Wildland Fire Training Center (WFTC) - Sacramento...you are unmuted (*6 - toggles on and off mute...

Wildland Fire Training Center (WFTC) - Sacramento

Click on a box above to take you to the instruction slide that fits you best

In plenary room > Yes Video > Yes PPT

NOT in plenary room > Yes webcam Video > Yes PPT

>Yes FS VTC Video >No PPT

>Yes FS VTC Video >Yes PPT

>Yes Webcam Video >Yes PPT

Room Moderator

In plenary room > Yes Video > No PPT

NOT in plenary room > No webcam Video > Yes PPT

You will attend in person in Sacramento

You will attend remotely

>No Video >Yes PPT

You participate as a Group (prizes awarded)

You participate Alone (no prize)

Blog track champion

>Yes Webcam Video >No PPT

WFTC – Plenary YES Video YES PPT

What you will need to do: If non FS, sign release form

Register at the iCohere site - beginning January 30th. Beginning Fri , Feb 3rd log into the Summit site using the log-in credentials that will be emailed to you after registration, and take site tour. If you do not see the confirmation email in your inbox, please check your spam folder.

Take iCohere Presenter Training: #1 (Wed, Feb 1, 12:30pm PT/ 3:30pm ET): http://conferences.icohere.com/SUSOPS12?pnum=VUH9005,

#2 (Mon, Feb. 13, 12:30pm PT/ 3:30pm ET): http://conferences.icohere.com/SUSOPS12?pnum=PKG9006

Check in at WFTC (map) reception desk (room map)

Show up 30 min in advance

Email PowerPoint file and separately email any embedded videos that you plan on showing to iCohere at [email protected] (no later than Friday, Feb 3rd). NOTE: If files are 5MB+, please use Yousendit.com or another free service to send it to iCohere.

Have available the same exact PowerPoint presentation on a memory stick for in-room presentation.

iCohere will broadcast your downloaded PowerPoint as you (or the room moderator) forward your slides in the room.

iCohere will video and broadcast your session.

Moderator will call into Conf Call line to facilitate Q&As.

Call into Conf Line 15 min in advance. You will be broadcasting voice via conf line. Make sure that the Conf Line is dialed into and you are unmuted (*6 - toggles on and off mute after the moderator hits *78)

If you need help:

Problems with the iCohere Site, please contact the [email protected] or (925) 256-4343 x123

All technical questions about access to the site, etc. contact Jim McGinnis or call (541)552-1591.

All questions about the agenda, location, dates, etc., contact Lara Polansky or call (707) 562-8937

Location: South Canyon - N112B

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http://www.fs.fed.us/sustainableoperations/sustainable-summit-2012�

http://conferences.icohere.com/registration/register.cfm?reg=12&evt=USFS-2012�

http://conferences.icohere.com/SUSOPS12�

http://conferences.icohere.com/SUSOPS12?pnum=VUH9005�

http://conferences.icohere.com/SUSOPS12?pnum=PKG9006�

http://www.fs.fed.us/r5/fire/mcclellan/pdfs/wftc_driving_directions.pdf�

http://www.fs.fed.us/r5/fire/mcclellan/docs/11_wftc_floorplan.pdf�

mailto:[email protected]�

https://www.yousendit.com/info-features-send-large-file?s=4000765&cid=ppc-4000765&gclid=COGJmOXl660CFcUZQgodNRBo6A�




WFTC – Plenary YES Video NO PPT



Take iCohere Presenter Training:

#1 (Wed, Feb 1, 12:30pm PT/ 3:30pm ET): http://conferences.icohere.com/SUSOPS12?pnum=VUH9005,


Check in at WFTC (map) reception desk (room map)

Show up 30 min in advance

iCohere will video and broadcast your session.

Moderator will call into Conf Call line to facilitate Q&As.


If you need help:




Location: South Canyon - N112B

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WFTC – Not in Plenary Yes Video Yes PPT

What you will need to do: If non FS, sign release form Register at the iCohere site - beginning January 30th. Beginning Fri , Feb 3rd log into the Summit site using the log-in credentials

that will be emailed to you after registration, and take site tour. If you do not see the confirmation email in your inbox, please check your spam folder. Take iCohere Presenter Training:



Email PowerPoint file and separately email any embedded videos that you plan on showing to iCohere at [email protected] (no later than Friday, Feb 3rd). NOTE: If files are 5MB+, please use Yousendit.com or another free service to send it to iCohere. Show up 30 min in advance Check in at WFTC (map) reception desk (room map) iCohere will video and broadcast your session.

NOTE: if you are a participant in the either the 1) Human Behavior - Tribal 7th Generation Sustainability, 2) USFS Leadership Panel - Strategic Steps for Moving Forward , or 3) Sustainability through the Ranks - Closing Remarks by PSW Region Leadership , please contact iCohere (Frank Keeler) in advance for special “panelist” instructions.

Room moderator will call into Conf Call line to facilitate Q&As. Call into Conf Line 15 min in advance. You will be broadcasting voice via conf line. Make sure that the Conf Line is dialed into and

you are unmuted (*6 - toggles on and off mute after the moderator hits *78) If you need help:




Location: WFTC

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WFTC - Breakout NO Webcam Yes PPT

What you will need to do: If non FS, sign release form Register at the iCohere site - beginning January 30th. Beginning Fri , Feb 3rd log into the Summit site using the log-in credentials

that will be emailed to you after registration, and take site tour. If you do not see the confirmation email in your inbox, please check your spam folder. Take iCohere Presenter Training:



Email PowerPoint file and separately email any embedded videos that you plan on showing to iCohere at [email protected] (no later than Friday, Feb 3rd). NOTE: If files are 5MB+, please use Yousendit.com or another free service to send it to iCohere. Check in at WFTC (map) reception desk (room map) Show up 30 min in advance Have available the same exact PowerPoint presentation on a memory stick for in-room presentation. Presenter and WFTC moderator call into Conf Line 15 minutes in advance. Perform sound level check with iCohere. iCohere will broadcast your downloaded PowerPoint as you (or the room moderator) forward your slides in the room. Call into Conf Line 15 min in advance. You will be broadcasting voice via conf line. Make sure that the Conf Line is dialed into and

you are unmuted (*6 - toggles on and off mute after the moderator hits *78) Moderator will call into Conf Call line to broadcast audio & to facilitate Q&As. If you need help:




Location: WFTC

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Remote – Plenary Or Breakout Yes VTC Video Yes PPT






You or your representative, practice a run-thru with Digital Visions (Tracy Bieler)

Show up to your broadcast location 30 min in advance

Log into VTC system 20 min. in advance to test and que broadcast (VTC Service Desk)


Laptop in your room , logged into iCohere Summit site to forward your slides

If you need help:




Location: Your FS VTC Remote Location

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http://sv443.dv.r5.fs.fed.us/video-teleconferencing-service-desk/index.php�




Remote – Plenary or Breakout Yes FS VTC Video No PPT






Practice a run-thru with Digital Visions prior to Summit (Tracy Bieler)

Show up to your broadcast location 30 min in advance on the day of your broadcast

Log into VTC system 20 min. in advance (VTC Service Desk)

Perform microphone test with Digital Visions 20 min in advance


Have Laptop in your room and logged into iCohere Summit web to monitor your broadcast

If you need help:




Location: Your FS VTC Location

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http://sv443.dv.r5.fs.fed.us/video-teleconferencing-service-desk/index.php�




Remote – Plenary or Breakout YES Webcam Video YES PPT







Presenter and room moderator will log into iCohere site and conference line 15 min. in advance, perform sound and video check, and forward slides as needed.


If you need help:




Location: Your Web-camera Remote Location

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Remote – Plenary or Breakout YES Webcam Video No PPT







Presenter and room moderator will log into iCohere site and conference line 15 min. in advance, perform sound and video check


If you need help:




Location: Your Web-camera Remote Location

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Remote – Plenary or Breakout No Video YES PPT







Presenter and room moderator will log into iCohere site and conference line 15 min. in advance, perform sound check, and forward slides as needed.


If you need help:




Location: Your Remote Location

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Moderator Virtual or In Person – Plenary or Breakout Possible Video Possible PPT

What you will need to do: Your role is to monitor and feed text questions by reading them to presenter at appropriate times.



#2 (Mon, Feb. 13, 12:30pm PT/ 3:30pm ET): http://conferences.icohere.com/SUSOPS12?pnum=PKG9006 (The summit site has a recorded training session as well)

Assure that presenters Email PowerPoint file and separately email any embedded videos that they plan on showing to iCohere at [email protected] (no later than Friday, Feb 3rd). NOTE: If files are 5MB+, please use Yousendit.com or another free service to send it to iCohere.

Show up to your broadcast location 30 min in advance. Presenter and moderator will log into iCohere site and conf line 15 min. in advance & perform sound & ppt check

Call into Conf Call line to facilitate Q&As 15 min in advance as conf call leader (see agenda for your call in number).

All conf calls are operator assisted. The moderator will call into the conference line, using the leader passcode. The Verizon operator will be available to the moderator (leader) to manage muting and unmuting lines.

If presenter is using the conf line for voice, they will call into the conf line 15 min in advance to coordinate with you. Tell the presenter to hit *O to identify themselves as the presenter. The operator will mute all other lines except for your line and the presenter line. Presenters will need to be logged into iCohere to forward their slides. They MUST mute their laptop speakers to avoid reverberation.

If presenter is broadcasting webcam – log into iCohere site, assure that presenter is connected to iCohere video presenter module, and follow above call in instructions.

If presenter is broadcasting over VTC, have the operator mute all lines except for yourself t (for you to communicate with the presenter). VTC presenters do not call into the conf line. They MUST mute their laptop speakers to avoid reverberation. They need to connect via VTC 15 min in advance and coordinate with you and Digital Visions. IMPORTANT NOTE: If VTC presenters have a PowerPoint presentation, they will need to be logged into iCohere to forward their slides.

Initially, all callers will have there lines unmuted. The operator will mute all lines except for presenter, and you. She/he will unmute during Q&A, ask everyone except for the presenter to mute their own line (*6) until they want to speak (*6 again).

If you need help:




Room Moderator (Virtual or In Person)

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BLOG Champion

What you will need to do: Beginning January 30th, use this link to register as a blog champion at the iCohere site -.

Beginning Tues, Jan 31st. log into the Summit site and initiate Blog dialogue using the log-in credentials that will be emailed to you after registration. I f you do not see the confirmation email in your inbox, please check your spam folder.

Beginning Friday Feb 3rd participants will be able to access the 2012 SusOps Summit site (including the blog).

Beginning Friday Feb 3rd, please take site tour for the overall Summit site.




On a daily basis, identify registrants who are interested in your blog (via registration report) and request permission from them to add them to your blog’s notifications list.

Engage in daily/semi daily communications with blog recipients.

Build “challenges” into your blog discussion to stimulate discussion.

Monitor and feed forward all pertinent dialogue from bloggers to presenters within your track, prior to their presentations.

Provide weekly updates to SUSOPS Co-leads.

If you need help:

Problems with the iCohere Site, please contact the iCohere Help Desk



Blog Champion

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http://conferences.icohere.com/registration/register.cfm?reg=13&evt=USFS2012-ch�






Virtual Participant – as group

What you will need to do: Register at the iCohere site - beginning January 30th. Beginning Fri , Feb 3rd log into the Summit site using the log-in

credentials that will be emailed to you after registration, and take site tour. If you do not see the confirmation email in your inbox, please check your spam folder.

Encourage others on your unit to register and participate together during summit. (prizes will be awarded for group participation).

Participate and encourage others on your unit to register and participate in blog sessions.

Plenary and/or Breakout Sessions

Via PC Projector/PC or VTC Monotor/PC (hooked into monitor), log into iCohere and choose session to broadcast.

You must use the iCohere broadcast site to hear the broadcast via computer or monitor speakers. Do not use the conference line for listening the broadcast. These are reserved for Q&A only.

If multiple breakout rooms needed, follow above procedure for each additional room.

Q&A

Submit questions via site (iCohere)

Call into designated conference call line for audio Q&A(mute line (*6 off/on)when not speaking)

If you need help:




Virtual Participant – As Group

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Virtual Participant – alone

What you will need to do: Register at the iCohere site - beginning January 30th. Beginning Fri , Feb 3rd log into the Summit site using the log-in

credentials that will be emailed to you after registration, and take site tour. If you do not see the confirmation email in your inbox, please check your spam folder.

Encourage others on your unit to register and participate together during summit. (prizes will be awarded only for group participation).

Participate in blog sessions.

Plenary and/or Breakout Sessions

VIA PC/Laptop, log into iCohere and choose session to broadcast

You must use the iCohere broadcast site to hear the broadcast via computer , or headphones. Do not use the conference line for listening the broadcast. These are reserved for Q&A only.

Q&A

Submit questions via site (iCohere)

Call into designated conference call line for audio Q&A(mute line (*6 off/on)when not speaking)

If you need help:




Virtual Participant – Alone

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Wildland Fire Training Center (WFTC) - Sacramento...you are unmuted (*6 - toggles on and off mute...

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