What If - Revised September 2010

8/8/2019 What If - Revised September 2010

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WHAT IF Identification

S TAT E B O A R D O F E L E C T I O N S PA G E 3

1. ID Requirements (continued)

Do not record the type of ID examined.

Do the name and address on the ID match the information in the pollbook?

Step 2: For all voterswho show anacceptable ID,

compare preprinted IDwith information onpollbook.

1) If name and address are not the same as the pollbook : Ask voter where he/she is currently residing. If voter has moved or changed name, see Problems 4 - 7 . If not,

see instructions to right.Note: Some acceptable forms of ID do not include a residence address.

2) If name is the same as the pollbook: : State voters name and address. Mark off next PBC number and enter PBC number in pollbook OR, on EPB , check in the voter (PBC increments automatically). Have voter cast vote on voting equipment in use in the precinct.


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WHAT IF Identification Problem Explanation Action to Take


2. Voter has no acceptable ID

Option One Option TwoStep 1.Determine type ofvoter.

Any voter marked with an H or HA on the pollbook (or EPB)may show "HAVA ID required" or "personal ID required":

42 USC 15483 (of the federal Help America Vote Act of 2002) 24.2-643(E)

All other voters:

24.2-643(B)

Step 2.Determine type ofidentification required.

See Problem #1. See Problem #1.

Step 3.Process Voter

Follow procedures under Problem #12 for Provisional ballot, except: Check box #3 on the back of the green envelope as the reason

the voter is voting a Provisional Ballot, check reason #3 on theProvisional Voter Notice, and enter reason #3 when completingthe Precinct Provisional Ballots Log.

Note: For the H or HA voter, the fully completed, signed provisionalballot envelope satisfies the ID requirement. The enclosed provisionalballot will be counted if the voter is otherwise qualified.

Use Affirmation of Identity form. Complete the information at the top of the form.

Have voter sign and print his name on Section B of theAffirmation of Identity . State the voters name and address Mark off the next PBC number. Enter PBC number and S (for

Statement) in appropriate columns in pollbook. OR on EPB , check in the voter and set voter flag to " S" per

instructions. Have voter cast vote on voting equipment in use in the precinct.

Note: A person without ID who refuses to sign the Affirmation of Identity

may not vote. Do not enter a PBC number or S in the pollbook.

Important! Do not offer this voter an Affirmation of Identity. Do not enter voters name and address on pollbook. (As with

other Provisional voters, do not enter PBC number next to thisvoters name.)

If using EPB, check voter as provisional if so instructed (PBC willnot increment).

Do not offer this provisional voter a new registration form unless needed for another reason (moved, changed name, etc.)

Do not allow this voter to vote on voting equipment in use in theprecinct.

Do not pull this voter out of the main line to complete theAffirmation of Identity.

Do not detain or delay this voter in any way unless there areother problems.

Do not send this voter home to get an ID. Offer the Affirmation of Identity form.

Important!Never turn a voter away because of lack of ID.


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WHAT IF Address Move / Change


Voter Has Moved

The determination of whether a voter can vote in the precinct where the voter is registered and would have been qualified to vote if not for the move (original precinct) after movingdepends on:1) How far did the voter move? and2) When did the voter move?

How far did the voter move?When Did Voter Move? Within Precinct? Within County/City and

Congressional District(but not same precinct)?

Within Virginia (butnot same County/Cityor congressionaldistrict)?

To another state?(Voter who moves within30 days of a presidentialelection may be eligible fora presidential only ballot.See #7)

Before this election dayand after November 3,2009?

Yes: Can vote.See # 4.

Yes: Can vote in the precinct wherevoter is registered and would have

been qualified to vote if not for themove.See #5.

Yes: Can vote in the precinctwhere voter is registered and

would have been qualified tovote if not for the move.See #5.

No. See # 7.

Before November 3, 2009and after November 7,2006?

Yes: Can vote.See # 4.

Yes: Can vote in the precinct wherevoter is registered and would havebeen qualified to vote if not for themove.See #6.

No. See #6. No. See # 7.

Before November 7, 2006? Yes: Can vote.See # 4.

No. See #6. No. See #6. No. See # 7.

For detailed instructions please see additional information and important notes below.

Exception: Town ElectionsA voter who moved out of the town may not return to vote in the town election but may beeligible to vote in non-town elections held at thesame time (see problems 4-7).


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WHAT IF Address Change / Move Problem Explanation Action to Take


6. Voter movedafterNovember 7, 2006andbeforeNovember 3, 2009

1. Did voter move within the same county or cityafter November 7, 2006andbefore November 3, 2009?

2. Is voters new address within the same*Congressional District?

24.2-401

*Note: Some localities have more than oneCongressional District. If you do not have a street file map,call the Registrars office.

If answer is yes to both questions

If answer is no to either question

Exception: Town ElectionsA voter who moved out of the town may not return to votein the town election but may be eligible to vote in non-townelections held at the same time (see problems 4-7).

24.2-101

If answer is yes to both questions, voter must be challenged by Officer ofElection before voting.

Have person complete and sign a Voter Registration Application . Use Affirmation of Eligibility form. Officer challenging must initial and complete Section A and complete

the Statement of Challenger (checking Boxes D & 4). Have voter read and sign Section B (Affirmation of Voter) and complete

form with their name and new address before voting. State voter's name and address. Do not write the new address on the pollbook. Mark off the next PBC number. Enter PBC number and S (for

Statement) in appropriate columns in pollbook. OR on EPB , check in the voter and set voter flag to " S" per instructions. Have voter cast vote on voting equipment in use in the precinct.

If answer is no to either question, person may not vote. Have person complete and sign a Voter Registration Application to be

eligible to vote in the next election at new precinct.

Note: If any person says he is a registered voter in the precinct and iseligible to vote in the election, he must be allowed to cast a provisionalballot. Follow procedures in Problem #12 and use reasons #1 or 2 (asappropriate).

[Voters name may have a ? on pollbook. EPB may show"inactive" or "addressconfirmation required"]


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WHAT IF Pollbook Problem Explanation Action to Take


8. Voters namemarked with a F , R , or T onpollbook

(On EPB may be shown in voter'sdetails, message box or ballotstyle.)

Registered overseas voter who may have been issuedan absentee ballot.

Voters marked with F are eligible to vote in federalelections only .

Voters marked with R or T are eligible to vote inall elections .

24.2-443.4 24.2-420.1 24.2-653.1 24.2-708 24.2-711

Officers need to check the pollbook and determine whether an AB is listednext to the voters name. An AB indicates an absentee ballot was issued tothe voter. If there is an AB next to the voters name on the pollbook, followthe procedures outlined in Problems #19 - 22 concerning all absentee voterswho appear in the polling place.

For F voter, if there is no AB listed next to the voters name on the pollbookand the voter does not appear on the Final Absentee Report, the voter was not issued an absentee ballot and is allowed to vote a ballot for federal offices only.

State voters name and address. Mark off next PBC number, enter PBC number and F in pollbook,

and write F across voters PBC number in the Pollbook Count form. OR, on EPB , check in the voter and set appropriate flag for " F" voter

per instructions. Issue the Federal Only Ballot . Follow instructions for equipment in

use in your precinct. (Be sure to set machine back to full ballot for thenext voter.)

For the R or T voter, if there is no AB listed next to the voters name onthe pollbook and the voter does not appear on the Final Absentee Report , thevoter was not issued an absentee ballot and is allowed to vote full ballot for alloffices.

State the voters name and address. Mark off next PBC number and enter PBC number in pollbook OR, on EPB , check in the voter (PBC increments automatically). Have the voter cast vote on voting equipment in use in the precinct.

A person who has moved back to Virginia from overseas should be offeredan opportunity to complete a Voter Registration Application form to ensurethat he or she will be eligible to vote in the next election.


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WHAT IF Pollbook Problem Explanation Action to Take

S TAT E B O A R D O F E L E C T I O N S PA G E 1 1

10. Voters nameomitted frompollbook in error

Only the Registrar, who has access to all voterregistration records, may authorize the Officer toadd a voters name to the pollbook.

24.2-652

If Registrar authorizes Officer to add voters name to pollbook: Use Affirmation of Eligibility form. Officer must initial and complete Section A

and check Box B. Have voter read, complete and sign Section B (Affirmation of Identity). Enter voters name and address only on the pollbook at the end of

alphabetical section that applies, OR, for EPB , add voter's name per instructions. State voters name and address. Mark off the next PBC number. Enter PBC number and S (for Statement) in

appropriate columns in pollbook. OR on EPB , check in the voter and set voter flag to " S" per instructions. Have voter cast vote on voting equipment in use in the precinct.

11. Person is notqualified to vote

The Registrar will advise the Officer if a person isnot qualified to vote.

42 USC 15482 [of the Help America Vote Act of 2002].

Inform person he may not vote. Have person complete and sign a Voter Registration Application to be eligible to

vote in the next election.

Note: If any person says he is a registered voter in the precinct and is eligible to votein the election, he must be allowed to cast a provisional ballot. Follow procedures inProblem #12 and use reasons #1 or 2 (as appropriate).


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WHAT IF Other Problem Explanation Action to Take


18. Paper Pollbookshows, an A in thecolumn to the left of thevoters name (on EPBmay be shown in voter'sdetails or otherwise)

This applies to very few voters.A column of "A's" (with anoccasional "I") on the EPB indicates"active" vs. "inactive" status not "assigned number."

These voters do not have a Social Security Number in thesystem. The Officer is required by law to ask if voter has aSocial Security Number.

Constitution of Virginia, Art. II, 2 24.2-418 24.2-643(D)

Note : The SSN is required for the registration record, if thevoter has one, to prevent duplicate registrations and fraud.

Ask voter to complete a new Voter Registration Application form. Next to orabove the Social Security Number on the form, the Officer should write SSNUpdate. Do not write SSN on the pollbook or ask voter to state it publicly.

Note : The " A " status does not otherwise affect the voter's qualification to vote.Proceed to process the voter normally.


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WHAT IF Absentee Problem Explanation Action to Take


19 . Absentee ballot notreceived or lostby voter and votercomes to polling placeto vote

For this voter, the AB List should state Issued under theBallot Status column and no date under the Returned column. If the Ballot Status shows as Issued with nodate in the Returned column, the voter may cast aprovisional ballot at the CAP or their assigned pollingplace.

This voter will be marked on the pollbook with AB indicating the voter was sent an absentee ballot -- but noballot is shown as having been returned marked orunmarked .

Officers must check the Final Absentee Report anddetermine that there is no date shown in the Returned column and that it states Issued in the Ballot Status column.

If the AB list states Unmarked in the Ballot Status column, see Problem #22 .

Note : Any voter marked with an F on the pollbook mayvote a ballot for federal offices only. The provisional ballotissued to this voter must be the Federal Only Ballot . SeeProblem #8.

Note : The ID requirements applicable to other votersapply to this voter, including the HAVA ID requirement ifvoter record is marked " H " or " H A " and a federal officeis on the ballot. (See Problems #1 and 2 .)

24.2-653.1, 24.2-708, 24.2-712

Have voter complete identifying information and sign statement onthe green Provisional Vote envelope.

Have voter check box #5 , under Statement of Voter. Ask voter to show one of the IDs listed under Problem #1 (or #2 if

marked " H " or " H A " and a federal office is on the ballot). Enter voters information and circle reason #5 on the Precinct

Provisional Ballots Log .

Do not enter PBC number or any other information on the printedpollbook for this voter. On EPB, check voter as "Provisional" as instructed. Have person vote and seal ballot in green envelope. Place sealed green envelope in ballot box Give voter the Provisional Voter Notice (HAVA-5 form), with reason

#5 checked. This informs the voter when and where Electoral Boardwill meet and provides other required notifications.

The provisional voter does not need to complete a separate Ballot

Lost or Not Received form. Record or include this voter along with any other In-Personprovisional voter on the Statement of Results.


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WHAT IF Absentee Problem Explanation Action to Take


20 . Voter brings unusedor spoiled absenteeballot to the pollingplace

For this voter:The AB List should state Issued under the Ballot Status column and no date under the Returned column.

24.2-708 24.2-712

Upon surrendering the unused or defaced ballot, the voter can vote normally atthe CAP or their assigned polling place . Confirm that AB is marked in the column to the left of voters name on

the pollbook and the name is on the AB List .(See Explanation above.)

Mark on envelope containing voters ballot: Unused Ballot or Spoiled Ballot.

Write date of election (e.g., 11/4/08) on the AB List in the columnlabeled Date Unused Ballot Returned.

State Voters name and address. The ID requirements applicable to other voters apply to this voter,

including the HAVA ID requirement if voter record is marked " H " or"H A " and a federal office is on the ballot. (See Problems #1 and 2 .)

Mark off next PBC number and enter PBC number in pollbook OR, on EPB , check in the voter (PBC increments automatically). Have voter cast vote on voting equipment in use in the precinct. Make note on both copies of SOR: AB Voter (name and ID #) came to

precinct with unused (or spoiled) ballot and was permitted to vote in same manner as other voters

Place envelope containing Unused Absentee Ballot in Envelope #5. Place envelope containing Spoiled Absentee Ballot in Envelope #4. On SOR, count this voter as an in person voter not as an absentee

voter.


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What If - Revised September 2010

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