Who does what and Who does what and when?when?

Mary RowlattMary Rowlatt

MDR PartnersMDR Partners

EDLocal – How are we going to do EDLocal – How are we going to do this?this?

Get all our stuff into Europeana?Get all our stuff into Europeana?

You might be feeling a little lostYou might be feeling a little lost

confused, or even a bit worried ..confused, or even a bit worried ..

But don’t worryBut don’t worry

Because we have, what every good project needs ….

a cunning plan!a cunning plan!

Project structure & phasesProject structure & phases

2 x operation of the project2 x operation of the project Project management & co-ordination (WP1)Project management & co-ordination (WP1) Evaluation & progress monitoring (WP6)Evaluation & progress monitoring (WP6)

1 x publicity & operating/business model1 x publicity & operating/business model Dissemination and awareness raising (WP5)Dissemination and awareness raising (WP5)

1 x preparatory1 x preparatory Metadata survey & content analysis (WP1)Metadata survey & content analysis (WP1)

2 x doing stuff with content2 x doing stuff with content Content harvesting & aggregation (WP3)Content harvesting & aggregation (WP3) Implementing Europeana standards & tools (WP4)Implementing Europeana standards & tools (WP4)

WP/task M

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

WP1 Project managemen and co-ordination

M1 M2 M3 M4 M5 M6

T1 Activity planning/ mgmnt

T2 Management of the GA

T3 Quality Assurance delivb

WP 2 Metadata survey and content analysis

M1 M2/3

T1 Partner survey metadata/voc use

T2 Optimising repositories nwork

T3 Identifying thematic content

WP 3 Content harvesting and aggregation

M1 M2 M3 M4 M5

T1 Implementing central environmt

T2 Test harvesting

T3 Building and testing services

T4 Moving to integrated access

WP/task M 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

WP 4 ImplementingEuropeana standards and tools

M1 M2 M3 M4

T1 Briefing the technical partners

T2 Support mechanisms

T3 Multi-regional training wkshops

T4 Implementation

WP 5 Dissemination and awareness raising

M1 M2 M3 M4 M5

T1 EDLocal web environment

T2 Framework for joining Europeana

T3 National meetings

T4 Digitisation best practice

WP 6 Evaluation and progress monitoring

M1 M2 M3 M4 M5 M6

T1 Performance monitoring

T2 Impact study

Doing stuff: planning & analysisDoing stuff: planning & analysis

CT to plan + instigate survey of metadata schema / vocabulariesWP2 Task 1.1Jul – Sept 08

||Jun 08 Jan 09 May 09 ||

Content partners to completeWP2 Task 1.2Oct 08 – Jan 09

CT to lead on analysis + recommendations on metadata + terminology WP2 Task 1.3Feb 09

EDL, MDR to plan work to set up repositories in each countryWP2 Task 2.1Sep – Oct 08

EDL, MDR to assess suitable approaches to aggregation in each countryWP2 Task 2.2Sept 08 – May 09

CT to form working group >6 content partners for thematic analysis of content WP2 Task 3.1Nov 08 – Mar 09

Working group to use + add to content list in proposal to prioritise themes or topics where content neededWP2 Task 3.2Nov 08 – May 09

M1 Nov M2 M3 D21. D2.2 D2.3 D2.4 May

KO PMB PMG Programme Conference Nov

Tech Workshop WP4 Jan

Training Feb, Apr, Jun PMB, PMG, TR, Concertation May

Doing stuff: training & supportDoing stuff: training & support

Content partners + Asplan, EEA draw up local implementation plansWP4 Task 4.1Jan 09 – Jan 10

|| Jan 09 Nov 10 ||

Asplan, EEA produce online technical support + helpdeskWP4 Task 2.2, 2.3Jan 09 – May 09 ->

Asplan, EEA,MDR to provide set of 4 multi-regional training workshops (harvesting, repositories, metadata mapping etc)WP4 Tasks 3.1 Feb 09 – Aug 09

Asplan, EEA,MDR to provide set of 4 multi-regional training workshops (refresher, vocabularies, SKOS, Europeana developments etc)WP4 Tasks 3.2Jan 10 – May 10

Asplan, EEA make up to 10 problem solving visits WP4 Task 2.4Jun 09 – Nov 10

Doing stuff: set-up repositoriesDoing stuff: set-up repositories

Asplan, EEA provide guidance on selection repository software & toolsWP3 Task 2.1Nov 08 – Feb 09

||Nov 08 Jan 09 Jan 11 ||

Asplan, EEA review tools for repository installation & metadata conversionWP4 Task 2.1Jan 09 – Feb 09

EDL, Asplan, EEA Knowledge transfer workshop + regular EDL technical info updates startWP4 Tasks 1.1, 1.2Jan 09

Content partners to plan & install repositories. MDR maintain registry Jan 10 onwardsWP3 Task 2.3, 2.4 Mar 09 – Jan 10

EDL to carry out interoperability tests on each repository or aggregation. Asplan, EEA to analyse results and report back to EDL on action neededWP4 Task 4.5 Nov 10 - Jan 11

Doing stuff: harvesting + metadataDoing stuff: harvesting + metadata

Selected content partners test the Europeana ingestion tool + roll out to partnersWP3 Task 2.2Nov 08 – Mar 09

EDL + 3 content partners with existing repositories will test harvesting of metadataWP3 Task 1.2June 09 – Nov 09

Content partners to map their metadata schemas to Europeana schema + import converted metadata to their repository using Europeana toolsWP4 Task 4.2, 4.3Sept 09 – Nov 10

EDL implement initial test environment WP3 Task 1.1May 09

||Nov 08 Jan 09 Nov 10 ||

Content providers + Asplan, EEA, EDL to prepare local vocabularies for SKOS magicWP4 Task 4.4Jan 10 – Oct 10

Doing stuff: EDL to EuropeanaDoing stuff: EDL to Europeana

EDL to produce and test with content providers technical guidance for contribution of content to EuropeanaWP3 Task 2.6 Aug 09 - Dec 09

|| Jun 09 Mar 11 ||

CT, Asplan, EEA + EDL to identify, adapt & document best practice in usability testingWP3 Task 3.2Nov 09- Mar 10

EDL to implement services in test environment to enable end-users to access EDLocal contentWP3 Task 3.1June 09 – Dec 09

CT, Asplan, EEA + EDL to test Europeana interface + tools identified for the projectWP3 Task 3.2Sept 10 – Jan 11

EDL to modify Europeana services following testingWP3 Task 3.2Feb 11 – Mar 11

EDL to test + migrate EDLocal content to Europeana WP3 Task 4.1Feb 11 – Mar 11

Publicity and developing Publicity and developing operation/business model: WP5operation/business model: WP5

Content partners + MDR to organise National Meetings (1 each Content partners + MDR to organise National Meetings (1 each country) between May 10 and April 11country) between May 10 and April 11

MDR to collate and synthesise the outcomes of these meetings to MDR to collate and synthesise the outcomes of these meetings to asses the situation and identify any barriers to continued expansion asses the situation and identify any barriers to continued expansion of content providers to Europeana by May 11of content providers to Europeana by May 11

MDR to maintain a register of content providers and aggregators MDR to maintain a register of content providers and aggregators who want to join Europeana and assist EDL in prioritising and who want to join Europeana and assist EDL in prioritising and managing applicationsmanaging applications

EDLocal website and newsletter to advocate further digitisation and EDLocal website and newsletter to advocate further digitisation and point to best practicepoint to best practice

MDR to monitor best practice and produce guidance by April 10 in MDR to monitor best practice and produce guidance by April 10 in time for 1time for 1stst National Meeting National Meeting

Publicity and developing Publicity and developing operation/business model: WP5operation/business model: WP5

MDR to set up EDLocal website, news, distribution MDR to set up EDLocal website, news, distribution facilities and content management system by Jul 08facilities and content management system by Jul 08

MDR to lead development of very wide stakeholder MDR to lead development of very wide stakeholder database (1000 people by Jul 08, 5000+ by May 11)database (1000 people by Jul 08, 5000+ by May 11)

MDR to produce EDLocal Newsletter 3 times a yearMDR to produce EDLocal Newsletter 3 times a year MDR to lead discussions with EDL Foundation to MDR to lead discussions with EDL Foundation to

establish easy procedures for new content providers to establish easy procedures for new content providers to joinjoin

EDL consortium to agree ongoing basis for participation EDL consortium to agree ongoing basis for participation in Europeana governance proceduresin Europeana governance procedures

Content partners + MDR to agree framework and Content partners + MDR to agree framework and processes for aggregation in their countryprocesses for aggregation in their country

Evaluation & progress monitoringEvaluation & progress monitoring(Operation of the project: WP6)(Operation of the project: WP6)

ABM to convene and lead a Performance Monitoring ABM to convene and lead a Performance Monitoring Working Group (Sogn og Fjordane, MDR, EDL, technical Working Group (Sogn og Fjordane, MDR, EDL, technical partner, 3+ content partners). Sept 09 –partner, 3+ content partners). Sept 09 –

Working group to design a schema of targets and Working group to design a schema of targets and measurement mechanisms by Oct 09. measurement mechanisms by Oct 09.

Working Group to establish procedures for monitoring Working Group to establish procedures for monitoring number of content items harvested from EDLocal number of content items harvested from EDLocal sources – to assist in meeting our targetssources – to assist in meeting our targets

MDR to monitor and report on overall progress and MDR to monitor and report on overall progress and initiate remedial actions as requiredinitiate remedial actions as required

ABM, MDR to design and conduct impact survey of ABM, MDR to design and conduct impact survey of 50%+ of content providers/aggregators (Dec 10 – Mar 50%+ of content providers/aggregators (Dec 10 – Mar 11)11)

Project managementProject management(Operation of the project: WP1)(Operation of the project: WP1)

MDR + Sogn og Fjordane MDR + Sogn og Fjordane Set up communication + distribution channelsSet up communication + distribution channels Organise regular Project Management Board MeetingsOrganise regular Project Management Board Meetings Organise kick-off and mid-term meetingsOrganise kick-off and mid-term meetings Provide periodic management and progress reports to Provide periodic management and progress reports to

the Commissionthe Commission Manage the budget, submit cost claims, pay partnersManage the budget, submit cost claims, pay partners Compile final public reportCompile final public report Quality assure deliverablesQuality assure deliverables Monitor and chase to keep to deadlinesMonitor and chase to keep to deadlines

Next 6 months: content partnersNext 6 months: content partners CT to plan + instigate survey of metadata schema / vocabularies Jul – Sept

08 Content partners to complete, Oct 08 – Jan 09 CT to lead on analysis + recommendations on metadata + terminology. Feb

09 EDL, MDR to plan work to set up repositories in each country Sept – Oct 08 EDL, MDR to assess suitable approaches to aggregation in each country.

Sept 08 – May 09 CT to form working group >6 content partners for thematic analysis of

content Nov 08 – Mar 09 Working group to use + add to content list in proposal to prioritise themes

or topics where content needed. Nov 08 – May 09 Selected content partners test the Europeana ingestion tool + roll out to

partners. Nov 08 – Mar 09 Asplan, EEA,MDR to provide set of 4 multi-regional training workshops

(harvesting, repositories, metadata mapping etc). Feb 09 – Aug 09 Content partners + Asplan, EEA draw up local implementation plans. Jan

09 – Jan 10

Thank you!Thank you!

Mary Rowlatt, MDR PartnersMary Rowlatt, MDR Partners

mary.rowlatt@mdrpartners.commary.rowlatt@mdrpartners.com