WILLMAR CITY COUNCIL PROCEEDINGS BOARD ROOM

HEALTH AND HUMAN SERVICES BUILDING WILLMAR, MINNESOTA

April 15, 2019

7:00 p.m. The regular meeting of the Willmar City Council was called to order by the Honorable Mayor Marv Calvin. Members present on a roll call were Mayor Marv Calvin, Council Members Rick Fagerlie, Shawn Mueske, Kathy Schwantes, Vicki Davis, Fernando Alvarado, Julie Asmus, Andrew Plowman, and Audrey Nelsen. Present 9, Absent 0. Also present were City Administrator Ike Holland, Police Sergeant Vince King, Finance Director Steve Okins, Planning and Development Services Director David Ramstad, Park and Recreation Director Rob Baumgarn, Fire Chief Frank Hanson, Human Resource Director Samantha Beckman, City Planner Sarah Swedburg, City Clerk Judy Thompson and City Attorney Robert Scott.

Proposed additions to the agenda included: City Administrator Ike Holland added the introduction of

Planning and Development Services Director David Ramstad. Proposed deletions to the agenda included: Council Member Schwantes asked that Item 12. Consideration of City Hall Site Selection and Begin Process for a New City Hall be removed from the agenda and be placed on the April 29, 2019 Special Council Meeting Agenda.

Council Member Fagerlie moved to approve the agenda, as amended. Council Member Mueske

seconded the motion which carried. City Clerk Judy Thompson reviewed the consent agenda. A. City Council Minutes of April 1, 2019 B. City Council Special Meeting Minutes of April 8, 2019 C. Willmar Municipal Utilities Board Minutes of April 8, 2019 D. Accounts Payable Report March 29 through April 10, 2019 E. Park and Recreation Board Minutes of March 20, 2019 F. Building Report for the Month of March, 2019 G. Invest in Willmar Board Meeting Summary of March 27, 2019 H. City Hall Task Force Meeting Summary of April 1, 2019

Council Member Nelsen offered a motion to approve the Consent Agenda. Council Member Alvarado asked that Item C. be removed for discussion. Council Member Mueske seconded the motion to approve the Consent Agenda with the removal of Item C., which carried. Council Member Alvarado wanted to make the public aware of the outstanding utility service we have in Willmar. He stated the Municipal Utilities has recently received two awards: American Public Power Association’s (APPA) Safety Award and the Governor’s Safety Award. Council Member Alvarado thanked the utilities for their efforts. Council Member Alvarado then offered a motion to approve Item C. Council Member Mueske seconded the motion which carried. City Administrator Ike Holland introduced the City’s new Planning and Development Services Director David Ramstad to the Mayor and Council. He stated Mr. Ramstad began his employment with the City today. Mayor Calvin and members of the Council welcomed Mr. Ramstad to the City. John Harren, Willmar, addressed the Mayor and Council during the Open Forum. Mr. Harren invited Council and community members to an upcoming 2040 event scheduled for May 16, 2019 from Noon – 1:30 p.m. at the Willmar Conference Center. If you cannot attend the first session, a second session will be held from 6:30 p.m. to 8:00 p.m. at the Little Crow Resort. The title of the event is “13 Ways to Kill Your Community”.

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Steph Deleski, Willmar, addressed the Mayor and Council during the Open Forum. Mr. Deleski spoke in regard to the new proposed location for the city office building and asked that council consider partnering with the Municipal Utilities or check other options downtown versus the proposed fire hall location. Dirk Mueleners, Spicer, addressed the Mayor and Council during the Open Forum. Mr. Mueleners presented options for the new city office building to be located in the former Hardware Hank building and the current city auditorium. Robert Stone, Willmar, addressed the Mayor and Council during the Open Forum. Mr. Stone spoke as a member of the fire department and stated the firefighters had shared their concerns at a meeting last week, and there is a public meeting tomorrow evening at the fire station and urged everyone to attend. The Public Works/Public Safety Committee Report of April 3, 2019 was presented to the Mayor and Council by Council Member Plowman. There were four items for consideration.

Item No. 1 Staff brought forth, for information, the Police Department statistics for the month of March and Fire Department statistics for the months of February and March. This item was for information only.

Item No. 2. Staff brought forth, for approval, award of the 2019 crack seal and seal coat projects. Eight quotes were received for the crack seal Project No. 1906 with the lowest from Kamko, Inc. in the amount of $18,000. Four quotes were received for the seal coat Project No. 1908 with the lowest from Asphalt Surface Technologies in the amount of $36,305.40. It was the recommendation of the committee to approve staff’s recommendations. Resolution No. 19-052 A Resolution Awarding Project No. 1906 to Kamco, Inc. in the Amount of $18,000 was introduced by Council Member Plowman. Council Member Nelsen seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0. Resolution No. 19-053 A Resolution Awarding Project No. 1908 to Asphalt Surface Technologies in the Amount of $36,205.40 was introduced by Council Member Plowman. Council Member Alvarado seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 3 Staff brought forth, for approval, the cooperative construction agreements with Kandiyohi County for Project No. 1903-C and CSAH 5/CSAH 15 Roundabout Project. Project No. 1903-C calls for the overlay of 19th Avenue SW from 1st Street to CSAH 5. The roundabout project will take place at the intersection of CSAH 15 and CSAH 5. The cost of City construction items are provided in Exhibit A of the agreements. It was the recommendation of the committee to approve staff’s recommendation. Resolution No. 19-054 A Resolution Authorizing Entering Into Cooperative Construction Agreements Between the City and Kandiyohi County for Project No. 1903-C and CSAH 5/CASH 55 Roundabout was introduced by Council Member Plowman. Council Member Nelsen seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0. Item No. 4 Staff brought forth, for approval, the purchase of a portable generator for the Wastewater Treatment Facility. There is currently only one generator to supply power to 21 of the 24 lift stations during power outages. The purchase of an additional generator will reduce the City’s vulnerability as well as liability. After reviewing the two quotes received, staff chose the generator from Ziegler as it has specifications more fitting of the department’s needs. Following discussion, Resolution No. 19-055 A Resolution Approving the Purchase of a Portable Generator in the Amount of $66,552.05 was introduced by Council Member Plowman. Council Member Asmus seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

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The Public Works/Public Safety Committee Report for April 3, 2019, was approved as presented, and ordered placed on file in the City Clerk’s Office upon motion by Council Member Plowman, seconded by Council Member Nelsen, and carried. The Finance Committee Report for April 4, 2019 was presented to the Mayor and Council by Council Member Nelsen. There were fifteen items for consideration.

Item No. 1 Staff explained to the Committee that during the 2019 Budget process, a pending project in the Industrial Park was estimated to generate approximately $700,000 in revenues. The 2019 Budget was adopted in December, 2018; however, since that time, the pending project and land sale are no longer anticipated to occur, thus reducing the Estimated Revenue for 2019 by $700,000. This reduction is considered material in nature so it is recommended that the Budget be reduced and an attempt made to reflect what the activity will be moving forward in 2019. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-056 Authorizing Finance Director to Make Changes Within 2019 Industrial

Development Fund was introduced by Council Member Nelsen. Council Member Plowman seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 2 Staff explained to the Committee that Council approval had been given to apply to the

Community Foundation Bernicks Community Fund for a grant of $18,000 for the Bike Share Program. The original program budget of $45,000 for Capital and $5,200 for Operating had not been formally adopted by the Council. Since the City has received notification of a $10,000 grant instead of the $18,900 that had been applied for and since there was not a formally approved budget, staff is bringing forth a proposed budget for the Bike Share Program of $69,240. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-057 Preliminary Bike Share Program Budget Estimated Total Cost

$69,240.00 was introduced by Council Member Nelsen. Council Member Asmus seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 3 Staff reported that Cardinal Arena at the Civic Center has never had a wheelchair lift

previously, although there was a wheelchair ramp when the hockey boards were present. With this lift, wheelchairs will now be able to reach the mezzanine and deck area. The bleacher project is designed to have handicap seating on both sides of the arena. We have received two quotes to install a wheelchair lift with the low bidder being Arrow Lift for $25,990. This project was included in the 2019 Capital Improvements Program and is within the scope of the budget. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-058 Authorizing the Agreement with Arrow Lift for the Willmar Civic Center

Lift Project was introduced by Council Member Nelsen. Council Member Fagerlie seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 4 Staff explained to the Committee that Cardinal Arena has 1-inch foam insulation

covered with plastic panels. Over time, the panels have yellowed, have holes and are cracking. These panels are roughly 20 – 25 years old. Two bids were received for this project with Cornerstone Construction as the low bidder of $55,115. This project was included in the 2019 Capital Improvements Program and is within the scope of the budget. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-059 Authorizing the Agreement with Cornerstone Construction for the

Willmar Civic Center Wall Project was introduced by Council Member Nelsen. Council Member Asmus seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 5 Staff presented a request to apply for the “Our Courts, Our Future” grant through the

Minnesota Timberwolves FastBreak Foundation. This is the third year of the court refurbishment project which restores four community courts throughout the summer across Minnesota. Staff noted that the

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basketball court at Miller Park is outdated and the court needs to be resurfaced and the hoops should be replaced. With the improvements that have already been completed with the new playground and tennis courts, this would be the ideal location. Further, it would provide another opportunity to add additional programming at Miller Park. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-060 Authorizing Acceptance of Grant From Minnesota Timberwolves for the

“Our Courts Our Future” Program was introduced by Council Member Nelsen. Council Member Fagerlie seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 6 Staff explained to the Committee that the new walls to be constructed at Cardinal

Arena will need painting as well. Three quotes were received for this project and M & M Painting and Construction was the low-bidder for $25,490.00. This project was also included in the 2019 Capital Improvements Program and is within the scope of the budget. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-061 Authorizing the Agreement with M and M Painting and Construction for

the Willmar Civic Center Painting Project was introduced by Council Member Nelsen. Council Member Fagerlie seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 7 Staff presented a request to apply for various grants offered by the State of Minnesota

and the Federal Government to construct a new facility for the Curling Club. If the Council grants this request, the City of Willmar will work with the Glacial Ridge Curling Club and Senator Andrew Lang’s office on any and all grants that may apply to help in building a new curling facility. The estimated cost of the building is currently about $2.4 million, however, that may change after the Architectural and Engineering design is completed. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-062 Authorizing Acceptance of Grants in Conjunction with the Glacial Ridge

Curling Club was introduced by Council Member Nelsen. Council Member Asmus seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 8 Staff explained that the City regularly receives donations and pursuant to former

Council action on March 7, 2016, a donation protocol, which allows staff to promptly send a thank you letter and formally approve the donations, was passed. During the time period of January 1 through March 31, 2019, the following donations were received: $1,500 from Willmar Elks Lodge No. 952 for the Willmar Police Explorers Account, and $4,000 from Gregg and Linda Hanson for the value to sandblast, prime and powder coat the airport beacon. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-063 Acknowledgement of Donations was introduced by Council Member Nelsen.

Council Member Plowman seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0. Item No. 9 Staff explained that the City has been awarded a legacy grant from the DNR for

Robbins Island. The dollars that were awarded and the local match from the City are not enough to cover the cost of the shelter that is being proposed. This grant is due June, 2020. During the Parks and Recreation Board meeting, there was a motion to have Engan and Associates adjust and present more detail of their drawing for the proposed shelter and to have staff research additional funding possibilities. Staff is recommending discussion on where to find these additional funding sources. This item was for information only.

Following discussion, it was recommended this item be placed on the agenda for the April 29, 2019

Special Council Meeting for further in-depth discussion. Item No. 10 Cambridge Storm Water Project. A brief discussion was held on this project and will

continue to be discussed at a future meeting. This item was for information only.

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Item No. 11 Staff presented a copy of the bill introduced in the House of Representatives and reported that the Senate Bill was presented on March 28, 2019. With the last day of the legislature’s session projected for May 20th, it was noted that the City Council is scheduled to meet that evening. There is a possibility that the ordinance be introduced along with setting a future public hearing on the local option sales tax. Once that has been completed, the Secretary of State needs to be notified, plus, the Department of Revenue requires a 90-day notice to implement the tax which can only be established as of the first day of a quarter. Consequently, at this time, the earliest implementation date for the local option sales tax is projected to be October 1, 2019. Discussion included whether or not the Cambridge Project could be partially funded through the local option sales tax. This will all be brought back to the Finance Committee at a future meeting to receive updates and continue discussion. This item was for information only.

Item No. 12 Staff explained that Springsted, Inc., had completed their analysis of wastewater

utility rates for the City’s sewage treatment plant. Based on various assumptions, the financial projects indicate no rate increase is needed in 2019 through 2021. The City can alternatively plan to refinance the ballooned maturities in 2025 through 2029 or increase rates 2.5% annually beginning in 2022 to maintain coverage levels and address the debt service increases that begin in 2025. This item was for information only.

Item No. 13 Per the Committee’s request, staff provided some brief information on Tax

Abatements versus Tax Increment Programs. Tax Increment can be used for longer durations (up to 25 years in some cases) than abatements which are typically 15 years. Tax increment requires approval only from the municipality to capture all local property taxes, while abatement requires each entity’s approval to capture its taxes and cannot capture special district taxes. Further, tax increment use is subject to more legal restrictions than abatement. These include a blight test for redevelopment districts, but-for findings, and stricter limits on what increments may be spent on. This item was for information only.

Item No. 14 Deferred/Suspense and Agriculture Assessments. This item was tabled until a future

meeting. This item was for information only. Item No. 15 The Committee reviewed the Future Meeting Schedule. Items included for April 18th

were Unaudited Financial Report, 1st Quarter 2019 Budget Amendments, March Monthly Report, Comprehensive Assessment Policy Discussion, Unaudited 2018 Financial Report, and 1st Quarter 2019 Budget Amendments. This item was for information only. The Finance Committee Report of April 4, 2019, was approved as presented and ordered placed on file in the City Clerk’s Office upon motion by Council Member Nelsen. Council Member Asmus seconded the motion, and carried. The Community Development Committee Report for April 8, 2019, was presented to the Mayor and Council by Council Member Fagerlie. There were three items for consideration.

Item No. 1 With the anticipation of the newly hired Planning and Development Services Director, it is a request that the Community Development Committee meet at 5:15 p.m. rather than 6:15 p.m. due to the Director’s commute. It is recommended that this change be brought to the next City Council meeting for the discussion of time change. It was the recommendation of the committee to approve staff’s recommendation.

Resolution No. 19-064 A Resolution by the Mayor and City Council of the City of Willmar,

Minnesota Changing the Regular Meeting Times For Its Labor Relations and Community Development Subcommittees was introduced by Council Member Fagerlie. Council Member Schwantes seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0.

Item No. 2 Staff explained that they are hopeful to have a letter of resignation from a Planning Commission member as the individual’s circumstances have changed and they are unable to attend the meetings. The Planning Commission Chair is requesting that the Council replace that individual. This item will be brought back to the Committee once the letter of resignation has been received. This item was for information only.

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Item No. 3 Staff explained that AEHM, LLC purchased the Sunwood Apartment Complex and has plans to build an additional 24-unit building in addition to improvements of the interior and exterior on the existing two buildings (12 units each). AEHM, LLC requested and was approved an amendment to the existing PUD, allowing the expanded construction of a 24-unit building, instead of the historically planned third 12-unit building. During planning commission’s review of the PUD request in November 2018, the public expressed concerns of traffic, property value, proper upkeep (garbage, fence, etc.), and green space.

AEHM, LLC’s request for Tax Abatement is for 10 years at 90% of the increased tax base and states that

the project cannot support itself without tax abatement from the City. The tax abatement policy states that each taxing jurisdiction is separate. The Committee is only responsible for looking at and approving the abatement of the City’s portion of the taxes. The approximate market-rate value of the built project is just over $2 million dollars. The taxes due to the City would be $8,000/year with a total of $87,000 over 10 years. The County is responsible for $13,000/year. The School District is responsible for $5,000/year. However the request is only for the City’s tax portion, the School District and County would have to be approached separately. At this time, the EDC has not been involved with this project. Chair Fagerlie, inquired on the rules of Tax Abatement, and if the developer would be required to create job opportunities. Staff explained that since this is a housing project it would be an eligible use of the Tax Abatement Policy - 301.B in this case it is exempt from the business subsidy policy and job creation requirements. Member Mueske inquired on the difference between tax increment financing and tax abatement. Staff explained that the applicant applied for tax abatement and Mr. Olson explained that they chose to apply for tax abatement due to the unique layout of this property. Member Schwantes offered support of the project and local developers. Mr. Olson highlighted that majority of the units within the building will be three bedroom, which supports the families that are in need of affordable housing. It was the recommendation of the committee to approve staff’s recommendation.

Following discussion, Council Member Nelsen offered a motion to approve the committee’s

recommendation and set a public hearing for May 6, 2019 at 7:01 p.m. Council Member Schwantes seconded the motion which carried. The Community Development Committee Report for March 11, 2019, was approved as presented and ordered placed on file in the City Clerk’s Office upon motion by Council Member Fagerlie, seconded by Council Member Asmus, and carried. City Clerk Judy Thompson presented a request from Foxhole Brewhouse Inc. dba Foxhole Brewhouse to sell alcohol during the Mayor’s Bike Ride Block Party on May 17, 2019. A State application and permit for a 1-Day to 4-Day Temporary On-Sale Liquor License is required to distribute or consume alcohol per statute. Ms. Thompson was recommending approval of the proposed request. City Planner Sarah Swedburg gave a brief description of the various activities that will take place at the Block Party. Following discussion, Council Member Fagerlie offered a motion to approve the State Application and Permit for a 1-Day to 4-Day Temporary On-Sale Liquor License requested by Foxhole Brewhouse, Inc. Council Member Mueske seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0. City Clerk Judy Thompson presented a request from the new owners of Tapatio, LLC dba El Tapatio Mexican Restaurant for an On-Sale Intoxicating Liquor License. Staff’s recommendation is to approve and submit to the State of Minnesota. Council Member Fagerlie offered a motion to approve staff’s recommendation. Council Member Mueske seconded the motion, which carried on a roll call vote of Ayes 8, Noes 0. The Labor Relations Committee Report for April 8, 2019, was presented to the Mayor and Council by Council Member Mueske. There were five items for consideration.

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Item No. 1 Staff proposed switching Community Development and Labor Committee times to

accommodate our new Planning & Development Services Director’s schedule. A motion was made by Council Member Schwantes, seconded by Council Member Davis to hold Community Development Committee meetings at 5:15 p.m. and Labor Committee meetings at 6:15 p.m. going forward. It was the recommendation of the committee to approve staff’s recommendation.

Council Member Mueske noted this item received formal council action under the Community

Development Committee report presented earlier this evening. Item No. 2 The Working Out of Class Policy requires Council approval for any employee to

receive working out of class pay. Staff submitted the pay request for our interim Planning and Development Services Director. The interim director should receive out of class pay for February 1, 2019 through April 14th 2019. It was the recommendation of the committee to approve staff’s recommendation.

Council Member Mueske offered a motion to approve staff’s recommendation. Council Member

Schwantes seconded the motion which carried. Item No. 3 Staff presented an updated policy that allows more flexibility in donating sick hours

and increases the amount one employee can donate or receive. It was the recommendation of the committee to approve staff’s recommendation.

Council Member Mueske offered a motion to approve staff’s recommendation. Council Member

Schwantes seconded the motion which carried.

Item No. 4 Staff presented the first pages of the updated employee personnel policy obtained from the League of MN Cities. At the League’s recommendation, staff is utilizing their handbook template and customizing it to Willmar’s policies and procedures. A motion was made by Council Member Schwantes, seconded by Council Member Davis to approve the first three pages and Media Relations Policy as presented, replacing sections 1.1; 1.2; 1.3; 2.1; 2.2; and 2.6 of the personnel policy. It was the recommendation of the committee to approve staff’s recommendation.

Council Member Mueske offered a motion to approve staff’s recommendation. Council

Member Schwantes seconded the motion which carried. Item No. 5 A motion was made by Council Member Fagerlie, seconded by Council Member

Schwantes to go into closed session pursuant to Minn. Stat. 13.D.05 subdivision 3B to discuss threatened litigation against the City of Willmar. The meeting was closed at 6:28 p.m. and Mr. Holland, Mr. Okins, Mr. Calvin, and Ms. Lindrud left the meeting. The meeting was reopened at 7:07 p.m. by Council Member Mueske. This item was for information only. The Labor Relations Committee Report for April 8, 2019, was approved as presented and ordered placed on file in the City Clerk’s Office upon motion by Council Member Mueske, seconded by Council Member Schwantes, and carried. City Administrator Ike Holland offered the following comments: thanked Public Works Superintendent Gary Manzer and his staff for the great job during last week’s snowstorm and the entire winter season; the City auction will be held Wednesday, May 15th at 10:00 a.m. at the Public Works Garage. Mayor Calvin offered the following comments: thanked the Public Works staff for the great job they did during last week’s snowstorm - he received many positive comments from the public; encouraged everyone to attend the public meeting tomorrow at 5:30 p.m. at the fire station to hear the presentation regarding the new city hall; Mayor’s Prayer Breakfast will be held May 2nd from 6:30 a.m. to 8:00 a.m. at the Willmar Conference Center and the presenter is Brian Orsten; thanked staff and council for all the work they do.

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Council Member Alvarado offered the following comments: very excited about the new growth in our community. Council Member Fagerlie offered the following comments: thanked our new employee, Planning and Development Services Director David Ramstad for attending the meeting this evening – looking forward to working with him; Community Development Committee will meet on Monday, April 22nd at 5:15 p.m. Council Member Schwantes offered the following comments: hope to see everyone at the City Hall Task Force public meeting tomorrow evening; reminded everyone about the upcoming free Energy Saving Workshop being held on April 24, 2019 from 8:00 a.m. to 9:30 a.m. at the MCROC Building on the MinnWest Technology Campus or the evening session being held from 5:30 p.m. to 7:00 p.m. at Christianson PLLP, accounting office. Members from the Municipal Utilities and Kandiyohi County Power Cooperative will be present and stated this is for all city and county residents interested in reducing their energy costs and rebates available. Please pre-register. Mayor Calvin stated the next agenda item is threatened litigation from a former city employee related to the individual’s employment with the city. This portion of the meeting will be closed pursuant to Minnesota Statutes, Section 13D.05, subdivision 3 (b). At 8:26 p.m. Council Member Mueske offered a motion to enter into closed session. Council Member Asmus seconded the motion which carried. The meeting was reopened at 9:26 p.m. by Mayor Calvin. Council Member Nelsen offered a motion to adjourn the meeting with Council Member Mueske seconding the motion which carried. The meeting adjourned at 9:27 p.m. s/s Marv Calvin MAYOR Attest: s/s Judy Thompson SECRETARY TO THE COUNCIL

RESOLUTION NO. 19-052

A RESOLUTION AWARDING PROJECT NO. 1906 TO KAMCO, INC. IN THE AMOUNT OF $18,000.00.

Motion By: Plowman Second By: Nelsen

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, that the bid of Kamko, Inc. of Dassel, MN for Project No. 1906 is accepted, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to enter into an agreement with the bidder for the terms and consideration of the contract in the amount of $18,000.00. Dated this 15th day of April, 2019 s/s Marv Calvin Mayor

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Attest: s/s Judy Thompson

City Clerk

RESOLUTION NO. 19-053

A RESOLUTION AWARDING PROJECT NO. 1908 TO ASPHALT SURFACE TECHNOLOGIES IN

THE AMOUNT OF $36,305.40.

Motion By: Plowman Second By: Alvarado

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, that the bid of Asphalt Surface Technologies of St. Cloud for Project No. 1908 is accepted, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to enter into an agreement with the bidder for the terms and consideration of the contract in the amount of $36,305.40. Dated this 15th day of April, 2019 s/s Marv Calvin Mayor Attest: s/s Judy Thompson

City Clerk

RESOLUTION NO. 19-054

A RESOLUTION AUTHORIZING ENTERING INTO COOPERATIVE CONSTRUCTION AGREEMENTS

BETWEEN THE CITY AND KANDIYOHI COUNTY FOR PROJECT NO. 1903-C AND CSAH 5/CSAH 55 ROUNDABOUT.

Motion By: Plowman Second By: Nelsen

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, that the Mayor and City Administrator be authorized to enter into Cooperative Construction Agreements between the City of Willmar and Kandiyohi County for Project No. 1903-C and CSAH 5/CSAH 55 Roundabout Project. Dated this 15th day of April, 2019 s/s Marv Calvin Mayor Attest: s/s Judy Thompson

City Clerk

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RESOLUTION NO. 19-055

A RESOLUTION APPROVING THE PURCHASE OF A PORTABLE GENERATOR IN THE AMOUNT OF $66,552.05.

Motion By: Plowman Second By: Asmus

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, the purchase of a Caterpillar Tier 4 100 kW Portable Diesel Generator is accepted through the Sourcewell Contract No. 120617-CAT, and be it further resolved the Mayor and City Administrator of the City of Willmar are hereby authorized to enter into an agreement with Ziegler Power Systems, Inc. for the terms and consideration of the contract in the amount of $66,552.05. Dated this 15th day of April, 2019 s/s Marv Calvin Mayor Attest: s/s Judy Thompson City Clerk

RESOLUTION NO. 19-056

AUTHORIZING FINANCE DIRECTOR TO MAKE CHANGES WITHIN 2019 INDUSTRIAL DEVELOPMENT FUND

Motion By: Nelsen Second By: Plowman

BE IT RESOLVED by the City Council of the City of Willmar to authorize the Finance Director to make the following changes within the 2019 Industrial Development Fund: DECREASE: Estimated Revenues: Land Sale $700,000 Anticipated Fund Balance $700,000 Dated this 15th day of April, 2019. s/s Marv Calvin MAYOR Attest: s/s Judy Thompson CITY CLERK

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RESOLUTION NO. 19-057

PRELIMINARY BIKE SHARE PROGRAM BUDGET

TOTAL COST $69,240.00

*Budget Amounts are Essential

Motion By: Nelsen Second By: Asmus

Code

PERSONNEL SERVICES

RECEIVABLES

10* Salaries Reg. Employees

Property Owners

11* Overtime Reg. Employees

County

12* Salaries Temp. Employees $ 6,240.00

State

13* Employer Pension Contr.

City $ 10,000.00

14* Employer Ins. Contr.

City

TOTAL $ 6,240.00

Other $ 59,240.00 TOTAL $69,240.00

SUPPLIES

20* Office Supplies $ 48,100.00

FINANCING

21* Small Tools

Bonds 22* Motor Fuels & Lubricants

State

23* Postage

City $ 10,000.00 24 Mtce. of Equipment

City

25 Mtce. of Structures

Other $ 59,240.00 26 Mtce. of Other Improvements

TOTAL $69,240.00

27 Subsistenance of Persons

28 Cleaning & Waste Removal

GRAND TOTAL $69,240.00

29* General Supplies

TOTAL $ 48,100.00

Dated this 15th day of April, 2019

OTHER SERVICES

33* Travel-Conf.-Schools

34 Mtce. of Equipment $ 4,800.00

s/s Marv Calvin

35 Mtce. of Structures

Mayor

36* Mtce. of Other Impr.

37 Subsistence of Persons

Attest:

38 Cleaning & Waste Removal

39* Other Services

TOTAL $ 4,800.00

s/s Judy Thompson

City Clerk

OTHER CHARGES

40 Rents

41 Insurance & Bonds

42 Awards & Indemnities

43 Subscriptions/Memberships

44 Interest

45 Licenses & Taxes Other

46 Professional Services **Bernicks $10,000 47* Advertising $ 10,100.00 Carris Health $20,000 48 Admin OH (Transfer) Public health $5,000

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49 Other Charges Public Schools $10,000 TOTAL $ 10,100.00 Rental Fees $4,240 GRAND TOTAL $ 69,240.00 Bremer $10,000

RESOLUTION NO. 19-058

RESOLUTION AUTHORIZING THE AGREEMENT WITH ARROW LIFT FOR THE WILLMAR CIVIC CENTER LIFT PROJECT

Motion By: Nelsen Second By: Fagerlie

BE IT RESOLVED by the City Council of the City of Willmar to approve an agreement with Arrow Lift for the Willmar Civic Center –Handicap Lift Project. Dated this 15th day of April, 2019

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

RESOLUTION NO. 19-059

RESOLUTION AUTHORIZING THE AGREEMENT WITH CORNERSTONE CONSTRUCTION FOR THE WILLMAR CIVIC CENTER WALL PROJECT

Motion By: Nelsen Second By: Asmus

BE IT RESOLVED by the City Council of the City of Willmar to approve an agreement with Cornerstone

Construction for the Willmar Civic Center – Wall Project. Dated this 15th day of April, 2019.

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

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RESOLUTION NO. 19-060

RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FROM MINNESOTA TIMBERWOLVES FOR THE “OUR COURTS OUR FUTURE” PROGRAM

Motion By: Nelsen Second By: Fagerlie

BE IT RESOLVED by the City Council of the City of Willmar to approve an application by the Parks and

Recreation Department for, and the acceptance of if awarded, grant from the Minnesota Timberwolves for the “Our Courts Our Future” program.

Dated this 15th day of April, 2019

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

RESOLUTION NO. 19-061

RESOLUTION AUTHORIZING THE AGREEMENT WITH M AND M PAINTING AND CONSTRUCTION FOR THE WILLMAR CIVIC CENTER PAINTING PROJECT

Motion By: Nelsen Second By: Fagerlie

BE IT RESOLVED by the City Council of the City of Willmar to approve an agreement with M and M

Painting and Construction for the Willmar Civic Center –Wall- Painting Project. Dated this 15th day of April, 2019.

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

RESOLUTION NO. 19-062

RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS IN CONJUNCTION WITH THE GLACIAL RIDGE CURLING CLUB

Motion By: Nelsen Second By: Asmus

BE IT RESOLVED by the City Council of the City of Willmar to authorize staff to work with the Glacial

Ridge Curling Club and Senator Lang’s office to apply for, and accept if awarded, grants offered by the State of Minnesota and the Federal Government.

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Dated this 15th day of April, 2019.

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

RESOLUTION NO. 19-063

ACKNOWLEDGEMENT OF DONATIONS

Motion By: Nelsen Second By: Plowman

WHEREAS, the City of Willmar has received donations which have been acknowledged by the City Administrator expressing the community’s appreciation for the time period of January 1, 2019 – March 31, 2019.

NOW, THEREFORE, BE IT RESOLVED by the City Council of Willmar, Minnesota that the City formally

accept the donation as listed below:

$1,500.00 – Willmar Elks Lodge No 952 for the Willmar Police Explorers Account

$4,000.00 – Gregg and Linda Hanson for the value to sandblast, prime and powder coat the airport

beacon Dated this 15th day of April, 2019.

s/s Marv Calvin MAYOR

Attest: s/s Judy Thompson CITY CLERK

CITY OF WILLMAR RESOLUTION NO. 19-064

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA CHANGING

THE REGULAR MEETING TIMES FOR ITS LABOR RELATIONS AND COMMUNITY DEVELOPMENT SUBCOMMITTEES

Motion By: Fagerlie Second By: Schwantes

WHEREAS, the city council adopted Resolution No. 19-034 on February 19, 2019, pursuant to which

the city council reinstated its Labor Relations, Community Development, Public Works/Public Safety, and Finance subcommittees and established regular meeting times therefore; and

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WHEREAS, the city council now wishes to change the regular meeting times for its Labor Relations and Community Development subcommittees as detailed herein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar that Paragraph 4 of

Resolution No. 19-034 shall be amended as follows:

1. The subcommittees’ regular meetings shall take place at Willmar City Hall, 333 6th Street Southwest, pursuant to the following schedule (deleted material is crossed out; new material is underlined; sections and subsections not being amended are omitted):

a. Labor Relations: Second and fourth Mondays of every month at 56:15 p.m., or upon the conclusion of that week’s Community Development meeting under Paragraph 4(b);

b. Community Development: Second and fourth Mondays of every month at 65:15 p.m., or upon the conclusion of that week’s Labor Relations meeting under Paragraph 4(a);

Adopted by the City Council of the City of Willmar on April 15, 2019.

Approved:

s/s Marv Calvin

Mayor

Attested:

s/s Judy Thompson

City Clerk