What can cardiffstudents.com

do for you?

Part 1 – You and Your Members

1. Accessing admin tools

2. Editing your webpage

3. Adding News Articles

4. Your Members

5. Messaging members

6. Member Groups

7. Your Profile

8. Resources

Main Menu

Accessing your Admin Tools

• There are lots of behind-the-scenes functions

on the SU website that may be useful to you

as a committee member

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When you log in to cardiffstudents.com, you

should be able to see a little hammer in the top-

right corner.

On mobile, the hammer should appear in the

bottom-right of the screen.

Only committee members can access admin

tools. Contact Societies or the AU if you can’t see

the hammer or get an error message.

Clicking on the hammer will reveal all the

organisations you can access. Click on the one

you want to look at.

You will now reach the admin tools page for your

organisation.

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Editing Your Webpage

• Each Group has their own webpage to sell

memberships, link to your Social Media,

display your committee and so much more.

• Stick to our Style Guidelines – we may amend

your page if you don’t!

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Your webpage is your home on the SU Website.

Go to your admin tools to make amendments to

the page content.

You can amend the content on your webpage

using Edit Details.

This is your URL – we give it to you when your

Group affiliates to the SU. Share it online to drive

people to your webpage.

Logos give your Group an identity online. If you

update your logo, you can upload it here.

You can email members directly from your

webpage. Put your email address here to do this.

You can link to an external website by including

the address here. The link will appear under your

logo.

Use this space to sell your Group to potential

members. We recommend 250-300 words about

who you are and what you do.

Add photos to liven up your webpage.

Skip Adding Photos

Photos need to be uploaded to the server before

they can be added to your page.

Upload new pictures here. Once you’ve uploaded

a new picture, select it from the list of existing

photos to add it to your page.

Add a description of the photo in case it fails to

load for a viewer.

Don’t forget to save the updated text.

Add links to your Social Media Platforms. Links

will appear under your logo. Don’t forget to save

each one.

Facebook Page

Facebook Group

Twitter

Instagram

YouTube

Check all your updates by clicking on the link.

The SU controls the Committee Members

section. Contact Societies or the AU if there are

any mistakes.

Check that all your links work correctly. Contact

Societies or the AU if you have any problems.

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Adding News Articles

• You can add news to your webpage to let your

members know what you’re up to.

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You can add new articles to your newsfeed or

review existing articles here.

Click here to add a new article.

Add a title to the news article – make it short and

easy to understand.

Add the Group’s name to show where the News

is from.

Add a short description to show people what the

article is about.

Do you want non-members to view this article?

You may want to advertise a new campaign to

everyone, but announce new committee to

members only, for instance.

Use the dates to set when the news is visible

online. Note that articles will appear at 12:01am

and disappear at 11:59pm on the day selected.

Use this box to archive articles after they expire.

Use these options to allow readers to interact

with your news.

Use tags to help readers find your article when

searching cardiffstudents.com. Separate tags by

comma or by line.

Add an image to your article. The image will be

used as a thumbnail in news lists and as an

image in the actual article.

Images are automatically stretched to fit a 5x4

aspect ratio. Use the drop-down if you want to

display the image in its original aspect ratio.

Some viewers have images disabled or images

may fail to load. Use this text to quickly describe

the photo.

Add a caption to your image.

Add a short caption to your image.

Add the main body of text for your article in this

section.

Use the options bar to format text, add links and

photos and spell check your text.

Use this box to approve articles.

Don’t forget to save your article.

Once saved, the URL box will appear at the top of

the page. Use this to create a unique URL for

your news article.

Back in News Admin, use the arrow boxes to drag

and drop articles to create a preferred order.

The news article will appear at the URL you

created.

Students can find your news articles by

searching for your Group on the website.

News will appear in Search Results List.

We can add News Widgets to your webpage.

Contact Societies or the AU if you want to display

news here.

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Your Members

• Everyone who buys a membership to your

Group is listed under your admin tools

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You can find a list of all your members here.

You can find a list of all your members here. Only

people on this list are members.

You can separate members into different types

using List Members by Group.

Only committee members in Standard

Membership or another membership grouping

have paid to join their Group.

Committee members who don’t pay their

membership will have admin access revoked

during the Autumn Semester until they pay.

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Messaging Members

• You can email all your members directly from

your webpage

• Not all members will be on a mailing list

from the Freshers’ Fair!

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You can email your members here.

Click here to write and send a new email to your

members.

Select the email address you want to use to send

the message from. We recommend using your

Group’s @cardiff email to send this.

Select the email address you want members to

reply to.

Click here to select who receives the email.

Use Lists to send to groups of members.

Create a new group

Use Individuals to specific members.

Add recipients to the message here.

Recipients appear here.

Add an email subject here.

Attach files here to be emailed out.

Choose files to upload. Don’t forget to attach

them. Attachments have a total size limit of 5Mb.

Attachments appear under the upload button

when they have been attached. Go back to the

message when you have uploaded all files.

Attachments now appear here.

Write your message here.

Send your message, reset the form, save a draft

or send a test email here.

Look at previously sent messages on the

Messages Admin Home Page.

Change the date filter here. You can view

messages from the last week, month or year, or

view all previously sent messages.

Change the date filter here. You can view

messages from the last week, month or year, or

view all previously sent messages.

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Member Groups

• Create groups of members

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You can create groups of members here.

Give your new Group a name.

Most Groups will be a list of members. You can

also create a new role – these are not new

committee members.

The new group appears in the Active Groups

table. Click on the name to add members to the

group.

Current members appear in the top table. Add

new members to the group using the bottom

table.

Rename the group using the pencil and paper

icon.

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Return to Messages

Resources

• Store core and useful documents for current

and future committee members to use

• Display documents on your webpage for

members to view

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You can store core and useful documents under

the Resources section for other committee

members to see

Name the Resource you are uploading. This will

be the name user click on to view the Resource.

Give a short summary of what the Resource is to

help users.

You can use tags to help people find the

Resource. These are not compulsory.

Upload the chosen file to the website.

You can choose who can view Resources if they

are displayed on your Group’s homepage. We

recommend selection “Only members…”

Don’t forget to Upload Resource.

Existing Resources appear in the bottom table.

You can track how many times a Resource is

accessed.

You can amend Resources using the pencil and

paper icon. Remove resources using the X.

Resources can be displayed on your homepage.

This should be in the template but contact

Societies or the AU if this is missing.

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Your Profile

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• Each student has a profile on the SU website.

• As committee members, yours is slightly more

visible.

You can check your profile by clicking on the

head and shoulders icon in the top-right of the

screen on computer or mobile.

Your profile lists all your memberships, including

committee positions. Make sure you have bought

a membership for your group!

You can check the emails you have received from

the website on your profile. You can also update

your contact details.

You can edit your profile here.

Contact Societies or the AU if you have if you are

concerned about being outed as a member of a

group by having a photo on your profile.

You can add a short tagline for your profile here.

You can add a short tagline for your profile here.

Make sure you check your Privacy Options. It is

fine to uncheck every box.

Don’t forget to click Update.

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