What is “Effective Country Programming in FAO?” Country Programming Policies and Principles in...
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Transcript of What is “Effective Country Programming in FAO?” Country Programming Policies and Principles in...
What is “Effective Country Programming in
FAO?”
Country Programming Policies and Principles in
the OrganizationMariangela Bagnardi, OSD
CP Policies • Policy 1: Integration
Priority setting, CPF, CWP Emergency operations and Disaster Risk Management Resource mobilization (e.g., resoure requirements and gap) Project cycle management
• Policy 2: Alignment with Country programming cycle UN Programming cycle FAO reform process (e.g., decentralization and roles and responsibilities)
• Policy 3: Subsidiarity• Policy 4: Results-based
CP Policies and Principles
“The new approach requires that CPF and CWP be adopted for all countries receiving FAO support, regardless of whether there is an FAO country representation.
Exceptions to the preparation of CPF are proposed by the FAO Representative to the ADG/RR, who assesses the reasons for the exception. “
Extract from the 108th Session Report of the Programme Committee
ECP in practical terms
• Being Strategic: The Country Programming Framework (CPF)
• Getting the resources: Resource Mobilization (RM)
• Developing and delivering on projects: The Project Cycle (PC)
• Planning and managing the work: The Country Work Plan (CWP)
Effective Country Programme Effective Country Programme = Effective Project Delivery= Effective Project Delivery
Brainstorming:What is important for effective delivery
of FAO’s projects?
Purpose of the New Project Cycle Purpose of the New Project Cycle (PC): Effective Project Delivery (PC): Effective Project Delivery
New Project Cycle aims to:
• Improve strategic alignment of projects and their contribution to country results
• Improve accountability • Support decentralization • Support Results Based Management of
projects• Mainstreaming quality standards
throughout the project cycle including the application of the UN common programming principles
Results Based Management
Gender equality
Shared underlying Principles
Shared UnderlyingPrinciples(1) Accountability (2) Public participation,Inclusion, and accessto information
Environmental Sustainability
Human Rights
Capacity Development
The 5 UN programming principles at the basis of the new PC: 3 reinforcing normative principles and 2 enabling principles
Overview of the new PCOverview of the new PC• Upgrade of PC management based on best
practices• Applies to all projects, including
emergency and UNJPs• Supersedes previous Field Programme
Circulars and TC procedures concerning the Project Cycle
• PC composed of guidelines, practical guidance, FPMIS web-based tools & workflows and user manual
• Support available: OSD advice, training sessions, FPMIS help desk
FAO Project Cycle - StepsFAO Project Cycle - Steps
Identification
Formulation
Appraisal and Approval
Implementation and Monitoring
Evaluation
Closure
Project document
Terminal report Concept Note
Progress reports
CPF results matrixCPF results Indicators, Targets,
and baselinesMeans of
verificationsAssumptions
Priority areaOutcome
Outputs
Outputs
Organizational results
UNDAF outcome
Five Steps:
1. Identification of a project to address specific problem/need of
members and/or exploit opportunities to advance agenda of FAO
to support the achievement of agreed CPF outcomes
2. Establishment of a Project Task force3. Preparation of a Concept Note (CN)4. Appraisal and endorsement of the CN5. Formalization of relation with
Resource Partners
Identification Phase: the Steps Identification Phase: the Steps
• It is a management, consultative and supporting body
• It is established and guided by the (prospective) BH
• It consists of representatives of technical, opera-tional and administrative units supporting the project
• Each PTF member is formally appointed by its respective unit
Project Task Force – What it is?Project Task Force – What it is?
• It is established by the PTF Chair (prospective BH) at the beginning of project identification phase
• Members are immediately involved in all the phases of the project cycle
• Overall principle is the geographic proximity and the subsidiarity principle
Composition of the PTF
Type of Project Chairperson Members
National FAO Representative Project formulator, LTU, LTO, Funding Liaison Officer, other relevant technical officers.
Subregional Subregional Representative/CoordinatorRegional Regional Representative
Interregional/Global Head of technical division
Project Task Force - ConstitutionProject Task Force - Constitution
• PTF Chair (BH) guides, coordinates and manages project cycle, from identification, through implementation, until its closure. S/he’s full accountable for it.
• Pr. Formulator: s/he works under the overall supervision of the PTF Chair. S/he can be a SM or a Consultant. In this case the supervising Technical Officer assumes her/his responsibilities versus FAO. The Pr. Formulator has to submit the draft PRODOC to the ITR (Interdisciplinary Technical Review) before the final approval.
• LTU: should always be in HQ to ensure corporate norms are maintained and applied with the same standards in FAO´s field work.
• LTO: ensures and coordinates all highest-possible quality level technical inputs to the project from the identification to its completion. S/he designated by the ADG/RR in RAP. S/he maintains functional links with the HQ technical division.
• FLO: Maintains corporate relations with Donors, controls the Funding Agreement and the Project Agreement, checks and forward progress reports and budget revisions.
Project Task Force - RolesProject Task Force - Roles
During the “identification”, “Formulation” and “Appraisal/ Approval” phase of each new project,
PLEASE
Keep Mr. Kenya KONNO, FPG Officer, always copied
Project Task Force - RecommendationProject Task Force - Recommendation
• Review and confirmation of PTF members• Formulation of the PD by the Project
Formulator with the full support of the PTF members
• Identification of project implementation modality (DEX versus NEX)
• Provision of standard Project Documentation: Project Document (25 pages + annexes) and project agreement
• Provision of Funding and Resource Partner Agreement
Formulation Phase – Steps Formulation Phase – Steps
• For the time being the PD is a Word Doc
• The formulation process is further standardized through FPMIS support tools ([email protected]) providing templates for the preparation of: – the Project Results Matrix (Logical
Framework)– the Results-based Budget (that feeds into
Oracle)– the Work Plan, and – the Risk Management Matrix (under
construction)
Note: The use of the first 3 FPMIS-based templates is already mandatory!!!
Formulation – Formulation – web-based FPMIS Tools web-based FPMIS Tools
Tips for development of the project Tips for development of the project results chain (results chain (contributioncontribution))
IMPACT - longer term positive changes that the project aims to contribute to (ideally to correspond to a CPF and/or UNDAF priority)
OUTCOME – Expected short and medium-term positive effects for the project. The outcome is not entirely deliverable (= not fully within the project manager’s control, as it will depend on stakeholders’ actions and assumptions )
Tips for development of the project Tips for development of the project results chain (results chain (attributionattribution))
OUTPUTS – describe what the project will deliver in order to achieve outcome. They are the deliverables in control of project manager!
ACTIVITY – actions to be undertaken to achieve each output. TO NOTE: in an RBM environment carrying out or completing an activity does not constitute a development result!!
Project execution entails overall technical and fiduciary accountability of the use of the available resources and the achievement of the agreed results•FAO (or DEX) •Government (or NEX) Project implementation needs also to be clarified. It can be:•FAO or•NGOs/CSOs or the•Government
Who will execute the project?Who will execute the project?
Who will execute the project?Who will execute the project?Execution Implementa
tionAccountability/Procedures
DEXFAO is technically and fiduciary accountable for the achievement of pr. objectives
FAO FAO buys, recruits and implements as per its rules
NGO/CSO NGO/CSO is accountable to FAO for the results, and buys & recruits following its own rules if internationally accepted . LoA + HACT
Government (NIm)
Usually through LoA or using its own rules if accepted by FAO
NEXGov. is technically and fiduciary accountable for the achievement of pr. objectives
FAO FAO is accountable to the Gov. but FAO buys, recruits and implement as per its rules
NGO/CSO NGO/CSO is accountable to the Gov. For the results, and buys & recruits following its own rules if internationally accepted
Government FAO gives advice during pr. cycle, Gov. buys, recruits and implements as per its rules if accepted by FAO
Who will execute the project?Who will execute the project?
In DEX modalities (the vast majority of current projects) FAO has received the resources and it is technically and fiduciary accountable for the final results of the project.
In NEX modalities, (NEX guidelines and procedures are still under development in FAO. for the time being only 1 project is implemented under NEX arrangements, in Ecuador), FAO has received the funds and transfer them to the Government which becomes technically and fiduciary accountable for the final results of the project.
Results Matrix Format Results Matrix Format (the template (the template to be used is in FPMIS)to be used is in FPMIS)