WHAT IS GLOBODOX?

WHAT IS GLOBODOX?GLOBODOX is a document management software suite designed for the Medium to Large business.

Is the result of feedback received from our customers around the world.

It features an integrated set of tools for scanning, indexing, searching, securing, sharing, auditing and workflow.

Is one of the simplest and fastest document management solutions in the market today!

GLOBODOX lets you manage your documents exactly how you want to...!

ENTERPRISE DOCUMENT MANAGEMENT SOFTWARE

ADDING DOCUMENTS


Drag & Drop File andFolders directly from Windows Explorer

Search and Add Files

Monitor MultipleFolders to add files

Scan & Batch Scan

ORGANIZING DOCUMENTS


Attaching simple text Tags to eachdocument

Attaching structured indexing informationto each document DocumentTypes

Group multiple documents under common indexing information asStacks

Storing them in a simpleFolder hierarchy

HOW SIMPLE CAN IT POSSIBLY GET?


Create a Folder hierarchy just like in Windows Explorer.

Folder hierarchy can be multi level and individual folder/sub-folders can be shared or hidden. High performance because folder hierarchy is backed by a powerful database

Add simple text tags to each document (just like you do on web sites like Flickr, Facebook etc..). Quickly find documents which contain the tags you are searching for.

Helps you get started with minimal effort. The combination of folders and tags is an extremely powerful document management solution by itself.

ATTACH STRUCTURED INFORMATION TO EACHDOCUMENT


For a more structured approach you can define Document Types.

Choose the pieces of information you want to store for each document type.

For e.g. store Invoice No., Invoice Amount with Invoices, store Agreement Date, Agreement Party with Agreements.

Helps you quickly create a highly structured repository of your documents.

e.g. Quickly find all agreements with Company A which need to be renewed in December 2008.

GROUP MULTIPLE DOCUMENTS UNDER COMMONINDEXING INFORMATION


Documents can be arranged in a Stack. Stacks can have their own indexing information. So, you can search for documents by searching for stack's indexing info. Stack of multiple documents share the same indexing information.

For e.g. all documents for a particular client.

A CLICK IS ALL IT TAKES

Link related documents to each other.

For e.g. You are looking at a check and want to take a look at the invoices paid via that check? Similarly you are looking at an invoice and want to look at all the cheques issued against that invoice... again the information is just a click away…

POWERFUL SEARCH


Quick Search

Get results on the fly as you type

Document Full Text Search

Look for words within the document text

Advanced Search

Combine multiple conditions and create a single advanced searchSave Advanced Searches for regular useYou can even search for saved searches!

Search Folders

Easily search for a particular folder

DRAFT DOCUMENTS


Save documents under review as Drafts before you publish them

Do documents in your organization or department go through multiple revisions and reviews? Then you can make the edits and save the document in the Draft Mode as a minor version, until it is ready to be published in its next version.

E.g. save the document as versions 1.1, 1.2, 1.3 etc. until ready to be published as version 2.0.

AUTOMATE BUSINESS PROCESS


Easily automate business processes and create rule based procedures

Create procedures similar to those used by your organization to do the same task in real life scenarios. Documents can never be lost or misplaced. Documents are always passed on to the right person. Thus, eliminating the chances of sensitive/ confidential data being leaked.

ACCESS DOCUMENTS FROM ANYWHERE


Use the web browser to access documents from anywhere

With Globodox Web Client you can use a web browser to access your documents and data over your corporate Intranet or even over the Internet.

SECURITY


Roles and PrivilegesDefine Roles for users and set

privileges at the top level.

Hierarchical Security Groups

This security feature ensures that users in a group can only access documents owned by their group and documents oftheir sub groups.

Share, Assign or Restrict

Users can control by simply sharingand restricting.

Security Labels

Create Security Labels to assigncustom security to objects.

Control Printing and Saving

Disallow printing, saving to local machine, emailing by simply denyingthe Distribute permission for a document.

Event Logging / Auditing

Log details about user actions like addition and modification with the

Event Logging feature.

SALIENT FEATURESSimple... Very Simple...

Globodox offers the familiar “MS Outlook style” user interface. So your users already know how to use it.

Globodox offers a Windows based Desktop Client and a browser based Web Client and both clients offer an absolutely identical user interface! So users do not need to learn anything twice...

Search Focused

We recognize the power of a good search tool in quickly locating your documents. Globodox is built around its powerful search feature. Perform simple or complex searches in seconds.

Document Annotation

Annotations such as highlight, line, rectangle, ellipse can be added to each document. Notes and bookmarks can be added anywhere in the document and users can directly jump to a bookmark. Redaction helps you hide portions of a document from certain users.

Auto Stamp, Auto Publish and Signature

You can add a stamp, a signature and even publish a document automatically in Globodox, as part of the workflow designed. This set of activities is particularly helpful for organizations where large teams are split into multiple workgroups.


SALIENT FEATURES

Check-in / Checkout

When you edit a document, you can checkout that document so that other users are prevented from modifying the same document, till the time you check-in the document. When a document is checked out, other users will still be able to view the document but they will not be able to modify the document.

Versions

Create and retain multiple versions of the same document. You can easily access the older version of a document at any time. You can add Version Notes to remember the changes made for the version.

Encryption

Encrypt your documents using industry standard strong encryption algorithms such AES, Blowfish and Triple-DES.

Review Activity in Workflow

Globodox gives you the ability to route to your team members, documents you have revised. This means your team members can review the changes made by you and add their comments, if any. It even saves details of who reviewed the document, when and what comments they left.


SALIENT FEATURESBar Code Recognition

Powerful bar code recognition features to help in document separation and automatic document indexing.

OCR

Optional OCR module to recognize and index text from scanned documents.

Active Directory Integration

Globodox allows the network administrator to import the entire Windows user database into the Globodox so that users do not require separate login information to access Globodox, thereby saving their time daily.


ADDITIONAL FEATURES

Globodox is compatible with Windows 8 and Windows Server 2012


Simply drag and drop emails from Outlook and Thunderbird. Gobodox can download emails from Gmail, Yahoo mail and any POP3 mail server. So all your important emails are archived in one location.

Preview of Word, Excel and Outlook files supported

Globodox can be accessed from an android, iphone, ipad and Windows mobile device. So now you can have to access to documents when you are travelling or when you meet your clients.

Want to mark the document as Confidential before printing now this is possible in Globodox with the use of the Watermark annotation.

Ever wanted to enter the same data for hundreds of documents in one go. This is possible in Globodox with the Batch update of metadata for a multiple documents. Now utilize this saved timed for other productive jobs.

No need to click the save button after adding indexing information, Globodox will auto-save the information for you.

A QUICK GUIDED TOUR


Modes of Adding Documents to Globodox – Either Create once, Scan one or else add from Disk

Modes of Adding Documents to Globodox – Either Create once, Scan one or else add from Disk Check-out a document to edit. Document

is locked while you edit. Check in and Globodox manages versions

Check-out a document to edit. Document is locked while you edit. Check in and Globodox manages versions

Route Documents by Email, Fax or else by Workflow that you createRoute Documents by Email, Fax or else by Workflow that you create

In the default view, you can see the document in it’s original format

In the default view, you can see the document in it’s original format

This is the annotation bar that lets you manipulate the documents by adding a signature, stamp or highlight, comment to the same.

This is the annotation bar that lets you manipulate the documents by adding a signature, stamp or highlight, comment to the same.

This is the tab pane that lets you view and add additional information related to the document

This is the tab pane that lets you view and add additional information related to the document

This is the list of documents that match the nodes selected on the workspace

This is the list of documents that match the nodes selected on the workspace

This is the workspace which lets you browse and select documents based on folders, rules or else tags

This is the workspace which lets you browse and select documents based on folders, rules or else tags

This is the thumbnail view which you can use to navigate through a longer document

This is the thumbnail view which you can use to navigate through a longer document

Globodox supports you adding sub folders to existing folders. You can also set security labels, export or clone folders

Globodox supports you adding sub folders to existing folders. You can also set security labels, export or clone folders

This pane lets you modify information about the document, its author, folders and organizations it is related to. Now lets see what the other tabs lead us to

This pane lets you modify information about the document, its author, folders and organizations it is related to. Now lets see what the other tabs lead us to

Add tags to make your document searchable using themAdd tags to make your document searchable using them

The pages tab lets you navigate through the document. You can also add a bookmark to any page in a multi-page document and then navigate directly to the same

The pages tab lets you navigate through the document. You can also add a bookmark to any page in a multi-page document and then navigate directly to the same

The notes tab lets you add notes to a documentThe notes tab lets you add notes to a document

Globodox automatically tracks and manages all versions of the same document

Globodox automatically tracks and manages all versions of the same document

Using the Event Log tab you can see how changes were made to each document and by whom.

Using the Event Log tab you can see how changes were made to each document and by whom.

The links tab lets you create and view links between this document and other documents or else stacks of documents.

The links tab lets you create and view links between this document and other documents or else stacks of documents.

Stacks let you group multiple documents under common indexing information. For e.g. all documents for a particular client.

Stacks let you group multiple documents under common indexing information. For e.g. all documents for a particular client.

Globodox has basic as well as advanced search functionality letting you create a custom rule and get results based on the same.

Globodox has basic as well as advanced search functionality letting you create a custom rule and get results based on the same.

This is the scan window which lets you decide which scanner and scanning profile to use and also document specific settings

This is the scan window which lets you decide which scanner and scanning profile to use and also document specific settings

Among other things, scan settings let you specify use of bar coded separator pages when batch scanning a stack of several multi-page documents.

Among other things, scan settings let you specify use of bar coded separator pages when batch scanning a stack of several multi-page documents.

A view of the settings tab. You can see different types of users, set up groups, roles, connected users and security labels.

A view of the settings tab. You can see different types of users, set up groups, roles, connected users and security labels.

An example of how you can setup a document type – Invoice containing the invoice number, date, status (paid/ unpaid) etc.

An example of how you can setup a document type – Invoice containing the invoice number, date, status (paid/ unpaid) etc.

You can define different security roles with different levels of access to documents. Users can then be assigned to one or more roles.

You can define different security roles with different levels of access to documents. Users can then be assigned to one or more roles.

You can also simply share documents with one or more users .You can also simply share documents with one or more users .

You can also restrict one or more users from viewing a document to which they otherwise have access.

You can also restrict one or more users from viewing a document to which they otherwise have access.

You can save documents under review as Drafts before you publish them

You can save documents under review as Drafts before you publish them

You can use a web browser to access your documents and data over your corporate Intranet or even over the Internet.

You can use a web browser to access your documents and data over your corporate Intranet or even over the Internet.

OUR CLIENTS


Thermo Shandon Ltd, United Kingdom

Translation Bureau, Canada

University of Philippines, Philippines

Osram, Malaysia

Tata Memorial Hospital, India

Hutchinson, Sri Lanka

Food and Drug Administration, USA

Marshal Space Flight Center -NASA, USA

Westpac Bank, New Zealand Department of

Justice, USA

Ministry of Health, Medina, Saudi Arabia

Lulu Hypermarket, Bahrain

ITP Publications, UAE

Department of Immigration, Rwanda

Toyota Nigeria Limited, Nigeria

ABOUT ITAZ TECHNOLOGIESITAZ was formed in 1999 to develop and market software solutions for information management. Our document management product was launched in January 2001.

Over a period our product established itself with customers in over 50 countries including customers such as the US Food & Drug Administration and NASA.

Our products are the result of our continuous R&D since 13 years and our desire to build better software solutions for the global marketplace.


THANK YOU!To download 30 day trial version visit www.itaz.com

Telephone:

888-959-7249 (Toll Free - US & Canada)+1 650-646-2251 (Outside US)+44 (020) 8133 7349 (UK)+91 22 6702 0098 (India)

Email: [email protected]

http://www.itaz.com/

WHAT IS GLOBODOX?

Documents

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