Why Cook At Home When You Can Dine Out?Managing the Community Outreach Menu.

Ruth Smith, Outreach CoordinatorJudith Robinson, Assistant Dean for Library and Learning Resources

Edward E. Brickell Library, Eastern Virginia Medical School

Facts about EVMS• Population served, 1.5 million• Community based, 1973

Can you afford to eat out?

Can you afford to stay in?

Stay in?

Eat out?

1

Community donated books and journals

Area health professionals courtesy clients

Outreach Coordinator job created 2001

Since 2001, over 4,000 citizens trained

EVMS Library Outreach Program

Who do you want to dine with?

Internal

and

External

Local Librarian Groups

MLA Programs

SEA/NNLM

Speaker’s Bureau

Development Staff

Clinical Practice Groups

Costs Who pays for what?

Extend a Formal Invitation

The Partnership Letter

Reduce Risk

Space /Equipment

Needs

Publicity Coordination

Teaching Assignments

September 14, 2007Bayside High School Health Sciences Academy Coordinator

Dear Mr. Jones:This letter confirms our discussion that, the Edward E. Brickell Medical Sciences Library will enter a partnership with BaysideHigh School Health Sciences Academy for the purpose of Clinical Rotations to be held at the Edward E. Brickell Medical SciencesLibrary at Eastern Virginia Medical School for the 2007-2008 school year.

The Brickell Library and Partners

1. Agree on project/event goals: The Library will host 75 students during the school year. Students will learn to use health information resources, observe librarians, explore the option of a career in librarianship,

2. Agree on scheduling: Bayside Health Sciences Academy will assign the dates and times. Each clinical rotation will be 3 hours in length either 9:00 am – 12:00 pm or 1:00 pm to 4:00pm, Monday through Friday. If students do not appear at the appointed time, the EVMS Outreach Coordinator will call and report the absence to the Bayside Coordinator. Students will come in groups of 2-6. The Bayside Academy coordinator will provide a list of students along with the date their clinical rotation is scheduled.

3. Agree on resources needed for this project/event: The format of the session will be dictated by the space and technology available at the Brickell Library. EVMS librarians will conduct the clinical rotation project under the direction of the Outreach Coordinator. Students will provide their own transportation and will be covered by the Virginia Beach travel liability guidelines. The Brickell Library will pay parking expenses in an EVMS parking facility. Evaluations must be completed by each Bayside student. All evaluation results will be shared.

4. Agree to coordinate and agree on any publicity, news release etc.: The EVMS Chronicle will be covering this

project. Bayside anticipates no publicity at this point but will notify the Brickell Library Outreach Coordinator if the situation changes.

We appreciate the opportunity to partner with Bayside High School Health Sciences Academy and look forward to a long and rewardingassociation and many successful events and projects.

Sincerely

Ruth Smith, MLISOutreach Services CoordinatorEdward E. Brickell Medical Sciences LibraryEastern Virginia Medical SchoolPO Box 1980 Norfolk VA 23501-1980

Exhibit Awards, Grants

ReassigningResources

Cost Sharing

Cost/Benefit

Picking Up the Tab

Expect the Unexpected

Flexibility is the Key

Remember, There Will Be Dancing!

Use a Checklist to Minimize Problems

Evaluating the Outreach Activity

Evaluation

Event Activity Report

Logic of Consequences

Will You Dine Together Again?

Communication

Coordinate publicity with partners

Celebration

Promotion attracts new partners

Don’t Forget the Thank You Note

Bon Appetit!