WiGrow Program: 2014-2015 Fiscal Year · WiGrow Program 2014-2015 6 2014-2015 Events WiGrow Retreat...

WiGrow Program: 2014-2015 Fiscal Year

WiGrow Program 2014-2015 1

Table of Contents

Program and Process Overview ................................................................................................................................. 2

Student Employment Initiative ..................................................................................................................................................................... 2

Audience ................................................................................................................................................................................................................. 2

Learning Outcomes ............................................................................................................................................................................................ 2

2014-2015 Goals and Performance Metrics ............................................................................................................................................ 3

Implementation Timeline ............................................................................................................................................................................... 3

WiGrow Questions ............................................................................................................................................................................................. 3

Websites ................................................................................................................................................................................................................. 3

2014-2015 Participation Numbers ........................................................................................................................... 4

Program Participation Numbers: Fall 2014 ............................................................................................................................................ 4

Program Participation Numbers: Spring 2015 ...................................................................................................................................... 5

2014-2015 Events ........................................................................................................................................................... 6

WiGrow Retreat Information and Analysis ............................................................................................................................................. 6

WiGrow Fall Retreat: November 7th, 2014 ............................................................................................................................................... 6

WiGrow Spring Retreat: February 13th, 2015 ......................................................................................................................................... 6

2015 Supervisor Forum ................................................................................................................................................................................... 7

2014-2015 End of Year Survey ................................................................................................................................... 8

Response Rates .................................................................................................................................................................................................... 8

Statistically Significant Comparisons ......................................................................................................................................................... 8

Comparisons Between Implementation Years: Survey Results ...................................................................... 9

Statistical Significance in both 2014-2015 and 2013-2014 Surveys ............................................................................................ 9

Statistical Significance only in 2014-2015 Survey.............................................................................................................................. 10

Statistical Significance only in 2013-2014 Survey.............................................................................................................................. 10

Mean Level of Agreement (Scale: 1-5) for Statistically Significant Questions ........................................................................ 11

Comparisons Between Implementation Years: Participation Numbers ................................................... 12

Evaluation of 2014-2015 Goals and Performance Metrics ............................................................................. 13

2014-2015 Goals and Performance Metrics .......................................................................................................................................... 13

Recommendations ........................................................................................................................................................ 13

Goals for 2015-2016 ..................................................................................................................................................... 14


Program and Process Overview

Student Employment Initiative

WiGrow was initiated by the Student Employment Initiative as part of the Vice Chancellor for Finance and Administration (VCFA) Strategic Plan for 2009-2014. The mission of the Office of the VCFA and its affiliated units is to provide the highest quality administrative and student-life services to enhance the University of Wisconsin-Madison experience. The Office of the VCFA and affiliated units strive for excellence in services relating to budget/finance, human resources, the physical plant, public safety, student housing, social and cultural opportunities, health, recreation, and community building. These services promote the success and well-being of student, faculty, staff, alumni, and the general public. The purpose of the Student Employment Initiative is to evaluate and intensify the impact that student employment has on the achievement of the University of Wisconsin-Madison Experience and the Essential Learning Outcomes (www.learning.wisc.edu/welo2010.pdf). The three areas of concentration are: collaboration and teamwork, independence and responsibility, and leadership and practical skills.

Audience The audience for the WiGrow Program is the UW-Madison VCFA and the Division of Student Life (DSL) units. Units in VCFA that participated in the WiGrow Program in 2014-2015 include: Administrative and Information Management Services (AIMS), Business Services, Facilities Planning and Management (FP&M), Office of Human Resources & Office of Human Resource Development (Talent Management), Recreational Sports, Research and Sponsored Programs (RSP), State Lab of Hygiene, University Health Services (UHS), University Housing, and the Wisconsin Union. The Division of Student Life, which is outside of VCFA, also participated. Participating DSL departments include: Multicultural Student Center, International Student Services, Lesbian, Gay, Bisexual and Transgender Campus Center, McBurney Disability Resource Center, Associated Students of Madison, Dean of Students Office, Center for Leadership and Involvement, and the Center for First Year Experience. Eligible units for participation in the program were units with student employees enrolled as undergraduate or graduate at UW-Madison. Student supervisors and their student employees were the main participants of the program with administrative representatives in each unit overseeing the execution of the program.

Learning Outcomes

Make student employment on campus a high-impact practice through intentional interaction and reflection.

Encourage collaboration across VCFA and DoSL units.


2014-2015 Goals and Performance Metrics

1. % of VCFA and DSL student employees who receive an initial WiGrow conversation within their first 45 days of hire.

a. ’14 –’15 Goal: 100% of eligible student employees in VCFA and DSL 2. % of student employees indicating they moderately or strongly agree to these statements:

a. My supervisor helps me make connections between my current work and my academic pursuits.

i. ’13 –’14 Results: WiGrow – 52.60% / Non-WiGrow – 44.66% ii. ’14 –’15 Goal: WiGrow – 60%

b. My supervisor helps me see connections between skills gained/used in my current work that are transferable to a future occupation.


3. Develop and implement a supervisor survey that includes elements regarding preparation for WiGrow implementation, confidence in implementing WiGrow, and satisfaction with the WiGrow program. Items will form a basis for future years' performance metrics.

Implementation Timeline

The 2013-2014 pilot year of the WiGrow Program produced implementation recommendations that were considered in developing the timeline for the 2014-2015 year. First Conversation- Introductory: should be held within 45 days of hiring date Second Conversation- Reflective: should be held 5-8 months after the first conversation

WiGrow Questions Participating units are encouraged to fill out a WiGrow form, which contains the following five prompts:

1. Please talk about how your job has influenced your time management skills, your ability to balance priorities and your teamwork skills.

2. How does your experience as a student employee connect with your coursework or your major? 3. What were you looking for in student employment? 4. How has your current job met this need or needs? 5. Please share a couple of examples of things you’ve learned in your experience as a student

employee that you think you may use in your chosen profession.

Websites

The university WiGrow website is located at: https://www.ohrd.wisc.edu/home/HideATab/WiGrow/tabid/418/Default.aspx. The website serves as a resource for supervisors and student employees participating in the WiGrow Program. The WiGrow website for University Housing is located at: www.housing.wisc.edu/jobs-student-perks-wigrow.htm The WiGrow website for Facilities Planning and Management (FP&M) is located at: www.training.fpm.wisc.edu/training-wigrow.htm

https://www.ohrd.wisc.edu/home/HideATab/WiGrow/tabid/418/Default.aspx


2014-2015 Participation Numbers

Program Participation Numbers: Fall 2014

Unit Number of Students

who Participated

Number of Students Eligible to

Participate

Percentage of Participating

Students Administrative Information Management Services (AIMS)

1 2 50%

Business Services 36 36 100% Facilities Planning and Management (FP&M)

89 106 84%

Office of Human Resources & Office of Human Resource Development

39 40 98%

Recreational Sports 440 449 98%

Research and Sponsored Programs

26 26 100%

University Health Services (UHS)

92 105 88%

University Housing 1844 1912 96%

Wisconsin Union 1221 1221 100%

Total VCFA 3788 3897 97%

Division of Student Life

93 135 69%

Total 3881 4032 96%


Program Participation Numbers: Spring 2015

*Office of Human Resource Development is now the Office of Talent Management.

Unit Number of Students

who Participated

Number of Students Eligible to

Participate

Percentage of Participating

Students Administrative Information Management Services (AIMS)

3 3 100%

Business Services 32 39 82% Facilities Planning and Management (FP&M)

77 77 100%

Office of Human Resources & Office of Human Resource Development*

33 37 89%

Recreational Sports 468 490 96%


15 15 100%

State Lab of Hygiene 3 7 43%


64 77 83%

University Housing 1656 1875 88%

Wisconsin Union 1195 1400 85%

Total VCFA 3546 4020 88%


178 178 100%

Total 3724 4198 89%


2014-2015 Events

WiGrow Retreat Information and Analysis

Two WiGrow Retreats for Student Employees were held during the 2014-2015 school year. Each retreat included an introduction by Vice Chancellor for Finance and Administration, Darrell Bazzell, an alumni panel session comprised of four former student employees, and the opportunity to attend two interactive workshop sessions.

WiGrow Fall Retreat: November 7th, 2014

The interactive workshops offered were: Time/Project Management, Financial Responsibility, Resume Building and Interview Skills, Stress Management, Conflict Resolution, and Live Learn Lead. 87 student employees attended the event. Evaluations collected from attendees demonstrated the following:

Alumni Panel Session 94% felt the session was relevant in relation to their academic and/or student employment

experience on campus. 87% felt the alumni panel session was helpful to be able to connect their current job to future

goals. 91% felt as though the session helped with their personal and/or professional growth.

Interactive Breakout Sessions 96% felt like the attended session was very relevant, relevant, or somewhat relevant to their

academic and/or student employment experience on campus. 95% felt as though the attended session helped with their personal and/or professional growth.

82% agreed that the overall length of the workshop was the correct amount of time.

Further breakdown of provided responses and additional qualitative results are included on the attached 2014 Fall WiGrow Retreat Report.

WiGrow Spring Retreat: February 13th, 2015

The interactive workshops offered were: Networking, Interview Skills, Resume Writing, and Stress Management. 164 student employees attended the event. Evaluations collected from attendees demonstrated the following:

Alumni Panel Session 100% felt the session was relevant in relation to their academic and/or student employment

experience on campus. 96% felt the alumni panel session was helpful to be able to connect their current job to future

goals. 97% felt as though the session helped with their personal and/or professional growth.


Interactive Breakout Sessions 98% felt like the attended session was very relevant, relevant, or somewhat relevant to their

academic and/or student employment experience on campus. 94% agreed or somewhat agreed that the attended session helped with their personal and/or

professional growth.

86% agreed that the overall length of the workshop was the correct amount of time. Further breakdown of provided responses and additional qualitative results are included on the attached 2015 Spring WiGrow Retreat Report.

2015 Supervisor Forum

A Supervisor Forum was held on June 4th, 2015. This forum combined aspects of training for new or developing supervisors, an opportunity to exchange emerging practices with supervisors from other units, and served as a mechanism for the WiGrow Steering Committee to collect feedback on the program. The event was held in a World Café format, and each participant had time to attend two stations, the options being: WiGrow 101/WiGrow Basics, Promising & Emerging Practices, Evaluation of WiGrow, Skills for Supervisors to do Individual Conversations, and Skills for Supervisors to do Group Conversations. 102 supervisors attended the event. Evaluations collected from the event demonstrated that:

98% felt as though the event helped them further understand the relevance of having WiGrow conversations

93% felt as though the event helped them to share experiences and promising practices with supervisors form other units.

98% felt as though the event helped them to feel prepared to hold WiGrow conversations with employees in their unit.

82% felt as though the event contributed to their professional development. 83% felt as though they know who to contact with questions about WiGrow. 96% felt as though the event provided an opportunity to give feedback on their experience with

the WiGrow program.


2014-2015 End of Year Survey Students hired prior to March 1st, 2015 were considered eligible for the survey. The survey was open between April 20th and May 13th, 2015.

Response Rates

Total Respondents: 1352 Email Response Rate: 38.12% Total Complete: 1190 Percent Complete: 88.02%

Statistically Significant Comparisons

Areas where WiGrow students from 2014-2015 self-reported higher than WiGrow students from 2013-2014. Statistically significant comparisons are at p < .05 significance level. The difference value measures the mean agreement (scale: 1-5, 5 is high) of statements between years. See next page for mean values.

My current student employment position helped me improve my written communication skills. Difference= 0.11

My current student employment position helped me work effectively with individuals with a variety of backgrounds, experiences, and cultures.

Difference= 0.08 My current student employment position helped me learn about viable career options.

Difference= 0.17 My current supervisor helped me make connections between my current work and my academic

pursuits. Difference= 0.38

My current supervisor helped me see connections between skills gained/used in my current work that are transferable to a future occupation.

Difference= 0.19


Comparisons Between Implementation Years: Survey Results

Statistical Significance in both 2014-2015 and 2013-2014 Surveys

2014-2015 Difference: Areas where WiGrow students from 2014-2015 self-reported higher than WiGrow students from 2013-2014. Statistically significant comparisons are at p < .05 significance level. Mean values are measured on a scale of 1-5, with 5 as the level of greatest agreement. 2013-2014 Difference: Areas where WiGrow students from 2013-2014 self-reported higher than non-WiGrow students from 2013-2014. Statistically significant comparisons are at p < .05 significance level. Mean values are measured on a scale of 1-5, with 5 as the level of greatest agreement.

My current student employment position helped me improve my written communication skills. 2014-2015 Difference= 0.11 2013-2014 Difference= 0.17

Mean Number Top 2 Bottom 2

WiGrow 2014-2015 3.21 1148 37.98% 26.22%

WiGrow 2013-2014 3.1 749 36.98% 30.71%

Non-WiGrow 2013-2014 2.93 562 31.32% 36.65%

My current student employment position helped me work effectively with individuals with a variety of backgrounds, experiences, and cultures.

2014-2015 Difference= 0.08 2013-2014 Difference= 0.12


WiGrow 2014-2015 4.41 1279 89.99% 2.74%

WiGrow 2013-2014 4.33 749 87.18% 3.87%

Non-WiGrow 2013-2014 4.22 562 83.63% 4.80%

My current supervisor helped me make connections between my current work and my academic pursuits.



WiGrow 2014-2015 3.84 1265 66.09% 11.38%

WiGrow 2013-2014 3.47 749 52.60% 20.03%

Non-WiGrow 2013-2014 3.28 562 44.66% 24.73%


My current supervisor helped me see connections between skills gained/used in my current work that are transferable to a future occupation.



WiGrow 2014-2015 4.01 1265 74.62% 9.01%

WiGrow 2013-2014 3.82 749 68.62% 12.95%

Non-WiGrow 2013-2014 3.65 562 61.74% 16.01%

Statistical Significance only in 2014-2015 Survey

My current student employment position helped me learn about viable career options.

2014-2015 Difference= 0.17


WiGrow 2014-2015 3.18 1230 38.21% 27.07%

WiGrow 2013-2014 3.02 749 34.71% 34.58%

Non-WiGrow 2013-2014 3.02 562 37.19% 33.63%

Statistical Significance only in 2013-2014 Survey

I feel prepared to describe the skills gained from my current position on my resume.

2013-2014 Difference= 0.12


WiGrow 2014-2015 4.32 1282 85.97% 3.90%

WiGrow 2013-2014 4.29 749 87.98% 5.47%

Non-WiGrow 2013-2014 4.17 562 82.38% 6.41%

My current student employee position helped me develop more effective time management skills. 2013-2014 Difference= 0.13


WiGrow 2014-2015 4.15 1279 79.91% 5.39%

WiGrow 2013-2014 4.23 749 83.58% 5.21%

Non-WiGrow 2013-2014 4.10 562 79.72% 6.94%

Values in gray text do not demonstrate statistical significance.


Mean Level of Agreement (Scale: 1-5) for Statistically Significant Questions

(Order: WiGrow 2014-2015, WiGrow 2013-2014, Non-WiGrow 2013-2014)

Gray bars do not demonstrate statistical significance.

4.1

4.17

3.02

3.65

3.28

4.22

2.93

4.23

4.29

3.02

3.82

3.47

4.33

3.1

4.15

4.32

3.18

4.01

3.84

4.41

3.21

0 1 2 3 4 5

My current student employee position helped me developmore effective time management skills.

I feel prepared to describe the skills gained from mycurrent position on my resume.

My current student employment position helped me learnabout viable career options.

My current supervisor helped me see connections betweenskills gained/used in my current work that are

transferable to a future occupation.

My current supervisor helped me make connectionsbetween my current work and my academic pursuits.

My current student employment position helped me workeffectively with individuals with a variety of backgrounds,

experiences, and cultures.

My current student employment position helped meimprove my written communication skills.


Comparisons Between Implementation Years: Participation Numbers Participation numbers are not available from Spring 2014 as a result of program structure in 2013-2014. Participation numbers vary on the number of eligible students. Please see Program Participation Numbers: Fall 2014 & Spring 2015 tables for eligibility participation values.

Unit Fall 2013 Fall 2014 Spring 2015

Administrative Information Management Services (AIMS)

N/A 1 3

Business Services 36 36 32 Facilities Planning and Management (FP&M)

31 89 77

Office of Human Resources & Office of Human Resource Development*

30 39 33

Recreational Sports 283 440 468


21 26 15

State Lab of Hygiene 11 N/A 3


46 92 64

University Housing 2050 1844 1656

Wisconsin Union 50 1221 1195 Wisconsin Veterinary Diagnostic Lab

4 N/A N/A

Total VCFA 2562 3788 3546


N/A 101 178

Total 2562 3889 3724 Percent increase in number of participants from 2013-2014 to 2014-2015: VCFA: 43% increase VCFA and DSL: 49% total increase


Evaluation of 2014-2015 Goals and Performance Metrics

2014-2015 Goals and Performance Metrics

1. % of VCFA and DSL student employees who receive an initial WiGrow conversation within their first 45 days of hire.

a. ’14 –’15 Goal: 100% of eligible student employees in VCFA and DSL VCFA only: 97% total participation fall semester; 88% spring semester VCFA and DSL: 96% total participation fall semester; 89% spring semester

2. % of student employees indicating they moderately or strongly agree to these statements:

a. My supervisor helps me make connections between my current work and my academic pursuits.


’14-’15 Results: WiGrow- 66% agreement b. My supervisor helps me see connections between skills gained/used in my current work that

are transferable to a future occupation. i. ’13 –’14 Results: WiGrow – 68.62% / Non-WiGrow – 61.74%

ii. ’14 –’15 Goal: WiGrow – 75% ’14-’15 Results: WiGrow- 75% agreement

3. Develop and implement a supervisor survey that includes elements regarding preparation for WiGrow implementation, confidence in implementing WiGrow, and satisfaction with the WiGrow program. Items will form a basis for future years' performance metrics. Supervisor survey is currently under development.

Recommendations

Consider expansion of the WiGrow program into other campus schools, colleges, and divisions that are interested in the program.

Hold two student employee retreats and one supervisor event in the 2015-2016 academic year. Use results from impending supervisor survey to evaluate program timeline and implementation

concerns. Use qualitative data collected from the end of year student survey to alter unit-specific

implementation of WiGrow.


Goals for 2015-2016

1. % of VCFA Student Employees who receive an initial WiGrow conversation by 45 days of hire:

o 14-15: 97% Fall; 88% Spring o 15-16 Goal: 100%

2. % of student employees indicating moderately or strongly agree to the statements: My supervisor helps me make connections between my current work and my academic pursuits

o 13-14: WiGrow 52.6% Non-WiGrow 44.66% o 14-15: 66% o 15-16 Goal: 75%

My supervisor helps me see connections between skills gained/used in my current work that are

transferable to a future occupation o 13-14: WiGrow 68.62% Non-WiGrow %61.74% o 14-15: 75% o 15-16 Goal: 75%

3. Additional Program Goals

Provide/continue/enhance supervisor support for the program o Conduct a supervisor survey o Provide additional resources/training opportunities for supervisors o Improve the WiGrow website to assist supervisors o Possibly offer two supervisor forums per year instead of one o More clearly define and communicate the goals of the program for supervisors

Provide different activities and resources for students and supervisors for those who are in years 3 and 4 of the program: WiGrow Advanced

Provide additional activities and resources for students and supervisors for those who are employed in pre-professional programs. Expand the student survey to include assessment of pre-professional status.

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