What’s New in OPS

By Dylan Richardson

November 2007

Report and Log Viewer

Report and Log Viewer

• Allows you to view and/or print reports or logs.• Typing ‘ ,L’ anywhere in OPS launches this

program• Define a Date Range• Define a Directory• Produces a listing of all *.L files• Creation date & time allows you to determine

which report or log files you want to view

Report and Log Viewer

Report and Log Viewer

• This feature will roll out with OPS 9.06

• To use this feature now setup in 4,1,10

REPORT AND LOG VIEWER/SRB$GLBEXE:XXLOGV

How to view a log file when there is an error in the payroll stream

Type ‘log’ to access VMS Prompt

Type ‘look’ to look at .log or .lst files

Enter the location & filename

Location Name

Filename

Reviewing Earnings Detail Processing .log file displays Error

Earn Statement [M/E/W]

Using ‘E’ or ‘W’ tells the system that you want to send an email notification and requires an email address on the employee’s master.

Using ‘M’ is sufficient when you do NOT want to send email notifications.

Earning Statement Messages

Employee Memo

4,1,8 Earnings Statement Profile

4,1,A Profile Audit

• All OPS Profiles are now audited to record:

– The date

– Name of person that made each change

• Global System Parameters Menu do not belong to OPS and are not audited by OPS

4,1,8 Earnings Statement Profile

• Need to print the working days per month on the earnings statement while at the same time to omit the printing of the days from the regular salary.

• WFDAY—reports the full working days from the payroll calendar

• WPDAY—reports the working days from the calendar prorated by employee’s FTE

4,1,8 Earnings Statement Profile

• PHOUR remains so you can control which hours/days per pay code will be displayed on the earning statement

4,1,6 Cheque Parameter Profile

• New fields have been added:– DNET, Dollar portion of net pay, no decimal– CNET, Cents portion of net pay– CDATX, Y Y Y Y M M D D– MDATX, M M D D Y Y Y Y– DDATX, D D M M Y Y Y Y

4,1,5 20=Display PRM Cert#• When activated, the employee’s PRM certificate number will display

on the payroll master pay screen.• Most commonly used to display the employee’s teaching certificate

# although any certificate number under PRM can be displayed.• Once activated you then define one or more PRM Certificate codes

4,1,5 20=Display PRM Certificate

• PRM Certificate codes are setup in the PRM database 10,1,3,31.#

4,1,5 20=Display PRM Certificate

• Certificate codes are attached to employees through the PRM Certificate Entry Menu 7,1

3,2,13 Salary Grid Increment by Date

• Allows you to increment grids based on the value of the Increment Date (Field 11 Pay Screen).

1,1,22,4 Emp. Mass Email Process

2,8,6 Arrears Adjustment

4,1,11,# Payroll Register Export

4,1,1,# Mandatory Storage Banks

2,1,5 Variable Deduction Entry

2,3,6,13 Amended ROE - Web

• Places a finalized ROE back in to a preliminary ROE in order to amend.

• The finalized ROE # will be placed in the Amended ROE field

• Import back to TSC must be FTP’d in Binary Format

• Use <PF1> E to FIND by employee #

• User <PF1>R to FIND by ROE #

4,1,5 #16

• Salary Adjust from Schedule Dates

• Reduces days/hours of the function line based on No. days/hours worked in a pay period based on the FL start/end dates

• Requires use of the PRM Assignments with Schedules to determine when and how much an employee works per day.

4,1,5,#47

• Ignore on leave & bens function line dates

• Ensures that on leave with benefits employees will have the applicable deductions arrears

4,1,5,#13

• Exclude from 2nd Bank

• Pay codes defined here will be excluded when determining the monies to go to the 2nd bank account.

4,1,5,#62

• Process PRM Salary Grid Updates

• Allows you to omit the updates to PRM when its not appropriate without having to remember to change the profile settings.

3,2,10 Salary Grid Increment by SB

2,7,8,1 Deduction Arrears Statement Report

• Allows report access to the employees per pay period arreared benefit costs reported in summary or statement format.

• Employee’s opening balance

• All current period arreared amounts

• Total amount due

• Statement version of report is designed for form overlay for printing and mail out.

1,1,8 Global Deduction Changes

• Option added to allow selection of employees based on existing deduction codes (E.g. Union Deduction).

4,2,8 Deduction Code Database

• Group 0 Type 3 Deduction Code

• Calculates a % of Net Pay

• Alternate option to the 2nd bank account but the unpaid portion is held back and accumulated under the employee’s deduction ode.

• Allows the exclusion of specific earnings and/or deductions from the net pay used in the formula

3,1,3 Pension Credit Recalculation

• Option added to allow suppression of reporting entries where no differences occurred.

2,1,6 Multiple Variable Deductions

• Process for selection of a prior period was expanded to includes a range of pay periods.