WEST DES MOINES COMMUNITY SCHOOL DISTRICT · 29.08.2014 · West Des Moines Community Schools...

WEST DES MOINES COMMUNITY SCHOOL DISTRICT

Board of Education Special Meeting

August 29, 2014

West Des Moines Community Schools District Goals

Mission Statement

Working in partnership with each family and the community, it is the mission of the district to educate responsible, lifelong learners so that each student possesses the skills, knowledge, creativity, sense of self-worth and values necessary to thrive in and contribute to a diverse and changing world.

Guiding Principles Continuous Improvement

Personalized Learning Optimum Use of Resources

Integration Diversity

Shared Vision

The West Des Moines Community Schools will be a caring community of learners that knows and lifts every child. We will inspire joy in learning. Our schools will excel at preparing each student for his or her life journey.

District Goals Using the Mission Statement as our foundation and the Guiding Principles to inform our actions, the district will work toward the realization of the Shared Vision by accomplishing the following goals as set forth by the Board of Education:

1. Close the gap between present practices and the Shared Vision. (Originally approved by the Board of Education February 2002; reviewed and modified March 2003; reviewed February 2004, March 2005, March 2006, March 2007, March 2008, March 2009, April 2010, April 2011, June 2012, June 2013, June 2014.)

2. Improve student achievement through effective instructional and assessment practices. (Originally approved by the Board of Education January 1999; reviewed and affirmed April 2001; reviewed and modified February 2002 and March 2003; reviewed February 2004 & March 2005; reviewed and modified March 2006; reviewed March 2007, March 2008, March 2009, April 2010, April 2011, June 2012, June 2013, June 2014.)

West Des Moines Community Schools

Guiding Principles

Continuous Improvement We continuously develop new ways to measure and assess our effectiveness and the quality of our programs and services. Ongoing communication among students, staff and families and the community results in new learning and improvement. Personalized Learning We commit to knowing each student an individual, providing meaningful and appropriate learning experiences in a caring environment. Optimum Use of Resources We value every person, place and thing as a resource for building our learning community. We maintain accountability and responsibility while encouraging the creative and flexible use of these resources to support learning. Integration We create and strengthen relationships that support learning. The interrelationships among our programs, services, people and other resources are vital to the success of our learning community. Diversity We seek ways to learn about and understand the uniqueness of each person. We need differences to enrich our relationships, our community and our quest for continuous improvement.

West Des Moines Community School District


Preliminary Agenda

August 29, 2014 12:00 p.m.

Community Room

Learning Resource Center 3550 Mills Civic Parkway

West Des Moines, IA 50265

Tentative Recommended Bd. Policy Time Item Disposition Number

12:00 p.m. I. Call to Order David J. Brown 210.3 12:01 p.m. II. Roll Call Elaine Watkins-Miller 210.3 12:02 p.m. III. Public Hearing: Sale of Phenix Elementary Building Review and/or approve 12:27 p.m. IV. Phenix Elementary Sale Agreement Review and/or approve 12:42 p.m. V. SBRC Application for FYE ’13 ELL Deficit Review and/or approve 12:43 p.m. VI. Contracts/Agreements Review and/or approve

a. New Tech Visit – Charter Bus Agreement 12:44 p.m. VII. Adjournment Approve 210.3 No qualified individual with a disability will be excluded on the basis of a disability from participating in this meeting. To receive more information or request an accommodation to participate, please contact Elaine Watkins-Miller, Board Secretary at 633-5023.

West Des Moines Community School District


Table of Contents

August 29, 2014

Page Number Item

Public Hearing: Sale of Phenix Elementary Building 1 Phenix Elementary Sale Agreement 3 SBRC Application for FYE ’13 ELL Deficit 4 Contracts/Agreements 10 New Tech Visit – Charter Bus Agreement 11

Board Agenda III Public Hearing

August 29, 2014

Dr. Lisa Remy and Paul Bobek This hearing is the time and place for the public hearing and meeting when interested individuals can express their views, both orally and in writing, on the proposed conveyance of real property, pursuant to Iowa Code Sections 279.8 and 297.22. The real property is locally known as Phenix School, located at 415 7th Street, West Des Moines, Iowa.

Page 1 of 15

1

NOTICE OF PUBLIC HEARING ON A CONVEYANCE OF REAL PROPERTY

Notice is hereby given that the Board of Directors of the West Des Moines Community

School District will hold a public hearing on the 29th day of August, 2014, at 12:00 o’clock P.M. central time, in the Learning Resource Center located at 3550 Mills Civic Parkway, West Des Moines, Iowa, on the conveyance of real property, pursuant to Iowa Code Sections 279.8 and 297.22. The real property is locally known as Phenix School, located at 415 7th Street, West Des Moines, Iowa.

At the time and place set for the public hearing, interested individuals will be given the

opportunity to express their views, both orally and in writing, on the following:

Proposal to convey the property to the City of West Des Moines for $535,000 plus interest, payable over 5 years.

The proposal may be subject to conditions as may be stated either in the proposal, the Resolution of the Board of Directors of the West Des Moines Community School District, or documents entered into between the parties. A copy of the proposal may be reviewed at the office of Secretary of the Board of the

West Des Moines Community School District, Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa.

After the public hearing, the Board may make a final determination to accept or reject the proposal as submitted, or upon condition that certain terms be changed, or the Board may defer action on any or all of the proposals until a subsequent meeting.

BOARD OF DIRECTORS, WEST DES MOINES COMMUNITY SCHOOL DISTRICT By___________________________________________ Secretary of the Board of Directors

01044950-1\11332-152

Page 2 of 15

Board Agenda IV Phenix Elementary Sale Agreement

August 29, 2014

Dr. Lisa Remy and Paul Bobek

Page 3 of 15

Board Agenda V SBRC Application for FYE ’13 ELL Deficit

August 29, 2014

Dr. Lisa Remy and Paul Bobek

The District has historically operated its ELL program in a deficit. The School Budget Review Committee (SBRC) can grant Modified Supplemental Amount (formerly known as Modified Allowable Growth). The District’s ELL Defiict for FYE ’13 was $1,1,24,234. Modified Supplemental Amount will impact the District’s Unspent Balance and will impact the amount of budget reductions, if granted.

The Administration recommends the Board Approve the District’s SBRC application requesting $1,124,234 for Modified Supplemental Amount for its FYE ’13 ELL Deficit.

Page 4 of 15

Board Agenda VI Contracts/Agreements

August 29, 2014

Dr. Lisa Remy, Laurene Lanich

a. New Tech Visit – Charter Bus Agreement The district has arranged for school visits to Plymouth, Indiana September 24-26, 2014. We will be visiting four schools during this time and will be taking several teachers, administrators, community, and business leaders with us on the trip. In order to accommodate transportation needs for up to 30 individuals, we would like to charter a bus through CIT Signature Transportation. We will leave the Learning Resource Center at 4:00 p.m. on September 24th and will return to the Learning Resource Center the evening of September 26th. Total cost for round trip bus service is $3,680.00. This will be paid for using Title I. We recommend board approval.

Page 10 of 15

Itinerary : WDM LRC September 26th leaving Plymouth, Indiana around 2:30 pm

Travelers: 24-30 adults (school staff, community members, parents)

Purpose of the Trip: Visit Four New Tech Network Schools in Plymouth, Indiana

Travel needs when in Plymouth: Travel to the various school buildings. Possiblytransportation to restaurants for dinner during trip to Plymouth, in Plymouth onSeptember 25th, travel back to West Des Moines September 26th.

Thank you for selecting CIT Charters, Inc. for your upcoming trip. We are committed to providing you with the very best

service possible. This Confirmation serves as your contract for your transportation needs shown below. We must receive

your signed and dated copy of this confirmation by the due dates shown below. Please review the following information to

confirm our understanding of the services we will provide.

West Des Moines Community School Dist.

3550 Mills Civic Parkway

West Des Moines, IA 50265-5556

Laurene Lanich

Order Date 08/20/14

Phone: 515-633-5000Fax: 515-633-5099

SalesRep: Jeff Ratcliff

Email: [email protected]

Group Name: New Tech Network School Visit

Group Leader:

Destination: Plymouth, IN

Leave Date: Wednesday, September 24, 2014 Return Date: Friday, September 26, 2014

Pickup

Location: West Des Moines Learning ResourceCenter3550 Mills Civic ParkwayWest Des Moines, IA

Spot Time: 3:30 pm

Leave Time: 4:00 pm

Destination

Details: Plymouth, INHotel TBA

Equipment: 47 Passenger motorcoach

# Vehicles: 1

Retn\Drop Time: 9:30 pm

Rate quoted is based on the client providing and paying for single overnight lodging for the motorcoachoperator(s) at the destination each night during this trip.

A recommended driver gratuity has been added to this quote. When returning signed contract please advise ifyou wish to include this with your payment or some other amount. You may reward the driver directly if youso choose. Please consider the service you receive and reward your driver accordingly.

Charter Confirmation Confirmed: 08/20/14

Charter No. : 6573

CIT Charters, Inc.

PO Box 643

Ames, IA 50010Phone: 515-233-0286

Fax: 877-828-5012

Toll Free 877-866-3687

Website: www.citbus.com


Page 11 of 15

By signing this confirmation contract you acknowledge the information provided herein, as well as all items listed in

our Terms and Conditions, including information about hours of service. Changes to the itinerary must be agreed upon

by both parties noting that the actual itinerary could result in additional charges.

Charter Party Authorized Signature Date

Jeff Ratcliff

Description # Veh. Qty Rate Charge

Rate for requested service 1 1 $3,455.50 $3,455.50

Recommended Service Reward for driver 1 1 $225.00 $225.00

Amount Paid $0.00

Balance Due: $3,680.50

Transport Charge: $3,680.50

Total Charge: $3,680.50

Sales Tax: $0.00

Charter Confirmation Confirmed: 08/20/14

Charter No. : 6573

CIT Charters, Inc.

PO Box 643

Ames, IA 50010Phone: 515-233-0286

Fax: 877-828-5012

Toll Free 877-866-3687

Website: www.citbus.com


Page 12 of 15

TERMS AND CONDITIONS

TERMS & CONDITIONS: 1) Please email, fax, or mail a detailed itinerary including addresses of all locations to be visited 14 days prior to departure. 2) The chartering party is responsible for providing our chauffeur with a single, non-smoking motel room on overnight trips unless otherwise specified. 3) The chartering party is responsible for all tolls, parking, ferry, and entrance fees incurred on this trip. 4) Chauffeurs gratuity is not included in this price (suggested gratuity is 10% of the amount due). If we do not receive full payment and a final itinerary 14 days prior to your trip, we reserve the right to cancel your motorcoach.

AMENITIES: CIT Charters, Inc. luxury motorcoaches come equipped with: DVD player, PA system, restroom, reclining seats, armrests, footrests, individual light & air controls, and air conditioning. Failure of motorcoach amenity equipment, such as DVD player, WIFI, sound system, or public address system shall not be cause for refund.

RESPONSIBILITY: CIT Charters, Inc. shall not be liable for delay or non-performance resulting road failure, road or weather conditions, labor difficulties, or any other cause beyond their control.

DAMAGE & INDEMNITY: The chartering party will be liable for any damage to the bus or its contents that is caused by the passengers. Only CIT Charters, Inc chauffeurs will be allowed to open and close luggage doors. The chartering party agrees to protect, defend and indemnify CIT Charters, Inc. from and against any and all loss, costs, damage and expenses occasioned by, or arising out of any accident or other occurrence causing or inflicting injury or damage to any person or property, happening or done in, upon or about the motorcoach, or due directly or indirectly to the use of alcohol, by members of the chartering party. Your responsibility, as the groups leader while on the motorcoach, is to see that your group remains quiet, orderly and that they do not damage the vehicle/equipment; or, potentially harm themselves by sitting on arm rest, standing in seats or leaning backward over a seat. The motorcoach should be kept neat and clean by the chartering party. The chartering party will be held responsible for cleaning costs deemed by CIT Charters, Inc. in excess of routine cleaning. (IE: liquid spills, soiled or stained seats, vomiting and or trash left on the motorcoach)

CARRIER: CIT Charters, Inc. reserves the right to use leased or substitute equipment to fulfill this agreement.

FOOD & BEVERAGE: With the exception of sunflower seeds, food and non-alcoholic drinks are allowed on the motorcoach. Canned beer is the only alcoholic beverage that may be consumed on the motorcoach. However, special permission from CIT Charters, Inc. Management is necessary and we do require a $250.00 refundable damage and cleaning deposit.

TOBACCO: Use of cigarettes and chewing tobacco, is strictly prohibited while on any CIT Charters, Inc. motorcoach and is also a violation of Federal Regulations.

VIDEO: DVD players are available on all motorcoaches. Use of them is available at no extra charge. The chartering party must supply their own movies. Only our chauffeurs or group leader may operate the DVD player.

FUEL SURCHARGE: The total price of this charter is based on current market rate of diesel fuel. If the average cost of diesel fuel nationwide exceeds this amount by 5% or more, a fuel surcharge may be invoked. Please budget a fuel allowance into the cost of your trip.

SAFETY: The chartering party agrees to respect our professional chauffeurs decision regarding road conditions, equipment, and safety. Federal regulations allow chauffeurs to be on duty 15 hours per day, including a maximum of 10 hours driving. A chauffeur must then have 8 complete hours off duty before coming back on duty. The chartering party also understands that chauffeurs who drive through the hours of 1:00 AM and 6:00 AM have the discretion to take periodic rest breaks to counteract the increased risks of night time driving.

LOST ITEMS: CIT Charters, Inc. is not responsible for any items left on the motorcoach. If our chauffeur is away from the luxury motorcoach, it will be locked at all times.

CANCELLATION POLICY: A full refund will be made if notice is given 30 days from departure date. A penalty of $100.00 or 10% of the charter price (whichever is greater) will be charged between 29 and 3 days. Within 72 hours of departure, 50% of the total charter price will be assessed to the chartering party. Exclusions may apply if noted on contract.

ADVERSE WEATHER CONDITIONS: The above cancellation fees will be waived in the event of adverse weather conditions if the charter is rescheduled with CIT Charters. In the event the trip is cancelled after our chauffeur has left our terminal, the chartering party will be assessed the miles they have traveled at our current deadhead rate plus any other expenses incurred.

AFTER HOURS EMERGENCY PHONE NUMBERS: Our office is open Monday through Friday, 8:00 a.m. to 5:00 p.m. C.S.T. If an emergency arises, please feel free to call 515-233-0286 or toll free 1-877-866-3687. Use option 3 for charter service and then use option 2 to direct you to the Manager on Duty in case of an emergency.

CASH DISCOUNT: All prices quoted by CIT Charters, Inc. reflect the benefit of a CASH DISCOUNT. Failure to make cash or check payment to CIT Charters, Inc. 14 days in advance of the trip date will result in revocation of the CASH DISCOUNT.

PLEASE REFER TO YOUR CHARTER NUMBER ON ALL CORRESPONDENCE.CIT Charters, Inc., 1501 E Lincoln Way, PO Box 643, Ames, Iowa 50010

Please Fax signed acceptance form to: 877-828-5012 or email a scanned copy to [email protected] chartering party is responsible for compliance and is in agreement to all information contained above.

Chartering Group Name: _______________________________Customer Signature:___________________________________

Charter No. : 6573

Wednesday, August 20, 2014

Page 13 of 15

WEST DES MOINES COMMUNITY SCHOOL DISTRICT · 29.08.2014 · West Des Moines Community Schools...

Documents

Transcript of WEST DES MOINES COMMUNITY SCHOOL DISTRICT · 29.08.2014 · West Des Moines Community Schools...