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West of England Duty to co-operate

schedule

Planning strategically

across local boundaries

Updated June 2015 v_21

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Contents 1) Purpose of the schedule

2) Duty to co-operate

3) Co-operation with neighbouring authorities

4) Co-operation with prescribed bodies

5) The schedule

Images thenounproject.com Map the West of England Office

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1) Purpose of the schedule The purpose of this schedule is:

to identify the strategic planning issues affecting more than one unitary authority area in the West of England;

to define the processes for taking these issues forward; and

to document outcomes delivered.

This will provide a framework to ensure effective co-operation throughout the plan-making process. The schedule will ensure strategic issues are concisely and consistently recorded, regularly monitored and updated and reported through each authority’s monitoring reports. The schedule takes stock of work to date and is intended to be a living

document recording how the West of England authorities have achieved compliance with the duty to co-operate as part of fulfilling their strategic planning responsibilities in preparing and keeping under review their local plan delivery programmes. The schedule has been updated to:

• make it more evidence led • focus on key outcomes • record on-going areas of

strategic planning activity • keep a record of completed

actions/ achievements In preparing this and future editions the West of England authorities will continue to reflect best practice as identified by the Planning Advisory Service (PAS).

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2) Duty to co-operate Section 33A of the Planning and Compulsory Purchase Act sets out the duty to co-operate, and requires Authorities to “engage constructively, actively and on an ongoing basis”. It applies to all local planning authorities, national park authorities and county councils in England. The National Planning Policy Framework (NPPF) sets out where co-operation might be appropriate to deliver strategic priorities; what joint working activities may be appropriate to ensure issues are reflected in local plans, and the expectation that local planning authorities should demonstrate evidence of having effectively co-operated. Further advice is set out in the National Planning Practice Guidance (NPPG). The West of England authorities have been working in partnership for many years to reflect the challenges they are faced with on planning, housing, transport, environment, waste and other strategic issues. Joint working and decision-making between the authorities was strengthened in 2009 with the creation of the Planning Homes and Communities Board (PHCB) and the

Joint Transport Executive Committee (JTEC). In November 2012 both the PHCB and JTEC showed support for the authorities’ Strategic Framework which brings together the strategic priorities and vision in each of their core strategies into a single overarching narrative of the sustainable growth ambitions of the four authorities. In February 2014 the four authorities agreed to prepare a West of England Joint Spatial Plan. This demonstrated a commitment to ongoing effective joint working on the new Strategic Housing Market Assessment and the process for addressing the consequential strategic planning implications. The authorities also have Memoranda of Understanding (MoUs) and relationships with several key agencies. These include the Defra family, the Highways England and the Homes and Communities Agency. This schedule should therefore be read alongside the Strategic Framework, the Joint Spatial Plan as it emerges and in the context with ongoing relationships with key agencies.

http://www.westofenglandlep.co.uk/assets/files/Strategic%20Framework%20version%2012.pdf

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3) Co-operation with neighbouring authorities The Duty to Co-operate will require the West of England authorities to undertake co-operation bi-laterally and jointly with neighbouring authorities. These issues will also be captured on the schedule. Local authorities bordering the West of England

• County councils Gloucestershire, Somerset, Monmouthshire • Unitary authorities Wiltshire • District councils Stroud, Cotswold, Mendip, Sedgemoor, Forest of Dean

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4) Co-operation with prescribed bodies The following public bodies (or their subsequent successors) are the prescribed bodies in the Localism Act relevant to the West of England:

• Environment Agency

• English Heritage

• Natural England

• Civil Aviation Authority

• Homes and Communities Agency

• Clinical commissioning groups & NHS

Commissioning Board

• Office of Rail Regulation

• Highways England

• Highway Authorities

• Marine Management Organisation

The Localism Act also requires local planning authorities to have regard to Local Enterprise Partnerships and Local Nature Partnerships.

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Strategic issue/ priority

Who is affected by these issues/ has been involved

Actions to date/ on-going cooperation proposed

Action by Anticipated delivery outcome / impact on specific policies

Timeframe

1 Policy preparation and implementation Implementation and overall co-ordination of strategic growth and infrastructure provision.

B&NES, BCC, NSC, SGC, Parish Councils as appropriate. HCA, EA, LEP Infrastructure & Place Group. B&NES, BCC, NSC, SGC, Mendip, Wiltshire, Somerset, Stroud, Wiltshire, Forest of Dean

1. MoU agreed March 2014. 2. Letter of shared commitment published

Jan 2015. 3. Preparation of a WoE Joint Spatial Plan

(JSP) to outline the authorities response to jointly commissioned evidence, in order to progress Local Plan Reviews and further demonstrate DtoC (see section on Strategic Housing Market Assessment). Published online in the Duty to Cooperate pages.

4. JSP Pre-commencement document jointly

produced by the four West of England Authorities sets out the scope and programme for the preparation of the joint strategic development plan.

5. Pre-commencement document to be

presented at PHCB on 18th December 2014 for endorsement to permit officers to proceed with the preparation of a joint evidence base, sharing resources and expertise in a way that expresses joint collaborative effort.

WofE Office, B&NES, BCC, NSC, SGC.

1. Commitment of the four authorities, working with partner organisations and adjacent authorities as appropriate, to jointly prepare a new strategic planning framework. 2. Re-affirm continued shared commitment to joint working and the sharing of information, as set out in the MoU in March 2014. 3. Clarification of shared priorities, investment opportunities and Local Plan (core strategy) delivery to guide developers and infrastructure providers; identify and respond to future strategic requirements 4, 5 & 6 JSP pre-commencement document produced in accordance with regulation 18(1) of the Town and Country Planning Regulation. 7. Formal joint committee with

1. March 2014

2. Jan 2015

3. Ongoing

4. Dec 2014

5. Dec 2014-Ongoing

6. 18th Dec 2014

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Timeframe

6. Pre-commencement document published

5th Jan for consultation to 6th March 2015. 7. Conversion of the Planning Homes and

Community Board into a formal joint committee with decision making powers.

8. Strategic Solutions Panel quarterly

meetings. At December meeting considered role of panel in stakeholder engagement, provided update on Joint Planning and Transport Strategy timeline and next steps.

decision making powers to strengthen joint commitments 8. Strategic Solutions Panel to enact MoU’s and enable delivery of the West of England priorities as set out in the Strategic Framework. Engage SSP as reference group and key stakeholders early in the JSP and Transport Strategy process and address issues as they arise.

7. Ongoing

8. Ongoing – quarterly meetings

Reviewing performance of Core Strategy policies to deliver the strategic vision.

1. B&NES, BCC, NSC, SGC, WofE Office. 2. Statutory bodies under DtoC and LEP, Parish Councils as appropriate.

1. Joint review through the JSP

2. Individual reviews through robust annual monitoring

WofE Office, B&NES, BCC, NSC, SGC and neighbouring authorities as appropriate.

1. To ensure that any Core Strategy review is undertaken jointly in a consistent manner, including methodology and timetable for reviews.

2. To identify any strategic issues which emerge from any review and co-ordinate their investigation and delivery through joint working on evidence base and policy documents. (This may, subject to the conclusions of

1. Informed by SHMA, Ongoing.

2. Taken

forward in accordance with timetables in core Strategies Ongoing.

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Timeframe

any review, require the assessment of potential strategic development opportunities and possibly Green Belt Assessment).

Annual Authority Monitoring Reports.

Assess the implications of the SHMA outputs through the Joint Spatial Plan (JSP)

WofE Office, B&NES, BCC, NSC, SGC Stakeholders through Strategic Solutions Panel (HCA, EA, Network Rail)

1. Undertake preparation of a statutory development plan document through rigorous and up-to-date evidence prepared jointly

2. Joint preparation of JSP Pre-commencement document by the WoE UAs, endorsed by PHCB and published (Reg 18) on the WE LEP website for views/comments from stakeholders by 6th March 2015

3. Assess evidence base; gap analysis; undertake of additional studies as appropriate; initial identification of spatial options.

4. Consider and consult on issues and spatial options.

5. Prepare draft spatial strategy

6. Consult on submission document (Reg 19/20)

WofE Office, B&NES, BCC, NSC, SGC, adjoining authorities as appropriate

1. To guide future growth and development across the West of England and to determine the spatial distribution of housing across the sub-region. Joint Spatial Plan will provide a formal coordinated strategic context to inform local plan reviews.

2. Notice of intent to stakeholders to undertake the preparation of the JSP and seek their views/comments to ensure wider engagement at the start of the process.

1. Dec 2014 – Ongoing

2. December

2014-Ongoing

3. Autumn

2014-Summer 2015

4. Summer

2015-Autumn 2015

5. Autumn 2015

to end 2015 6. Spring 2016

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Timeframe

Joint Waste Core Strategy (JWCS)

B&NES, BCC, NSC, SGC, Parish Councils as appropriate Gloucestershire, Somerset, Wiltshire, Surrey, EA

1. Regular monitoring of the provision of waste facilities and capacity to inform whether policy is being implemented - to be reported in Annual Monitoring Reports (AMRs)

2. Plan, monitor, manage and consider when review needed

B&NES, BCC, NSC, SGC

1. Implementation of JWCS to ensure sufficient strategic waste facilities are provided to meet the sub-regions needs

1. 31st Dec each year 2011 – 2026

2. Ongoing

Climate change mitigation and adaptation

B&NES, BCC, NSC, SGC,

1. Propose building on the SEP Vision to prepare a JSP vision and spatial objectives that incorporate environmental considerations including climate change for this to be expressed through the JSP policy framework.


1. Vision of JSP is robust in accordance with NPPF and take account of the three pillars of sustainable development.

1. Jan/Feb 2015

Natural Environment

B&NES, BCC, NSC, SGC, Parish Councils as appropriate EA, NE LNP & other statutory agencies under DtoC and Neighbouring authorities

1. Liaise on approach to eg Severn Estuary, Avon Gorge, bat habitat protection.

2. Engagement in Ecological Networks

3. West of England Local Nature Partnership (WENP) Annual Conference

4. WENP request for nomination of a councillor to the board. PHCB agreed that Cllr Brian Allinson be an interim rep on the LNP Board


1. Co-ordinated approach.

2. Actively engage key stakeholders and raise awareness of WENP

3. Opportunity to collectively discuss the issues and opportunities of working together to tackle water quality and quantity issues.

1. Ongoing

2. Ongoing

3. 10th March 2015 – WENO Conference

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Timeframe

5. Working groups set up by WENP. To assess the state of the environment, 200 data sets have been collated and are being analysed for the whole region

6. Water catchment coordinator has been recruited to coordinate the working groups activities.

7. The Iconic Wildlife & Landscapes working group have been looking at designating a ‘Nature Improvement Area’ within the West of England.

4. Designation of a Nature Improvement Area (NIA) would help strengthen the mitigation work that is currently going on with regards to a historic planning application in South Gloucestershire. designation would help attract funding

4. 18th December 2014 – ongoing

5. November 2014 – ongoing

6. November 2014 - ongoing

Mendip AONB B&NES, NSC. Somerset authorities, Parish Councils as appropriate

1. Co-ordination of policy guidance. Investigate joint Supplementary Planning Document preparation

2. AONB meeting

3. Informal discussions to ensure consistency across Authorities in implementing the agreed individual ANOB SPDs

B&NES, NSC. B&NES. NSC and Mendip B&NES, NSC, BCC, SGC

1. Co-ordinated approach to protect landscape quality

2. Agreed that authorities

individually adopt the revised and jointly agreed AONB SPDs rather than preparation of a new joint document

1. Ongoing 2. July 2013 3. Ongoing

Cotswolds AONB B&NES, SGC. Gloucestershire authorities, Parish Councils as appropriate

1. Policy Officer to continue to act as point of contact at SGC for Cotswolds Conservation Board in relation to planning and transportation matters

2. Attend the annual AONB Planning

SGC 1. Co-ordinated approach to protect landscape quality.

1. Ongoing

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Timeframe

Officers meeting

3. Respond to requests and consultations as appropriate

4. Ongoing liaison with Cllr Hope

5. Provided elected member liaison to both CCB and Executive Committee.

Liaison with neighbouring authorities

B&NES, BCC, NSC, SGC, Parish Councils Neighbouring authorities including Stroud, Wiltshire, Forest of Dean, Somerset

1. Regular liaison meetings with Heads of Planning and Heads of Planning Policy representing each of the WoE authorities as appropriate and necessary; Terms of reference and forward plans drafted accordingly

2. NSC engagement in regular DtC meetings with Sedgemoor, Mendip, and Somerset County.

3. West of England representative attends Somerset Planning Conference

4. Engagement in Somerset SHMA process

B&NES, BCC, NSC, SGC NSC WoE, NSC B&NES, NSC, WoE Office

1. Identify common issues and share best practice and ensure consistency in policy approach.

2. To discuss potential strategic issues, identify opportunities for potential joint working

3. To understand cross boundary planning issues and any neighbourhood planning progression as appropriate

4. Coordinate and update Local Development Schemes (LDS)

5. Joint working to develop a

1-3. Ongoing 4. Ongoing

NSC updated March 2014. SGC updated November 2013, B&NES updated November 2014

5. 2014-2015

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Timeframe

joint Minerals and Aggregate plan. Develop an annual Local Area Assessment (LAA) as required by NPPF.

6. To ensure consistency across HMAs and critical issues are addressed. Workshop to launch study 18 May 2015.

6. May 2015

2. Evidence base preparation and monitoring Housing Market Area requirements

B&NES, BCC, NSC, SGC. (Also MDC, Wiltshire – as part of SHMA) LEP, HCA, Registered Providers, Private Landlords, Development Industry

1. Undertake/commission a new Strategic Housing Market Assessment 2016-2036, including review of HMA(s) Review of the wider Bristol HMA housing requirement to inform the review of the Bristol Core Strategy scheduled for 2016

2. SHLAA co-ordination through Local Authority liaison (through the established Joint Planning Data Group) and co-ordination of joint Housing and Economic Land Availability Assessment (HELAA) as part of JSP process.

3. Housing Market Reference Group to provide progress update on emerging outputs of technical work and seek views and concerns. Actions and discussion

WofE Office, B&NES, BCC, NSC, SGC WoE Office, Development industry, Housing Associations, Housing Providers,

1. To ensure the evidence base on housing needs across the WoE is consistent, robust and NPPF compliant Preparation of SHMA review. Co-ordination of SHLAAs 2. To provide clarity and consistency of approach to assist delivery of suitable housing (and other sustainable development) 3. B&NES Core Strategy Examination in Public identified a separate Bath Housing Market Area;

1. March 2014

2. Ongoing 2014/15

3. Ongoing

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Timeframe

logged at each meeting. Views fed into and considered at the appropriate tiers of project governance and reported at Planning Housing and Communities Board.

4. Strategic Housing Market Assessment (SHMA) will provide a robust evidence base to inform Local Plan reviews. It will also inform negotiations on the housing tenure mix on new development as appropriate to each authority’s circumstances.

Preparation of evidence base to support JSP

B&NES, BCC, NSC, SGC, Mendip, Wiltshire, Somerset, Stroud, Wiltshire, Forest of Dean

1. Collate and assess existing evidence as well as, where appropriate, commission new studies. In addition to SHMA outputs, prepare evidence base to support JSP including: o Strategic Housing and Economic

Land Availability Assessment o Economic development needs

assessment o Strategic infrastructure requirements o Future Transport Study o Strategic Flood Risk Assessment o Capacity studies including

assessment of biodiversity, landscape and historic character

o Sustainability Appraisal incorporating Habitats Regulations Assessment

o Green Belt and greenfield review

B&NES, BCC, NSC, SGC, WofE

1. To provide a consistent, comprehensive and up-to-date evidence base for the plan area.

1. Jan 15 -Ongoing

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Timeframe

Gypsies, Travellers and Travelling Showpeople

B&NES, BCC, NSC, SGC Neighbouring authorities

1. BCC/SGC joint GTAA completed January 2014

2. Commission of ORS to review existing GTAA evidence for each of the UAs

3. North Somerset undertaking a GTAA update.

4. Route map for GTAA policy response produced.

BCC/SGC B&NES, BCC, NSC, SGC Neighbouring authorities as appropriate B&NES, BCC, NSC, SGC Neighbouring authorities as appropriate N. Som

1. Co-ordination of evidence, parallel with the Strategic Housing Market Assessment and basis for development strategy for site identification in accordance with Local Plan reviews.

2. Update of local accommodation assessments – BCC/ SGC GTAA refresh published.

3. Work to be undertaken consistently to enable a West of England view and to ensure wider strategic fit with neighbouring authorities

4. Strategic fit report produced by ORS to ensure evidence base is robust and appropriate to enable consistent policy development and provision for the delivery of site allocations in each UA. Assessment of the current evidence base, both individual and collective, has

1. January 2014

2. 2014 3. January

2015 4. Ongoing

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Timeframe

confirmed that it is sufficiently fit for purpose. Update of the North Somerset GTAA assessment required to align with that of the other WoE UA’s. Work to be undertaken consistently to enable a West of England view and to ensure wider strategic fit with neighbouring authorities.

5. Consideration of potential for joint planning and policy response to GTAA needs.

Scale, type and distribution of jobs

B&NES, BCC, NSC, SGC. LEP

1. Co-ordinate employment monitoring, with a particular focus on policy areas as identified in the Core Strategies, and the Enterprise Zone and Enterprise Areas as identified by the LEP. Liaison and monitoring through the Joint Planning Data Group

2. Ensure that linkages between housing and employment are considered as part of evidence base preparation and SHMA review.

3. Supplement monitoring with economic

WofE Office, B&NES, BCC, NSC, SGC WofE Office B&NES, BCC, NSC, SGC WofE Office

1. To ensure the evidence base on employment across the WoE is consistent, robust and NPPF compliant.

1. Ongoing 2. Ongoing 3. Ongoing Jan

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Timeframe

intelligence and analysis to be captured in the annual economic review and quarterly monitoring. Published online http://www.westofenglandlep.co.uk/about-us/economic-intelligence/reports-and-surveys.

2014 published online

Aggregate minerals

B&NES, BCC, NSC, SGC, Somerset, Dorset, Oxfordshire, Wiltshire, Swindon. Parish Councils as appropriate

1. Preparation of an annual Local Aggregates Assessment (LAA).

2. Co-ordination of mineral aggregate supply in the wider WofE /Regional context

3. A draft Local Aggregates Assessment (LAA) for West of England (WoE) 2014 is being prepared, using data up to 2013. It is being prepared jointly by the four UAs which together comprise the WoE sub region. The LAA is part of the evidence base to inform the Local Plan of each of these four authorities.


1. To determine the appropriate level of aggregate extraction

1. Annually

2. Ongoing

3. Ongoing

Oil and gas development

Somerset, B&NES, NSC, Mendip, Environment Agency

1. Development of a MoU to establish joint working in relation to oil and gas development. Including sharing information and monitoring development.

B&NES, NSC, Somerset, Mendip

1. Joint planning for unconventional oil and gas development, namely fracking. Joint consideration of potential impacts from the transport (of fluids by tanker) and/or noise impacts (linked

1. Agreed March 2014; To be reviewed 2015

http://www.westofenglandlep.co.uk/about-us/economic-intelligence/reports-and-surveys



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Timeframe

with any pumping for unconventional oil and gas development).

Joint monitoring and economic intelligence.

B&NES, BCC, NSC, SGC.

1. To carry out monitoring on a consistent basis and to collate into joint summary outputs/feed into evidence base work as required eg West of England Local Economic Assessment, SHMA, HELAA

WofE Office, B&NES, BCC, NSC, SGC

1. To ensure that consistent, robust monitoring arrangements are in place across the West of England to support evidence base preparation

1. Ongoing

Regeneration of Avonmouth/ Severnside

BCC, SGC, WoE, Parish Councils as appropriate Environment Agency, Natural England

1. To ensure ecological mitigation is considered alongside the flood risk mitigation strategy and that appropriate mitigation is identified and implemented

2. Funding opportunities for M49 junction pursued including, RGF bid (UA and private sector), Pinch Points Programme (HA) & City Deal. Further options to be explored.

3. Explore policy response for example preparation of a joint planning statement.

4. Regular liaison meetings to discuss implications and potential planning obligations.

BCC, SGC, WofE Office/LEP Environment Agency, Natural England

1. Requires significant infrastructure to realise its potential. Outline Development Strategy for the area and options to enable release of land for development are being explored.

2. Ensure that progress is made to mitigate ecological impact.

1. Ongoing

2. Ongoing 3. Ongoing

4. Ongoing

5. Ongoing

6. Feb 2015

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Timeframe

5. Investigation of employment and investment opportunities for existing businesses.

6. West of England Office submitted letter of representation to PINS relating to Hinkley Point C Connection Project (HCCP) application, raising remaining concerns about the assessment of potential socio economic impacts of the HCCP.

Major transport proposals

B&NES, BCC, NSC, SGC Statutory bodies under DtoC and LEP, Parish Councils as appropriate B&NES, BCC, NSC, SGC and LEP B&NES, BCC, NSC, SGC, Parish Councils as appropriate

1. Joint governance and delivery arrangements for: o Ashton Vale to Temple Meads Rapid

Transit o North Fringe to Hengrove Package o South Bristol Link o Local Sustainable Transport Fund

2. Schemes delivered post 2015/16 through devolved funding arrangements

3. Joint arrangements for development and delivery of Greater Bristol Metro


1. Development & delivery of major transport schemes with significant cross-border implications

2. Creation of Local Transport Board to oversee Major Scheme Programme 2015/16-2018/19

3. Co-ordination of investment

1. Ongoing

2. Local Transport Body (LTB) meeting March 2013 & thereafter quarterly

3. Ongoing

Strategic B&NES, BCC, 1. Co-ordinated promotion and delivery of B&NES, 1. Co-ordination of routes and 1. Ongoing

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Timeframe

cycleways NSC, SGC, Parish Councils as appropriate

schemes which cross local authority boundaries

BCC, NSC, SGC

delivery

Flood mitigation B&NES, BCC, NSC, SGC Internal drainage board B&NES, BCC, NSC, SGC, Wessex Water, Lower Severn Internal Drainage Board (IDB), North Somerset IDB, Environment Agency (EA)

1. Work to be carried out in accordance with the Flood Risk working group action plan.

2. EA MoU Action Plan co-ordination of technical work to address issues

3. SUDS/SABs – co-ordination of approach across West of England involving planners and drainage engineers; explore potential for joint SPD.

4. Update and engagement event (hosted by BCC) - preliminary draft of the West of England SuDS Developer guide and local SuDS case studies previewed at the event


1. Co-ordination of infrastructure

2. Understand impact on eco development of flood risk and opportunities provided by mitigation

3. Engagement with key stakeholders to share best practice and provide opportunity to influence emerging local sustainable drainage guidance.

1. Ongoing 2. 6 monthly

update to DDET

3. Meeting May

2015 4. Dec 2014

Coastal change management

BCC, NSC, SGC. Sedgemoor

1. To keep under review

2. To respond to EA actions in accordance with SMP actions and discuss and co-ordinate strategic implications

BCC, NSC, SGC, Environment Agency

1. To respond to proposals 1. Ongoing

Food Systems

BCC, B&NES, NSC, S.Glos, LEP, LNP , Parish Councils as appropriate

1. Explore opportunities for food systems planning to enhance the resilience of regional food systems

2. Create a common approach to food

BCC, B&NES, NSC, SGC, LEP, LNP and partner

1. To protect and enhance the resilience of the food system

1. Ongoing

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Timeframe

systems planning

3. Embed food systems planning approach into planning policy across the region Explore other approaches to building food system resilience.

organisations within voluntary / community sector

Bids for funding opportunities

B&NES, BCC, NSC, SGC, WofE Office

1. To identify and disseminate information on funding opportunities as they arise and to co-ordinate bids i.e RGF

2. Working with key agencies to leverage in investment.

3. Cross boundary liaison on SEP’s (i.e Hinkley Point)

WofE Office-as appropriate

1. To secure funding for necessary infrastructure to help to deliver sustainable growth aspirations

1. Ongoing 2. Circulate as

ad-hoc opportunities arise

3. Specific Schemes Hinkley Point C NSC.

Somerset authorities, Parish Councils as appropriate

1. Further education provision to be focused on energy

2. Proposed plans for the creation of a new HE centre in Weston super Mare

3. Investigation of employment opportunities and investment opportunities for existing businesses.

NSC

1. Infrastructure, skills, jobs and housing issues for construction workers associated with new nuclear power station

1. Ongoing

Hinkley Point C NSC, SGC. 1. Regular liaison meetings to discuss NSC, SGC 1. Location/routing of proposed 1. Ongoing

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Timeframe

Connection Project

Somerset authorities, BCC, Parish Councils as appropriate, WofE Office

implications and potential planning obligations.

2. Formal examination process - hearings.

NSC, SGC

new pylons and undergrounding options.

2. Presentation of effective case.

2. Examination

September 2014 - July 2015

Energy from the Severn

NSC, Sedgemoor, BCC. Severn Estuary Partnership, Parish Councils as appropriate

1. To keep under review.

2. Response to Tidal Lagoon, Cardiff Ltd SA scoping submitted.

3. Engagement in PINS process and assessment of Cardiff Tidal Lagoon proposals

4. Promotion and assessment of tidal lagoon proposals at Weston Bay and Bridgwater Bay.

NSC, BCC, SGC NSC, BCC, SGC NSC, BCC, SGC BCC, NSC

1. Implications of construction, traffic, infrastructure, competitiveness of the Bristol Port and environmental issues to be considered

2. BCC, Cardiff, Newport (independent submissions)

3. BCC, NSC, SGC, Cardiff,

Newport, WofE Office (Collaborative process to consistent submissions)

4. Consideration of development proposals.

5. Assessment of potential opportunities

1. Ongoing 2. April 2015

onwards. 3. Ongoing

Retail Development Centres

B&NES, BCC, NSC, SGC, other local authorities

1. To engage with partners and key stakeholders on the approach to the retail hierarchy across the West of England

WofE Office, B&NES, BCC, NSC,

1. To help to determine the future retail hierarchy in the local plans of the West of

1. Ongoing

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Timeframe

within the catchment area of the main shopping areas of the West of England, and Parish Councils and Neighbourhood Planning Forums as appropriate

2. New retail study to be instigated once

the spatial distribution of new housing and employment growth has been established.

SGC England following identification of preferred spatial options in JSP. Delivery to be taken forward through local plan reviews.

2. Study will provide a strategic review of the need for, and location of, additional retail provision across the West of England to support sustainable growth. This will demonstrate the Duty to Cooperate and will provide a consistent framework against which future policies for retail development will be brought forward in Local Plans.

2. ?

Water supply and waste

NSC, Sedgemoor, Parish Councils as appropriate

1. To keep under review any strategic waste planning implications resulting from the consultation process and the proposed planning application

2. Sewer capacity within Bristol North Fringe. Wessex Water regulatory approval business plan

1. Proposed new reservoir at Cheddar

2. Explore water supply and waste options through the JSP infrastructure delivery plan

1. Ongoing 2. Feb 2015 -

ongoing

Enterprise Zones B&NES, BCC, 1. To keep strategic infrastructure B&NES, 1. Co-ordination of approach to 1. Ongoing

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Timeframe

and Areas NSC, SGC, Parish Councils as appropriate

requirements under review and to work up schemes for delivery

2. Explore planning mechanisms for delivery jointly with economic colleagues

BCC, NSC, SGC

infrastructure delivery and promotion

2. Ongoing

Defra/ Environment Agency MoU

B&NES, BCC, NSC, SGC, Parish Councils as appropriate EA, NE.

1. Report by EA project manager to provide an overview of the working groups delivering workstreams of MoU to the Directors of Development on a 6 monthly basis

WofE office 1. Effective co-ordination of strategic environmental issues, in particular flooding and the need for appropriate mitigation and maintenance of existing defences.

1. Ongoing

Highways England MoU

B&NES, BCC, NSC, SGC, HA,

1. Implement annual Action Plans approved through JTEC

2. Report annually to JTEC


1. Effective co-ordination and co-operation with the management of the local and strategic road network

1. Ongoing

2. Summer-

Annually LNP MoU B&NES, BCC,

NSC, SGC, 2. Draft MoU bring prepared WofE Office,


3. Effective co-ordination and co-operation with the LNP

2. In progress

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Appendix 1 - Archive and audit of completed actions/resolved strategic matters



Actions to date/proposed Action by Anticipated delivery outcome / impact on specific policies

Timeframe

1 Policy preparation and implementation Implementation and overall co-ordination of strategic growth and infrastructure provision.

B&NES, BCC, NSC, SGC, Parish Councils as appropriate. HCA, EA, LEP Infrastructure & Place Group.

1. Preparation of a Strategic Framework document - an over-arching framework that re-iterates the priorities as set out in the four core strategies.

2. Document endorsed by the West of England Planning Homes and Communities Board.

3. Following PH&CB endorsement, the Framework to be reported to the LEP Infrastructure & Place Group & the Joint Transport Executive Committee.

4. Infrastructure requirements identified (as a living document) in the Strategic Framework to feed into discussion on City Deal and Revolving Infrastructure Fund Programme with the LEP.

5. City Deal Economic Development Fund created and implemented.

6. Review of the Infrastructure requirements (living document) element of the framework on a six monthly basis, as per

WofE Office, B&NES, BCC, NSC, SGC.

1. Clarification of shared priorities, investment opportunities and Local Plan (core strategy) delivery to guide developers and infrastructure providers; identifying and responding to future strategic requirements

1. Sept 2012 Completed

2. Nov 2012-completed

3. Dec 2012-completed

4. Dec 2012 complete

5. 1st April 2014

6. 6 monthly-Oct 2013 April 2014

27




Timeframe

B&NES, BCC, NSC, SGC, Mendip, Wiltshire, Somerset, Stroud, Wiltshire, Forest of Dean

the PH&CB forward plan. Shared Priorities maps undertaken as part of the LEPs Strategic Economic Plan, have been appended to the framework.

7. Establishment of a Programme Board with the remit of enabling delivery of the West of England priorities as set out in the Strategic Framework.

8. Presentations made to the Board for each of the Enterprise Zone and each of the Enterprise Areas to identify any barriers to Growth that delivery agencies can assist with.

9. Review of membership of the Strategic Solutions Panel – Utilities to be invited to future meetings.

10. Preparation of a WoE Joint Spatial Plan to outline the authorities response to jointly commissioned evidence, in order to progress Local Plan Reviews and further demonstrate DtoC (see section on Strategic Housing Market Assessment). Published online in the Duty to Cooperate pages.

7. April 2013 complete

8. October 2013 January 2014

9. April 2014

10. Agreed February 2014

28




Timeframe

Reviewing performance of Core Strategy policies to deliver the strategic vision.

B&NES, BCC, NSC, SGC, Mendip, Wiltshire, Somerset. Stroud, Wiltshire, Forest of Dean

1. B&NES undertaking local Green Belt review in context of Core Strategy examination in consultation with neighbouring authorities.

WofE Office, B&NES, BCC, NSC, SGC and neighbouring authorities as appropriate.

1. To ensure that any Core Strategy review is undertaken jointly in a consistent manner.

1. Dec 2012 completed.

Joint Local Transport Plan 3 (JLTP)

B&NES, BCC, NSC, SGC, Parish Councils as appropriate LEP, HA, Network Rail, Rail & Bus operators

1. JLTP3 Progress Report 2012/13

2. JLTP refresh to JTEC

WoE Office, B&NES, BCC, NSC, SGC

1. Implementation of JLTP 3

2. Joint working to identify future priorities

1. Sept 2013

2. March 2013 completed

Climate change mitigation and adaptation

B&NES, BCC, NSC, SGC,

1. River catchment and Strategic Flood & Risk Assessment - Renewable energy - Inclusion of ‘Infrastructure Design & Realisation fund’ and ‘Bristol Channel Tidal Energy Test Bed (feasibility study)’ interventions in the Strategic Economic Plan (SEP) submitted to Government.


1. Co-ordinated approach March 2014

Natural Environment

EA, NE LNP & other statutory

1. Local Nature Partnership formed & Business Plan produced

2. Local Environment and Economic Development ((LEED) Plan Stage 1 toolkit

B&NES, BCC, NSC, SGC, Defra, WENP, Low Carbon

1. Co-ordinated approach.

2. Report of the stage 1 LEED workshop identifies the key opportunities and threats to

1. April 2012-completed

2. October 2013 –

29




Timeframe

agencies under DtoC and Neighbouring authorities

completed as evidence base for Strategic Economic Plan

3. Strong environment and quality of life theme in SEP, including inclusion of ‘Payment for Ecosystem Services Support’ intervention

Sector local economic plans which stem from the economy’s dependence on the environment. Evidence informed the Strategic Economic Plan.

March 2014 completed

3. October 2013 – March 2014 completed

Mendip AONB B&NES, NSC. Somerset authorities, Parish Councils as appropriate

1. Investigate joint Supplementary Planning Document preparation

B&NES. NSC and Mendip B&NES, NSC, BCC, SGC

1. AONB meeting - agreed that authorities individually adopt the revised and jointly agreed AONB SPDs rather than preparation of a new joint document

1. July 2013

Cotswolds AONB B&NES, SGC. Gloucestershire authorities, Parish Councils as appropriate

1. SGC – responded to Board’s LNP and Business Plan consultations December 2012, seeking to ensure a good alignment between the role of the Board to promote and conserve the AONB and South Glos with regard to exercising its statutory planning functions

2. Responded to both Cotswolds AONB Business Plan and Management Plan consultations and other various requests for information from the Board

3. Endorsed the AONB Management Plan 2013-2018 as a material consideration

SGlos and B&NES SGlos SGlos

1. Co-ordinated approach to protect landscape quality

1. Dec 2012 completed

2. July 2013 -

completed 3. April 2014

30




Timeframe

(PT&SE Leads July 2013)

4. Liaison between the Cotswolds Conservation Board (CCB) and SGC specialist officers (landscape, conservation, highways) on issues relating to proposals for expansion of the Cold Ashton Roundabout

5. Taken part in a research project (undertaken by Natural England) on housing in AONBs

6. Responded to the Cotswold Conservation Board Business Plan 2015-18 Consultation

SGlos SGlos SGlos

4. Sept 2014 5. March 2014 6. December 2014

2. Evidence base preparation and monitoring Housing Market Area requirements

B&NES, BCC, NSC, SGC. (Also MDC, Wiltshire – as part of SHMA) LEP, HCA, Registered Providers, Private

1. B&NES undertake individual interim SHMA review to support Core Strategy examination 20013/14

2. Agree methodology and timescale for SHMA review through preparation and consultation on a pre-production brief

3. Housing Market Reference Group set up to engage in SHMA process and provide

B&NES WofE Office, B&NES, BCC, NSC, SGC

1. To ensure the evidence base on housing needs across the WoE is consistent, robust and NPPF compliant Preparation of SHMA review. Co-ordination of SHLAAs

2. To provide clarity and consistency of approach to assist delivery of suitable

1. 2013/14

2. SHMA pre-production brief March 2013 consultation March 2013-May 2013

31




Timeframe

Landlords, Development Industry

market intelligence.

4. Agree and jointly prepare West of England SHMA brief to commission technical work

WoE Office, Development industry, Housing Associations, Housing Providers,

housing (and other sustainable development)

3. B&NES Core Strategy Examination in Public identified a separate Bath Housing Market Area; West of England SHMA will review HMA(s).

completed

3. Feb 2014

4. March 2014

Gypsies, Travellers and Travelling Showpeople

B&NES, BCC, NSC, SGC Neighbouring authorities

1. Updating of local accommodation assessments – BCC/SGC progressing joint work with objective to identify need and basis for development strategy for site identification in accordance with Local Plans

2. This work will be undertaken consistently to enable a West of England view and to ensure wider strategic fit with neighbouring authorities

BCC/SGC B&NES, BCC, NSC, SGC Neighbouring authorities as appropriate

1. Co-ordination of evidence, parallel with the Strategic Housing Market Assessment.

1. BCC/ SGC GTAA Refresh published January 2014.

2. Scoping for joint study completed Jan 2013. Tender process commenced Feb 2013

Scale, type and distribution of jobs

B&NES, BCC, NSC, SGC. LEP

1. Gathered evidence base for the Strategic Economic Plan 2015-2021 in relation to direct job creation in the priority sectors,

WofE Office 1. To ensure the evidence base on employment across the WoE is consistent, robust

1. March 2014- completed

32




Timeframe

in EZ and network of EAs. Published on line: http://www.westofenglandlep.co.uk/strategicplan

and NPPF compliant

Oil and gas development

Somerset, B&NES, NSC, Mendip, Environment Agency

1. Summary report on Energy Minerals Topic Paper prepared jointly by Somerset County Council, B&NES, North Somerset and Environment Agency.

2. Fracking information online B&NES website.

B&NES, NSC, Somerset, Mendip

1. Joint planning for unconventional oil and gas development, namely fracking. Joint consideration of potential impacts from the transport (of fluids by tanker) and/or noise impacts (linked with any pumping for unconventional oil and gas development).

1. Completed June 2013

2. Completed March 2014

Regeneration of Avonmouth/ Severnside

BCC, SGC, WoE, Parish Councils as appropriate Environment Agency, Natural England

1. To identify a strategic flood risk solution that will reflect the expectation of growth in the area (including expected land use and type of end users), and the associated appropriate mitigation of flood risk. This will be undertaken as part of the DEFRA Climate Change adaptation programme and will involve engagement with land owners and stakeholders

BCC, SGC, WofE Office/LEP Environment Agency, Natural England

1. Requires significant infrastructure to realise its potential. Outline Development Strategy for the area and options to enable release of land for development are being explored

1. Interim findings reported October 2013 to the Planning Housing and Commu-nities Board

Planning Toolkit BCC, SGC,

NSC, B&NES, development industry

1. Commitments in the Planning Toolkit have been taken forward by a sub-group of the LEP Infrastructure and Place Group (IPG), comprising private sector members and council officers. Toolkit has been

WoE, BCC, SGC, NSC, B&NES

1. Required to effectively manage stakeholders through the planning process. Toolkit sets the framework for Councillors

1. April 2012 published

http://www.bathnes.gov.uk/fracking

33




Timeframe

published online on the WoE LEP website.

2. Member and Developer Summit held.

3. Joint Protocol for early member engagement in the planning application process for large and complex proposals, prepared and reported to the LEP Infrastructure and Place Group

4. Seminar on Planning Performance Agreements with the LEP Construction and Sector Development Group.

WoE, BCC, SGC, NSC, B&NES and development industry. WoE, BCC, SGC, NSC, B&NES and developers.

and developer engagement on large scale and complex planning applications

2. October 2012

3. February 2013

4. 4. July 2013

Housing Site Acceleration

BCC SGC, NSC, B&NES, development industry

1. Study by Alder King to review and understand the lack of progress/delivery since planning consent was granted on sites, ATLAS (the independent advisory service set up by the DCLG to support Local Authorities in dealing with large and complex housing-led projects), carried out a separate investigation into Redcliffe Village Site. Both reports published online on the WoE LEP website.

BCC, private sector members (Alder King), Housing Delivery Group, Independent Advisory service provider ATLAS

1. Assessment to bring forward ‘stalled’ sites for development

1. January 2014 - published

Flood mitigation B&NES, BCC, NSC, SGC

1. EA MoU Action Plan co-ordination of technical work to address issues

WofE Office, B&NES,

34




Timeframe

Internal drainage board

2. Optioneering Studies for individual

projects including Avonmouth Severnside and the Avon Tidal Barrier

3. Inclusion of the ‘Infrastructure Design & Realisation Fund’ proposal in the Strategic Economic Plan

4. Shared Delivery Agency maps produced to demonstrate areas of flood risk in the WoE and proposed flood mitigation schemes

BCC, NSC, SGC

3. 2013

4. October

2013-March 2014

Food Systems

BCC, B&NES, NSC, S.Glos, LEP, LNP , Parish Councils as appropriate

1. Local food systems theme included in the SEP

BCC, B&NES, NSC, SGC, LEP, LNP and partner organisations within voluntary / community sector

1. To protect and enhance the resilience of the food system

1. March 2014

3. Specific Schemes Hinkley Point C NSC.

Somerset authorities, Parish Councils

1. Submission of representation to National Grid (NG) concerning their application for a Development Consent Order (DCO) highlighting areas where objections and

BCC, NSC, SGC

1. Infrastructure, skills, jobs and housing issues for construction workers associated with new nuclear

1. Aug 2014

35




Timeframe

as appropriate concerns remain.

power station

Hinkley Point C Connection Project

NSC, SGC. Somerset authorities, BCC, Parish Councils as appropriate, WofE Office

1. Submission of representation to National Grid (NG) concerning their application for a Development Consent Order (DCO) highlighting areas of agreement, positive direction of travel towards agreement and other areas where objections and concerns remain. Further clarity sought from NG on methodology used to assess impact of proposed development.

2. WofE submitted letter of representation to NG concerning their application for a Development Consent Order seeking clarity on methodology used to assess impact of proposed development.

BCC, NSC, SGC WofE Office

1. Location/routing of proposed new pylons and undergrounding options

1. Aug 2014

2. Aug 2014

Oldbury New Nuclear Build (Power Station)

SGC, Prescribed Bodies, Adjoining Las including Newport.

1. Although no current programme for progressing DCO for Oldbury NNB it is expected to occur in the first half of the Core Strategy. Work is currently progressing with Somerset CC to set out the policy ‘asks’ which SGC consider a future promoter would need to address. This is intended to be set out in the SGC PSP DPD.

SGC 1. Infrastructure, skills, jobs and housing, including transport issues and other pressures, particularly associated with the construction period of the new nuclear power station

Oldbury NNB DtC Stakeholder Workshop held 11th April 2014 PSP DPD Preferred Options Draft Consultation to be published June/ July 2014

Energy from the NSC, 1. Select committee NSC 1. plan submitted to Govt. 1. March 2014

36




Timeframe

Severn Sedgemoor, BCC. Severn Estuary Partnership, Parish Councils as appropriate

2. £300K feasibility study proposed in the

Strategic Economic Plan

Enterprise Zones and Areas

B&NES, BCC, NSC, SGC, Parish Councils as appropriate

1. NSC and BCC developing Local Development Order (s) (LDO(s) at the EZ and J21 EA respectively


1. NSC LDO to come into effect 1 June 2014

1. March 2014

Defra/ Environment Agency MoU

B&NES, BCC, NSC, SGC, Parish Councils as appropriate EA, NE.

1. To review the EA Action plan to ensure it focuses on those statutory functions and identifies strategic issues where joint working is required

WofE office 1. Effective co-ordination of strategic environmental issues, in particular flooding and the need for appropriate mitigation and maintenance of existing defences.

1. January 2013 completed

1. 1. 1.

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