7/30/2019 Why Jan. 10 VTA Board Meeting and no February Board Meeting

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From: "Baltao, Elaine" Subject: RE: Jan. 10 VTA Board Meeting @ 4pmDate: Mon, January 7, 2013 12:13 pmTo: "Eugene Bradley" Cc: "Board.Secretary"

Hi Eugene -

Thank you for your email. Please note that the Board Secretary'sOffice tries to keep meetings scheduled during their regulartimes/day. However, our Board Members have other commitments andthere instances when there are schedule conflicts that affect thequorum and our ability to conduct business at Board meetings.

The January 10 meeting will begin at 4 p.m. due to schedule conflictwith several Board members' schedule. I would encourage you to sendto us any concerns that you would like to relay to the Board. If youare aware of anyone who cannot attend the meeting and would like toaddress the Board, kindly ask them to send their concerns to us viaemail at: board.secretary at vta dot org.

Our Office made aware of the conflict with the originally proposedFebruary 7 meeting the week of the December 2012 Board meeting.Several Board members will not be able to attend the originally

proposed meeting date; hence, the Board approved the 2013 schedulewith the exception of the February 2013 date. Since then, we havepolled the Board Members and the date that will work best foreveryone's schedule is January 31 - a week earlier. This change isreflected in the calendar in our website. I would like to note that ifthe meeting is not held on the regularly scheduled time, we note it inparenthesis in the website (i.e. Second Thursday)

If you are not yet subscribed to the email notification for calendarchanges, I would like to encourage you to do so by clicking on the"sign up for email updates" on top of the calendar page. This way,you can get an email when we notify our subscribers regarding schedulechanges.

Again, thank you for your continued interest and support to VTA.Please feel free to email me back or call me at 408.321.5680 if youhave any further concerns.

Regards,Elaine F. Baltao

-----Original Message-----From: Eugene Bradley [mailto:ebradley at svtransitusers dot org]Sent: Friday, January 04, 2013 9:21 AMTo: Board.Secretary

Subject: Jan. 10 VTA Board Meeting @ 4pm

Dear VTA Board of Directors and Staff:

I noticed that VTA's first Board of Directors' meeting of 2013 is January10 at 4:00m at the County Supervisors' Chambers at 70 W. HeddingStreet in San Jose. I am curious as to why this meeting will start at4pm and not the normal 5:30pm. Also, why is there a VTA Board Meetingon January 31 and not on February 7?

7/30/2019 Why Jan. 10 VTA Board Meeting and no February Board Meeting

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I am aware that these Board Meeting dates and times were set back inlate December. However, the earlier time of the January 10 BoardMeeting means those who want to address the VTA Board must take atleast 1/2-day off from work or school to address their concerns. TheJanuary 31 Board meeting instead of February 7 throws everyone off interms of the expected Board meeting schedule. People like myself havealways expected the Board meetings to be on the first Thursday ofevery month at 5:30pm. At any future VTA Board meeting where the timeand/or date will be different than normal, VTA should disclose on itsBoard Meetings schedule page at

http://www.vta.org/inside/boards/calendar/mtgsatglance_current.html#board

why the meeting time and date will be different than normal to avoidconfusion.

As always, your written response to these concerns and questions isappreciated.

Eugene BradleyFounder, Silicon Valley Transit Usershttp://www.svtransitusers.org/Twitter: @svtransitusers