Wide Area Workflow (WAWF) E-Business/SPS Joint Users’ Conference November 15-19, 2004 Houston, TX.

Wide Area Workflow(WAWF)

E-Business/SPS Joint Users’ Conference November 15-19, 2004Houston, TX

Transforming the Acquisition Domain

Wide Area Work Flow Topics

•Contracting Officer Role

•Regulatory Enablers

•Users

•WAWF Process

•Benefits


Wide Area Work Flow

What is WAWF?

A transaction system, supporting a distinct part of the procurement lifecycle, from:

•Submission of Electronic Invoice•Thru Invoice Inspection & Acceptance Action•To Electronic Payment Receipt


Wide Area Work Flow

How Does A Contracting Officer’s Role Impact WAWF?

Vendor

WAWF

Vendor EDI DEBX

VendorFTP

Vendorweb

DAAS CCR EDA

Vendor EDI

Invoice &Receiving

Report

SPS


How Can A Contracting Officer Support WAWF?

On All Your Contracts - Include DFARS Clause 252.232.7003 (Electronic Invoicing & Use of WAWF)

Organize CLINs to identify all end-items, at CLIN or Sub CLIN level

Wide Area Work Flow


What are WAWF’s Regulatory Enablers?

FAR 2.101 – “Signature”

FAR 4.5 – Electronic Commerce in Contracting

FAR 53.105 – Computer Generation

Wide Area Work Flow


Who’s Using WAWF Now – Nov 04?

Over 72,537 Active Government User (by role)Army, Navy, Air Force, Marine CorpsMultiple Defense Agencies (i.e. DFAS, DCMA, DISA, DCAA, DLA)

Over 21,748 Active Vendors (by role)New WAWF

Users Added Daily

Wide Area Work Flow


What Does WAWF Provide?

Submission of Electronic Invoice & Receiving Report Data via:

Web EDI FTP

Visibility of End to End Process Points

Electronic Payment Requests

Wide Area Work Flow


Email notice sent to workflow user

Vendor

WAWF

Vendor EDI DEBX

VendorFTP

Vendorweb

DAAS CCR EDA

Vendor EDI

Invoice &Receiving

Report

Wide Area Work Flow

Electronic Invoice & Receiving Report Data Submission


GovernmentWorkflow Users-Inspectors-Acceptors-Certifiers

Vendor

WAWF

Vendor EDI DEBX

VendorFTP

Vendorweb

DAAS CCR EDA

Vendor EDI

Invoice &Receiving

Report

Invoice &Receiving

ReportSIGN

REJECT

Wide Area Work Flow


Process Points


GovernmentWorkflow Users-Inspectors-Acceptors-Certifiers

Vendor

WAWF

Vendor EDI DEBX

VendorFTP

Vendorweb

DAAS CCR EDA

Vendor EDI

Invoice &Receiving

Report

Invoice &Receiving

ReportSIGN

REJECT

View Only Users-ContractingOfficer-Payment Clerks

Invoice &Receiving

ReportView

EntitlementSystems

UID Registry

• MOCAS

• SAMMS

• One Pay

• CAPS

• IAPS

• BSM

• ACMS

• SABRS

• eBiz

AccountingSystems

Wide Area Work Flow

Electronic Payment Request



What Benefits Do WAWF Users Receive?

Reduces Interest Penalties

Increases Timely Payments

Increases Vendor Discounts Offered

Decreases Document Error Rate

Offers Paperless Environment

Wide Area Work Flow


What’s Industry Reaction To WAWF?

Boeing"This collaborative environment helps accelerate the payment process, eliminates manual data entry, reduces DD 250 errors and improves the contract reconciliation process for purposes of contract closeout."

Lockheed Martin“EDI submissions to WAWF from our SAP application achieved a 2-day improvement over the paper process cycle. Instant visibility of rejected invoices saved 1-2 weeks in the re-submittal process.”

Rockwell Collins“This is an exciting new initiative for Rockwell Collins, DCMA, and the WAWF team resulting in a paperless process that reduces assets, provides strong benefits to the business cash flow, speeds shipments, reduces processing times, and improves quality of the DD250 submissions.”

Wide Area Work Flow


https://wawf.eb.mil(Production)

www.wawftraining.com(Web-based Training)

https://wawftraining.eb.mil(Hands-on Training)

www.dcma.mil(click on e-Invoicing)

Want More WAWF Information?

Wide Area Work Flow


Wide Area Work Flow

Wide Area Workflow (WAWF) E-Business/SPS Joint Users’ Conference November 15-19, 2004 Houston, TX.

Documents

Transcript of Wide Area Workflow (WAWF) E-Business/SPS Joint Users’ Conference November 15-19, 2004 Houston, TX.