEd Beadle was present to address the Board regarding the broken section of sidewalk in front of his home. Mr. Beadle stated that he was not aware of the responsibility and questioned the Board’s position. Mr. Beadle explained that under Article 4 Section 5 his situation does not apply. Mr. Beadle further explained the Mercedes Builders was ordered by the court to install a French drain due to the fact that his lot was below grade and file the necessary paperwork with the Association. Mr. Beadle added that he is willing to work with the Board on gathering information on this, however he did not feel as though he was responsible for the repair. After further discussion, Joe DeMeo made a motion to table this matter until a later date. The motion was seconded by Kent Smith and passed unanimously. Mr. Beadle requested that he be notified once this item is back up for discussion.

REPORTS92) PRESIDENT: Neil Sugarman stated that it seems as though he is pulling the

weight of the other Board members as far as committee work goes and asked for assistance.

93) TREASURER: Management presented the financial report for the period ending 8/31/04 to the Board for review in the absence of Tony Alenci. Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Kent Smith and passed unanimously.

94) ARC REPORT:

15. Neil Sugarman stated that the ARC is proposing to revise the shed standard to increase the size of the allowed shed to 7’ h X 61/2’d X 6’w. Joe Jenne stated that if it is over the fence height it should be neutral in color. After further discussion, Joe DeMeo made a motion to amend the shed standard to reflect the size change to 7’ X 61/2’ X 6’ and also to state that the top of the shed must be a neutral tone. The motion was seconded by Joe Jenne and passed unanimously. Joe DeMeo noted that the standards are not enforceable until the homeowners are notified of their change/existence. Joe Jenne stated that the ARC questioned whether the color book was to be used as a guideline or were they to strictly stay within the color range provided. After some discussion, Joe Jenne made a motion to advise the ARC that the color book is to be used as a guideline and that they may approve or deny at their discretion. The motion was seconded by Kent Smith and passed unanimously.

4) MANAGEMENT REPORT: - Neil Sugarman went over the priority list with Management. Management

stated that the past month has been very hectic with the two hurricanes hitting our state, however once things calm down the priority list will be addressed.

5) MAINTENANCE REPORT:- Cars parking in Street – Neil Sugarman stated that there was concern of the

cars parking in the street and suggested that this be incorporated into the next newsletter. Management was directed to contact the sheriff again regarding patrolling within the community.

- No Parking Signs – Joe DeMeo stated that the Board should have more signs posted at the bus stop for No Parking. Neil Sugarman directed Management to obtain prices for 2 more signs and bring them back to the Board for review.

- Windsor Signs – Joe Jenne stated that the signs are fading and he suggested getting them pressure cleaned. Management will obtain a price and present it back to the Board for review.

- Gate - Neil Sugarman stated that the belt slipped on the gate and it is temporarily out of order. Mr. Sugarman added that Rimer Electric has been notified.

- Road Resurfacing – Management stated that the sensors are not an issue however they will follow up with the contractors regarding re-bidding the front section from Wickham Road to the gate.

6) LANDSCAPING COMMITTEE: Neil Sugarman stated that he would be placing an article in the Newsletter requesting volunteers to pick up the common area at the entrance.

OLD BUSINESS $35 ARC Fee – Management stated that according to Kim Rezanka, this fee

could be imposed should the Board decide to re-institute it. This item died due to a lack of interest.

5977 Fine Letter – Management stated that the owner has complied, however he was in the fining mode at the time. Joe Jenne made a motion to send the homeowner a letter stating how much the owner had been fined and explaining that the fine was reduced to $50.00 at the Board of Directors Meeting. The motion was seconded by Kent Smith and passed unanimously.

NEW BUSINESS1) 3211 Windsor Estates Drive – It was reported that the owner is propping a tree

up with a common area tree. Management was directed to send a letter reminding the homeowners of their responsibility should damage occur to any common areas.

2) Hurricane Damage a. Insurance Claim - Management stated that an Insurance Claim was filed

with Nationwide for the damage done to the street signs, light poles, awning, landscaping, etc. Kent Smith noted that the adjuster should be made aware that the light poles are no longer available.

b. Plywood / dead trees – Neil Sugarman suggested sending a courteous letter to the homeowners reminding them to remove the plywood and replace the trees that have been damaged by the recent hurricanes. Ron Grass suggested stating this in a newsletter with a time frame for completion. After further discussion, Joe Jenne made a motion to waive the current enforcement of the hurricane standard until it can be addressed at the October meeting. The motion was seconded by Joe DeMeo and passed unanimously.

3) Board Resignation – Neil Sugarman presented a letter from the ARC to the Board for review regarding their working with Peg Porter. It was noted that the ARC did not wish to have her as a chairperson for the ARC rotation any longer. Ron Grass made a motion to call for a vote of no confidence for Peg Porter on the ARC rotation. This motion died due to a lack of a second. Kent Smith made a motion to remove Peg Porter from any future ARC chairing rotations. The motion was seconded by Joe Jenne and then withdrawn. After further discussion, Peg Porter volunteered to withdraw from the ARC rotation.


ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:15 PM.The next Board of Directors meeting was scheduled for October 19, 2004 at 7:00 PM at to be determined.


Fair/Way Management



August 17, 2004

DATE: August 17, 2004 TIME: 7:00 PMPLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940

CALL TO ORDERNeil Sugarman, (President) called the meeting to order at 7:15 PM on the above-mentioned date at Charlie & Jakes Restaurant, Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 5 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Bill Young, Peg Porter, Joe DeMeo and Tony Alenci were absent.

READING AND APPROVAL OF MINUTESThe minutes from the July 20, 2004 meeting were presented to the Board for review. Ron Grass made a motion to approve the minutes as amended. The motion was seconded by Kent Smith and passed unanimously.

RESIDENT PARTICIPATIONSteve Fisher was present to address the Board regarding the rumble strips that were recently installed at the entrance and exit to the community. Neil Sugarman stated that they were installed in order to slow down the cars to prevent them from hitting the gate upon entering and exiting and that was why the strips were placed in those locations. Mr. Fisher stated that he was concerned that the strips would be placed throughout the community. Mr. Sugarman noted that this was not the intent of the Board, however Joe Jenne added that the Board of Directors is attempting to bring awareness to the homeowners for the safety of the children. Ron Grass also reported that the gate has been hit twice since it was installed two years ago

REPORTS95) PRESIDENT: Neil Sugarman reported that there had been some recent

vandalism done to several vehicles in the neighborhood with regard to the vehicle logos being removed.

96) TREASURER: Management presented the financial report for the period ending 7/31/04 to the Board for review in the absence of Tony Alenci. Joe Jenne made a motion to approve the financial report as presented. The motion was seconded by Bill Hall and passed unanimously.

97) ARC REPORT:

16. Joe Jenne presented the mailbox standard to the Board for review. Bill Hall made a motion to accept the standard as presented. The motion was seconded by Ron Grass and passed unanimously. Ron Grass questioned who was responsible for replacing the numbers on the front of the mailboxes for those homeowners who had to replace their boxes. After further discussion, Ron Grass made a motion to purchase mailbox numbers for the fronts of the mailboxes and mail them out with the annual package at a cost not to exceed $300.00. The motion was seconded by Kent Smith and passed unanimously. Management will contact Creative Mailbox and order the numbers for the front of the mailboxes in the community.

17. Joe Jenne stated that the ARC questioned whether the color book was to be used as a guideline or were they to strictly stay within the color range provided. After some discussion, Joe Jenne made a motion to advise the ARC that the color book is to be used as a guideline and that they may approve or deny at their discretion. The motion was seconded by Kent Smith and passed unanimously.

18. Joe Jenne presented an appeal from 5821 Newbury regarding the placement of their swing set. Ron Grass made a motion to deny the request for the variance and notify the homeowner that the swing set must be removed once the house is sold or it comes into disrepair or needs replacement. The motion was seconded by Bill Hall and passed with a vote of 4 to 1 with Neil Sugarman abstaining.

19. Joe Jenne presented an appeal from 6006 Newbury regarding the placement of their swing set. Joe Jenne made a motion to approve the variance for the existing structure only and notify homeowner that it must be located behind the rear building line of the house. The motion was seconded by Ron Grass and passed with a motion to 4 to 1 with Kent Smith opposed.

20. Joe Jenne noted that there should be a feed back mechanism to acknowledge compliance when 30day certified letters go out.

4) MANAGEMENT REPORT: - Fishing - Management reported that there was a concern among some of the

homeowners with people fishing from behind their homes. After further discussion, Management was directed to check with Kim Rezanka on wither this area was common ground or a maintenance easement.

- Flag Pole - Management stated that Sign A Rama was pulling the permits for the installation.

5) MAINTENANCE REPORT:- Pavilion –Management stated that ABC Awning was contacted regarding

moving the 4th post back and they stated that it would not be necessary, however the consensus was that the Board would like it moved back to deter children from hanging off the edge. Joe Jenne suggested sending specifications out to contractors in the future in order to avoid any miscommunication. After further discussion, Joe Jenne made a motion to issue a directive to Management stating that any and all requests for proposals in excess of $250 be in written format to the contractors and approved by the President and Vice President of the Association prior to being sent out for bid. The motion was seconded by Ron Grass and passed unanimously.

- Light Pole – Neil Sugarman stated that a light pole fell during the storm and Management is looking into replacing it.

6) LANDSCAPING COMMITTEE: Management stated that Ground Tech was contracted to do the swale work and replace the annuals. Management also suggested that with regard to adding sprinkler heads, Joe Jenne meet with Ed Clark of Fair/Way Management to show him exactly where he would like them placed.

OLD BUSINESS Violation Protocol – This item was tabled.

NEW BUSINESS3) Initiating $35 ARC Fee – Neil Sugarman stated that the Board has waived the

application fee for those homeowners who followed the approval procedures, however he suggested that the Board consider charging the application fee to homeowner who do not submit for permission PRIOR to the work being done. After further discussion, Management was directed to contact Kim Rezanka of Dean Mead to discuss whether this would be allowed.

LEGAL DISCUSSIONNeil Sugarman stated that the Attorney for the Association that was handling the Hamilton case has resigned from the law firm and they have been appointed another attorney to represent them in the case.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:15 PM.The next Board of Directors meeting was scheduled for September 21, 2004 at 7:00 PM at Suntree Elementary School.


Fair/Way Management



July 20, 2004

DATE: July 20, 2004 TIME: 7:00 PMPLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Joe Jenne and Bill Hall were absent.

READING AND APPROVAL OF MINUTESThe minutes from the June 15, 2004 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Kent Smith and passed unanimously.

APPOINTMENT OF DIRECTORNeil Sugarman questioned whether anyone had submitted his or her name for the Board of Directors. Management stated that no one had contacted the office. Joe DeMeo made a motion to appoint Ron Grass to the Board of Directors. The motion was seconded by Kent Smith and passed unanimously. Ron Grass accepted the nomination and joined the meeting.

RESIDENT PARTICIPATIONSandy Spence was present to address the Board regarding the playset standard. Mrs. Spence provided documentation showing that due to the location of the drainage swale behind and the position of her home, she was not able to place the swing set directly behind the house. After further discussion, Ron Grass made a motion to approve the variance due to the circumstances until such time as it falls into disarray. Tony Alenci seconded the motion. Joe DeMeo stated that he is concerned with setting a precedent with regard to play apparatus’. After further discussion, Mr. Grass withdrew his previous motion and made a second motion to deny the request for variance and notify the homeowner that the playset must be removed once the house is sold or it comes into disarray. The motion was seconded by Bill Young and passed with a vote of 5 to 1 with Joe DeMeo opposed

Irene DeMeo was present to address the Board regarding the operating procedures of the ARC. Mrs. DeMeo questioned whether there was any concern among the Board as to the way the ARC conducts their business. Neil Sugarman stated that there had not been any concerns with regard to this matter. Irene DeMeo questioned Peg Porter as to the statements made by her to the ARC members at the previous meeting. Mrs. DeMeo added that the members were upset by the remarks and stated that should any Board member have an issue with the way things are being handled, it should go through the Board as a whole, and not an individual member. Neil Sugarman agreed and stated that this type of approach was addressed at the last meeting as well.

REPORTS98) PRESIDENT: Neil Sugarman requested volunteers from the Board to assist in

the various committee works, such as landscaping, maintenance, etc. 99) TREASURER: Tony Alenci presented the financial report for the period ending

6/30/04 to the Board to review. 100) ARC REPORT: Bill Young presented two items to the Board for

consideration on behalf of the ARC. The first item was a change in wording for the paint standard. Kent Smith made a motion to approve the paint standard as amended. The motion was seconded by Bill Young and passed unanimously. The second item was the adoption of the playset standard. Kent Smith made a motion to approve the playset standard as presented. The motion was seconded by Joe DeMeo and passed unanimously.

101) MAINTENANCE COMMITTEE: - Road Resurfacing - Management presented three proposals to the Board for

review with prices ranging from $11,950 to $16,995. Management noted that there were still two additional contractors submitting proposals for the project.

- Concrete Repair - Management stated that the French drain repair was not included in the price of $720 to repair the section of concrete in front of 5760 Newbury. Management also noted that the owner has been notified of the cost of the repair. After further discussion, Management was directed to contact DonBo Construction and request that the proposal be broken up into two parts so that the above mentioned repair would be separate from the other two areas which are the responsibility of the Association.

- Pavilion – Management stated that ABC Awning was contacted regarding the mesh material. The price for installing the mesh was $750, which would put cost over the pre-approved amount allocated by the Board at the previous meeting. After further discussion, Joe DeMeo made a motion to increase the cost for the awning to include the mesh material. The motion was seconded by Ron Grass and passed unanimously. Management was directed to schedule the work to be done.

102) LANDSCAPING COMMITTEE: Management stated that Ground Tech had submitted a price of $600 to sod the swale and $250 per quarter for the annuals, which includes the removal, preparation and installation. Management also noted that two other contractors were asked to submit proposals and that the proposals would be forwarded on to the Board for review at the next meeting.

OLD BUSINESS Well/Irrigation Project – Management stated that this project has been

completed. Violation Protocol – Management went over the process of noting violations once

they come into the office. It was explained that once the violation is noted, a 10-day courtesy letter is sent to the homeowner. If the homeowner does not comply, then a certified 30-day letter is sent advising them of their hearing date and possible fining should they not come into compliance. Management also noted that if a violation is in question, that three members of the ARC are asked to review and report back to Management prior to the any notice being sent.

NEW BUSINESS4) Inspection of Homes for Sale by Management – Neil Sugarman requested that

Management inspect homes for violations once they are notified by the title company, mortgage company, etc. of a pending sale.

5) 5802 Newbury Letter – Management presented a letter from the owner of 5802 Newbury regarding the placement of numbers on the mailbox. Management added that the owner was present at the ARC meeting where she was informed that the numbers had just arrived today and would be installed ASAP.

6) Meeting Location – Ron Grass made a motion to move the meeting location to Charlie & Jakes. The motion was seconded by Bill Young and passed unanimously.

7) Appointment of Director – This item was addressed at the beginning of the meeting.

8) Appointment of Officer – Kent Smith made a motion to appoint Bill Hall as Vice President. The motion was seconded by Joe DeMeo and passed unanimously.

LEGAL DISCUSSIONYouseff – Neil Sugarman reported that he and Management had met with Kim Rezanka of Dean Mead and questioned the right to enter onto the property to do the repairs. After reading through the Documents, Ms. Rezanka stated that the Association has the right and however, she suggested that the date of repair be at least 12 days from the date the letter is sent in order to show that ample time was granted prior to entering the property.

Hamilton – Neil Sugarman reported on the trial that was attended by himself, Irene DeMeo and LeTisha Labbate. Mr. Sugarman stated that a continuance was granted on behalf of the Hamilton’s so they could review some documents supplied by Kevin Cannon. Mr. Sugarman also added that Kevin Cannon stated that he had mailed these documents via federal express to the Hamilton’s previously. The question of whether the Board would be willing to try another settlement was posed to the Board members. After further discussion, Joe DeMeo made a motion to return the Hamilton’s initial proposed settlement check via certified mail with an offer of $5,000 and note that the Association would proceed with the paperwork to remove the lien from the property. The motion was seconded by Kent Smith and passed unanimously.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 8:45 PM.The next Board of Directors meeting was scheduled for August 17, 2004 at 7:00 PM at Charlie & Jakes.


Fair/Way Management



June 15, 2004

DATE: June 15, 2004 TIME: 7:00 PMPLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was Thomas Dillon of Fair/Way Management. Doris Ahern and Kent Smith were absent.

READING AND APPROVAL OF MINUTESThe minutes from the May 18, 2004 meeting were presented to the Board for review. Neil Sugarman noted a change under “Old Business”. Bill Hall made a motion to approve the minutes as amended. The motion was seconded by Peg Porter and passed unanimously.

RESIDENT PARTICIPATIONRon Grass was present to address the Board regarding an incident that happened in the community. Mr. Grass voiced his displeasure with a Board member approaching his children regarding a possible violation. Mr. Grass stated that all violations should be directed through the Management Company and not at the discretion of one Board member.

REPORTS1. PRESIDENT: Neil Sugarman noted an incident that happened recently

regarding a Board member approaching individuals in the community and stated that he does not feel that Board members should approach homeowners in the community with violations or possible violations. Instead, Mr. Sugarman stated that they should be contacting Management with any violations, concerns, etc. Joe Jenne reiterated that the Board members need to maintain a degree of separation between themselves and the community for the sake of harmony.

2. TREASURER: Tony Alenci presented the financial report for the period ending 4/30/04 to the Board to review. Joe Jenne questioned whether there was an analysis of the reserves done recently. Mr. Alenci explained that this would be incorporated into next years budget. Tom Dillon added that the Board should wait until at least September to put the figures together.

3. ARC REPORT: Peg Porter stated that the ARC would like the Board of Directors to clarify the swing set issue. Neil Sugarman questioned how this would apply to corner lots. Joe Jenne explained that corner lots were not addressed separately

when discussed in the previous years. After further discussion, Joe DeMeo made a motion to suggest to the ARC that the standard for swing sets be that they have to be behind the house as if two parallel lines were drawn back from both sides of the house. The motion was seconded by Bill Young and passed unanimously.

4. MAINTENANCE COMMITTEE: - Road Resurfacing - Management stated that the several companies have

been contacted to bid on the road sealcoating. - Concrete Repair - Management stated that Don Bo Construction has

submitted a bid for the repair and stated that he does not believe that the entire curb needs to be replaced at the corner of 7-11. After further discussion, Joe DeMeo made a motion to approve the concrete repair for $650 at the corner of 7-11, the swale repair for $375, and to repair the section of sidewalk in front of 5760 Newbury at a cost not to exceed $720. The motion was seconded by Bill Hall and passed unanimously. Mr. DeMeo added that the homeowner would be responsible for reimbursing the Association for the repair in front of 5760 Newbury because the cracking was caused as a direct result of the owner’s French drain. Joe Jenne questioned whether the homeowner was aware of the cost for the sidewalk. Tom Dillon stated that the homeowner is aware of the responsibility, however not the cost. After further discussion, Neil Sugarman directed Management to do an emergency temporary repair to the sidewalk in order to eliminate the trip hazard while the contractor is being scheduled.

- Gate – Neil Sugarman stated that the gate is functioning now. Mr. Sugarman added that Rimer Electric has moved the receiver and the remotes seem to be working now as well.

5. LANDSCAPING COMMITTEE: Joe Jenne stated that the annuals have not been removed from the island at the entrance. Tom Dillon stated that he is contacting various nurseries and landscaping companies to obtain a quote for the annuals and all other specialized landscaping concerns. Mr. Dillon also stated that the remaining annuals would be removed. Joe Jenne noted that the tree and bush replacements would be included in the above-mentioned bids. With regard to the flagpole, Mr. Dillon stated that the flagpole would be installed before the July 4th holiday.

OLD BUSINESS 1. Pavilion – Tom Dillon presented three proposals to the board for review. Two of

the proposals were for a concrete structure and the third was for replacing the existing framing and canvas awning. After further discussion, Joe DeMeo made a motion to approve the proposal from ABC Awning at a price not to exceed $3,000. The motion was seconded by Peg Porter and passed unanimously. Neil Sugarman also suggested that Management look into a mesh material that would be placed under the awning to prevent people from being able to hang from the framing.

2. Well/Irrigation Project – Tom Dillon stated that he was told that the first priority was to replace the well and then address the irrigation problems through a separate contractor. Mr. Dillon added that Florida Well Drilling has been hired per the Board of Directors direction and is in the process of obtaining the permits. Once the permits are obtained, it was noted that the work would be scheduled, which would be in approximately two weeks. Neil Sugarman explained that the old well would remain open as an auxiliary well. Joe Jenne questioned whether

positive flow was guaranteed. Tom Dillon stated that he would assume so, however he would contact the contractor to confirm.

NEW BUSINESS1. Tree Height – Peg Porter stated that there are several trees through out the

neighborhood that are obstructing the sidewalks, which are common area. After further discussion, Tom Dillon was directed to walk through the community and note which homes had trees obstructing the sidewalk. Joe Jenne made a motion to incorporate into the common area rules and regulations that all trees located next to the sidewalk must be a minimum of 7’ above ground level. The motion was seconded by Bill Young and passed unanimously.

2. Board Position – Neil Sugarman reported that Doris Ahern has sold her home and would be resigning from the Board. Peg Porter suggested that the Board solicit volunteers from the community to serve on the Board. After further discussion, Mr. Sugarman stated that he would post the agenda on the website noted that there was a position available on the Board.

LEGAL DISCUSSIONYouseff - Joe DeMeo suggested reviewing the issue of entering onto someone’s property in order to make necessary repairs at the owner’s expense. After further discussion, Management was directed to send the owner of 6036 Newbury Drive a letter with the estimates for cleaning up the landscaping, yard, sidewalk, etc., as well as schedule a meeting with Dean Mead regarding future needs of the Association.

Hamilton – Neil Sugarman stated that the Hamilton’s have not painted inside the screen enclosure and therefore are still in violation. Mr. Sugarman also stated that Judge Maxwell had ordered an emergency meeting for today with the Hamilton’s and a trial has been set for July 12, 2004.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:15 PM.The next Board of Directors meeting was scheduled for July 12, 2004 at 7:00 PM at Charlie & Jakes.


Fair/Way Management



May 18, 2004

DATE: May 18, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERNeil Sugarman, (President) called the meeting to order at 7:00 PM on the above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was Thomas Dillon of Fair/Way Management. Tony Alenci, Doris Ahern and Bill Hall were absent.

READING AND APPROVAL OF MINUTESThe minutes from the April 20, 2004 meeting were presented to the Board for review. Bill Young made a motion to approve the minutes as presented. The motion will as seconded by Kent Smith and passed unanimously.


REPORTS103) PRESIDENT: Neil Sugarman stated that the pavilion needs to be

replaced and noted that he has received an estimate for replacement at $2,531.00. Mr. Sugarman added that he also received an estimate for building a permanent structure for $14,000.00. Management stated that they are continuing to obtain proposals for the replacement and will report back to the Board at the next meeting.

104) TREASURER: Tom Dillon presented the financial report for the period ending 4/30/04 to the Board to review in the absence of Tony Alenci.

105) ARC REPORT: Joe DeMeo reported that the ARC would be reworking the paint standard and bringing it back to the Board for approval in the near future. Mr. DeMeo also stated that the committee would be inspecting the swing sets in the neighborhood to make sure they are in compliance with regards to their location.

106) MAINTENANCE COMMITTEE: Neil Sugarman stated that the circuit board has been replaced and Robbins Welding has repaired the gate. Mr. Sugarman added that he has talked to Rimer Electric and was told to adjust the temperature control within the call box to help reduce the moisture and will be monitoring the situation.

107) LANDSCAPING COMMITTEE: Neil Sugarman reported that an estimate for 3” well has been received in the amount of $3,415.00. Joe Jenne stated that he would test the zones to see if it is a well or valve problem. After further discussion, Joe Jenne made a motion to approve the 3” well replacement with a maximum cost of $3,800.00. The motion was seconded by Joe DeMeo and passed unanimously. Joe Jenne questioned the status of the mulch and trees that were approved at the previous board meeting. Tom Dillon explained that he has had an issue with the landscapers and has not been able to talk to the contractor as of yet. Mr. Dillon stated that he would follow up with the contractor and get the work scheduled.

OLD BUSINESS Swale Cleanout – Tom Dillon reported that the swale work has not yet been

completed. 10-Day letter – Joe Jenne stated that he had drafted a 10-day notice of violation

and sent it to Neil Sugarman to review. Management was directed to email the draft to the rest of the Board members for review.

Miscellaneous – Tom Dillon stated that Mike Rimer had ordered the replacement signs for the gate.

NEW BUSINESS1) Vandalism – Neil Sugarman stated that the canopy has been sliced in a few

different places and stated that this will be posted in the upcoming newsletter.2) Lake Policy – Neil Sugarman questioned the Board’s opinion on fishing in the

lakes within the community. After further discussion, Joe Jenne made a motion to amend the rules and regulations to state that the removal of fish from the lakes within the community is strictly prohibited. The motion was seconded by Joe DeMeo and passed unanimously. Management will incorporate this statement into the rules and regulations for the Association. Joe DeMeo added that the Board members should look into the issue of whether or not the property behind the lake homes extending down to the lake is common property or considered a maintenance easement. Management will research this and report his findings back to the Board.

3) Mailbox Numbers – Joe DeMeo made a motion to purchase the street numbers from Creative Mailbox and have them installed by Fair/Way Management at a cost of $250.00. The motion was seconded by Kent Smith and passed unanimously. Management will order the mailbox numbers along with any additional numbers that are grossly different within the complex.

LEGAL DISCUSSIONNeil Sugarman presented a follow up for the Hamilton issue. Joe DeMeo made a motion to suspend using Clayton & McCulloh for any new legal actions. The motion was seconded by Joe Jenne and passed unanimously. Joe DeMeo suggested that the Association obtain some information from Dean Mead. Tom Dillon stated that he would obtain the paperwork and distribute it to Joe Jenne and Joe DeMeo to review. Neil Sugarman also directed Tom Dillon to contact Clayton & McCulloh to see if the latest paperwork was executed.

Youseff – Management stated that the homeowner was in the fining mode and had not yet come into full compliance.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 8:26 PM.The next Board of Directors meeting was scheduled for June 15, 2004 at 7:00 PM.


Fair/Way Management



APRIL 20, 2004

DATE: April 20, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was LeTisha Labbate of Fair/Way Management. Tony Alenci and Doris Ahern were absent.

READING AND APPROVAL OF MINUTESThe minutes from the March 16, 2004 meeting were presented to the Board for review. Joe DeMeo made a motion to approve the minutes as presented. The motion was seconded by Kent Smith and passed unanimously.

RESIDENT PARTICIPATIONThere was no resident participation. Neil Sugarman, however, stated that there has been some recent concern with regard to the tone of the 10-day courtesy letter. After some discussion, Joe Jenne was asked to draft a letter addressing “possible” violations and present it to the Board for review at the next meeting.

REPORTS1. PRESIDENT: Neil Sugarman stated that there was no report at this time.2. TREASURER: LeTisha Labbate presented the financial report for the period

ending 3/31/04 to the Board to review in the absence of Tony Alenci. Mrs. Labbate noted that a lien has been placed on the delinquent homeowner and the interest is accruing.

3. ARC REPORT: Kent Smith stated that the ARC Hearing Committee meet regarding 6036 Newbury Cr. and recommended that the Board fine the owner $500 and demand that he clean up the yard, rust, etc. within 14 days or else the fine would continue to accumulate. After some discussion, Joe DeMeo stated that the owner should be fined $50 per day up to $1000 and at that point the Association should go in and do the necessary work at the owner’s expense. Management was directed to draft the letter and sent it to Neil Sugarman and Doris Ahern to review prior to sending it to the owner.

4. MAINTENANCE COMMITTEE: Neil Sugarman stated that the screen on the call box is going bad and the price he has for a replacement is around $800.00. Joe

Jenne questioned the status of sealcoating the roads, in phases, as discussed in previous years. It was explained that this project had not been completed as of yet and Management was directed to contact various contractors and obtain prices to have the roads seal coated in three phases. Management will submit the proposals to the Board at the next meeting for review. LeTisha Labbate presented some information regarding rumble strips to the board to review. After further discussion, Joe DeMeo made a motion to purchase a maximum of 24 white rumble strips not to exceed $500.00 and to be placed at the exit and entrance gates. The motion was seconded by Bill Hall and passed unanimously. LeTisha Labbate also reported that Tom Dillon had met with Don Bo Concrete in front of 5760 Newbury and it was the opinion of the contractor that the sidewalk collapsed in those two sections due to the French drain not being compacted properly. Don Bo Concrete is preparing the proposal for repair and will be submitting it to Management for further review.

5. LANDSCAPING COMMITTEE: Joe Jenne questioned when the oak tree and myrtles were scheduled to be planted. LeTisha Labbate stated that she would look into this and report back to the Board. Bill Young questioned whether the tilapia has been put into the lake on Arlington. Mrs. Labbate reported that Tom Dillon has not heard back from Mallard, as of yet, however he does believe that the tilapia has been put into the lake. Management was directed to follow up on this issue and report back to the board. Mr. Young also questioned whether the Association could install three benches along the Arlington Lake. Management will obtain prices for benches, similar to the ones on the tennis courts, and bring them back to the Board for approval.

6. MANAGER’S REPORT: Neil Sugarman directed Management to send the minutes and the agenda to the Board on the Thursday before the meeting and the approved minutes for both the ARC and Board to him within 5 days of their approval. Management was also directed to contact young man who collects the rubbish and tell him to limit the trash pickup to the north side of the property outside the entrance gate so he does not cross the road. LeTisha Labbate will contact the young man and inform him of the change.

OLD BUSINESS 1. School Q Rezoning – There was no report at this time. 2. Swale Cleanout - LeTisha Labbate reported that M&M Landscaping would be

coming back out to repair the swale and sod it.

NEW BUSINESS1. Community Picnic – Joe Jenne suggested that instead of a BBQ, the Association

have someone cater the picnic so everyone could enjoy the day. Mr. Jenne also stated that he is looking for a date in mid October to schedule the picnic and will keep the Board posted.

2. 5665 Sheffield Letter – Management presented a letter to the board from the owner of 5665 Sheffield. Neil Sugarman directed Management to draft a response to the owner regarding his concern.

3. Staining Standard – Neil Sugarman suggested amending the standard by adding removing the word “clear” and adding “/or” in front of sealing. After some discussion, Joe Jenne made a motion to amend the driveway maintenance standard by deleting the word “clear” and adding “/or” in front of sealing. The motion was seconded by Bill Hall and passed unanimously.

4. Newsletter – Neil Sugarman stated that the newsletter was just about finished and noted that he would include the fence and sign standard with it.

LEGAL DISCUSSIONThere was no legal discussion at this time.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 8:30 PM.The next Board of Directors meeting was scheduled for May 18, 2004 at 7:00 PM.


Fair/Way Management



March 16, 2004

DATE: March 16, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. Kent Smith and Bill Young were absent.

READING AND APPROVAL OF MINUTESThe minutes from the January 20, 2004 meeting were presented to the Board for review. Doris Ahern made a motion to approve the minutes as presented. The motion was seconded by Joe DeMeo and passed unanimously.

RESIDENT PARTICIPATION1) Osmund Hamilton was of 5857 Arlington Cr. was present to address the

Association’s legal proceedings against him. Mr. Hamilton questioned the total amount owed in legal fees. Mr. Hamilton was directed to contact the Association’s Attorney for this information. After some discussion, Doris Ahern volunteered to contact the attorney and request a total billing through March 19, 2004 and present it to Mr. Hamilton at his residence.

REPORTS1) PRESIDENT: Neil Sugarman stated that there was no report at this time.2) TREASURER: Tony Alenci presented the financial report for the period ending

1/31/04 to the Board to review. Joe DeMeo directed management to send out the ”Intent to File Lien” letters to the homeowners who are delinquent in their assessments. Management stated that the letters would be mailed out certified with payment due April 1, 2004. With no further questions, Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Joe DeMeo and passed unanimously.

3) ARC REPORT: Bill Hall stated that the ARC requested direction with regard to the length of time pool signs should be allowed to be placed on the property. After some discussion, Joe DeMeo made a motion to include as a condition of the approval process that the signs are to be placed on the property at the beginning of construction and removed after the permit has been signed off on by

the proper authority. The motion was seconded by Peg Porter and passed unanimously.

4) MAINTENANCE COMMITTEE: Neil Sugarman questioned the work that was done on the swale. Tom Dillon stated that the landscapers would be back on the property to rebuild the swale and put in a sand base to help percolate the flow of the water. Mr. Sugarman also stated that the culvert is broken and directed Management to look into this. Tom Dillon also reported that he has talked to Mr. Beatle, and would be scheduling a meeting with him to investigate who’s responsibility it will be to repair the sidewalk. Joe Jenne questioned the history of the mailbox numbers. Neil Sugarman explained that it is a regulation of the postal service to have numbers placed on the side of the mailbox and the Board of Directors voted to purchase and install the first set of numbers with the homeowners being responsible for maintaining them from then on. Bill Hall noted that there are some mailboxes with numbers missing from the front of them. After further discussion, Joe DeMeo made a motion that the Association purchase and install numbers on the front of the mailboxes on the ones that have the numbers missing while they are going through and installing them on the sides. The motion was seconded by Bill Hall and passed unanimously.

5) LANDSCAPING COMMITTEE: Neil Sugarman stated that the Board has to decide on a color for the mulch and suggested wither red or pine bark nuggets. After some discussion, Joe DeMeo made a motion to approve the expenditure of up to $800 for red bark nugget mulch. The motion was seconded by Bill Hall and passed unanimously. Management will contact the landscapers to have to mulch ordered. Joe Jenne questioned the status of the dead oak tree on the west side of the entrance. Neil Sugarman stated that a 3-4” laurel oak tree would cost $600. After further discussion, Joe Jenne made a motion to approve the expenditure of $100 per myrtle tree not to exceed $300 and to approve the proposal for the laurel oak tree for $600. The motion was seconded by Joe DeMeo and passed unanimously. 108) MANAGER’S REPORT: Tom Dillon stated that the flagpole was

reordered and should be installed by the end of March. Joe DeMeo made a motion to install the flagpole in the center of the island in front of the flowerpot and in front of the “W” in Windsor. The motion was seconded by Neil Sugarman and passed with a vote of 4-1 with Peg Porter opposed and Joe Jenne and Doris Ahern abstaining. Joe Jenne suggested amending the above motion to be a minimum of 3’ in front of the wall. Neil Sugarman explained that the pole would be placed approximately 1’ in front of the wall and the flowerbed would be relocated around the pole. Tom Dillon also reported that the stop lines have been re-striped throughout the community and the irrigation system is being checked regularly.

OLD BUSINESS School Q Rezoning – Neil Sugarman stated that the children within Windsor

Estates would be going to Suntree elementary and also suggested that the Board show support for geographic boundaries.

Driveway Staining Issue – Management was directed to send letters along with the newly adopted driveway maintenance standard to the homeowners who were previously found to be in violation.

NEW BUSINESS1) Commercial Vehicles – Doris Ahern stated that she contacted Clayton &

McCulloh regarding this issue and it was their opinion that a court would narrowly interpret the existing covenants and suggested amending the covenants to better explain a commercial vehicle.

2) Speed bumps – Peg Porter stated that a neighbor questioned whether a speed bump would be placed at the exit. Neil Sugarman stated that he would place an article in the next newsletter about speeding through the exit. Tom Dillon also stated that he would bring some information on rumble strips to the Board at the next meeting.

HEARING COMMITTEE There was no hearing committee meeting at this time. LEGAL DISCUSSIONDoris Ahern explained the Summary Judgment of December 11, 2003 and requested the minimum position of the Board for negotiations. After some discussion, Tony Alenci made a motion to accept no less than 2/3rds of the legal fees, the release of lien and the fine in full. The motion was seconded by Bill Hall and died with a vote of 4-3 with Bill Hall, Joe DeMeo and Peg Porter opposed and Joe Jenne abstaining. Joe Jenne made a motion to accept 2/3rds of the legal fees and the fine with the intent to accept 2/3rds of the legal fees only. The motion was seconded by Tony Alenci and passed unanimously. With regard to the fine on 6027 Arlington, Bill Hall made a motion to reduce the fine to $25. The motion was seconded by Joe DeMeo and passed unanimously.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:00 PM.The next Board of Directors meeting was scheduled for April 20, 2004 at 7:00 PM.


Fair/Way Management



January 20, 2004

DATE: January 20, 2004 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 6 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Tony Alenci, Bill Hall and Bill Young were absent.

READING AND APPROVAL OF MINUTESThe minutes from the December 16, 2003 meeting were presented to the Board for review. Neil Sugarman made a motion to approve the minutes as presented. The motion was seconded by Doris Ahern and passed unanimously.

RESIDENT PARTICIPATION1) John Ratnasamy of 6027 Arlington Cr. was present to appeal the determination

of violation with regards to the height of his shrubs in front of the house. Joe DeMeo stated that Mr. Ratnasamy has appealed this determination on two other occasions and the decision of the Board stands. Mr. Ratnasamy stated that he would comply and cut the shrubs down to the 3’ height requirement as stated in the Declaration of Covenants, Conditions and Restrictions. Mr. DeMeo directed Mr. Ratnasamy to contact Tom Dillon of Fair/Way Management once he has come into compliance.

REPORTS

1) PRESIDENT: Joe DeMeo stated that Ron Grass has resigned from the Arc and Courtney McMahan, alternate, has moved up and filled the vacancy. Neil Sugarman made a motion to appoint Joyce Kenyon as the alternate for the ARC. The motion was seconded by James Conway and passed unanimously. Mr. DeMeo also noted that the “Meet the Candidates” is scheduled for January 27th at 7:00 PM in the cafeteria.

2) TREASURER: Tom Dillon presented the year-end financial report for 2003 to the Board for review. With no further questions, Peg Porter made a motion to approve the financial report as presented. The motion was seconded by Kent Smith and passed unanimously.

3) ARC REPORT: Neil Sugarman stated that the ARC came up with their interpretation of commercial vehicles and he will present that to the Board for discussion under New Business.

4) MAINTENANCE COMMITTEE: Neil Sugarman reported that there was some vandalism at the front gate, which resulted in a total of 10 signs being stolen from the gates. Management was directed to contact Rimer Electric and order replacement signs.

5) LANDSCAPING COMMITTEE: James Conway presented 3 quotes to the Board to review. One was for the planting of the annuals; the second was for the replacement of the oak tree and hedges along the exit and the third for mulching the common areas inside the gate. After some discussion, Mr. Conway was directed to proceed with the contracts since the total cost for all three was within the budget.

6) MANAGER’S REPORT: Tom Dillon suggested that the Board consider renting a storage unit for the Association records, holiday decorations, etc. Mr. Dillon also stated that the flagpole has been purchased.

OLD BUSINESS 1) 6027 Arlington Cr. Appeal Letter – This item was addressed under resident

participation.2) Driveway Staining – Neil Sugarman stated that the issue with the sidewalks and

aprons being stained has not yet been addressed. Mr. Sugarman suggested sending letters to the homeowners with unapproved driveway stains requesting that they now come into compliance with the standard, including the apron and sidewalk, for the first application only, with all future applications being done on the driveway portion only. Management will draft the letters and present them to the Board for approval.

Flagpole – Tom Dillon stated that the pole has been ordered. James Conway stated that he is concerned with the pole being placed in front of the wall and explained that it would be more aesthetically pleasing behind the wall. Neil Sugarman stated that there is not enough clearance with the tree limbs in that location. After further discussion, James Conway and Neil Sugarman were directed to take another look at the location and contact Tom Dillon with the final placement.

NEW BUSINESS1) Letter from 5923 Newbury Cr. – A letter was presented to the Board from the

homeowner of 5923 Newbury Cr. regarding the need for additional security at the entrance. Tom Dillon stated that digital cameras start at $1,000 and range upwards to $15,000. Neil Sugarman suggested putting this in the Newsletter and suggested increasing the lighting in the front area by the tennis courts. James Conway suggested revisiting the landscape lighting issue as that would help illuminate that area as well. Joe DeMeo directed Neil Sugarman to walk the area with Tom Dillon and report their findings back to the Board. Management will respond in writing to the homeowner.

2) Commercial Vehicles – Doris Ahern stated that it is her opinion a commercial vehicle was any vehicle larger than a pickup truck. James Conway stated that due to “shall include”, it was his opinion that this section does not exclude all other vehicles not listed in the section of the Declaration. After further discussion, Joe DeMeo suggested that James Conway work with the ARC on

developing a standard to bring back to the Board. Neil Sugarman made a motion to obtain a legal opinion with regards to the wording of commercial vehicles in the Declaration. The motion was seconded by James Conway and passed with a vote of 4 to 2, with Joe DeMeo and Peg Porter opposed.

3) Letter from 3215 Helmsdale Ct. – A letter was presented to the Board addressing the article in the latest newsletter regarding go-peds and motorized scooters. The homeowner requested a retraction with regards to the mention of Florida Law. Doris Ahern will draft a letter to the homeowner addressing his concerns on behalf of the Board of Directors.

HEARING COMMITTEE There was no hearing committee meeting at this time. LEGAL DISCUSSIONJames Conway made a motion to move to collect any judgment entered by any judge in connection with the litigation. The motion was seconded by Kent Smith and passed unanimously. An update will be presented to the Board at the March Meeting.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:00 PM.The next Board of Directors meeting was scheduled for March 16, 2004 at 7:00 PM.


Fair/Way Management



December 16, 2003

DATE: December 16, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERNeil Sugarman, (Vice President) called the meeting to order at 7:00 PM on the above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Tony Alenci and Joe DeMeo were absent.

READING AND APPROVAL OF MINUTESThe minutes from the November 18, 2003 meeting were presented to the Board for review. Neil Sugarman noted a correction under item #4 of New Business. With no other changes to be noted, Peg Porter made a motion to approve the minutes as amended. The motion was seconded by James Conway and passed unanimously.


REPORTS

1) PRESIDENT: There was no report at this time. 2) TREASURER: Tom Dillon presented the financial report for the period ending

November 30,2003 to the Board for review. It was reported that the $2,500 refund of the retainer from Rick Torpy was reflected in the financial report. With no further questions, Kent Smith made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

3) ARC REPORT: Bill Young stated that the ARC had approved the fence standard and sent it to the Board for consideration later in the meeting.

4) MAINTENANCE COMMITTEE: Neil Sugarman stated that the gate is functioning properly and the repair to the tennis court gate is holding up as well. Tom Dillon noted that he would be contacting a separate company to do the swale work.

5) LANDSCAPING COMMITTEE: James Conway stated that he is in the process of setting up an appointment with M&M Landscaping to evaluate the mulch situation as well as the replacement of the shrubs at the entrance.

6) MANAGER’S REPORT: Tom Dillon reported that the irrigation system has been checked and is functioning. With regards to the lake, it was reported that the

tilapia would be brought in this week. Mr. Dillon also noted that the Holiday Decorations have been installed at no charge to the Association. Neil Sugarman questioned whether reflective paint should be placed on the island by the call box. Bill Young added that the curb around Windsor Estates Drive is still very dark. After further discussion, management was directed to widen the stripes and do the above-mentioned areas.

OLD BUSINESS 1) Street Lights – Peg Porter stated that 2 of the 3 lights have been installed. There

was a conflict with the location of the third light and therefore it was taken off of the work order.

2) Proposed Fence Standard – The proposed fence standard was presented to the Board for review. After some discussion, a motion was made and seconded to approve the fence standard as presented. The motion passed with a vote of 5 to 2, with James Conway and Peg Porter opposed.

3) Proposed CC&R Changes – Neil Sugarman revisited the motion that was tabled at the November 18th meeting to change the covenants to allow PVC fencing in the community. Ahern suggested that with regards to the fence material, it be reworded to state, “in accordance with the standards adopted by the Board”. After further discussion, Neil Sugarman rescinded the above-mentioned motion from the November 18, 2003 meeting. With regards to the Boat Parking, Management presented a draft of an amendment to the Board for review. Peg Porter made a motion to accept the boat parking amendment and to include it in the Annual Meeting package to be voted on by the membership. Neil Sugarman seconded the motion. James Conway noted his concern with boats not being allowed to park in the street and stated that he believed that the boats should be allowed to park on the street because they would be blocking the sidewalk otherwise while on the trailer. Peg Porter made a motion to modify the previous motion by removing “or driveway” and “Parking in the street is prohibited.” The motion was seconded by Bill Young and died with a vote of 2 – 4 with James Conway abstaining. James Conway made a motion to add, “Must not block sidewalk or traffic”. The motion was seconded by Peg Porter and after discussion, was withdrawn by James Conway. James Conway made a second motion to add “with the exception of and for the sole purpose of loading, unloading, and cleaning only for a period not to exceed four (4) hours or one (1) overnight stay (not to exceed twelve (12) hours) within seven (7) days. It must not block the sidewalk or traffic and may not be parked on any grassed area within the subdivision. Such boats, watercrafts, campers, travel trailers and similar vehicles trailers’ may not be parked in the street from dusk to dawn.” The motion was seconded by Peg Porter and passed unanimously. Peg Porter made a motion to include the proposed changes to Section 6.10 and 6.11 of the bylaws from last years package in this years Annual Package. The motion was seconded by Doris Ahern and passed unanimously.

4) Flag Pole – Tom Dillon presented the flagpole package and lighting proposal to the Board to review. Mr. Dillon explained that $1,386 would include the installation of both. Neil Sugarman made a motion to adjust the allotted amount for the flagpole to $1,600. The motion was seconded by Kent Smith and passed unanimously.

NEW BUSINESS1) Timeline for Annual Meeting – Tom Dillon presented the timeline to the Board for

review.2) Revision to Sign Standard / Allow additional sign at call box –Management

presented a proposed draft to the Board for review. Neil Sugarman made a motion to amend the existing Sign Standard. The motion was seconded by Kent Smith and passed unanimously. (A copy of the revised Sign Standard is attached to the minutes)

3) Entry Code for Realtors - Neil Sugarman suggested that an “open house” code be established and be used by realtors showing homes in the community. After further discussion, Doris Ahern made a motion to establish an “open house” code to be used by realtors between the hours of 12:00 PM and 4:00 PM on Thursdays and Sundays only. The motion was seconded by Bill Young and passed unanimously.

HEARING COMMITTEE 6027 Arlington – James Conway made a motion to proceed with fining as recommended by the Arc contingent on the date of receipt of the notice. The motion was seconded by Bill Hall and passed unanimously. LEGAL DISCUSSIONDoris Ahern will contact Clayton & McCulloh to have the $1,000 fine included in the questioned whether the order that was entered was signed.stated that she has talked with Arlene CLOSED SESSION

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 8:50 PM.The next Board of Directors meeting was scheduled for January 20, 2004 at 7:00 PM.


Fair/Way Management



November 18, 2003

DATE: November 18, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Doris Ahern was absent.

READING AND APPROVAL OF MINUTESThe minutes from the October 21, 2003 meeting were presented to the Board for review. Bill Hall noted a few corrections under item #3 of Old Business and item #5 of New Business. It was also suggested that the Legal Discussion item should read “Closed Session” only. With no other changes to be noted, Kent Smith made a motion to approve the minutes as amended. The motion was seconded by Peg Porter and passed unanimously.


REPORTS109) PRESIDENT: Joe DeMeo stated that the newsletter has been completed and

should be ready for distribution shortly. 110) TREASURER: Tony Alenci presented the financial report for the period ending

October 31, 2003 to the Board for review. It was reported that the $2,500 refund of the retainer from Rick Torpy would be reflected in the November financial report. Mr. Alenci also noted that the reserves would be increased by $10,000 in 2004. With no further questions, Kent Smith made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

111) ARC REPORT: Peg Porter stated that the ARC had tabled the fence standard that was drafted by Bill Young at this time until they are able to go over it before presenting it back to the Board. Peg Porter also reported that the Arc approved the shed standard as presented. Lastly, Mrs. Porter stated that the ARC had tabled a request to pour concrete around a mailbox post and referred it over to the Board for clarification. After some discussion, James Conway made a motion to deny the request due to the fact that no permanent changes; encroachments or alterations are allowed to the common areas. The motion was seconded by Bill Hall and passed unanimously.

112) MAINTENANCE COMMITTEE: Neil Sugarman stated that the island curbing has been painted with the reflective paint and the speed bumps have been installed at the entrance. It was also reported that mulch was added to the playground areas and the lights were redone at the sign. Tom Dillon added that he has contacted a concrete contractor to come out and give a price on the area at the entrance by 7-11.

113) LANDSCAPING COMMITTEE: James Conway reported that he has obtained some prices for red and white annuals at the front entrance and presented his findings to the Board. With no objection, James Conway was directed to contact the contractor and arrange for the work to be done.

114) MANAGER’S REPORT: Tom Dillon stated that he has talked to Mallard and they are checking with the Florida Fish and Wildlife on the permit specifications for the Association. Mr. Dillon also noted that Mallard has suggested stocking the lake on Arlington Circle with 50 grass carp and 100 Tilapia.

OLD BUSINESS Street Lights – Tom Dillon reported that he has talked to Reby Benoit and the streetlights

are on the schedule to be installed on November 28, 2003, however they may be delayed due to the holidays. NEW BUSINESS

1) Proposed Fence Standard – This item was tabled by the ARC for further clarification.2) Proposed Shed / Storage Bin Standard – Neil Sugarman made a motion to approve the

standard as presented. The motion was seconded by Bill Hall and passed unanimously. 3) Proposed CC&R Changes – Tom Dillon presented the proposed changes from last year

to the Board to review. It was decided unanimously to include the proposed changes to 6.10 and 6.11 in the annual meeting package again this year. After further discussion, Neil Sugarman made a motion to consider changing the covenants to allow PVC fencing in the community. The motion was seconded by Bill Young and was tabled with a vote of 4 to 4.

4) Violation Notice Protocol – Three drafts of violation letters were presented to the Board to review. The first letter was a courtesy letter allowing 30 days to comply prior to the certified letter being issued. After some discussion, Neil Sugarman made a motion to send a 10-day courtesy letter of violation and then follow up with the 30-day certified letter/notice of fining should the violation not be rectified. The motion was seconded by Tony Alenci and did not pass with a vote of 4 to 4, with Kent Smith, Bill Young, Peg Porter and Joe DeMeo opposed. Neil Sugarman noted that the homeowners would still be given the required 30 days to comply per the Documents with the second letter, which would be mailed certified. After further discussion, Kent Smith made a motion to reconsider and approve the previous motion. The motion was seconded by Tony Alenci and passed with a vote of 7 to 1, with Peg Porter abstaining.

HEARING COMMITTEE There was no business to be conducted at this time. LEGAL DISCUSSIONCLOSED SESSION

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 8:50 PM.The next Board of Directors meeting was scheduled for December 16, 2003 at 7:00 PM.


Fair/Way Management



October 21, 2003

DATE: October 21, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, James Conway arrived later in the meeting.

READING AND APPROVAL OF MINUTESThe minutes from the September 16, 2003 meeting were presented to the Board for review. Kent Smith made a motion to approve the minutes as presented. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATION1) Ron Grass of 5867 Arlington Cr. was present to recommend to the Board that they allow

the ARC to table an item when visiting a gray area or an area that may be in conflict with either state or federal laws. Mr. Grass also stated that he felt the Board was responsible to back up his actions, as an ARC member, and requested that a letter be sent to an individual in the community who he believes has been slandering his name as a result of an incident at the bus stop.

REPORTS115) PRESIDENT: Joe DeMeo reported that he is currently working on the 4th quarter

and it should be ready for distribution shortly. Inputs were also requested for the next newsletter.

116) TREASURER: Tony Alenci presented the financial report for the period ending September 30, 2003 to the Board for review. Doris Ahern noted that Rick Torpy was still holding onto the $2,500 retainer. Neil Sugarman made a motion to authorize Doris Ahern to contact Rick Torpy and request that the $2,500 retainer is refunded at this time. The motion was seconded by Peg Porter and passed unanimously. With no further questions, Neil Sugarman made a motion to approve the financial report as presented. The motion was seconded by Peg Porter and passed unanimously.

117) ARC REPORT: Joe DeMeo stated that the ARC had requested direction from the Board with regards to the definition of a storage shed. After further discussion, this item was tabled until the Board could develop a standard for storage units within the community.

118) MAINTENANCE COMMITTEE: Neil Sugarman stated that the tennis court gate has been repaired and the “Residents Only” sign has been reinstalled. Mr. Sugarman also stated that exit gate timing was off and directed Fair/Way Management to contact Rimer Electric. Joe DeMeo questioned the status of the culvert. Tom Dillon stated that M&M Landscaping has been clearing out the culvert and will evaluate the problem once the maintenance is under control. Tom Dillon

added that four contractors have been contacted to submit proposals to repair/replace the sewer grate at 7-11, however only 2 proposals have been received at this time. Mr. Dillon noted that to repair the grate would cost $1,000, while replacing the grate would cost $1,680. After some discussion, James Conway made a motion to replace the sewer grate at a cost of $1,680. The motion was seconded by Bill Hall and passed unanimously.

119) LANDSCAPING COMMITTEE: James Conway reported that M&M Landscaping started on October 1st and he is satisfied with the work that is being done at this time. Mr. Conway added that he would contact M&M regarding the price to replace the annuals at the entrance.

120) MANAGER’S REPORT: Tom Dillon stated that he has talked to Reby Bennoit regarding the street lights and was told once again that they would be installed within 3 to 4 weeks. Mr. Dillon also reported that he contacted Mallard regarding stocking the lake and was told that the price for grass carp was $5.00/each and Tilapia was free. James Conway made a motion to stock the lake with the Tilapia and sterile grass carp, if the permit allows, at a cost not to exceed $300. The motion was seconded by Bill Hall and passed unanimously.

OLD BUSINESS 2) Sheriff Enforcement – Off Duty: Tom Dillon stated that the Sheriff’s Dept. was contacted

and Officer Nicholas has been monitoring the situation at the bus stop during the morning pick up hours.

3) Entrance Lighting/Flagpole – Tom Dillon stated that he has met with James Conway and they were given an approximate cost of $1,200 to install a 22’ flagpole and ground light. After further discussion, Bill Hall made a motion to install the flagpole at the front island next to Wickham Road. The motion was seconded by Neil Sugarman and passed with a vote of 4 to 3, with James Conway, Kent Smith and Bill Young opposed and Peg Porter abstaining. Bill Hall made a motion to purchase a flagpole between 20’ and 22‘ at a cost not to exceed $1,200. The motion was seconded by Neil Sugarman and passed unanimously. Tony Alenci noted that the flagpole would be paid for out of the 2004 Budget.

4) Speed Bumps –Neil Sugarman presented prices for both a standard speed bump and a deluxe speed bump and made a motion to purchase 4 standard speed bumps to be place din front of both gates and 3 deluxe speed bumps to be placed between the last island by the callbox and the two gates. The motion died due to a lack of a second. James Conway suggested installing 2 speed bumps in front of the entrance gate at first to see if it solves the problem. Neil Sugarman made a second motion to purchase 3 deluxe speed bumps to be placed between the island and the two gates and to purchase 2 “BUMP” warning signs to be placed at the call box facing both directions. The motion was seconded by Peg Porter and passed with a vote of 5 to 4 with Tony Alenci, Bill Young and James Conway opposed and Doris Ahern abstaining.

NEW BUSINESS1) Talley Request – Tom Dillon presented a request from Mr. Talley regarding a house

being built behind his property in Casa Bella subdivision. After some discussion, Tom Dillon stated that he would respond to the homeowner and explain that this was an issue to be handled by the homeowner, not the Association.

2) Ron Grass Request – Doris Ahern made a motion to send a letter of appreciation to Ron Grass for his work on the ARC and explain that this issue is between the two individuals involved and not the Board of Directors. The motion was seconded by James Conway and passed unanimously.

3) Budget Committee – Tom Dillon presented a draft of the Budget to the Board to review. After further discussion, Kent Smith made a motion to approve the budget for 2004 as amended. The motion was seconded by Bill Hall and passed unanimously. Tom Dillon will make the changes and send it back to Joe DeMeo to be passed out with the 4th quarter newsletter.

4) Condition of Electrical and Telephone boxes throughout Community – Tom Dillon stated that he would contact the utility companies regarding the possibility of having them come out to remove the rust and paint the boxes, as needed. Mr. Dillon also stated that he would question whether the Association would be permitted to remove the rust from the boxes when possible.

5) Condition of Privacy Fences throughout Community – Bill Young proposed setting up a standard for preserving the fences within the neighborhood. After some discussion, Bill Young volunteered to draft a standard for the privacy fences and bring it back to the Board to review at the next meeting.

6) Possible purchase of Access Easement – James Conway and Joe DeMeo volunteered to form an Exploratory Committee to look into the possibility of the Association purchasing part or all of the access easement along 7-11 at the entrance to the Community.

HEARING COMMITTEE There was no business to be conducted at this time. LEGAL DISCUSSIONJames Conway stated that he would contact Kevin Cannon again regarding the lengthy process he chose to resolve this situation and report back to the Board. Doris Ahern stated that she would look up the answers that were filed, if any, as well as the dates that the FedEx letters were signed for.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:20 PM.The next Board of Directors meeting was scheduled for November 18, 2003 at 7:00 PM.


Fair/Way Management



September 16, 2003

DATE: September 16, 2003 TIME: 7:15 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERNeil Sugarman, (Vice President) called the meeting to order at 7:15 PM on the above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.

DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Joe DeMeo and Tony Alenci were absent.

READING AND APPROVAL OF MINUTESThe minutes from the August 12, 2003 meeting were presented to the Board for review. Peg Porter stated that there was an error with regards to the School Redistricting Update and explained that it should read Area Superintendent for Area 2. The change was noted and Peg Porter made a motion to approve the minutes as amended. The motion was seconded by Bill Hall and passed unanimously.

RESIDENT PARTICIPATION2) Nick Hellaris of 5956 Arlington Cr. was present to address the condition of the lake at the

front and questioned what would be done to clean it up. Tom Dillon stated that the Association has a contract with Mallard and he will contact them to treat the lake.

3) Ron Grass of 5867 Arlington Cr. was present to address the amount of grass clippings being blown into the lake as well as the fire ant problem on the common grounds. Mr. Grass also suggested that the Sheriff be asked to come to the bus stop to address the parking problem during the problem times.

4) Dorine McDonough of 5886 Arlington Cr. was present to address the condition of the lake. Tom Dillon reiterated that he would contact Mallard and schedule them to come out and treat the lake.

REPORTS121) PRESIDENT: Neil Sugarman, in the absence of Joe DeMeo, reported that Joe

has requested that the Board contact him prior to giving any information to the Pineda Post.

122) TREASURER: Tom Dillon presented the financial report in the absence of Tony Alenci for the period ending August 31, 2003 to the Board for review. Neil Sugarman made a motion to approve the financial report as presented. The motion was seconded by Bill Young and passed unanimously.

123) ARC REPORT: Bill Hall stated that the ARC had a proposal for the uniformed placement of numbers on the flag side of the mailboxes throughout the community and turned the discussion over to Irene DeMeo. Mrs. DeMeo explained that the Association would purchase and install the numbers and a strip of reflective tape on each mailbox to maintain uniformity. After further discussion, this item was tabled until later in the meeting.

124) MAINTENANCE COMMITTEE: Neil Sugarman stated that the awning is broken and the drainage swale is holding water.

125) LANDSCAPING COMMITTEE: James Conway made a motion to send Tropic Care a thirty (30) day notice of termination and contract with M&M Landscaping for the lawn maintenance and fertilization of the property with the maintenance of the retention area specified in the contract prior to signing. The motion was seconded by Bill Hall and passed unanimously. Tom Dillon will contact M&M Landscaping to have them amend the contract to specify the maintenance of the retention area and present the revised contract to the Board to sign. James Conway made a second motion to allot $20.00 per month to a neighborhood youth to police the common grounds and the entranceway for rubbish at a minimum of once a week. The motion was seconded by Bill Hall and passed with a vote of 6 to 1, with Bill Young opposed.

126) MANAGER’S REPORT: Tom Dillon stated that the rubber mulch has been installed, however, approximately 15 bags are still needed in order for it to be at the desired thickness. Neil Sugarman made a motion to take the money, not to exceed $300.00, out of the maintenance budget for the mulch. The motion was seconded by James Conway and passed unanimously.

OLD BUSINESS 5) Sheriff Enforcement – Off Duty: Tom Dillon presented an email from Sue Carlson’s office

regarding the policy for contacting the Sheriff’s Office for the enforcement of speeding and running of stop signs. It was noted that the Sheriff’s office would come out when called at no charge (except between the hours of 12 AM and 7 AM – the Association would have to hire the deputy between these hours) to monitor the violations. After further discussion, Bill Hall made a motion to request that the Sheriff’s Department come into the community to monitor the speeding, running of stop signs and parking violations at the school bus stop within a specified time frame to be determined by the Board. The motion was seconded by Peg Porter and passed with a vote of 6 to 1, with Doris Ahern opposed.

6) Entrance Lighting – This item was tabled at this time.7) Speed Bumps – James Conway stated that he had found a company in Palm Bay that

had island markings and will contact them regarding the price and report back to the Board. This item was tabled until the next meeting.

8) Live Oak Survey – Peg Porter reported that she had talked to the homeowner from Live Oak who sent out the survey and was told that there will be no action taken at this time.

NEW BUSINESS1) Budget Committee – Tom Dillon stated that Tony Alenci, James Conway, and Joe

DeMeo would be working with him on preparing a draft budget for 2004 to present to the Board.

2) Election Committee – Joyce and George Kenyon volunteered to serve on the Election Committee for the upcoming Annual Meeting. Tom Dillon stated that he would contact Steve Harrell as well to see if he would be interested on serving on the committee again.

3) Mailbox Numbers – Bill Hall presented the proposal from the ARC to purchase the numbers and reflective tape and install them on each mailbox in the community. After some discussion, Bill Hall made a motion to accept the proposal for purchasing the numbers and installing them along the side of each mailbox in the community. The motion was seconded by Peg Porter. James Conway made a motion to amend the above motion by stating that the reflective tape would be white. The motion was seconded by Doris Ahern and passed unanimously.

4) Extra Mailbox Sets –Bill Hall stated that the ARC had suggested that the Association purchase two complete mailbox sets (bracket, post, mailbox, hardware) and store them so homeowners would be able to purchase the parts when needed and not have to delay the replacement or repair of the mailbox. After further discussion, Bill Hall made a motion to purchase two complete mailbox sets and have them stored with Management. The

motion was seconded by Neil Sugarman and passed with Peg Porter opposed and James Conway abstaining.

5) ARC Member Appointments – Peg Porter totaled the votes of the Board members and stated that Michelle Studstill and James Bond were appointed to the ARC and Courtney McMahan was the alternate.

HEARING COMMITTEE Bill Hall stated that the hearing committee recommended that no fining process begin at this time for 5802 Newbury Circle. James Conway made a motion to have Management contact the homeowner and request that the numbers be removed within 22 days or a fine will be imposed. The motion was seconded by Peg Porter and passed unanimously. LEGAL DISCUSSIONA copy of the proposed letter from the Attorney to the homeowner and an update was presented to the Board in their package to review. After further discussion, Kent Smith made a motion to direct James Conway to contact Kevin Cannon to discuss what type of motion that was entered. The motion was seconded by Doris Ahern and passed unanimously.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:50 PM.The next Board of Directors meeting was scheduled for October 21, 2003 at 7:00 PM.


Fair/Way Management



August 12, 2003

DATE: August 12, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940

CALL TO ORDERJoe DeMeo, (President) called the meeting to order at 7:05 PM on the above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.


READING AND APPROVAL OF MINUTESThe minutes from the June 17, 2003 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Doris Ahern and passed unanimously.

RESIDENT PARTICIPATION5) Wes Richardson of 2803 Newbury Cr. was present to address a letter he received

regarding the location to his home to I-95. Joe DeMeo explained that this letter was sent out by the County to all homeowners within a 500 yard radius to I-95, and is not an Association matter

6) Mr. & Mrs. Hermine Hamilton were present to address the upcoming litigation against them by the Association. Mr. Hamilton questioned what needed to be done in order to avoid litigation. After some discussion, Joe DeMeo stated that the Board of Directors would discuss this matter later on in the closed session of the meeting, and directed the Hamilton’s to contact Tom Dillon in the morning to find out the outcome.

REPORTS127) PRESIDENT: Joe DeMeo reported that he is currently working on the next

Newsletter and requested that anyone interested in serving on the ARC contact Fair/Way Management.

128) TREASURER: Tom Dillon presented the financial report in the absence of Tony Alenci to for the period ending June 30, 2003 to the Board for review. Neil Sugarman made a motion to approve the financial report as presented. The motion was seconded by Bill Young and passed unanimously.

129) ARC REPORT: Neil Sugarman reported on the new violations as discussed at the ARC Meeting, which was held immediately before the Board meeting. Mr. Sugarman also stated that the ARC had received the resignation of Joyce and George Kenyon and thanked them for all of their hard effort and work.

130) MAINTENANCE COMMITTEE: Tom Dillon stated that the concrete repairs have been completed and the letters on the entrance signs have been painted. Neil Sugarman reported that 2 transmitters for the gate were changed out and the system should be functioning at 100% now.

131) LANDSCAPING COMMITTEE: James Conway stated that the landscaping at the entrance has been completed. It was also noted that he has spoken to Tropic Care regarding changing out some of the plants that did not seem to be thriving.

After further discussion, James Conway suggested going to another contractor to obtain a flat fee for annuals. Mr. Conway will work on obtaining a proposal to bring back to the Board. Tom Dillon presented a proposal for the installation of rubber mulch in various colors and thickness around the playground area. After some discussion, Bill Hall made a motion to purchase 80 bags of the redwood rubber mulch for the playground and have it installed by Fair/Way Management with the funds coming from the landscaping budget. The motion was seconded by Neil Sugarman and passed unanimously.

132) MANAGER’S REPORT: Tom Dillon presented one proposal for the installation of a flagpole at the entrance. Mr. Dillon noted that the price varies depending on the pole, however a 22 ft. pole would cost approximately $750.00. James Conway and Neil Sugarman volunteered to work with Fair/Way Management on putting together a package including the lighting of the flagpole to present back to the board. Mr. Conway also questioned the status of the repair for the rope cable on the playground equipment. Tom Dillon stated that the broken cable would be removed.

OLD BUSINESS 9) School Redistricting Update: Joe DeMeo reported that the Homeowner’s Association

would be notified once meetings start taking place. Bill Hall noted that David Piccolo is the new Brevard County Area Superintendent for Area 2.

10) Painting Violation Lot 34-D: Joe DeMeo stated that the Board has formulated a settlement proposal whose terms are confidential.

11) Home Depot update/actions/Land Use Atty: Bill Hall reported that he has been told that Home Depot backed out of the project. Mr. Hall will keep the Board posted on this issue.

12) Sheriff Enforcement – Off Duty: Joe DeMeo stated that he discussed this matter with Sue Carlson during their meeting last month and Mrs. Carlson said that she would investigate the matter and report back to the Association.

13) Retention Area – Commissioner Carlson: Joe DeMeo stated that he thanked Sue Carlson for her quick response to the Association’s concern. Mr. DeMeo also stated that County would not be placing a fence around the retention area.

NEW BUSINESS1) Entrance Lighting: Tom Dillon presented a letter from the owner of 5784 Newbury Cr.

Requesting that the Board look into enhancing the lighting at the entrance to the community. After further discussion, Tom Dillon suggested that be included in the flagpole package to be presented back to the Board.

2) Live Oak Survey: A letter from the Live Oak Homeowner’s Association was presented to the Board for review. The intentions of the Association were unclear and therefore, Peg Porter volunteered to contact the Secretary of the Live Oak H.O.A. to clarify their request and report back to the Board at the next meeting.

3) Sign Standard: Joe DeMeo suggested attaching the approved sign standard to the next newsletter to the community. Peg Ported suggested changing the wording to state “4 digit calling code” so homeowners would not confuse this with their 5 digit personal access code. After further discussion, Peg Porter made a motion to amend the sign standard to reference the 4 digit calling code. The motion was seconded by James Conway and passed unanimously.

4) Recent Vandalism: Neil Sugarman stated that approximately 20 vehicles were vandalized in the community and one of the perpetrators was a resident of Windsor Estates. Mr. Sugarman explained that there is still some unclaimed property at the Sheriff’s Department and suggested that this be brought to the homeowner’s attention through the newsletter. Mr. Sugarman also suggested that a letter be sent to the second perpetrator stating that they are not allowed on the private common areas of the property. Tom Dillon will look into the legality of this and report back to the Board.

5) Street Lights: Tom Dillon stated that he would follow up with FP&L on the installation of the 2 approved streetlights in the community.

6) HOA Attorney: Joe DeMeo voiced his dissatisfaction with the service that has been provided recently by Clayton & McCulloh.

7) Playground Equipment Repairs: James Conway made a motion to allow Fair/Way Management to spend up to $100.00 to replace the rope cable on the playground equipment. Neil Sugarman seconded the motion. The motion died due to a lack of a second. James Conway made a motion to amend the previous motion to allow Fair/Way Management to spend up to $200.00 to replace the rope cable on the playground equipment. The motion was seconded by Neil Sugarman and passed unanimously.

8) School Bus Safety: Joe DeMeo presented a letter to go out with the next newsletter addressing parking at the bus stop. Mr. DeMeo also noted that Fair/Way Management will be making random inspections and handing out these letters to violators.

9) Speed Bumps: Neil Sugarman questioned whether the Board would approve of installing one speed bump between the two gates to slow people down who are u-turning and to deter people from entering through the exit gate. James Conway volunteered to work with Mr. Sugarman on obtaining information on speed bumps and rumble strips to bring back to the Board to review.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:30 PM.The next Board of Directors meeting was scheduled for September 16th, 2003 at 7:00 PM.


Fair/Way Management



June 17, 2003

DATE: June 17, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940



READING AND APPROVAL OF MINUTESThe minutes from the May 20, 2003 meeting were presented to the Board for review. Bill Young made a motion to approve the minutes as presented. The motion was seconded by Kent Smith and passed unanimously.

RESIDENT PARTICIPATION7) Wes Richardson of 2803 Newbury Cr. was present to address a security issue with

regards to the county owned runoff retention area behind the homes on Newbury Cr. Doris Ahern reported that according to a conversation with Commissioner Sue Carlson’s office, this area is going to be fenced off to prevent people from trespassing. Mrs. Ahern added that she would have more details regarding the type of fence, height, etc., at the next Board Meeting.

8) Joe Kelleher of 5640 Sheffield Ct. was present to address the restrictions on recreational vehicles on the property as well as general questions regarding the newsletter. Mr. Kelleher voiced his concerns and stated that he is not in agreement with the policy as it stands now. Joe DeMeo explained that the Board would need to present this to the entire membership for a vote in order to change the restriction as it reads now. After further discussion, Joe DeMeo directed Tom Dillon to come up with a cost to put this item out for a vote to the membership at the next Annual Membership Meeting.

REPORTS133) PRESIDENT: The President’s report was tabled until later in the meeting. 134) TREASURER: Tony Alenci presented the financial report for the period ending May 31, 2003 to the Board for review. Kent Smith made a motion to approve the financial reports as presented. The motion was seconded by Bill Young and passed unanimously. 135) ARC REPORT: Bill Young reported on the new violations as discussed at the

ARC Meeting, which was held immediately before the Board meeting. Mr. Young stated that the driveway staining standard has been approved by the ARC and turned over to the Board for a ruling. Mr. Young also stated that the ARC requested the Board Members note the Article and Section pertaining to violations when they are reported. Tom Dillon noted that Kent Smith is tentatively scheduled to chair the next ARC Meeting in July.

136) MAINTENANCE COMMITTEE: Neil Sugarman stated that some repairs were done to the sprinkler system. Bill Young suggested that the Board consider more

mulch, possibly rubber mulch, under the playground equipment. Management will obtain a price for both the rubber mulch and the existing mulch and report back to the Board for advisement.

137) LANDSCAPING COMMITTEE: James Conway stated that the landscaping plan has begun and should be completed by the end of the week, weather permitting. Mr. Conway also stated that he has been looking into different styles of bulletin boards that could be placed at the entrance in order to allow realtor and open house signs to be posted in a specific area. After some discussion, Tom Dillon was directed to obtain a picture of the bulletin board at Eagles Landing and work on obtaining a price for the same. Mr. Dillon will present his findings back to the Board.

138) MANAGER’S REPORT: Tom Dillon stated that there was no report at this time.

OLD BUSINESS 14) School Redistricting Update: Joe DeMeo presented a letter to, and a response from,

Brenda Blackburn, regarding the Association’s concern with keeping all Windsor Estates’ students at Suntree Elementary School instead of potentially bussing them to the new School Q in Viera. The response stated that the Association’s continued participation in this process was encouraged.

15) Painting Violation Lot 34-D: Joe DeMeo stated that an update on this issue was presented to the board in the agenda package.

16) Home Depot update/actions/Land Use Atty: Doris Ahern stated that Neil Sugarman and herself met with the Natural Resources Commission and were told that there are several problems with Home Depot breaking ground. Some of the issues raised were that the wetlands are larger than anticipated and therefore the area cannot be rezoned without a hearing. Secondly, there are restrictions placed on this property with regards to the scrub jays and percentage of Canopy Trees (25%). Mrs. Ahern also stated that the two then met with Mel Scott and were told that there has been no request for a pre-approval process, no paperwork has been filed, and most importantly Joseph Duda has made Windsor Estates H.O.A. part of the permitting process. After further discussion, Mrs. Ahern added that she and Joe DeMeo would be meeting with Commissioner Sue Carlson on July 16th to go over these issues and some others affecting the community.

17) Sheriff Enforcement – Off Duty: Joe DeMeo stated that this item would be discussed at the July meeting with Commissioner Carlson.

18) Retention Area – Commissioner Carlson: Joe DeMeo stated that this item would be discussed at the July meeting with Commissioner Carlson.

NEW BUSINESS1) Fishing in Common Area: Neil Sugarman stated that this was addressed previously by

the Board and it was decided that catch and release was allowed as long as the people fishing had permission from the property owners to be in back of their homes. Joe DeMeo stated that he believed so many feet behind the lots down to the lake was considered to be common area. After some discussion, this item was tabled until a definite answer is received on whether or not the lake edge was common property or a maintenance easement. With regards to unwanted activity behind individual residences, the homeowners were encouraged to contact the Sheriff’s Dept.

2) Driveway Staining Standard: The proposed driveway staining standard was presented to the Board for a ruling. Neil Sugarman made a motion to go out for a special vote of the membership for a proposed amendment change with regards to the staining of driveways and the boat parking. The motion was seconded by Bill Hall and was opened for discussion. Neil Sugarman made an amendment to the above motion to include the 2 previously attempted bylaws changes with the voting package. The motion was seconded by Bill Hall and opened for discussion. The motion died with a vote of 2 to 7. James Conway made a motion to prepare a package to be voted on by the membership at the next annual election. The motion was seconded by Bill Hall and opened for discussion. The motion died with a vote of 3 to 6. Bill Young made a motion to approve the standard with the removal of the first paragraph. The motion was seconded by Bill

Hall and died with a vote of 3 to 6. After further discussion, Neil Sugarman made a motion to adopt a standard under Article III, Section 6, Maintenance and Repair, for maintaining and repairing driveways and walkways up to the front door. For reasons of clarification, common areas are excluded (i.e. sidewalks and driveway aprons). Upon written request and approval by the ARC, the repairing, staining and sealing of the above-mentioned areas will be permitted in order to maintain the natural appearance. The motion was seconded by Bill Hall and passed unanimously.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:40 PM.The next Board of Directors meeting is scheduled for July 15th, 2003 at 7:00 PM.


Fair/Way Management



May 20, 2003

DATE: May 20, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 5 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It was noted that Bill Hall, Tony Alenci and Peg Porter were absent. Doris Ahern arrived at 8:20 PM.

READING AND APPROVAL OF MINUTESThe minutes from the April 15, 2003 meeting were presented to the Board for review. Kent Smith made a motion to approve the minutes as presented. The motion was seconded by James Conway and passed unanimously.

RESIDENT PARTICIPATION Wes Richardson of 2803 Newbury Cr. was present to address a security issue with

regards to the county owned runoff retention area behind the homes on Newbury Cr. Mr. Richardson explained that this area is becoming a popular spot for mischievous activity and requested relief from the Board. Joe DeMeo present a copy of the letter that was sent to Sue Carlson regarding this matter and assured Mr. Richardson that he would bring this up in person during an upcoming meeting with Mrs. Carlson. Mr. DeMeo also suggested that when there is activity in this area, the homeowners contact the Sheriff’s Department immediately.

Steve Harrell of 5911 Newbury Cr. Was present to address the painted driveway issue. Mr. Harrell recommended that the Board consider passing a standard that states that staining would be allowed with an approved color preselected by the Architectural Review Committee. Neil Sugarman stated that he would like to run this by the Attorney prior to making a decision. After further discussion, Neil Sugarman made a motion to direct Tom Dillon to notify the homeowners with painted driveways that they are to table any corrective action until further notice. The motion was seconded by Kent Smith and passed unanimously.

REPORTS1) PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost completed 2) TREASURER: Tom Dillon presented the financial report for the period ending both March 31, 2003 and April 30, 2003 to the Board for review in the absence of Tony Alenci. Kent Smith made a motion to approve the financial reports as presented. The motion was seconded by Bill Young and passed unanimously. ARC REPORT: James Conway reported on the new violations as discussed at the ARC Meeting, which was held immediately before the Board meeting. Mr. Conway also stated that the painted driveway issue has been turned over to the Board for a ruling. Tom Dillon noted

that Bill Young is scheduled to chair the next ARC Meeting in June and Kent Smith is tentatively scheduled to chair the meeting in July. MAINTENANCE COMMITTEE: Neil Sugarman stated that there has been some vandalism in the neighborhood that has resulted in the awning and the bulletin board Plexiglas being broken. Mr. Sugarman recommended replacing the awning with a permanent structure and Tom Dillon stated that he would obtain prices for alternatives. This information will be brought back to the Board for review at a later date. LANDSCAPING COMMITTEE: James Conway stated that after numerous meetings with various landscapers, it is his opinion that the Association should stay with Tropic Care for the time being. With regards to the sprucing up plan, Mr. Conway explained that the only additional cost would be for the subsequent replacement of annuals, which would be approximately $400.00 over the course of a year. Joe DeMeo stated that the Board had previously authorized the Committee to spend up to $4000.00 and therefore no further Board action would be required at this time. James Conway also questioned the Board’s thoughts on replacing the lettering on the front entrance walls to the Community and presented a diagram to the Board for review. After some discussion, it was suggested that this item be worked into the budget for 2004. MANAGER’S REPORT: Tom Dillon presented a list of concrete repairs that could be done in-house for approximately $200.00. Joe DeMeo directed Management to notify the homeowners prior to the work being done.

OLD BUSINESS 19) School Redistricting Update: Bill Young reported that there are five (5) sites that are

being considered for the new school and they will be discussed at the meeting that is scheduled for May 27th, 2003 at 5:30 PM. Mr. Young added that if there is no decision made at this meeting, there would be no school by the fall of the following school year.

20) Permanent Compliance Letter: Tom Dillon presented a draft of the Permanent Compliance Letter to the Board to review. James Conway and Doris Ahern noted some changes to the letter. After further discussion, James Conway made a motion to adopt the permanent compliance letter with the changes noted. The motion was seconded by Bill Young and passed unanimously.

21) Sheriff Enforcement – Off Duty: Tom Dillon stated that according to Sgt. Bergenholtz of the Brevard County Sheriff’s Dept., an officer would not be permitted to go on to the property due to the fact that they are private roads and traffic violations are not enforceable. Sgt. Bergenholtz stated that the community would need to petition the County Commissioners Office in order for the Sheriff’s Dept to gain access to monitor traffic violations. After some discussion, this item was tabled until the upcoming meeting with Commissioner Carlson.

22) Painting Violation Lot 34-D: Tom Dillon presented an update from the Attorney regarding this matter.

23) Home Depot Update/Actions: Doris Ahern stated that she has talked to Rick Torpy, Land Use Attorney, regarding the possibility of retaining his services for the potential construction of the Home Depot. Mrs. Ahern reported that the retainer would be $2500.00, which exceeds the pre-approved amount of $1500.00 and requested direction from the Board. Mrs. Ahern also reported on the meeting with the Traffic Engineer and the Roads and Bridges representative that she attended along with Joe DeMeo and Neil Sugarman. After further discussion, Doris Ahern made a motion to increase the spending cap on the Land Use Attorney from $1500.00 to $2500.00. The motion was seconded by Kent Smith and passed unanimously. Mrs. Ahern will contact Atty. Torpy and make the necessary arrangements.

NEW BUSINESS1) Signs – Joe DeMeo stated that the current ruling, according to the standards for the

community, is that the only approved signs permitted on the property without Board approval are one (1) “For Sale” or “For Rent” sign, which are to be placed on the homeowner’s property. Bill Young suggested placing some sort of bulletin board at the gate on the common area for realtors to display their listings in the community and open house signs. After further discussion among the Board, Neil Sugarman made a motion to amend the sign standard to read that no signs are authorized on the common areas with the exception of one (1) open house sign, to be no larger than 2’ X 2’, which could be placed in front of the entry gate on the common area, in line with the call box on the right side of the road. The sign would be permitted to remain in the common area for the hours of the open house only and not to exceed four (4) hours total, with the homeowner’s directory code listed for access. It was added that this would be a temporary solution pending further Board consideration. The motion was seconded by Kent Smith and passed with a vote of 5 to 1, with Joe DeMeo opposed. James Conway volunteered to obtain some prices for a structure to be placed on the common area in the vicinity of the call box to be used as a central location for realtor signs.

2) ARC Member – Joe DeMeo stated that since Doris Ahern was appointed to the Board of Directors, the Board needs to appoint a replacement to fill the vacancy ARC Committee. Doris Ahern made a motion to appoint Wes Richardson to the ARC Committee. The motion was seconded by James Conway and passed unanimously.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:30 PM.The next Board of Directors meeting is scheduled for June 17th, 2003 at 7:00 PM.


Fair/Way Management



APRIL 15, 2003

DATE: April 15, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It was noted that Nick Csercse was absent.

READING AND APPROVAL OF MINUTESThe minutes from the March 18, 2003 meeting were presented to the Board for review. Peg Porter made a motion to approve the minutes as presented. The motion was seconded by Neil Sugarman and passed unanimously.

RESIGNATION OF NICK CSERCSE – APPOINTMENT OF REPLACEMENT Joe DeMeo presented a letter of resignation from Nick Csercse. Neil Sugarman made a motion to appoint Doris Ahern as a Director. The motion was seconded by Bill Young and passed unanimously. Doris Ahern accepted the appointment and was welcomed on to the Board.


REPORTS PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost completed and requested that any suggestions be emailed to him.TREASURER: Tony Alenci stated that all delinquent assessments have been paid. Tom Dillon explained that due to the timing of the meeting, the accountant was not able to provide the financial report as the meeting has fallen on the tax deadline. ARC REPORT: Peg Porter reported on the new violations as discussed at the ARC Meeting, which was held immediately before the Board meeting. Mrs. Porter also stated that the flag standard has been turned over to the Board for review as well as the boat parking issue. MAINTENANCE COMMITTEE: Neil Sugarman reported that there was a minor problem with the gate and Rimer Electric was called out and adjusted the limit switches. LANDSCAPING COMMITTEE: James Conway presented a proposal from Tropic Care for the removal of the dead plantings at the entrance, the installation of sod, installation of much, installation of river rock, etc., to the Board for review. Mr. Conway reported that four contractors were contacted to bid the same work, however only two proposals have been received at this time. Joe DeMeo added that there is money in the budget for landscaping and mulch. After further discussion, Neil Sugarman made a motion to authorize the landscape committee to spend up to $4,000.00 on the landscaping at the

entrance to the community with a contractor of their choice. The motion was seconded by Bill Hall and passed unanimously. WELCOME COMMITTEE: Peg Porter stated that she has provided a list of homes that are for sale and has personally delivered the package to a few homeowners. MANAGER’S REPORT: Tom Dillon stated that there were some repairs done to the sprinkler system along Arlington Circle and a list of broken concrete areas has been complied and repairs will be done by Management. Mr. Dillon also stated that the sign for the common area rules was originally done with sticker lettering and he is having redone with painted letters as originally directed.

OLD BUSINESS 1) School Redistricting Update: Bill Young stated that due to the protected scrub jays being found in the Pineda site, the School Board has been looking at three alternative sites, one off of Turtlemound with the other two farther south. Mr. Young added that there is a School Board Meeting on April 21st at 5:00 PM and he is hoping to receive additional information at that time. 2) Painting Violation Lot 34-D: Tom Dillon presented a motion drafted by Clayton & McCulloh to be read into the minutes in order to proceed with foreclosure proceedings against the homeowner. After some discussion, it was decided that the Board would set up a meeting with the Attorney at the their office to discuss this matter in detail. 3) Legal Issues – This item was tabled until later in the meeting. 4) Home Depot Update/Actions: Doris Ahern stated that she has been looking into the county compliance plan for Home Depot and added that she believes there is a strong case to fight the construction. After further discussion, Neil Sugarman made a motion to consult with a land use Attorney for the Home Depot issue with a maximum spending cap of $1,500.00. The motion was seconded by Kent Smith and passed unanimously. 5) ARC Standards: Joe DeMeo presented the revised flagpole standard to the Board to review. Doris Ahern suggested clarifying the wording by adding “PERMITTED” onto the header and inserting “AND/OR” between 1. and 2. Bill Young made a motion to approve the revised flagpole standard as presented, including the above-mentioned clarification. The motion was seconded by Peg Porter and passed unanimously. 6) Boat Parking Standards: Joe DeMeo stated that the Attorney response was presented to the Board in their package and summarized it by saying the parking standards would need to go to the community for a vote in order to be changed. Therefore, the Boat Parking Standards remain in place as they are currently written. 7) Legal Issues –

o Repeat Violations: Joe DeMeo presented the suggestion from the Attorney with regards to repeat violations. The Attorney suggested that a repeat violation letter be put together which would address a violation that has been previously corrected and would demand permanent compliance within a specified amount of time. Management will work with Joe DeMeo on putting something together to present to the Board at the next meeting.

o Painted Driveways: Joe DeMeo summarized the statement from the Attorney by stating that the Board must be consistent with enforcement and follow through with its demands, i.e. the homeowners were notified that should the change not pass, they would have to come into compliance. After further discussion, James Conway made a motion to renotify the homeowners that they are in violation and allow them 90 days to come into compliance and to also inform them that any corrective action must be approved by the Board prior to any work being done. The motion was seconded by Kent Smith and passed unanimously.

8) Sheriff Enforcement – Off Duty: Tom Dillon reported that an off duty officer would cost $23/hour with a minimum of 4 hours per shift. After further discussion, James Conway made a motion to hire an off duty officer for traffic detail on a weekday and a Saturday. The motion was seconded by Peg Porter and was opened up for discussion. James

Conway made an amended motion to hire an off duty officer for one day to issue written warnings to homeowners and not tickets. Management was asked to check to see if this will be possible, if we cannot tell them not to write tickets, then we will not hire the officer. The motion was seconded by Tony Alenci and passed with a vote of 5 to 4, with Bill Young, Doris Ahern, Peg Porter and Neil Sugarman opposed.

NEW BUSINESS1) Newsletter Preparation – Neil Sugarman made a motion to approve the expense of

$20.00 per newsletter edition for the preparation and printing costs. The motion was seconded by Kent Smith and passed unanimously.

2) Signs – Joe DeMeo stated that according to the standards for the community, “For Sale” and “For Rent” sale signs are the only approved signs permitted on the property, however political signs and contractor signs are beginning to appear throughout the community. Neil Sugarman noted that some contractors are required to display a sign in order to hang the permit. After further discussion, Neil Sugarman suggested that an item be placed in the upcoming Newsletter stating that signs other than those mentioned above must be approved by the Board of Directors and the ARC prior to being placed on the property. Joe DeMeo will make the adjustment to the Newsletter.

3) School Bus Parking – Neil Sugarman stated there is a problem with parents parking in the roadway while the children are getting off of the bus. After some discussion, it was decided that Fair/Way Management would be present on a few occasions to pass out notices to those parking in the roadways advising them that this is not allowed.

4) Painting Violations – Joe DeMeo presented the covenants violation letter to the Board to review. Doris Ahern made a motion to proceed with sending the letters to the homeowners in violation. The motion was seconded by Peg Porter and passed unanimously. Management will execute the letters to the homeowners.

ADJOURNMENTWith no further business to be discussed, the meeting was adjourned at 9:25 PM.The next Board of Directors meeting is scheduled for May 20th at 7:00 PM.


Fair/Way Management



MARCH 18, 2003

DATE: March 18, 2003 TIME: 7:00 PMPLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940


DETERMINATION OF QUORUMThe roll was taken and it was reported that a quorum was established by the presence of 8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It was noted that Nick Csercse was absent.

READING AND APPROVAL OF MINUTESThe minutes from the January 21, 2003 meeting were presented to the Board for review. Neil Sugarman made a motion to approve the minutes as presented. The motion was seconded by Tony Alenci and passed unanimously.

RESIDENT PARTICIPATION139) Mr. Richardson of 5803 Newbury Circle was present and addressed the Board regarding the flag standard. Joe DeMeo stated that the Board realizes that the flag standard may not be up to date and asked that once the standard was drafted, if Mr. Richardson would volunteer to review it and give his recommendations to the Board. Mr. Richardson agreed to work along side the Board and the ARC on this issue.140) Mr. Dolling of 5680 Sheffield Place was present and questioned whether the gate at the entrance was equipped with a fail-safe mechanism. Neil Sugarman confirmed that there is a fail-safe mechanism in the gate.

REPORTS PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost completed. TREASURER: Tony Alenci presented the treasurer’s report to the Board for review. Joe DeMeo questioned the number of homeowner’s who are delinquent in the assessments. Tom Dillon stated that there are two homeowners who are currently delinquent. After further discussion, James Conway made a motion to send the two homeowners a notice of intent to create a lien and to make it self-executing should payment not be received by the specified deadline. The motion was seconded by Kent Smith and passed unanimously. Tom Dillon will send out the notices. MAINTENANCE COMMITTEE: Neil Sugarman reported that the gate is not operating at this time and Rimer Electric has been contacted. Mr. Sugarman also noted that should a new board be needed, it would exceed the authorized amount of $600 without Board approval. James Conway made a motion to replace the board instead of repairing, if necessary, at a cost not to exceed $1,500.00. The motion was seconded by Bill Hall and passed unanimously. With regards to the speed bump issue, Neil Sugarman stated that the plastic speed bumps come in bright yellow only at a cost of $90 each and recommended placing them between the two gates and in the turnabout before the

entrance. After further discussion, this item was tabled until a later date. James Conway and Neil Sugarman will look into the possibility of pavers, to be used as speed bumps. WELCOME COMMITTEE: Peg Porter presented two samples of welcome packets to the Board to review. Mrs. Porter also stated that Fair/Way Management is contacting her when property is sold so she can distribute the packets along with Bill Hall and Bill Young. MANAGER’S REPORT: Street Lights - Tom Dillon stated that Florida Power & Light has been sent the paperwork requesting additional lighting be installed in the areas in question. ARC REPORT: Bill Hall reported on the new violations as discussed at the ARC Meeting, which was held immediately before the Board meeting. Mr. Hall also stated that the flag standard was discussed and turned the report over to Irene DeMeo to present to the Board. Mrs. DeMeo presented the recommended wording for the flag standard to the Board for review. James Conway suggested that the pole height be increased from 18 feet to 20 feet. The question of whether the pole could have an ornamental top was posed to the Board as well. After further discussion, this item was sent back to the ARC for further clarification. Irene DeMeo also suggested that the Board consider installing a flagpole for the community at the entrance inside the gates. Neil Sugarman made a motion to obtain prices for installing a flagpole in the center island at the front of the development. The motion was seconded by James Conway and passed. James Conway also suggested that the ARC hold an emergency meeting in order for the Board to be able to vote on the flag standard issue prior to the next meeting in lieu of the current events of the country. Bill Hall added that the boat parking standard has been tabled for further review and the ARC committee agreed that the board members should remain involved with the chairing of the ARC meetings. Irene DeMeo also presented a packet of violations with regards to painted driveways to the Board to pursue as desired.

OLD BUSINESS 9) School Redistricting Update: James Conway stated that the School Board voted to pursue the site on the Pineda Causeway for the new community elementary and middle school. Mr. Conway also suggested that once the school board commits to the site, Windsor Estates H.O.A. forms a booster club in order to help offset expenses for items such as playground equipment. Joe DeMeo also added that the tentative date for completion is August of 2005.10) Painting Violation Lot 34-D: Tom Dillon presented a motion drafted by Clayton & McCulloh to be read into the minutes in order to proceed with foreclosure proceedings against the homeowner. After some discussion, it was decided that the Board would set up a meeting with the Attorney at the their office to discuss this matter in detail. 11) Clayton & McCulloh voting update: Neil Sugarman suggested sending another letter to the membership explaining the consequences of all three proposed amendments not passing and go for another vote. Bill Hall stated that in his opinion, the Board should start enforcing the wording as written in the covenants and not pursue another vote. After further discussion, it was decided not to send another package out to the membership, but to include the information in the upcoming newsletter with the voting results as well. 12) Church Property: Joe DeMeo stated that there is a rumor that Home Depot is looking to build on Wickham Road and Pineda Causeway. Neil Sugarman presented the background of a similar situation where a homeowner’s association fought the construction of a Wal-Mart and won. Joe DeMeo questioned whether a land use attorney would be necessary, should the rumor be true. James Conway stated that he would research land use attorneys in the area and report back to the Board. 13) Sheriff Enforcement: Tom Dillon explained that the Sheriff’s Department will not patrol on private roads, only when called out will they enforce the speed limit or any other moving violation within the private community, however an off duty police officer might be interested in being hired to do this on his time. Bill Hall recommended pursuing an off

duty officer to monitor the speeding in the community and the failure to obey the stop signs. Tom Dillon will look into this and report back to the Board.14) St. Johns Water Management: Joe DeMeo reported that the St. John’s Water Management would not be releasing the lien against the Developer until the swale issue was resolved.

NEW BUSINESS1) Newsletter: Joe DeMeo stated that the Newsletter is close to completion and should be ready for distribution next week.2) Landscaping Committee: James Conway volunteered to serve on the committee. Mr. Conway also noted that he would be bringing back some recommendations to the Board at the next meeting to review.


Respectfully Submitted,Fair/Way Management



FEBRUARY 18, 2003


CALL TO ORDERJoe Jenne, chairman of the meeting, called the meeting to order at 7:05 PM.



READING OF MINUTESPeg Porter read the minutes of the February 12, 2002 Annual Meeting to the membership present.A motion was made and seconded to approve the minutes as presented and was passed unanimously.

REPORTS OF OFFICERS, COMMITTEES OR AGENTSJoe Jenne reported on the parking situation along the entrance by the bus stop.

Mr. Jenne also stated that Platinum Coast Management had resigned as of November 2002 and Fair/Way Management was hired as the property management company for Windsor Estates Homeowner’s Association. Joe Jenne thanked Tom Dillon of Fair/Way Management for his work in making the transition go as smoothly as possible.

It was reported that the gates have been replaced and the upcoming board will be looking into establishing a maintenance agreement through Rimer Electric. It was also reported that the tennis courts have been resurfaced with the funds coming from the general reserve account. Mr. Jenne went on to explain that the general reserve account was for major improvements, such as road repairs, gates, tennis courts, storm drains, etc. and that they are being fully funded.

Certificates of Recognition were presented to the ARC Committee Members as well as members of the Board of Directors whose terms had expired. The membership present was also thanked for their continued cooperation in maintaining the standards of the community.

Joe DeMeo reported that the Education Committee has been working with the Brevard County School Board on establishing a site for a new elementary school and encouraged the membership to attend the School Board meeting on February 25, 2003. For further information, the membership was directed to contact on of the committee members or visit the web page at www.windsorestateshoa.com.

http://www.windsorestateshoa.com/

ELECTIONS Volunteers were requested from the floor to help tally the votes on the election as well as the proposed changes to the Articles of Incorporation and the By-Laws. Joyce Kenyon, George Kenyon, Steve Harrell and Cathy Johnson volunteered to tally the votes. The votes were counted and the 9 member Board of Directors for 2003 are as follows: Tony Alenci, James Conway, Nicholas Csercse Jr., Joseph DeMeo, William Hall, Peg Porter, Kent Smith, Neil Sugarman and William Young.

With regards to the changes in the Articles and Bylaws, Tom Dillon stated that minimum requirement to approve the three amendments was not met. Mr. Dillon also stated that he would check with the Attorney on the legality of pursuing more votes within the 90-day time frame noted on the proxy.

UNFINISHED BUSINESSCommunity School - Membership reiterated the importance of a community school and again encouraged the homeowners present to write to the School Board as well as attend the meeting on February 25, 2003. It was explained that the term community school is defined as a school within a 2-mile radius from that community.

NEW BUSINESSFlag Pole – A homeowner requested an explanation for why he was denied to install a flagpole in the front of his home. Joe Jenne stated that the ARC has a set of guidelines to follow and those guidelines are what they use to make their determinations. Mr. Jenne also mentioned that the ARC is currently waiting for clarification from the State Attorney General’s office regarding this matter.



Fair/Way ManagementAgent for Windsor Estates H.O.A., Inc.


FEBRUARY 18, 2003


IN ATTENDANCE: Joe DeMeo Neil SugarmanKent Smith Tony AlenciJames Conway William HallWilliam Young Peg PorterFair/Way Management

CALL TO ORDERTom Dillon of Fair/Way Management called the meeting to order at 9:00 PM.

ELECTION OF OFFICERS BY DIRECTORS James Conway made a motion to nominate Joe DeMeo as President. The motion was seconded by Kent Smith and passed unanimously. Joe DeMeo accepted the position of President.

Joe DeMeo made a motion to nominate Neil Sugarman as Vice President. The motion was seconded by William Hall and passed unanimously. Neil Sugarman accepted the position of Vice President.

William Hall made a motion to nominate Peg Porter as Secretary. The motion was seconded by Joe DeMeo and passed unanimously. Peg Porter accepted to position of Secretary.

Joe DeMeo made a motion to nominate Tony Alenci as Treasurer. The motion was seconded by Peg Porter and passed unanimously. Tony Alenci accepted the position of Treasurer. William Young, James Conway, Nicholas Csercse Jr. William Hall and Kent Smith will serve as Directors.

Entry Gate Maintenance Agreement – Neil Sugarman stated that a proposal was received from Rimer Electric for a monthly maintenance contract on the entry gates at a cost of $135 per quarter. After some discussion, Neil Sugarman made a motion to approve the monthly maintenance agreement with Rimer Electric at a cost of $135.00 per quarter. The motion was seconded by James Conway and passed unanimously. Tom Dillon will contact Rimer Electric to set up a maintenance schedule.

Welcome Package – Peg Porter presented a draft of the welcome letter to the Board to review. Ms. Porter also mentioned that there would be a total of 50 pages, which includes the Declaration of Covenants, the Articles of Incorporation, and the Bylaws and the package would be distributed by the welcoming committee to homeowners as they bought into the community. James Conway questioned who was on this committee. Bill Hall and Bill Young stated that they would work with Ms. Porter on the distribution of the package. Management will contact Ms. Porter when assessment verification certificates are received through the management office. ADJOURNMENTWith no further business to be conducted, the meeting was adjourned at 9:30 PM.

Respectfully Submitted,Thomas Dillon, Fair/Way Management

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