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Where next for Museum Documentation
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Transcript of Where next for Museum Documentation
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Copyright Collections Trust 2011. Published under a CC license
Where next for museum Documentation?Nick Poole, CEO, Collections Trust
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Copyright Collections Trust 2011. Published under a CC license
Introducing the Collections Trust
• Support museums, archives, libraries and galleries in unlocking the potential of their collections, by:
– Providing know-how– Developing and promoting excellence– Challenging existing practices– Pioneering new ideas– Bringing experts together
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Copyright Collections Trust 2011. Published under a CC license
Our work
• 5 Programmes
– OpenCulture– Collections Link– Culture Grid– Excellence in Collections– International
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Copyright Collections Trust 2011. Published under a CC license
Excellence in Collections
• A common framework to connect Collections standards to:
– End-user value and impact– Organisational resilience – Cost-effectiveness– Sustainable collections development
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Copyright Collections Trust 2011. Published under a CC license
10 Strategic Priorities for Documentation
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Copyright Collections Trust 2011. Published under a CC license
Documentation Delivers
• We have to demonstrate that Documentation & Information Management deliver long-term value for our institutions
• SPECTRUM evolving into a Management Tool
• Analysing and improving operational efficiency
• Minimising risk
• Developing Performance Indicators for Collections Management
• Using SPECTRUM Workflows to simplify, streamline and rationalise
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Copyright Collections Trust 2011. Published under a CC license
Museums are Digital
• Museums are producers and managers of large quantities of Digital material
• Digital production and management needs to be integrated into the core functions of the museum
• Developing SPECTRUM Procedures for Digital Photography, Digitisation, Digital Rights Management and Digital Preservation
• Evolving to address the needs of Digital delivery channels
• Integrating Digital Asset Management into core Collections Management Systems
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Copyright Collections Trust 2011. Published under a CC license
Museums are Knowledge Organisations
• Museums create, manage and distribute knowledge across all business functions
• Documentation, finance, personnel, education, exhibitions
• The value of knowledge is limited where it is siloed
• Documentation needs to adapt to deliver information and records management across the whole enterprise
• SPECTRUM evolving to embrace Archival Records Management & integrated Information Management
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Copyright Collections Trust 2011. Published under a CC license
Proactive Collections Development
• A Collection is an evolving, organic thing, not a fixed point
• The Collections and collections-related knowledge need to adapt to the changing requirements of the museum and its audiences
• We cannot afford to be held back by material that is unaccessioned, uncatalogued or of unknown ownership
• Documentation must support proactive Collections Development, including collaborative collecting and proactive disposal
• SPECTRUM evolving to support batch-level processes
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Copyright Collections Trust 2011. Published under a CC license
Collections Working Harder
• We need to ensure that our Collections are working as hard as possible to deliver value for our institutions
• Our Collections procedures need to support rather than inhibit new behaviours by our museums – we need to help establish new relationships and new attitudes to loans
• SPECTRUM evolving to facilitate the loan and use of material in store
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Copyright Collections Trust 2011. Published under a CC license
Collections Are Different
• Digitisation has tended to create an impression of homogeneity – that all Collections are essentially the same
• Different Collection types are different, and they have different requirements
• Documentation needs to adapt to reflect these different requirements, based on a common core of information management
• SPECTRUM evolving to provide subject/material-specific variants and procedures
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Copyright Collections Trust 2011. Published under a CC license
Museums are Publishers
• Museum Documentation has evolved from stock-management to an entertainment medium. In the process, we have to adopt the model of publishers, broadcasters and the media – publish once, repurpose many times
• SPECTRUM evolving to embrace a ‘framework’ approach – enabling museums to select the standards, application profiles and protocols most appropriate to their needs and the needs of their audience
• Integrating support for LIDO, Europeana Data Model and other Digital formats and protocols
• Integrating not just Rights Management but proactive Licensing
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Copyright Collections Trust 2011. Published under a CC license
A Museum is a Conversation
• Social media has created an environment in which the user expects to be a participant. Processes of museum interpretation and presentation are being democratised via the web
• Offering an opportunity to crowdsource functions which we lack capacity to deliver
• Documentation needs to preserve accountability and ‘authority’, while supporting informal knowledge exchange and social interpretation
• SPECTRUM evolving to provide structured approaches to user-generated information and external knowledge
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Copyright Collections Trust 2011. Published under a CC license
We are united
• Culture is a global endeavour
• The Collections Management community is engaging with these issues worldwide
• SPECTRUM Community unites professional communities working on or with SPECTRUM
• A ‘family’ of translations and localised versions, with each community contributing to the overall direction of SPECTRUM
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Copyright Collections Trust 2011. Published under a CC license
Where we are today…
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Copyright Collections Trust 2011. Published under a CC license
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Copyright Collections Trust 2011. Published under a CC license
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Copyright Collections Trust 2011. Published under a CC license
http://standards.collectionslink.org.uk
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Copyright Collections Trust 2011. Published under a CC license
http://www.vocman.com/cultureGrid
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Copyright Collections Trust 2011. Published under a CC license
SPECTRUM Local
• SPECTRUM is an international open standard, used in more than 7,500 museums and galleries and 40 countries worldwide
• Licensed to national partners to translate and to localise (to reflect local variations in policy, practice and law)
• Current translations in the Netherlands, Flanders and Germany
• Active communities in Sweden, Portugal, Greece, France, Switzerland
• Arabic & Chinese translations planned
• An international community of practitioners
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Copyright Collections Trust 2011. Published under a CC license
SPECTRUM Partners
• 14 Partners worldwide representing an installed user base of some 30,000 institutions
• Working together to develop a common vision of International Documentation standards and practice
• A vision that is essentially focussed on delivering operational efficiency and user value
• Access Compliance• Functional Compliance• Informational Compliance• Procedural Compliance
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Copyright Collections Trust 2011. Published under a CC license
Europeana INSIDE
• EU-funded project to integrate tools into your system to reduce the structural, financial, strategic, legal and operational barriers to participation in open content services.
• Need to change the balance from ‘it’s too hard’/’I’ll do it next year’/’I’ll do it when my Documentation is complete’ to ‘we’re doing it’ (and the sky hasn’t yet fallen on our heads…)
– Drag and drop one-time-only data mapping– Granular access/use/rights management– Object/collection/institution level control (send it there, don’t send it
there)– Tracking secondary & tertiary reuse– Re-ingesting enriched metadata into systems
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Copyright Collections Trust 2011. Published under a CC license
SPECTRUM Roadmap• Planning the 4-5 year Development Path for SPECTRUM
• Specific requirements include:
– SPECTRUM RFID– SPECTRUM 4.0 Schema– Digitisation & Digital Photography– Digital Asset Management– Digital Rights Management– Digital Preservation– BPMN Workflows & automated systems– User-generated content– Narrative/re-use– Agile rights and usage metadata
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Copyright Collections Trust 2011. Published under a CC license
• The greatest Collections Management Show on Earth!
• 26th & 27th June 2012
• London, Oval
• SPECTRUM Community get-together!
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Copyright Collections Trust 2011. Published under a CC license
Contact
Nick PooleCollections Trust
@NickPoole1
http://www.collectionstrust.org.uk