What’s New in VRS? GUGM May 15, 2008 Presenter: Kelly P. Robinson GIL Service Site @ Georgia State...
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Transcript of What’s New in VRS? GUGM May 15, 2008 Presenter: Kelly P. Robinson GIL Service Site @ Georgia State...
![Page 1: What’s New in VRS? GUGM May 15, 2008 Presenter: Kelly P. Robinson GIL Service Site @ Georgia State University Email: krobinson12@gsu.edu.](https://reader034.fdocuments.in/reader034/viewer/2022051516/56649e455503460f94b399a4/html5/thumbnails/1.jpg)
What’s New in VRS?
GUGM May 15, 2008
Presenter: Kelly P. RobinsonGIL Service Site @ Georgia State UniversityEmail: [email protected]
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Voyager Reporting System (VRS)
Provides tailored reports for library staff Ability to produce Acquisitions, Cataloging,
Circulation reports Current user base includes: several USG
libraries & approximately 16 other libraries nationwide.
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System Requirements
Windows 2000 or later MS Office 2000, 2002(XP), 2003, or 2007 Oracle 9i or Oracle 10g clients 200mb or more of free workspace
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Design OverviewOther output options include:
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Multiple Output Choices
Filing Order (sorting options) e.g. Title, Author, Bib ID, ISBN, Loc/Call No., etc.
Brief / Full entry- added detailed report options available
View, Print, or Excel options
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Future Direction
Web based?
New platform?
Continued development and refinements
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General Workflow
Select Module (Acquisitions, Cataloging, or Circulation)
Select desired report, click “Run” Select desired filters Click “Get Data”, Compile Counts,
<Display Titles>, Build Report, and View Report
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Acquisitions8 reports include:
-Titles on Order
-Titles by Line Item Status
-Donor List
-Requestor List
-Requestor Notice**
-Item Expenditures
-Fund Table Summary
-Titles by Use Fund
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Requestor Notice Report
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Requestor Notice Cont’d.
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Email Report capability requires setup of the Email.ini file
The report also produces an error file listing the problem emails along with a brief description of the issue.
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Cataloging Reports
These 29 reports provide information about the
*collection size,
*distribution, and
*content
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Cataloging Filters
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Collection Statistics
Counts can be organized into multiple combinations and rely upon
•call number class groups,
•locations, and
•operator identifiers
as keys for organizing the compilations.
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Standard Summary Report
Note: Double click in the display cell to obtain a title listing for the specified data.
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Collection Selection
This report is useful for retrieving statistics related to a tailored LC class range or combination of ranges
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Collection Selection Report
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**Remember: You can manually add your desired ranges
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Collection Selection Cont’d.
These class codes are those specified in the previous step
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Brief Entry Lists
The reports within the ‘Lists’ section are considered content reports and can also be filtered by locations, bib level, call number, etc.
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Shelf Selection
The Shelf Selection report is capable of retrieving the entire database, but it is more desirable to filter your selections.
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Shelf Selection Cont’d.
Provides title, holdings, and item details ordered by either location or title.
The “Advanced” button will take you back to the filters screen
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Bib Keyword Selections
Useful for already indexed fields, ex: 245, 001,etc.
Can apply VRS “Advanced” filters to selections
Based on Bib Index table (left anchored searching)
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Bibs- Keyword Selections
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Keyword Selections
Search for:
Korea* /or/ japan*
china /or/ chinese
Field: 245
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Click the “Advanced” button to apply filters
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Select desired filter(s)
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Make your selection
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You can assign additional filters if desired
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Select the desired distribution method
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Blob String Search
Searches the entire MARC record, not just indexed values. (field independent)
Access to all tagged data
Can search both the Bib and Holdings records.Note: You can not search both the Bib blob and the Holdings blob at the same time.
Multiple Number of Output Choices including screen display, printing to a “.txt” file, MARC file, or Excel output
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Blob Search
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Search the 500 field for the string
“not rated”
and the 300 field for
“videocassette”
Tag “000a” will default to searching the entire blob
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Select output format
These output fields are required for Excel output
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Example Output Formats
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Example: Search records with “http” in the 856
There is a help screen available for this report
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Holdings with URLs
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Circulation Reports
27 reports including fines and fees, items statuses and inventory control
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Inventory Control Workflow
Scan the barcodes Dump the barcodes into a text file and place on
your pc. (one barcode per line) Go to the VRS Inventory Control Processing
screen Do the menu tasks provided in the
Setup/Load/Process Files panel Build Inventory Master Report
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Inventory Control
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Navigate to location of the scanned barcodes
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The Begin and End call ranges will populate after the Build/Update is finished.
You can now run any of these reports to analyze the results
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Shelf List of Selected Item Range
This report generates a shelf list report listing all items recorded in the Inventory Master. Problem entries are flagged with the Inventory Status at the beginning of each print line.
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Mismatched Barcodes and Items…
This report is a shelf-ordered listing of the problem items only. Entries with a good match with the barcode file are suppressed.
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Items Not on Shelf (ALL)
This is a listing of those items that are not on shelf out for some reason. It could be used to help reconcile records based on the items status
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Barcode Scan Sequence No. (ALL)
Lists by load number and barcode sequence number all of the records in the Inventory Master
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Item Status (ALL)
Provides a list of all items in the Inventory Master grouped by Voyager Item Status and filed by shelf order within the group
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Item Charge History
Lists those items Charged n or more times. This example used 5 or more charges
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Special thanks to
Doug Frazier (Armstrong Atlantic State University)
for his extensive involvement in the workflow development of the Inventory Control reports.