In compliance with the Americans with Disabilities Act, persons with physical limitations that may tend to restrict access to or participation in this meeting should contact the County Administrator’s office (231-779-9453) at least twelve (12) hours prior to the scheduled start of the meeting.

Wexford County

Gary Taylor, Chair

NOTICE OF MEETING

The Executive Committee of the Wexford County Board of Commissioners will hold a regular meeting on Tuesday, July 14, 2020, beginning at 4:00 p.m. in the Historic Courthouse, 437 E. Division, Commissioners’ Room, third floor,

Cadillac, Michigan.

TENTATIVE AGENDA A. CALL TO ORDER

B. ROLL CALL

C. ADDITIONS / DELETIONS TO THE AGENDA

D. APPROVAL OF THE AGENDA

E. APPROVAL OF THE JUNE 9, 2020 REGULAR MEETING MINUTES ................................... 1

F. PUBLIC COMMENTS The Committee welcomes all public input.

G. AGENDA ITEMS

1. Alliance for Economic Success Presentation (Lisa Leedy, Kelly Baker, Jeremy Winkle) 2. Discussion on Current Litigation Matters 3. Cedar Creek Water System

a. Infrastructure Alternatives Monthly Report (Bob Polanic, Project Manager) ....................... 4 4. Interlocal Agreement (Joe Porterfield, Equalization Director) ..................................................... 5 5. Sale of Old Jail Update

6. Octagon Building Update (Crystal Johnson)

H. CORRESPONDENCE I. ADMINISTRATOR’S COMMENTS J. PUBLIC COMMENTS K. COMMITTEE COMMENTS L. CHAIR COMMENTS M. ADJOURN

EXECUTIVE COMMITTEE

COUNTY OF WEXFORD EXECUTIVE COMMITTEE MEETING

MEETING MINUTES June 9, 2020

The meeting was called to order by Chairman Taylor at 4:00 p.m., in the Commissioners’ Room of the Courthouse, 437 E. Division, Cadillac, Michigan, 49601.

Members Present: Gary Taylor, Chair; Mike Bengelink, and Mike Musta Members Absent: Julie Theobald Also Present: Norma Kijorski, Senior Executive Assistant; Janet Koch, County

Administrator; Kristi Nottingham, Treasurer; Bob Polanic, Infrastructure Alternatives Inc.; Joe Porterfield, Equalization Director; Lorie Sorensen, Register of Deeds; Members of the Public

ADDITIONS OR DELETIONS TO THE AGENDA None.

APPROVAL OF THE AGENDA A motion was made by Musta and supported by Bengelink to approve the Agenda, as presented. A vote was requested. Motion passed unanimously.

APPROVAL OF THE MINUTES A motion was made by Bengelink and supported by Musta to approve the May 12, 2020, Regular Meeting Minutes. A vote was requested. Motion passed unanimously.

PUBLIC COMMENTS Kristi Nottingham, Treasurer, mentioned her appreciation to be back in the Commissioners’ room.

AGENDA ITEMS G.1. Discussion on Current Litigation MattersMs. Janet Koch stated the following:• Maynard & Grainger cases: Both still waiting for the Michigan Supreme Court to decide

the Rafaeli case.• Opioid Litigation: No new information.• Discrimination complaint: Still no response from the State.

G.2.a. Cedar Creek Water SystemInfrastructure Alternatives Inc. (IAI) Monthly O & M Report for May 2020– Mr. Bob Polanicreported the following:• All customers were mailed the Consumer Confidence Report for 2019. It also contained

information regarding the annual flushing notice which will take place in the spring andfall.

• Sent EGLE the final Asset Management Plan for review. No response has beenreceived yet.

Agenda Items discussed out of order.

E.

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Executive Committee June 9, 2020 Page 2 of 3

G.4. POAM 312 – Letter of UnderstandingA motion was made by Musta and supported by Bengelink, to forward the Letter ofUnderstanding between Wexford County and the POAM 312, regarding vacationcarry-over to the full board with a recommendation to approve.

Ms. Koch mentioned that an oversight in the Collective Bargaining Agreement was made on the vacation time. This letter specifically details the vacation carry-over.

A vote was called. All in favor.

G.5. Listing Agreement – Jail Property DiscussionMr. Jim Meier, Realtor, expressed his willingness to assist the County with a listing for theOld Jail Property. He stated information needed for a property listing, the tower easementpaperwork and the North Flight building information. Ms. Koch will provide the information.

Mr. Joe Porterfield, Equalization Director, is to provide the survey on the tower easement and any other additional paperwork that will assist in the listing of the property.

A suggested listing price of $275,000 was mentioned.

A motion was made by Bengelink and supported by Musta that Joe Porterfield work with Mr. Meier on a listing price and have Jim Meier list the property with a normal listing and the contract be approved by the Administrator and signed by the Board Chairman. A vote was called. All in favor.

G.3. Octagon Building DiscussionMs. Crystal Lake Johnson, Cadillac, addressed the committee regarding the OctagonBuilding. She reviewed the history of the past committee to save the Octagon Building.She mentioned that the Buckley Old Engine Show Board is interested in the building butwould use it for storage only. She denoted once again there is interest from the publicthrough Facebook about restoring the building. Several suggestions for the use of thebuilding include flower shows, quilts shows, weddings, Rotary, October fest, art fairs,reader circles, and Footliters.

Ms. Johnson is going to develop a presentation and hold a meeting at the building with “interested individuals”, along with Comm. Taylor and Comm. Bengelink. It was stated that the County cannot financially support the restoration or the maintenance of the building. Ms. Johnson will coordinate the meeting. If at the time, no interest is made, the board will make a decision regarding the future of the Octagon Building.

G.6. Granger Update – Sheriff’ Office, Jail RoofNo one was present from the Sheriff’s Office.

CORRESPONDENCE It was stated that the packet contained a letter from IAI regarding the 2019 Cedar Creek Water Supply and semiannual flushing.

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Executive Committee June 9, 2020 Page 3 of 3

ADMINISTRATOR’S COMMENTS Ms. Koch reported the following: She contacted MERS for the final rate sheets which MERS should complete by the end of the week.

House Bills 5761 and 5810 regarding an extension for property tax late changes, will not impact the County, however, it will impact townships, cities, villages.

Baker College and the Alliance for Economic Success would like to make a presentation at the next Executive Committee regarding a contract for economic development services.

PUBLIC COMMENTS None.

COMMITTEE COMMENTS None.

CHAIR COMMENTS Chair Taylor thanked everyone for attending.

ADJOURN A motion was made by Bengelink and supported by Musta to adjourn at 4:33 p.m. A vote was called. All in favor.

_________________________________ ________________________________ Gary Taylor, Chair Norma Kijorski, Recording Secretary

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Monthly Operations & Maintenance ReportJuly 14, 2020

Report for Month: June, 2020 Location: Wexford County Facilities: Cedar Creek Water Plant & Distribution System Operator in Charge: Bob Polanic, Project Manager

Emergency Call-outs/Customer Complaints

N/A

Significant Events:

6-9-20 to 6-10-20 – Performed spring water system flush. 6-16-20 – Turned water on at 1550 N. Mackinaw Trail. 6-29-20 – Turned water of at 1550 N. Mackinaw Trail 6-29-20 – Discovered leak at 1645 N. Mackinaw Trail. Repairs scheduled for 7-15-20.

Preventive Maintenance:

IAI staff continues to regularly check chlorine residuals throughout the water system.

Facilities Data for the Month Production at Well House 660,490 gallons

Metered Usage (Includes Flushing Hydrants) 467,879 gallons Metered Reversal Flow at Well House 22,760 gallons

Metered Flushing 119,900 gallons Difference (% Loss) 49,951 gallons (7.56%)

G.3.a.

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G.4.

BOARD OF COMMISSIONERS COMMITTEE AGENDA ITEM

TO: Executive Committee

FROM: Joe Porterfield, Equalization Director FOR MEETING DATE: July 14, 2020 SUBJECT: Interlocal Agreement – Property Assessing Reform

SUMMARY OF ITEM TO BE PRESENTED:

In 2018, the State of Michigan enacted PA 660 of 2018 which details how and who may annually assess property. The Michigan Department of Treasury is assisting assessors in understanding these changes.

One of the changes is that the County will need to enter into an interlocal agreement with a majority of the County’s local units regarding a County Designated Assessor. To facilitate this, Joe Porterfield will be holding a meeting at the Civic Center auditorium with all County townships and the Executive Committee.

The attached documents include: • What is Property Assessing Reform?• House Bill 6049• Department of Treasury Overview of Audit Process and Designated Assessor• Checklist for developing the Interlocal Agreement

RECOMMENDATION: This is for informational purposes only. No action is needed at this time.

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