WEST CENTRAL RAILWAY SCHEDULE OF POWERS central railway schedule of powers (sop – 2013) chapter vi...

WEST CENTRAL RAILWAY

SCHEDULE OF POWERS (SOP – 2013)

CHAPTER VI MISCELLANEOUS MATTERS

PREAMBLE 1. The WCR Schedule of Powers (2004) other than Establishment Matter was based on SOPGEN 2001 of CR. 2. This is the first revision of SOPGEN Chapter VI Miscellaneous matter 2013. 3. Railway Board have since enhanced the delegation of powers of G.Ms. and also issued Unified Schedule of Powers

Other than Establishment Matters. Incorporating all these changes and suit our requirements the first revision of SOPGEN Chapter VI is being (Misc. Matters.) issued.

4. The Indian Railway Financial Code, Vol. I and other Indian Railway Codes and Orders issued by the Railway Board from time to time and in consultation with F.A.&C.A.O. Powers have been delegated to PHODs, SAG, JAG, S. & JS Officers in Headquarters, Workshops and DRMs, ADRMs, JAG, SS, & JS Officers in Divisions and Construction field Units as per this Schedule in other than Establishment Matters.

5. The delegation of powers specified in this Schedule are made with due regard to the need for decentralisation

and for effective administration at all levels. The exercise of powers delegated is subject to observance of the provisions of extant rules and the cannons of financial propriety vide code para 116, Financial Code, Vol. I.

6. If the provisions of Codes, Railway Board letters are modified, the relevant items of the Schedule of powers will

also stand modified to that extent, except in respect of items in which the existing powers have been restricted by the General Manager.

7. Wherever the powers of the authorities are shown separately by their respective designation/grade, these

authorities alone can exercise these powers to the extent mentioned. But where no authority is indicated by designation, then the authorities indicated in the heading of the columns can exercise the powers to the extent mentioned therein. Further the authorities concerned should exercise the power delegated with their sphere of duty.

8. Unless otherwise specified all sanctions of a financial nature effecting the Railway receipt and expenditure

should be accorded only with the prior concurrence of the associated finance. The items where financial concurrence is not necessary specific remarks to that effect are given against such items.

9. No Official is empowered to suspend the exercise of or to withdraw the powers of officials subordinate to him in respect of powers delegated in this schedule and the powers cannot be exercised by any other official for or on their behalf. If any change in the delegation of powers is considered necessary, a reference should be made to this Office.

10. Wherever the delegation is up to certain monetary limit, it means that the powers delegated are up to the

monetary limit inclusive. 11. The items in this schedule have been numbered on decimal system. The first figure (before decimal) refers to the

Chapter of the Schedule and the next figure refers to the Item. Thus “SOPGEN” 6.14 means Item No. 14 of Chapter VI of this Schedule.

12. If provisions of Code Rules, Instructions issued by Railway Board are in variance with the Schedule of Powers,

Rules in the Code would prevail. Such cases should be brought to the notice of this Office. 13. Correction Slips embodying amendment to the specific items in this Schedule will be issued serially numbered

and dated as and when necessary.

14. Errors or Omissions which may be found in this Schedule may please be brought to the notice of this Office.

Suggestions which will further improve the method of presentation adopted in this book or facilitate expeditious and efficient disposal of work are welcome. Such suggestions be addressed to the Dy. General Manager through normal office channels.

15. This delegation of powers is in supersession of all previous ones related with SOP VI (Misc. Matterr). Reference to

this Schedule of Powers be made by the code word SOPGEN VI (Misc. Matters) 2013. JABALPUR

S.V. ARYA

GENERAL MANAGER.

Note : Unless specified otherwise, CHODs (in SAG) will exercise the powers delegated to PHODs (in HAG) and CWMs will exercise the powers delegated to HQ SAG Officers under the Chapter VI of SOPGEN – 2013.

REGISTER OF CORRECTION SLIPS

Correction Slips Item No. Page No. Columns affected

Correction Slips Item No. Page No. Column affected No. Date No. Date

CONTENTS

Item No. Description Page No.

6.01 (a) To enter into AMC/SMC ( other than single Tender) for Machines/Appliances 01

6.01 (b) To enter into AMC/SMC on Single tender basis with OEM authorized dealers. 01

6.01 (c) Sanctioning of advance payments. 01

6.01 (d) AMC of Hardware & Software. 02

6.02 Condemnation and disposal of petty articles (items valuing less than Rs. 1,000/-) other than office equipment. 02

6.03 (a) Condemnation of over aged wagons, coaches, EMU tower wagon and track machines on condition basis. 02

6.03 (b) Condemnation of over aged locomotives. 03

6.03 (c) Condemnation of under aged Coaches. 03

6.03 (d) Premature condemnation of wagons. 04

6.04 (a)Condemnation of Typewriters and office machines and IT equipment. 04

6.04 (b) Condemnation of other Plant & Machinery, tools, Medical machines. 05

6.05 Condemnation of furniture, linen & Mattress etc. Petty items (Book value per item) 06

6.06 (a) Incurrence of expenditure on light entertainments/refreshments. 06

6.06 (b) Working lunches at formal inter-departmental and other meetings and conferences. 07

6.06 (c) Incurrence of expenditure on entertainment of distinguished official/non-official visitors . 08

6.07 Arranging Seminars/ Workshops covering the cost of tentage, furniture hiring etc. all inclusive. 09

6.08 Contingent office expenditure. 09

6.09 Expenditure on ceremonial occasions 09

6.10 Medical expenses to be incurred on medicines of dogs/bitches. 10

6.11 To sanction expenditure on Physical, Chemical & Metallurgical analysis. 11

6.11 (a) Govt. Lab and other lab or institutions 11

6.11 (b) Other outside Agency. 11

6.12 To sanction expenditure on conveyance charges for removing sick Railway employees to hospitals. 11 [

6.13 [

Hiring of launches and boats. 11

6.14 (a)Hiring of outside transport facilities. 12

6.14 (b)Mini truck/ Pickup van. 12

6.15 (a) Hiring of vehicle in special occasions. 13

6.15 (b) Hiring of motor vehicles for conducting surprise checks. 13

6.16 (a)Hiring of office machines. 13

6.16 (b)Hiring of plant and machinery. 14

6.16 (c)Hiring out of plants to outsiders/Contractors. 14

6.17 (a)Purchase of books, periodicals and newspapers. 14

6.17 (b) Purchase of Official and non-official Books, journals, titled CDs. 15

6.17 (c)Purchase of Newspaper and magazines for running rooms, TTE rest rooms and RPF barracks. 16

6.18 (a)Purchase of stationery stores (Local Purchase) 17

6.18 (b)Printing work in outside non-railway Presses. 17

6.19 (a) Purchase of Non Stock Consumables for printers / copier machines / fax machines

18

6.19 (b)Local Purchase of cartridges and toners. 18

6.20 (a) Purchase of stores for Staff Canteens 18

6.20 (b) To authorize payment of Fuel charges 100% to Statutory Canteens. 25% to non-Statutory Canteens. 19

6.20 (c)To authorize payment for procurement of furniture/ utensils for staff canteen. 19

6.20 (d) To sanction subsidy for uniforms, shoes etc. to canteen staff as per rules. 19

6.21 Local purchase of rubber stamps and office seals 19

6.22 Purchase of Dogs/Bitches. 20

6.23 Purchase of office MACHINES. 20

6.23 (a) Purchase on additional account. 20

6.23 (b) Purchase on replacement account. 20

6.24 (a)Procurement of PC based system. (excluding Laptops) 21

6.24 (b)Procurement of Local Area Network Infrastructure including server rooter, firewalls etc. 22

6.25 (a)Repairs/ Up gradation of computers/ printers. 22

6.25 (b)Purchase of all types of printers. fax machines, etc. on replacement account. 22

6.25 (c)Development of Applications software/ modification of existing software from outside agencies. 23

6.25 (d)Entering into service agreements for IT Infrastructure. 23

6.26 Purchase or hiring of TV, LCD, projectors, Digital cameras etc. 23

6.27 (a)To sanction the procurement of small items of equipments including on additional and replacement account. 23

6.27 (b)To sanction the procurement of non stock items chargeable to ordinary revenue. 24

6.27 (c)To sanction the procurement of non stock items chargeable to ordinary revenue. 24

6.28 Purchase of black soil, manure and flower pots. 25

6.29 Purchase of Office Bicycles. Repair & Maintenance. 25

6.30 (a) Sanctioning of furniture, for office service building including rest house on additional/ replacement account. 26

6.30 (b)Sanctioning of new furniture/curtains for waiting rooms, retiring rooms, station and running rooms, crew lobby etc.

26

6.31 Payment to municipalities or local bodies on behalf of Railways. 27

6.32 (a)Sanctioning of advance payment as deposits for water/telephone/electric connection. 27

6.32 (b)Sanctioning of advance payment as deposits with state electricity board for supply of electrical connections to Railway.

27

6.33 Sanctioning of payments against delivery of materials. 28

6.34 (a) Grant of monetary rewards to the members of the R.P.F. & other Railway servants and public. 28

6.34 (b)Grant of reward to other persons in corruption cases. 28

6.34 (c) Cash Awards to Railway Staff for meritorious service. 28

6.34 (d) Awards to persons other than Railway employees for averting accidents. 29

6.34 (e)Awards to Railway employees for averting accidents. 29

6.35 (a) Repair of machines, Tools & Plants. 29

6.35 (b)Repair of vehicles. 29

6.35 (c)Repair of two wheeler vehicles. 30

6.36 Repairing of office furniture. 30

6.37 Calibration/Repairs to magnet speedometers, water meters, clocks, printing machines, weighing machines, etc. 30

6.38 (a) Traveling allowances to Outsiders. 31

6.38 (b) Conveyance allowance to Rly. Magistrates. 31

6.39 To sanction payment of T.A to a person not in Govt. Service. 31

6.40

(a)Write-off of irrecoverable losses of cash Stores, Tools and Plants etc. 32

6.40 (b)Write-off of losses of Stores, Dead stock, Tools and Plants etc. 32

6.40 (c)Write-off of losses of Coal & HSD oil in each case when no Rly. employee is in any way responsible 32

6.41 To write off of losses or shortage of service postage stamps. 34

6.42 To write off amounts due to the Railway other than when they are irrecoverable. 34

6.43 Sanction of cash imprest to officers. 34

6.44 Law charges

(a) Pleaders fees within the scales fixed by the High Court or separately approved by the Board.

34

6.44 (b) Incidental legal expenses connected with suits filed in Court of Law. 34

6.45 (i) Railway Telephone

(a) Provision of

(b) Shifting of

35

6.45 (ii) P&T telephones /MTNL/BSNL (a) Provision of

35

6.45 (b) Shifting of 35

6.46 Temporary service connection or strengthening existing service connections and metering facilities and supply of

energy.

35

6.47

Disposal of dead and live trees by sale 36

6.48

Sale of surplus litter in the open market. 36

6.49 Feeding charges of dogs. 37

6.50 Participation of R.P.F. dogs in the dog shows. 37

6.51 Registration of R.P.F. Dog kennels with the Dog Kennels Club of India. 37

6.52 To lend the services of R.P.F. dogs. 37

6.53 To call for and award annual contracts for running dhobi laundry and barber shop at R.P.F./T.C./TPI 37

6.54

To undertake/sanction work for public bodies. 37

6.55 To invite and accept tenders for - Fabrication of points, crossing components etc.. 38

6.56 Charges for feeding of offenders detained in Railway Custody. 38

6.57 To sanction downgrading of locomotives to inferior service. 38

6.58

Retention of replaced machines. 39

6.59 To grant honorarium for imparting Yoga training. 39

6.60 Provision of LPG connection and procurement of acetylene and Oxygen cylinders (also in ART) 39

6.61 Recertification of ISO 9000, 14000 & OHSAS 18000 from external accrediting bodies 39

6.62 (a) Awarding contracts for washing of linens, blankets, pillows napkins etc. supplied in AC coaches 40

6.62 (b)Awarding contracts for washing of linens, blankets, pillows, napkins etc. supplied in Running Rooms / Crew Lobbies / Hostels etc.

40

6.63 Contracts for mechanized cleaning 40

6.63 (a)Purchase of all tools & plants required for carrying out various sanitation related activities. 40

6.63 (b)Contract for pest control activities. 41

6.63 (i) Contract for pest control activities ( other than coaches). 41

6.63 (ii) Contract for pest control activities (For coaches). 41

6.63 (c)For granting specialized contracts involving large component of mechanized cleaning. 41

6.63 (i) For granting specialized contracts involving large component of Mechanized cleaning of. 42

6.63 (ii) Rag/Picking and Garbage collection disposal. 42

6.63 (iii) Mechanized cleaning of coaching depot + OBHS + CTS 42

SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER

Item No.

Ref. to

Rule

Nature of Powers

Extent of power delegated to

Remarks Headquarter Officers Divisional Officers

PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

1

AMC/SMC

6.01

Board‟s

letter No.

2007/CE-

1/CT/18/

pt. Dtd.

5.3.2009

(a)To enter into AMC/SMC

(other than Single Tender)

for Machines/Appliances

including medical

equipment.

PHODs/CHODs

Full Power

SAG upto Rs. 5

lakh

SG/JA Grade

upto Rs.1

Lakh in each

case.

Full Power

CWM

(SAG)

MD Central

Hospital

upto Rs. 2

Lakh in

each case.

SG/JA

Grade upto

Rs. 1 lakh in

each case.

(1) Prior Finance Concurrence is not necessary

upto Rs. 20,000/-.

(2) Normal Tendering procedure is to be

followed.

6.01

Rly Bd‟s

L.No: F(X)

II-99 PW/3

dt

20.10.99,

27.6.2000

and 30.11.

2005

(b)To enter into AMC/SMC

on Single tender basis with

OEM authorized dealers.

PHOD/CHOD

upto Rs. 10

lakh per item per

annum.

Nil

DRM

upto

Rs. 10 lakh

per item per

annum.

CWM(SAG)

upto Rs. 5 lakh

MD/Central

Hospital upto

Rs. 3 lakh per

item per

annum.

Prior Associate Finance Concurrence is

necessary.

Note :

(1) For Critical equipments required for dealing with disaster, only CMPE or CRSE will exercise these powers on case to

case and need basis.

(2) Requirement of EMD and SD can be dispensed with if the contract is to be entered with OEM /authorized dealers.

6.01

Rly Bd‟s

L.No:F(X)

II/99 PW/3

dt

20.10.99.

(c)Sanctioning of advance

payments to OEM/

authorized dealers and

manufacturers for AMC/

SMC entered into by

Deptt./Divisions.

PHOD/CHOD

upto Rs.2 Lakh in

each case per item

per annum.

Nil

DRMs upto

Rs.2 Lakh in

each case

per item

per annum

Nil

(1) The Powers are subject to the provision of

facilities being sanctioned by competent

authority.

(2) Rly, Bd‟s sanction will be required beyond

Rs. 2 lakh as per Bd‟s L.No F(X)II-

87\PW/12 Dated: 20.09.1989. F(X)

II/99PW/3 dt. 20.10.1999


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

2

6.01 (d)AMC of hardware and

Software.

PHOD/CHOD

Full Power

Nil DRM

Full Power

ADRM upto

Rs. 1 lakh

per case and

maximum 5

cases per

annum.

Nil (1) While procuring equipment it should be

ensured that as far as possible IT

equipments are purchased with minimum

three years warranty so as to take life cycle

cost into account.

(2) The AMC of hardware and software shall

be chargeable to revenue.

(3) Finance concurrence is necessary.

Note : ( For 6.01 a, b,c) (1) Quotations from 3 or more reputed firms should be obtained in each case provided the total value does not exceed

Rs. 2,00,000/- (2) Contract to be limited to not more than three years at a time. (3) Powers to be exercised by the officers only after ensuring the reasonableness of the rates proposed, residual life of the

equipment, credential of the firms, etc.

(4) Protective clauses shall be included in the contract agreement. (5) The powers vested for AMCs with OEMs on single tender basis will have to be exercised subject to observance of the

guidelines issued from time to time. (6) The tender committee constitution will be governed by SOP of Works matters.

CONDEMNATION

6.02

Condemnation and disposal

of petty articles (items

valuing less than Rs. 1,000/-

other than office equipment.

Full Power

SG/JA Grade

Full Power

Full Power

SG/JA

Grade/Sr.

Scale

independent

in charge

Full Power

Finance concurrence is not necessary.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

3

6.03

(a) Condemnation of over aged

wagons, coaches, EMU

tower wagon and track

machines on condition

basis.

PCE/CME/ CEE/

Full Power

Nil Nil Nil Authority RB‟s letter no. 96/M(c)/140/3

dt.28/02/2001

6.03

RB.‟s L.

No. 2002/

ML/ 466/

1901 dt.

25.11. 2002

&Para 239

– F1

(b)Condemnation of over

aged locomotives.

CME / CEE

Full Power

Nil

Nil

Nil

(1) Board should invariably be kept

informed regarding condemnation of

over aged locomotives.

(2) Board‟s prior approval is required, if the

existing Rolling stock is not to be

replaced implying thereby a reduction in

authorized stock.

Note : (For 6.03(a) & (b):

(1) Condemnation/ Scrapping shall be recommended / sanctioned only on personal inspection of the stock after

preparation of detailed condition report etc.

(2) CME/ CEE have Full Power to permit retention in service of a replaced Rolling Stock. (3) Orders issued by Rly. Board from time to time shall be kept in view.

(4) Breaking up order to be given by PCE/CME/CEE.

6.03 (c) Condemnation of under

aged coaches on

condition basis.

(i) Condemnation of

Accident involved

coaches.

CME Full Power Nil Nil Nil Finance concurrence is necessary.

Authority : RB‟s letter No. 96/M(C)/140/3

Dated : 02.03.2001.

(ii) Premature condemnation

of coaches with residual

life less than one POH

cycle.

CME Full Power Nil Nil Nil Finance concurrence is necessary.


Dated : 02.03.2001.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

4

(iii)Premature condemnation

of coaches with residual

life more than one POH

cycle.

Nil Nil Nil Nil Railway Board (Zonal Railways recommended

all such cases duly concurred by associated

finance and approved by CME)


Dated : 02.03.2001.

6.03 (d) Premature condemnation

of wagons

(i) All accident damaged

wagons and vacuum

brake stock

CME

Full Power

Nil Nil Nil Finance concurrence is not necessary.


Dated : 02.03.2001 & 2007/M(N)/60/7

Dated : 21.10.2010.

(ii) Non accident air brake

stock of more than 25

years of age.

CME

Full Power

Nil Nil Nil Finance concurrence is necessary.


Dated : 02.03.2001 & 2007/M(N)/60/7

Dated : 21.10.2010.

(iii) Non accident air brake

stock of the age of 25

years or less.

Nil Nil Nil Nil Authority : RB‟s letter No. 96/M(C)/140/3

Dated : 02.03.2001 & 2007/M(N)/60/7

Dated : 21.10.2010.

Rly Bd. ( In this case the proposal should be

duly vetted by FA&CAO and approved by GM)

6.04 (a)Condemnation of

Typewriters and office

machines and IT

equipments, including

PC, Laptops printer, fax,

scanner, X-ray machines

etc.

PHOD/CHOD

Full Power

SAG up to Rs. 1

lakh (initial cost

of machine)

SG/JA Grade

Officers

upto Rs.

50,000/-

(Initial cost

of machine)

Full Power SG/JA Grade

Officers upto

Rs. 50,000/-

(Initial cost of

machine)

Prior finance concurrence is not necessary for

machine costing up to Rs. 1 Lakh (initial cost

of machine).


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

5

[

6.04

(b) Condemnation of other

Plant & Machinery,

tools, Medical machines

and instruments, all

vehicles except staff car

and battery operated

vehicle (Other than

Office Machines).

Full Power

SG/JA Grade

upto

Rs. 1.5 Lakh

(initial cost)

Sr. Scale

upto

Rs.50,000/-

(initial cost)

Full Power

SG/JA Grade

upto

Rs. 1.5 Lakh

(initial cost)

Sr. Scale

upto

Rs.50,000/-

(initial cost)

(1) Finance concurrence is not necessary up

to Rs. 1.5 lakh (initial cost of machine).

(2) This power will not be applicable for Staff

Cars for which instructions contained in

Board‟s L. No. E(G)87/AL-4IT dt. 4.10.88

will be followed.

(3) For vehicle condemnation

(a) In division three JA Grade officers

Committee (One member must be from

account may be Senior Scale.) should be

constituted and on the recommendation of

this committee the condemnation will be

approved by ADRM Officers.

(b) In HQs three JAG committee should be

nominated by CME (One member must

be from account in JAG or Senior Scale).

The recommendation will be approved by

CWE/HQs.

(C) The condemnation procedure will be

drafted by CME for WCR.

Note : For 6.04 (b): (1) For Condemnation, manufacturer‟s Certificate is to be obtained. Where, however, the manufacturer‟s certificate is not

possible to be obtained from the manufacturer‟s without incurrence of any additional expenditure by the Railway,

the same may be dispensed with and in lieu thereof, comparetive financial implications between „Condemnation &

Reconditioning‟ of the machine should be worked out in terms of rules laid in para 239-F1 by an officer not

below the rank of JA Grade. (2) Old machines means which have out lived their normal codal life or which cannot be economically retained in

service or repaired. (3) Old machines, which are replaced through M&P programmes or sanctioned separately by the Competent Authority,

will not require any separate sanction for scrapping.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

6

6.05 Condemnation of furniture,

linen & Mattress etc. Petty

items (Book value per item)


nominated by

PHOD/

CHOD

Full Power

DGM/CPRO

Full Power

Full Power SG/JAG as

nominated by

DRM.

Full Power

(1) For the items whose cost of original

procurement is up to Rs.50,000/- and which

have put 10 years of service, 3 years for

linen(used in other than coaches) and 5

years for mattress.

(2) Finance concurrence is not necessary.

(3) While approving condemnation, the

Officer must make sure that the furniture

which is serviceable by minor or petty

repair, canning, polishing etc. is not

condemned.

(4) The codal life of linen issued/used in AC

coaches is as given in the commercial

circular no.19 dated 2.3.06. Condemnation

should be on age cum condition basis.

Condemnation of linen, which has not

completed the codal life, can be done by

Sr. Scale officer/Jr. scale officer in charge

of the respective coaching depot. Finance

Concurrence is not necessary.

EXPENDITURE

6.06

Para 1005

FI

(a) Incurrence of expenditure

on light entertainments/

refreshments at formal

inter-departmental and

other meetings and

conferences.

Full Power Annual

spending limit.

PHOD/ CHOD

Rs. 12,000/- each-

All SAG Officers

Rs 6,000/- each.

DGM(G)

Full Power

Annual

Spending limit

Rs 6000/-

SG/JAG

Full Power

Annual

spending limit

Rs.3000/-

each.

Sr scale

DRM

Full power

Annual

Spending

Limit

Rs.25,000/

ADRM

Rs.6,000/-

SG/JA

Full Power

Annual

spending limit

Rs.3000/-.each

Sr. Scale

independent

incharge

Full Power

Annual

spending

limit

(1) The expenditure on each occasion

including scheduled meetings is left to the

discretion of officer subject to such Rules

and instructions as may be issued by the

Board from time to time. (Bd's letter

No.F(X) II.87/Exp.2 dt. 7.8.87 & dt.

7.8.96 & F(X) II.95/Exp.1 dt. 12.6.96) )&

Bd's letter No.F(X)II- 2004/Exp/4 dt.

18.01.2006 .

(2) Finance concurrence is not necessary

within the prescribed ceiling limits.

(3) No liquor to be served.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

7

Full Power

Annual

spending limit

Rs 1000/-

Rs 1000/-

CMS

Rs. 6000/-

CWM(SAG)

up to

Rs. 10,000/-

6.06

R. B.‟s

L. No. F(X)

II-2004/

Exp/4 dt.

28.7.04

(b)Working lunches at

formal inter-departmental

and other meetings and

conferences.

PHOD/ CHOD

Full power with

annual ceiling limit

of Rs. 25000/-

Nil

DRMs

Full power

Ceiling

Rs. 45,000/-

CWM full

power ceiling

limit

Rs. 20,000/-

(1) For CPO & CCM separate power has

been given in note item 7 and 8. With the

limit of Rs. 115/- per head .

(2) Finance concurrence is not necessary if the

expenditure is within the prescribed

ceiling limits.

Note: For 6.06(b):

(1) Expenditure on light refreshment at formal inter-departmental and other meetings may be incurred up to a limit of Rs.

18/- per head per meeting (Bd's letter No.F(X)II- 2004/Exp/4 dt. 13.09.2012).

(2) This does not include serving of lunches/dinners which can only be done with prior finance concurrence and personal

sanction of GM/AGM/PHOD/CHOD/DRM/CWM. The expenditure may be incurred up to a limit of Rs. 115/- per head

for working lunches per meeting (Bd letter no. F(X) 11-2004/Exp/4/1 Dated 13.09.2012).

However, in case of lunches/dinners served in GM‟s office finance concurrence is not necessary (Rly Bd‟s L.No. F(II)-

95/Exp.1/dt.14.09.98 & F(X)-2003/PW/dt.12.06.2003.

(3) Finance concurrence is not necessary within ceiling limit.

(4) PHOD/CHOD are empowered to regularize the additional expenditure, if any, incurred by the subordinate officers

provided it is ensured that the total provision given to department for all officers put together per annum has not

exceeded for the year.

(5) Expenditure should be regularized under Contingencies.

(6) No liquor to be served.

(7) Each department will maintain a register where all expenditure incurred will be recorded. This register will be put up

to associate finance (as and when called for )

(8) CPO full power for PNM/OBC/SC/ST and Other scheduled meeting

(9) CCM full power for ZRUCC/ MP meeting and other meeting conducted with GM.

(10) The luncheon parties, dinner and receptions on the Railways can be arranged only with the personal sanction of the

General Manager of Zonal Railways/Production Unit and Divisional Railway Manager‟s with prior concurrence of the

Associate Finance.(Rly bd. letter no F(X) II-2004/Exp/4 dt. 28.7.2004)


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

8

6.06 (c)Incurrence of expenditure

on entertainment of

distinguished official, non-

official visitors calling on

the Railway in connection

with Railway work.

PHOD/CHOD

Full Power

Annual spending

limit.

CCM

Rs. 30,000/-

Other

PHOD/CHOD

Rs.10,000/-

each

per department

DGM(G)

upto Rs.

5,000/-

Full power

upto

Rs. 25,000/-

per annum

per Division.

Sr. DCM/

Sr. DOM

upto

Rs 2500/-

per annum

for

entertaining

prospective

client

for sale

promotion.

CWM(SAG)

and

CMS(SAG)

Rs. 6000/-

each

workshop per

annum.

Note: For 6.06(c):

(1) Finance concurrence is not necessary within the prescribed ceiling limits.

(2) GM‟s powers are up to Rs. 40,000/- .

(3) No liquor will be served.

(4) PHOD/CHOD are empowered to regularise the additional expenditure, if any, incurred by the subordinate officers

provided it is ensured that the total provision given to department for all officers put together per annum has not

exceeded for the year.

(5) Each department will maintain a register where all expenditure incurred will be recorded. This register will be put up to

associate finance as and when called for.

(6) Expenditure should be regularized through contingencies.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

9

6.07

Arranging Seminars/

Workshops covering the

cost of tentage, furniture

hiring etc. all inclusive.

PHOD /CHOD

upto

Rs. 10,000/- on

each occasion

subject to an

annual ceiling of

Rs. 1 lakh

per department

Nil

DRMs

upto

Rs.10,000/-

per

occasion

subject to

an annual

ceiling of

Rs. 1 lakh

for division as

a whole.

CWMs

upto

Rs.5,000/- per

occasion

subject to an

annual ceiling

of

Rs.50,000/-

for workshop

as a whole

A register is to be maintained in the

Divisional and HQrs. to watch overall ceiling

limit.

6.08

1010

(a)-FI

Contingent office expenditure. Full Power SG/JA Grade

Full Power

Sr./Jr. Scale

Full Power


Full Power

Sr./Jr. Scale

who are

independent

In charge of

a unit

Full Power

Finance concurrence is necessary in case

expenditure Exceeds Rs. 5,000/- in each case.

6.09

Item No.

29 (a)

Ann. II to

Chap. V FI

Expenditure on ceremonial

occasions

Nil

Nil

Up to Rs

20000 on each

occasion

subject to

overall limit of

Rs 2 lakh in a

financial year.

CWM in SAG

up to

Rs. 5,000/- on

each occasion,

subject to

overall limit

of

Rs. 20,000/- in

a financial

year.

(1) This also includes the expenditure on

Railway Week celebration, the limit for

which will be Rs. 25,000/- for a Zonal

Railway as a whole.

(2) For important functions which are

attended by Minister of State for Railways

in exces of Rs. 1 Lakh in each case,

Minister of Railways: in excess of Rs.4

Lakhs in each case, President/Prime

Minister in excess of Rs. 5 Lakhs in each

case.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

10

(3) Monthly statement of expenditure on this

account being submitted to GM‟s Office by

DRM‟s and CWM‟s for keeping a watch

and ensuring that the overall ceiling of Rs.

20 lakh per annum is not exceeded.

As per Board's letter No. F(X)II-

2010/PW/2 Dated:11.10.2010 & F(X)II-

2013/PW/2 Dated:31.01.2013 Item No. 29

(a)&(b). The power under item 29 will be

exercised by the General Managers subject

to an annual ceiling of Rs 10 lakhs for

production units and Rs. 20 lakhs for zonal

Rlys. The power under item 29(a) will

cover the expenditure on Railway week

celebrations also, the limit for which will

be Rs. 25,000/- for a zonal

Railway/production Unit as a whole.

(4) It will be responsibility of each deptt. to

ensure the ceiling limit.

6.10

RB L. No.

87/Sec

(ABE)DS/1/

Conf. Dt.

27.06. 2002

Medical expenses to be

incurred on medicines of

dogs/bitches and for

consultation with the

Veterinary Doctors including

conveyance charges from the

kennel to the veterinary

attendant & back and also for

the protection of dogs against

distemper and rabies.

CSC

Full power

Nil

Nil

Sr.DSC

Full power

Finance concurrence is necessary


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

11

6.11

Para 1329

& 1330 of

Stores

code

Vol III

To sanction expenditure on

Physical, Chemical &

Metallurgical analysis of

samples or test of articles or

materials & calibration of

instruments/ weighing

machines by :

(a) Govt. Lab and other

lab or institutions

Full Power

Full Power

Full Power

Full Power

Prior finance concurrence is not necessary.

(b) Other outside Agency.

Full Power

Nil

Full Power

Nil

Note for 6.11 (a) & (b) : The annual expenditure for regular calibration of measuring instruments gauges etc. should not

exceed Rs. 2 lakh per department/division.

6.12

To sanction expenditure on

conveyance charges for

removing sick Railway

employees to hospitals in

emergent cases when

ambulance is not available

Full Power

SG/JA Grade/

Sr. Scale

officers

Full Power

Jr. scale in

independent

charge

Rs. 2,000/- in

each case.

Full Power SG/JA Grade/

Sr. Scale

officers

Full Power

Jr. scale in

independent

charge

Rs. 2,000/- in

each case.

Finance concurrence is not Necessary.

HIRING

[

6.13

[

Hiring of launches and boats

to attend to repair works such

as filling in scours in

piers and other bridge

protection works.

(This does not apply to hiring

of launches and boats for the

exclusive use of Railway

servants)

Full Power

Nil

Full Power Nil Prior finance concurrence is not necessary.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

12

6.14

(a)Hiring of outside transport

facilities for the carriage of

Railway Stores. If the

Railway facilities are

unsuitable or not available

and motor launches and boats

when land transport is not

available.

Full Power

SG/JA Grade

Full Power

Sr. Scale

up to

Rs.2,000/-

in each case.

.

Full Power

SG/JA Grade

Sr. Scale

independent

charge

Full Power

Sr. Scale

upto

Rs.2,000/-

in each case.

Jr. Scale up

to Rs. 1,000

in each case

(1) The officers so hiring the private vehicle

will record a note that railway vehicle

was not made available to him to

transport Railway stores and/ or goods,

parcels or luggage.

(2) Powers of hiring of transport for carriage

of cash can be exercised only by

FA&CAO in HQ & Sr.DFM/DFM in

Division.

(3) Following delegation of powers are

accorded to Stores Officers working in

depots/ divisions for entering into

contract for road transport for

transportation/ delivery of Railway

materials to depots/divisions as below :

JAG/Sr.Scale upto Rs. 50,000/- per case

with the annual ceiling limit of Rs. 1.5

lakh.

Note: For 6.14(a)

(1) Prior finance concurrence is necessary for hire charges of more than Rs.2,000/- on each occasion.

(2) These powers can also be exercised for Market Survey & Field Inspection covering stations and PRS installations and

construction projects in case the unit concerned is not having vehicle.

6.14

(b)Hiring of Trucks /Mini

truck/ Pickup van/ as

required for transportation

of material on regular basis

for day to day maintenance

of track/ Bridge

/Electrical/ mechanical /

S&T assets

Full Power

SG/JAG

Full Power

Sr.Scale up to

Rs. 20,000/-

in each case

Full Power

CWM

Full Power

(1) Prior finance concurrence is necessary

(2) In HQ this power is to be exercised by

Engineering, S&T, Electrical &

mechanical Department

(3) Authority: Rly Bd. Letter no 2002/CE

II/Genl/1 dtd 01.10.02 and no.F(X)II-

2006/PW/11 dt. 07.02.2006 and

07.02.2007


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

13

(4) The hiring cost should not be more than

50% of the cost of the transportation

vehicle.

6.15 (a) Hiring of vehicle in

special occasions such

as VIP visits, functions,

visits of Parliamentary

committee & other

Committees, high Level

delegation approved by

Rly Bd/HQs .


Full Power


/ Sr. Scale

Officers

holding

independent

charge

Full Power

Prior finance concurrence is necessary on each

occasion. However, for hiring of motorcar for

VIP visits by GM‟s Office, finance concurrence

is necessary for more than Rs.5000/- on each

occasion.

6.15

(b) Hiring of motor vehicles

for conducting surprise

checks of road side

stations and mid-section

level crossings by road.

This also includes other

important and emergent

occasions.

Full power

Nil

Full Power

Nil

Note for 6.15(b)

(1) Finance concurrence is necessary for hire charges of more than Rs.2,500/- on each occasion.

(2) These powers can also be exercised for Market Survey, Inspection tours to M. W. hill stations & Field Inspections

covering stations and PRS installations and construction projects in case the unit concerned is not having vehicle.

(3) These powers should be exercised with great circumspection and justification for the hiring, thoroughly examined so as

not to place undue burden on Ordinary Revenue.

6.16 (a)Hiring of office machines,

as an interim arrangement.

To augment the existing

stock as an interim

arrangement or for the

period between the

Full Power

Nil Full Power SG/JA Grade

Officers in

independent

charge of

Unit/Office/

Hospitals

Concurrence of associate finance will be

necessary for expenditure of more than Rs.

5,000/- in each case.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

14

sanction to the purchase

of new machine as

accorded by the

competent authority and

its actual receipt where

hiring is absolutely

necessary.

Full Power.

CWM(SAG)

Full power.

6.16

(b)Hiring of plant and

machinery wherever not

available in emergent cases

or it is financially

advantageous.

PHOD/CHOD

upto Rs. 3 lakh

per event.

Nil

DRM upto

Rs. 3 lakh

CWM

upto Rs. 3

lakh

(1) Finance concurrence is necessary in each

case.

(2) Quotations from not less than three reputed

firms should be obtained.

6.16

Code para

1923-S

(c)Hiring out of plants to

outsiders/Contractors borne

under Engg. Plant Reserve

subject to the observance

of codal provisions in

respect of hire charges.


Full Power

Full Power SG/JA

Grade/Sr.

Scale

independent

charge Full

Power


(2) Rate of hire charges shall be fixed in

advance in consultation with Associate

Finance and agreement in an approved

form shall be executed with the parties.

(3) Reasonable security being obtained for the

safe custody of the Railway assets.

Note for 6.16(c)

(1) Rate of hire charges shall be fixed in advance by PCE in consultation with Associate Finance and agreement in an

approved form shall be executed with the parties.

(2) Reasonable security being obtained for the safe custody of the Railway assets.

PURCHASE

6.17

1036

1037-FI

(a)Purchase of books,

periodicals and

newspapers. (In CD/ Mail

format) for the office. In

any printing or electronic

format.

PHOD/CHOD

upto Rs.3,000/-

per item subject

to the overall

expenditure not

exceeding

Nil

DRM

upto

Rs.3,000/-

per item

subject

to the overall

expenditure

CWM(SAG)

upto

Rs.1,500/-

per item

subject

to the overall

expenditure


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

15

Rs. 15,000/- per

annum per

department.

not

exceeding

Rs. 15,000/-

per

annum.

not exceeding

Rs. 7,500/-

per

annum

Note: ( for 6.17(a)

(1) SDGM/ CPRO will exercise the powers up to Rs. 3,000/- per item with the annual ceiling limit of Rs. 50,000/-

(2) This also includes Purchase of non-official publications, magazines, specifications and other publications incidental to

modern management or for official libraries in the Headquarters and Divisional offices and in the Zonal Training

School.

(3) Prior Finance concurrence is not necessary except in case where expenditure in foreign exchange is involved.

(4) The periodicals, magazines etc. connected with Rly. Workings and useful to the depts. concerned should only be

purchased.

(5) News Papers & Magazines are exempted from finance concurrence subject to adherence of the norms prescribed for

their purchase.

6.17 (b)Purchase of Official and

non-official Books,

journals, titled CDs.

including annual

subscription of journal and

members

PHOD/CHOD

up to Rs.3,000/-

per item subject

to the overall

expenditure not

exceeding

Rs. 25,000/-

department per

annum.

CMD Upto

Rs. 5,000/- per

item subject to

the overall

expenditure not

exceeding

Rs. 45,000/- per

Nil

DRM

up to

Rs.3,000/-

per

item subject

to the overall

expenditure

not

exceeding

Rs. 45,000/-

per annum.

Chief Medical

Supdt/MS in

charge for

purchasing

medical

books &

journals

upto

Rs. 5,000/-

per item

subject to

the overall

expenditure

not exceeding

Rs. 10,000/-

per annum.

CWM (SAG)

(1) DGM, CPRO will exercise the powers

upto Rs. 3,000/- per item with the annual

ceiling limit of Rs. 25,000/-.

(2) Prior finance concurrence is not

necessary except in case where foreign

exchange expenditure is involved.

(3) Books authored by Rly. Employees will

require GM/SDGM‟s sanction. (Rly.Bd‟s

letter No.86/G/20/I dt.4.3.86).

(4) The books, journals& CDs connected

with Rly. Working and useful to the

deptt. concerned should only be

purchased.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

16

annum.

upto

Rs.1,500/- per

item subject

to

the overall

expenditure

not exceeding

Rs.10,000/-

per workshop

per annum.

MD for

purchasing

medical books

& journals

upto

Rs. 5,000/-

per item

subject to the

overall

expenditure

not exceeding

Rs. 30,000/-

per annum

6.17

(c)Purchase of Newspaper

and magazines for

running rooms, TTE rest

rooms and RPF barracks

Nil Nil Full Power

(Subject to

entitlement as

per bed

strength)

Sr, DEE(OP),

Sr. DCM,

Sr.DSC,

Sr. DSO, Sr

DOM, Sr.

DME

Full Power

(Subject to


(2) Newspapers/ Magazines to running rooms

may be supplied as per the following

yardstick.

Bed Strength No. of News papers/

Magazines

Upto 10 1 of each.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

17

entitlement as

per bed

strength)

From 11 to 20 2 of each From 21

Up to 50 3 of each From 51

Up to 100 4 of each Above

More than 100 5 of each

(3) The bed strength indicated above shall be

on the basis of the average occupation for

the previous six months.

6.18

(a)Purchase of stationery

stores (Local Purchase)

Upto

Rs.1,000/-

in each case

subject to the

over all

limit of

Rs.50,000/- per

department per

annum.

SG/JAG

upto

Rs.1,000/-in

each case

subject to the

maximum

ceiling

prescribed for

the department

Upto Rs1,000/-

in each case

subject to the

annual ceiling

limit of

Rs.50,000/-

per division

per annum.

SG/JAG

upto

Rs.1,000/- in

each case

subject to the

maximum

ceiling

prescribed

for the

department


(2) Normally stationary shall be

procured through stores dept. except in

case of emergency.

(3) The powers of stores officer will be

governed by SOP for stores matters .

6.18

(b)Printing work in outside

non-railway Presses.

PHOD/CHOD

up to Rs. 50,000/-

in each case

annual ceiling

limit of

Rs. 2 Lakh

SAG

up to Rs. 20,000/-

in each case

annual ceiling

limit of Rs. 2

Lakh as a whole

per deptt.

Nil DRM

upto

Rs. 20,000/-

in each case

subject to the

annual ceiling

limit of

Rs.1,000,00/-

per division

as

a whole.

SG/JAG

upto

Rs. 2,500/- in

each case

subject

to the annual

ceiling limit

prescribed for

the division

(1) Finance Concurrence is necessary.

(2) Only administrative/ petty works to be

under-taken to avoid delay.

(3) For Periodical regular item onetime

sanction for complete year will be required

from SDGM.

(4) In future if WCR will have its own printing

press this para will required review.

(5) SDGM full power.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

18

6.19

(a) Purchase of Non Stock

Consumables for

printers / copier

machines / fax machines

PHOD/CHOD

Full Power

upto the annual

ceiling limit of

Rs. 5 lakh per

department

SAG up to Rs.

10,000/- with

annual ceiling

limit 1 lakh. as

a whole.

SG/JAG

upto

Rs. 5,000/-

with annual

ceiling limit

Rs. 50,000/-

DRM

Full Power

upto the

annual ceiling

limit of Rs. 5

lakh per

division as a

whole.

ADRM

upto

Rs. 10,000/-

with annual

ceiling limit 1

lakh. a whole.

SG/JAG

upto

Rs. 5,000/-

with annual

ceiling limit

Rs. 50,000/-

Normal procurement through COS.

6.19

(b)Local Purchase of cartridges

and toners.

PHOD / CHOD

upto

Rs. 5,000/- in each

case

SAG

up to Rs.2,500/- in

each case

SG / JAG

upto

Rs. 1,500/- in

each case

DRM

upto

Rs. 5,000/-

in each case

SG / JAG

upto

Rs. 1,500/-

in each case

.


(2) Quotations from not less than three

reputed firms should be obtained in each

case.

(3) The annual ceiling up to Rs. 2 lakh per

Deptt/ Division for local purchase

6.20

Bd.‟s

L.No. E

(W) 63/

CN 1/2

dt. 9/7/63

& E(W)

62 CN 1-7

dt.20-4-63

(a) Purchase of stores for

Staff Canteens

Full Power

SG/JA Grade/

Sr. Scale

officers

Full Power

Full Power

SG/JA Grade/

Sr. Scale

officers

Holding

independent

charge

Full Power

(1) Prior Finance concurrence is necessary in

each case.

(2) It is to be ensured that payment of subsidy/

procurement of various items is arranged as

per rules, terms and conditions fixed by the

Board for the purpose from time to time.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

19

E(W)78-

CN 1-4

dt.19-6-78.

6.20

Bd.‟s L.No

E(W) 73-

CN 1-16

dt.25-1-75

& E(W)62

CN 1-7

dt.20-4-63.

(b) To authorize payment of

Fuel charges 100% to

Statutory Canteens.

25% to non-Statutory

Canteens.


Sr. Scale

officers

Full Power


Sr. Scale

officers

holding

independent

charge

Full Power


each case.

(2) It is to be ensured that payment of subsidy/

procurement of various items is arranged as

per rules, terms and conditions fixed by the

Board for the purpose from time to time.

Certification by CPO (annual) whether

Statutory or non-statutory is necessary

6.20

Bd.‟s L.No.

E(W) 62

CN 1-7

dt.20-4-63

E(W)78-

CN 1-4

dt.19-6-78.

(c)To authorize payment for

procurement of

furniture/ utensils for

staff canteen.

Full Power

SG/JA Grade/

Sr. Scale

officers

Full Power

Full Power

SG/JA Grade/

Sr. Scale

officers

holding

independent

charge

Full Power


each case.

(2) It is to be ensured that payments of subsidy/

procurement of various items are arranged

as per rules, terms and conditions fixed by

the Board for the purpose from time to

time..

6.20

Bd.‟s L.No.

E(W)78-

CN 1-4

dt.19-6-78

& EW/

CN 1-14

dt.17-5-66.

(d) To sanction subsidy for

uniforms, shoes etc. to

canteen staff as per rules.

Full Power

SG/JA Grade/

Sr. Scale

officers

Full Power

Full Power

SG/JA Grade/

Sr. Scale

officers

holding

independent

charge

Full Power


each case.

(2) It is to be ensured that payment of

subsidy/procurement of various items is

arranged as per rules, terms and conditions

fixed by the Board for the purpose from

time to time.

6.21

Para 1016

Local purchase of rubber

stamps and office seals


Sr.Scale


Sr.Scale



Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

20

of Finance

code vol I

Full Power

holding

independent

charge

Full Power

6.22

Purchase of Dogs/Bitches

from private bodies or from

sister Railways Kennels or

Police Kennel. On

replacement account

CSC Full Power

Nil

Nil

Dy.CSC

Full Power

These powers are applicable only on

replacement account.

6.23

Bd‟s letter

No.70F(s)/

1/PW/7-1

of 17-7-71

Purchase of office

MACHINES, Subject to Para

1020, 1021 & 1022 of F-1.

(a) Purchase on additional

account.

Full Power

upto Rs. 5000/-

per machine.

Nil

Full Power

upto

Rs. 5000/-per

machine.

CWM (SAG)

Full Power

upto

Rs. 5000/- per

machine.

(b) Purchase on replacement

account.

Full Power

Nil

Full Power

CWM (SAG)

Full Power

Note for 6.23(a &b)

(1) Concurrence of associate finance will be necessary for procurement on additional account. For procurement on

replacement account, finance concurrence is necessary, if the cost exceeds Rs.5,000/- per item.

(2) Normal procurement action through COS being followed.

(3) The procurement of copier machines (colour and black & white) costing more than Rs.75,000/- on

replacement/additional account will require SDGM‟s sanction.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

21

6.24

Bd.‟s L.

No. 2006/

C & IS/

Oth/Delega

tion of

powers/36

Dt10.12.08

(a)Procurement of PC based

system. (excluding

Laptops)

PHOD/CHOD

10 Nos. per

annum on

additional

account.

SAG officer

handling

independent

establishments

5 No. per annum

on additional

account.

JA Grade

officers

independent

charge

05 No. per

annum on

additional

account.

DRM

10 No.

per annum on

additional

account.

JA Grade

officers

independent

charge

05 No. per

annum on

additional

account.

(1) a). For procurement of PCs on replacement

account after completing their codal life

as prescribed in Board‟s letter

no.2002/AC-II/1/10 dated 24.05.2006

(ACS F-I no.62) as amended from time to

time, full powers may be exercised by the

PHOD/CHOD/ DRM/CWM.

b). To JA Grade Officers Delegation of

power is as per Railway Board‟s

2006/C&IS/OTH/Deligation of Power/36-

Pt Dated: 11.09.2012.

(2) Total per PC cost including CPU and TFT

Monitor etc should not exceed Rs.

40,000/- (Rupees Forty Thousand only)

which is chargeable to revenue. Use of

thin clients may be encouraged as they are

cheaper and also easy to maintain.

(3) All procurements to be done preferably on

DGS&D rate contract and by local stores

officer or officer nominated to look after

stores function.

(4). Technical clearance should be obtained as

under :

(a) HQrs/JBP-Sr.EDPM/HQ/JBP.

(b) Divns - Sr. EDPM/EDPM or Sr. DSTE/

DSTE, where Sr. EDPM is not available.

(c) Independent Unit - suitable JAG Officers

nominated by the Unit in-charge in the

absence of Sr. EDPM/EDPM/Sr.

DSTE/DSTE.

(5) Peripherals (UPS, Printers Scanners,

LaserJet Printers, card readers, Bluetooth

dongles etc.) to be procured as per norms

for standard non stock items circulated by


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

22

Railway Board (Stores dte) from time to

time.

(6) Separate copies of licensed software should

only be procured for each PC along with

licenses for Antivirus and firewalls as a

standard non stock requisition in terms of

(5) above.

(7) Finance concurrence should be obtained in

the usual manner.

6.24

Bd.‟s L.

No. 2006/

C & IS/

Oth/Delega

tion of

powers/36

Dt10.12.08.

(b)Procurement of Local

Area Network

Infrastructure including

server rooter, firewalls

etc.

Full Power

upto

Rs. 5 Lakh per

case.

Nil

DRM

Full Power

up to Rs. 5

lakh per case.

SAG handling

independent

establishment

upto Rs. 3

Lakh per case.

(1) Prior Finance concurrence is necessary.

(2) The instructions issued by Rly Board

should be followed.

6.25

(a)Repairs/ Up gradation

of computers/ printers

including purchase of

spare/ accessories/parts

incidental to repairs.

Upto

Rs. 15,000/- in

each case.

SG/JA Grade

upto

Rs.7500/- in

each case.

Sr. scale up to

Rs. 2500/- in

each case.

DRM/

ADRM upto

Rs. 15,000/- in

each case.

SG/JA Grade

upto

Rs. 7500/- in

each case.

Sr. Scale up

to Rs. 2500/-

in each case.

Finance concurrence is not necessary up to

Rs. 2,500/-

6.25

(b)Purchase of all types of

printers. fax machines,

etc. on replacement

account.

Full power

upto

Rs. 25,000/-

Nil

Full power

upto

Rs. 5,000/-

Nil

(1) Finance is necessary in each case.

(2) Purchase should be through store dept.

(3) High cost item that is printer, fax more than

cost of Rs. 1,000,00 should be process

through M&P programme.

(4) Printer / Fax machine cost of more than Rs.

25,000/- requires SDGM sanction.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

23

6.25

(c)Development of

Applications software/

modification of existing

software from outside

agencies.

PHOD

upto Rs. 1 lakh

Nil

DRM

upto

Rs. 1 lakh

CWM(SAG)

upto

Rs. 40,000/-

(1) Associate finance concurrence is necessary.

(2) The software shall not be the one already

developed by the MIS directorate of

Railway Board.

(3) The annual ceiling limit for each

dept./div./workshop is Rs. 2 lakh.

6.25

Rly. Bd.‟s L.

No.

2001/C&IS/

Comp/

Policy

dt.7.12.

2001

(d)Entering into service

agreements for IT

Infrastructure (possibly on

single tender basis)

excluding Leasing eg.

AMC, IT related

Consultancy etc.

PHODs/CHODs

upto Rs. 5 lakh per

case and upto 10

cases per annum.

Nil

DRM

up to

Rs. 5 lakh per

case and upto

10 cases per

annum.

CWM(SAG)

up to Rs. 2

lakh per case

and maximum

upto 3 cases

per annum.

The detailed instructions issued by Rly

Board time to time should be followed.

6.26

Purchase or hiring of TV,

LCD, projectors, Digital

cameras etc.

Full Power

SG/JA Grade

Full Power

for hiring

Full Power

SG/JA Grade

Full Power

for hiring

(1) Prior Finance concurrence is not necessary

up to Rs.1,500/ for hiring.

(2) Quotations from 3 reputed firms or more

should be obtained for hiring cases.

(3) Purchase of TV/LCD, Projectors, digital

cameras etc. will require prior finance

concurrence and SDGM‟s sanction both

for addition and replacement account.

6.27

Bd.'s

L.No.F(C)

II/78/A L

C/3

of 28-6-78

& 8-5-87 &

30-4-85.

Bd.'s

(a)To sanction the

procurement of small items

of equipments including on

additional and replacement

account, the cost of which is

chargeable to ordinary

Revenue for gang men, train

examiner, stations, tools and

plants, jigs for maintenance,

PHOD/CHOD

upto Rs. 1 lakh

per item.

SAG upto

Rs. 50,000/- per

item.

SG/JAG

upto

Rs. 5,000/-

per item, the

total value

per case

shall not

exceed

Rs. 50,000/-

Upto

Rs. 50,000/-

per item, the

total value

per case shall

not exceed

Rs. 2 lakhs.

CWM (SAG)

up to

Rs. 25,000/-

per item, the

total value per

case shall

not exceed

Rs. 1 lakh

SG/JAG upto

(1) These powers should be exercised

with great circumspection and

justification for the purchase, thoroughly

examined so as not to place undue

burden on Ordinary Revenue.

(2) Prior concurrence of associate finance is

necessary in all cases except in case of

“procurement on replacement account


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

24

L.No.F(X)

II/95/A L

C/2/Pt.I

of 05-9-95.

safety equipments and

equipments in RPF and fire

service stations etc. (other

than medical equipments,

computers, furniture‟s etc for

which specific SOPGEN

delegation exist).

Rs. 5,000/- per

item, the total

value per case

shall not

exceed

Rs. 50,000/-

costing upto Rs. 5000/- per item subject

to total value per case not exceeding Rs.

50,000 for non-safety items and Rs. 1

lakh for safety items, after due

condemnation of existing equipment”.

(3) Sanction of items to be followed by

vetting of their indents.

6.27

Bd.'s

L.No.F(C)

II/78/A L

C/3

of 28-6-78

& 8-5-87 &

30-4-85.

Bd.'s

L.No.F(X)

II/95/A L

C/2/Pt.I

of 05-9-95

(b)To sanction the

procurement of non stock

items chargeable to

ordinary revenue pertaining

to repairs maintenance and

upkeep of various assets

directly related to train

operations such as

1.Rolling stock (locomotives,

&W,ART, ARMVS,,Rail

ranes.etc)

2.OHE,TRD,Train lighting,

Genral electricetc. etc

3.M&Ps in sheds, workshops,

Maintenance depots,

Stations, Running Rooms,

loobies etc.

4 .Track & Brdges

5. S&T assets

PHOD/CHOD

upto Rs. 10 lakh

SAG

up to Rs. 5

lakh in each case

SG/JAG

upto Rs. 1

lakh in each

case.

DRM

upto

Rs. 5 lakh in

each case

ADRM

up to Rs. 1

lakh in each

case.

SG/JAG upto

Rs. 1 lakh in

each case.

(1) Vetting and finance concurrence from

associate Finance of indenting Offices

will be necessary for cases above 1 lakh

for safety and above Rs.50,000 for other

items.

(2) All purchase proposals which do not

require vetting must be noted in the

liability register for strict budgetary

control

(3) The quantity vetting of non stock demand

wherever necessary, will also deemed to

cover the finance concurrence for items

proposed under this para. Separate Hqrs

finance concurrence as such is not

required except for cases which require

G.M‟s sanction. For the purpose, a detail

justifications duly signed by the indenting

officer shall be submitted along with the it

self.

(4) Splitting up of quantities to bring down

the value to lower the level of approval

should not be resorted to., in any case.

6.27

Bd.'s

(c)To sanction the

procurement of non stock

PHOD/CHOD

upto Rs. 10 lakh

SG/JAG

upto Rs. 1

lakh in each

DRM

upto

Rs. 5 lakh

[

SG/JAG

upto

(1) Vetting and finance concurrence from

associate Finance of indenting Offices

will be necessary for all cases except in


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

25

L.No.F(C)

II/78/A L

C/3

of 28-6-78

& 8-5-87 &

30-4-85.

Bd.'s

L.No.F(X)

II/95/A L

C/2/Pt.I

of 05-9-95.

items chargeable to

ordinary revenue,

pertaining to repairs,

maintenance and upkeep

of various assets which

are not directly related to

train operations such

as,those in the offices ,rest

houses, colonies etc.

SAG

upto Rs. 5 lakh

in each case

case in each case

ADRM

upto Rs. 1 lakh

in each case.

Rs. 1 lakh in

each case.

case of “ procurement on replacement

account costing up to Rs.5000/- per item

subject to total value per case not

exceeding Rs. 50000/- for non safety

items and Rs.1 lakh for safety items, after

due condemnation of existing items”

(2) All purchase proposals which do not

required vetting must be noted in the

liability register for strict budgetary

control.

(3) The quantity vetting of non stock demand

wherever necessary, will also deemed to

cover the finance concurrence for items

proposed under this para. Separate HQrs

finance concurrence is not required except

for cases which require GM‟s sanction.

For this purpose, a detail justifications

duly signed by the indenting officer shall

be submitted along with the it self.

(4) Splitting up of quantities to bring down

the value shall not be resorted to in any

case.

6.28

Purchase of black soil,

manure and flower pots,

seeds, saplings, plants for

gardens in service buildings,

workshop Premises,

hospitals. Institutes.

Full Power

SG/JA Grade

upto

Rs. 500/-

in each case

Full Power

Sr.DEN/Co

upto

Rs. 10,000/-

in each case.

Associate Finance concurrence is not

necessary up to Rs. 10,000/-

6.29

Purchase of Office Bicycles.

Repair & Maintenance/

Condemnation/Procurement

on replacement or additional

account

Full Power

SG/JA Grade

upto

Rs 3,000/-

in each case.

SG/JAG

Full Power

SG/JA Grade

upto

Rs. 3,000/-

in each case.

SG/JAG

(1) Normal purchase procedure should be

followed.

(2) Finance concurrence is not necessary for

purchase up to 5 bicycles in a year per

division/department.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

26

up to Rs.400/-

for repair.

up to Rs.400/-

for repair.

(3) For condemnation finance concurrence is

not necessary if useful life of 5 years has

been served.

6.30

(a) Sanctioning of furniture, for

office service building

including rest house on

additional/ replacement

account.

PHOD/ CHOD

upto Rs. 3

lakh per annum

per department

DGM(G)/

CPRO upto

Rs. 2 lakh.

DRM upto

Rs3.Lakh

per annum per

division.

CWM

upto 2 lakh

per annum.

MD upto

Rs. 2 lakh per

annum.

CMS upto

Rs. 1 lakh

per annum.

(1) Provision of funds in the sanctioned budget

grant should be available.


6.30

(b)Sanctioning of new

furniture/curtains for

waiting rooms, retiring

rooms, station and running

rooms, crew lobby, on

additional/ replacement

account

PCE/CME/CEE/

COM/CCM/CMD

up to Rs. 5 lakh

each per annum

per deptt.

Nil

DRM

Full Power

upto Rs.5

lakh per

annum per

division.

CWM/MD

upto Rs. 1 lakh

per annum .

(1) Finance concurrence is necessary

(2) The whole furniture being replaced should

be condemned by following provisions of

Item No. 6.05 in case of purchase on

replacement account.

(3) Provision of funds in the sanctioned budget

grant should be available.

(4) In terms of CRB DO letter no. 2005/TGIV/

Model Stations dt.12.04.2006 an

additional power of Rs.10 lakh per annum

is given to each DRM for identified

stations for implementation of touch and

feel items only.

Note : for 6.30 (a) & (b)

(1) Provision of funds in the sanctioned budget grant should be available.

(2) The annual expenditure per division as a whole should not exceed Rs. 10 lakh.

(3) The furniture being replaced should be condemned as per extant rule.

(4) SDGM full power .


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

27

6.31 Payment to municipalities

or local bodies on behalf of

the Rly.

(a) Registration fees, wheel

tax, tax on motor vehicles,

Road tax & Royaltee.

(b) Fees for driving licenses for

motor drivers.

(c) Fees for obtaining or

renewal of plumber‟s

licenses.

(d) License fee for workshop.

Full Power

when it is strictly

in accordance

with the

Municipal/

Gram Panchayat

Bye-laws framed

with the approval

of the local

Govts.

SG/JA Grade

Full Power

when it is

strictly in

accordance

with the

Municipal/

Gram

Panchayat

Bye-laws

framed with

the approval

of the local

Govts.

Full Power

when it is

strictly

in accordance

with the

Municipal/

Gram

Panchayat

Bye-laws

framed with

the

approval of

the

local Govts.

SG/JA Grade

Full power

when it is

strictly in

accordance

with the

Municipal/Gr

am Panchayat

Byelaws

framed with

the approval

of the local

Govts..

(1) The powers are subject to the provision of


authority.


(3) Authority Para 1040 of Finance code vol I

(4) When it is a new item/policy matters HQs

sanctioned must be sought.

6.32

(a)Sanctioning of advance

payment as deposits with

Govt./ Semi-Govt. Deptt.,

Public Sector

undertaking, municipal &

local bodies & gram

Panchayat required under

their rules/By-laws for

giving water, telephone &

electrical connections to

Railway and supply of

Gas Cylinders.

PHOD/CHOD up

to Rs. 1 lakh in

each case.

SAG upto

Rs. 50,000/- in

each case.

SG/JA Grade/

Sr. Scale

upto

Rs. 20,000/-

in each

case.

Up to Rs.

50,000/- in

each case.

SG/JA Grade/

Sr. Scale

upto

Rs. 20,000/-

in each case


However, the powers are subject to the

provision of facilities being sanctioned by

competent authority with finance concurrence.

6.32

(b)Sanctioning of advance

payment as deposits with

state electricity board for

supply of electrical

connections to Railway

CEE up to Rs. 1

Crore

SAG (Electrical

deptt.) Upto

Rs.30 lakh in each

case.

Nil

DRM upto

Rs.50 lakh

.

SG/ JA

Grade/

Sr.Scale

(Electrical

deptt.)

up to Rs.5

lakh in each

Finance concurrence is necessary.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

28

case .

6.33

Sanctioning of payments

against delivery of

materials, subscriptions,

repaired articles etc. in case

when these are not

available for payment

against bills.

Upto

Rs.50,000/-

in each case

SG/JA Grade

upto

Rs.10,000/-

in each

case.

Upto

Rs.50,000/-

in each

case.

SG/JA Grade

Officers

holding

independent

charge upto

Rs.10,000/-

in each

case.

(1) The powers are subject to the provision of


authority.


REWARDS/ AWARDS :

6.34

(a) Grant of monetary rewards

to the members of the R.P.F.

& other Railway servants

and public for acts of

gallantry etc.

Upto

Rs.1,000/-

in each individual

case.

Nil Nil Nil


As per Board's letter No. F(X)II-2010/PW/2

Dated:11.10.2010 Item No. 28(b)

6.34

(b)To other persons in

corruption cases.

SDGM

upto

Rs.1,000/-

in each individual

case.

Dy.CVO

up to Rs.600/-

in

each

individual

case and

VOs

up to Rs.350/-

in each

individual

case.

Nil Nil


6.34

(c) Cash Awards to Railway

Staff for meritorious

service.

Upto

Rs. 1,000/-

in each individual

case.

SG/JA Grade

upto

Rs. 500/-

in each

Upto

Rs. 1,000/-

in each

individual

SG/JA Grade

upto

Rs. 500/-

in each


(2) These powers should be exercised within

the annual spending limits allotted to each


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

29

individual

case.

case. individual

case.

department/division/ unit for the financial

year.

6.34 (d) Awards to persons other

than Railway employees

for averting accidents.

Upto

Rs. 1,000/-

in each case.

SG/JA Grade

upto

Rs. 350/-

in each case.

Upto

Rs. 1,000/-

in each case.

SG/JA Grade

upto

Rs. 350/-

in each case.

Full details of the service rendered shall be

kept in record.

6.34

Bd.‟s L. No.

F(X) II-2008/

PW/ 6 dt.

16/01/ 2009

(e)Awards to Railway

employees for averting

accidents.

PHOD upto

Rs.5000/- in

each case.

Nil DRM upto

Rs.2,000/- in

each case.

Nil Full details of the service rendered shall be kept

on record.

REPAIRS :

6.35 (a) Repair of machines, Tools

& Plant from trade and Jigs

etc. including Medical &

Surgical equipment etc

including purchase of

materials/spare parts

incidental to repairs(Other

than office machines &

appliances.)

PHOD /CHOD up

to Rs 1 lakh in each

case.

SAG upto

Rs. 25,000/- in

each case.

SG/JA Grade

upto

Rs. 15,000/- in

each case

Sr.Scale

upto

Rs.10,000/- in

each case

Jr. Scale

upto

Rs. 5,000/-

in each case.

Up to Rs. 1

lakh in each

case.

MD upto

Rs.50,000/- in

each case for

medical

equipment up

to Rs. 50,000/-

SG/JA Grade

upto

Rs.10,000/- in

each case.

CMS upto

Rs. 25,000/-

Associate finance Concurrence is not

necessary upto Rs.10,000/- provided there is no

add on.

6.35

(b)Repair of vehicles including

purchase of materials/spare

parts incidental to

repairs/replacement of tyre,

battery etc.

PHOD/CHOD

upto

Rs 50,000/- in

each case.

SG/JA Grade

upto

Rs. 10,000/-

in each case.

Up to

Rs. 50,000/-

in each case.

SG/JA Grade

upto

Rs. 10,000/-

in each case.

(1) Associate finance Concurrence is not

necessary upto Rs.10,000/- provided no

add ons are there.

(2) Vehicle means minimum four wheelers all

vehicles excluding battery operated.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

30

SAG

up to 25,000/- in

each case.

Sr. Scale

independent

charge upto

5,000/- in

each case.

6.35 (c)Repair of two wheeler

vehicles including

purchase/ replacement of

materials/ spare parts

incidental to repairs

CSC maximum

upto Rs. 5,000/- in

each case.

Dy.CSC

maximum

upto Rs.

1,000/- in each

case.

. DRM/ADRM

maximum

upto Rs.

1,000/- in each

case.

Sr.DSC

maximum

upto Rs.

1,000/- in each

case.

Note : For item 6.35 (a) & (b)

(1) Associate finance Concurrence is not necessary up to Rs. 10,000/-/- in case of vehicles and up to Rs.10,000/- in case of

other machines provided no add- ones are there.

(2) A copy of the orders when placed should be furnished to the Accounts Officers concerned without delay and the details

about the date of purchase, repairs carried out on various occasions with the cost are furnished with the bills.

6.36 Repairing of office furniture. Full Power

upto Rs. 5,000/-

SG/JA Grade

Maximum up

to Rs. 3,000/-

Sr.Scale

upto

Rs.1,000/-

at a time

Jr.Scale

upto

Rs.500/-

at a time.

Full Power

upto Rs.

5,000/-

SG/JA Grade

Maximum

upto Rs.

3,000/-

Sr.Scale

upto

Rs.1,000/-

at a time

Jr.Scale

upto

Rs.500/-

at a time

(1) Prior finance concurrence is necessary if

the cost of repairs exceeds Rs. 2500/-

(2) Extent rule in case of Quotations

should be followed.

(3) This includes canning, polishing etc.

6.37 Calibration/Repairs to magnet

speedometers, water meters,

clocks, printing machines,

weighing machines, etc. (the

Full power SG/JA

Grade/ Sr.

Scale Full

Power

Full Power SG/JA

Grade Sr.

Scale Upto

Rs. 50,000/-



Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

31

repairs include purchase of

materials required in

connection therein.

Note:

(1) The possibility of carrying out the work in Railway workshop at cheaper rates should be explored before entering into

contract.

(2) These powers will be exercised by officers of Stores, Electrical, Engineering, S&T, Mechanical, Operating and

Commercial Departments only.

TA/DA

6.38

Railway

Bd‟s L.No.

E(G)83

AL6/2

dt.28.3.84

(a) Traveling allowances to

Outsiders summoned to

give evidence (Rly.

assistants and in trial

cases).

Upto

Rs.40/- per

man per

day.

Upto

Rs.25/- per

man per

day.

Upto

Rs.40/- per

man per

day.

Upto

Rs.25/- per

man per

day.

6.38

Authority

Para 1003

of F I

(b) Conveyance allowance to

Rly. Magistrates

Nil

Nil

DRM

Full Power

Nil

Note : 6.38 (a & b)


(2) Railway Magistrates are eligible to receive conveyance allowances at specified rates depending upon the mode of

transport employed and the distance of the Magistrate‟s residence from the Court.

(3) Amount to be paid in accordance with the rules.

6.39 To sanction payment of T.A

to a person not in Govt.

Service when called upon to

attend commission of

enquiry, conferences,

Full Power

according to rates

prescribed by the

Railway Board.

SG/JA Grade

Full Power

according to

rates pre-

scribed by

Full Power

according to

rates

prescribed

by the

Nil In cases where rates are not prescribed by

Railway Board, prior finance concurrence is

necessary.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

32

meetings of committees,

departmental enquiry or

perform any other public

duty in honorary capacity

including tendering

evidence for the Railway in

Court of Law.

Otherwise

according to the

person‟s position

in life.

the

Railway

Board.

Otherwise

according to

the person‟s

position

in life.

Railway

Board.

Otherwise

according to

the

person‟s

position in

life. WRITE OFF :

6.40

Item

44 Ann.II

to Chap.

V. FI.

(a)Write-off of irrecoverable

losses of cash and

insufficient balances

under suspense head &

losses of Stores, Tools

and Plants (including

fuel) in each case when

a Railway employee is in

any way responsible up

to Rs.1 Lakh.

Full Power

upto

Rs. 1 Lakh.

SG/JA Grade

upto

Rs.20,000/-

in each case.

Sr.Scale

up to

Rs.5,000/-

in each case.

Full Power

upto Rs. 1

Lakh.

SG/JA Grade

upto

Rs.20,000/-

in each case.

To Write-off amount exceeding Rs. 1 Lakh

requires sanction of Railway Board.As per

Board's letter No. F(X)II-2010/PW/2

Dated:11.10.2010 Item No. 44 (i)

Note:-

(1) Every important case of loss should be

brought to the notice of the Railway Board, as

soon as possible, after its discovery. When the

loss involved does not exceed Rs. 50,000/- the

case need not be reported unless it represents

unusual features or reveals serious defects in

procedure.

(2) Insufficient balance under Suspense Heads

not exceeding Rs. 1 Lakh can also be write off

by the General Manager.

6.40 (b)Write-off of losses of

Stores, Dead stock, Tools

and Plants in each case

when no Railway employee

is in any way responsible

up to Rs.2 Lakh.

Full Power

upto Rs. 2 Lakh.

SG/JA Grade

upto

Rs.50,000/-

in each case.

Sr.Scale

upto

Full Power

upto Rs. 2

Lakh.

SG/JA Grade

upto

Rs.50,000/-

in each case.

To Write-off amount exceeding Rs. 2 Lakh

requires sanction of Railway Board.As per

Board's letter No. F(X)II-2010/PW/2

Dated:11.10.2010 Item No. 44 (ii)

Note:-

(1) Every important case of loss should be


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

33

Rs.5,000/-

in each case.

brought to the notice of the Railway Board, as

soon as possible, after its discovery. When the

loss involved does not exceed Rs. 50,000/- the

case need not be reported unless it represents

unusual features or reveals serious defects in

procedure.

(2) Insufficient balance under Suspense Heads

not exceeding Rs. 1 Lakh can also be write

off by the General Manager.

6.40

(c)Write-off of losses of

Coal & HSD oil in each

case when no Rly.

employee is in any way

responsible (Item 44 of

Ann. II to Chap. V F1)

Upto

Rs.2 Lakh

in each case.

SG/JA Grade

upto

Rs.50,000/-

in each case.

Sr.Scale

upto

Rs.5,000/-

in each case.

Upto

Rs.1.5 Lakh

in each case.

SG/JA Grade

upto

Rs.50,000/-

in each case.

.

Note: 6.40 (a, b, c)

(1) Finance concurrence is necessary in all cases relating to loss of cash. In other cases, concurrence should be

obtained if amount exceeds Rs.5,000/- in a case.

(2) Cases of loss involving more than Rs.50,000/- or presenting unusual features or revealing serious defects in procedure

should be reported to Board.

(3) For exercising these powers on revenue account by COS, the limits will be as under:

i) Up to Rs.10,000/- in each case provided that :

(a) The adjustments are not due to negligence, carelessness or dishonesty of any Railway employee.

(b) The adjustments arise out of account department‟s verification

ii) Up to Rs.4,000/- in each case when a Railway employee is responsible.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

34

6.41 To write off of losses or

shortage of service postage

stamps

Upto Rs. 200/- in a

year.

SG/JA Grade

Sr. Scale

officers upto

Rs. 100/- in

year.

Upto

Rs. 200/- in

a year.

SG/JA

Grade/Sr.Scale

officers holding

independent

charge upto

Rs. 100/- in a

year.


6.42

Item No.

27 of Ann.

II to

Chap.V.

F.C.

To write off amounts due to

the Railway other than when

they are irrecoverable.

Upto

Rs.10,000/-

in each case.

SG/JA Grade

upto

Rs.5,000/-

in each case.

Upto

Rs.10,000/-

in each case.

SG/JA Grade

upto

Rs.5,000/-

in each case.

(1) Write off amounts exceeding Rs.5,000/-

would require finance concurrence.

(2) To write off amounts exceeding

Rs. 10,000/- requires sanction of Railway

Board.

6.43 Sanction of cash imprest to

officers Full Power Nil Full Power Nil

Finance concurrence is necessary in each case.

6.44 Law charges

(a) Pleaders fees within the

scales fixed by the High

Court or separately

approved by the Board.


Full Power

Sr.Scale

upto

Rs.5,000/- in

each case.

Jr.Scale

upto

Rs.2,500/- in

each case


Full Power

Sr. Scale

upto

Rs.5,000/- in

each case.

Jr.Scale

upto

Rs.2,500/- in

each case

Where no scales have been fixed these powers

will be exercised with finance concurrence.

6.44 (b) Incidental legal expenses

connected with suits filed

in Court of Law.


Full Power

Sr.Scale

upto

Rs.5,000/- in

each case.


Full Power

Sr. Scale

upto

Rs.5,000/- in

each case.

Where no scales have been fixed these powers

will be exercised with finance concurrence.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

35

Jr.Scale

upto

Rs.2,500/- in

each case

Jr.Scale

upto

Rs.2,500/- in

each case

6.45 (i) Railway Telephone

(a) Provision of -

(b) Shifting of -

Full Power Nil Full Power SG/JA Grade

officers of

S&T deptt.

Full Power

(1) Railway telephones should be provided to

the unions subject to availability of line

capacity and also the necessary charges

are paid in advance by the Unions.

(2) This power mentioned in Column No.3&

6 will be exercised by Officers of S & T

Department only.

6.45

(ii) P&T telephones

/MTNL/BSNL

(a) Provision of -

CSTE/CCE

Full Power

Nil

Full Power

with DRM

only

Nil

(b) Shifting of

CSTE/CCE

Full Power

Nil

Full Power

Nil

Note

(1) The following General Guidelines should be adopted for provision of P&T/MTNL/BSNL telephones.

(a) P&T/MTNL/BSNL telephones may be provided in the offices and residence of all Administrative Grade officers.

(b) Officers below these levels may be given P&T telephones in their offices and residence only in inescapable cases on the

basis of individual justification approved by the PHOD/CHOD in the HQ and by DRM in the division, with prior

finance concurrence.

(c) DRMs to submit monthly report to CSTE for GM 's information.

(d) STD facility should be provided as per guidelines issued by Rly. Board in their letter No. 87/W- 3/Tele/TN/ 23 dt.

6.8.99.

(2) This also includes reimbursement of rental and call charges towards P&T MTNL/BSNL telephones not provided by

Railways at the residence of Railway employees however subject to the eligibility as laid down above.

6.46 Temporary service

connection or strengthening

existing service connections

Full Power

SG/JA Grade

upto

Rs.50,000/- in

Full Power

SG/JA Grade/

upto Rs

50,000/-


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

36

and metering facilities and

supply of energy for short

periods on special occasions

such as marriage, festival,

social function, etc in favour

of serving employees or

employee's associations in

Railway premises. and

contractors executing

Railway works and other

persons in Railway Area for

show windows, stalls etc.

each case

Sr. scale

independent

charge upto

Rs. 15,000/-

in each case.

Note :

(1) Powers are subject to observance of provisions in Item No.52 of Ann-II to Chap-V FI.

(2) Other than DRM and ADRM these powers can be exercised by officers of Electrical Dept. only.

(3) The estimated cost duly verified by the finance should be deposited by the party before commencement of work.

(4) Hire charges and depreciation cost of material at 10% should be deposited by the party before delivery of the material,

and the actual charges should be recovered from the day the material is taken to the day it is returned and for electricity

it should be on actual consumption basis etc.

(5) No Railway labour transport arrangement should be provided for installation purposes.

(6) The material is tested before and after handing and taking over.

SALE

6.47

Disposal of dead and live

trees by sale

PCE

Full Power

Nil

Full Power

CWM

Full Power


(2) Necessary instructions issued by local bodies,

local government to be followed.

6.48

Sale of surplus litter in the

open market.

CSC Full Power

Nil

Nil

Nil (1) Finance concurrence is necessary.

(2) The sale should be given wide publicity

through advertisement, keeping in view the

value of the litter to be sold.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

37

(3) The proceeds should be credited to sundry

earnings. (Rly. Bd.‟s L.No. 93/Sec(ABE)

DS/2/1/Pt. Dt. 1.10.97

6.49 Feeding charges of dogs up

to Rs. 1,550/- per dog per

month for beef areas Rs.

1,675/- per dog per month

for non-beef areas and

provision of utensils for the

kennel.

CSC

Full Power

Nil Nil DSC

Full Power


(2) The extant orders in regard to the monthly

diet charges issued by the Board from time

to time should be followed.

(RB L.No. 87/Sec(ABE) DS/ 1/ Confdl. dt.

21.3.95)27.6.2002.

6.50

Participation of R.P.F. dogs

in the dog shows or

exhibitions organised by

Railway or foreign agencies

and expenditure connected

with the entrance fee thereof

etc.

CSC

Full Power

Nil

Nil

Nil


Rs. 2000/- in each case.

6.51

Registration of R.P.F. Dog

kennels with the Dog Kennels

Club of India.

CSC

Full Power

Nil Nil Nil


Rs 2000/- in each case.

6.52

To lend the services of R.P.F.

dogs to mate with other

Railway Kennels, Police

Kennels.

CSC

Full Power

Nil

Nil

Nil


6.53

para 621

of finance

code vol I

To call for and award annual

contracts for running dhobi

laundry and barber shop at

R.P.F./T.C./TPI

CSC

Full Power

Nil

Nil

Nil

Finance concurrence is necessary. In case the

estimated expenditure is more than Rs2 lakh

per annum then tender system should be

followed.

6.54

To undertake/sanction work

for public bodies as specified

under Note 1 below para

CEE/CME/

PCE/CSTE

Nil

Nil

Nil Codal provision under Para 1417-W should be

kept in view.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

38

1417-W in exceptional

circumstances in Railway

Workshop.

Full Power

6.55 To invite and accept tenders

for - Fabrication of points,

crossing components,

curving of corrugated iron

sheets, re-enameling of

commodes, Latrine pans,

wash basins, silvering of

mirrors and other misc.

articles from raw material to

be supplied by the

Railways.

Full Power

SG/JA Grade/

Sr. Scale

Full Power

Full Power

SG/JA Grade/

Sr. Scale

upto

Rs. 50,000/-

(1) Open tenders should be invited for all items

estimated to cost Rs. 1 lakh and over.

Limited tenders may be invited upto Rs.

1 lakh tender value.

(2) The possibility of carrying out the work in

Railway workshop at cheaper rates should

be investigated before entering into

contract.

(3) Finance concurrence is necessary in cases

exceeding Rs. 25,000/- in value.

(4) These powers will be exercised by officers

of Stores, Electrical, Engineering, S&T

and Mechanical Departments only.

6.56 Charges for feeding of

offenders detained in Railway

Custody.

Upto Rs.100/-

per individual

offender per day.

SG/JA Grade/

Sr. Scale

upto Rs.100/-

per individual

offender

per day.

Upto

Rs. 100/-

per individual

offender per

day.

SG/JA Grade/

Sr. Scale

upto

Rs. 100/-

per individual

offender per

day.

The powers to be exercised by the Officers of

Commercial and Security Departments only.

The charges should be same as diet allowance

for accidents.

6.57 To sanction downgrading of

locomotives to inferior

service.

Full Power

after personal

inspection.

SG/JA Grade

Full Power

for three

months

period after

personal

Nil

SG/JA Grade

In charge of

workshops/

sheds

Full Power

for

These powers will be exercised by Officers of

Mechanical / Electrical Departments only.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

39

inspection. Three months

period

after personal

inspection.

6.58

Retention of replaced

machines.

Full Power

Nil

Nil

Nil

(1)PHOD/CHOD may personally exercise

these powers in consultation with

FA&CAO subject to the conditions

stipulated in Board‟s letter

No.56/1063/14/M of 28.9.56.

(2) Old machines retained in service can only

be scrapped later by PHOD/CHOD when

the same is no longer required.

(3) This will not be applicable to vehicles.

6.59 To grant honorarium for

imparting Yoga training. PHOD/CHOD

upto

Rs. 5000/- per

month.

Nil DRM

upto

Rs. 5,000/-per

month

CWM(SAG)

upto

Rs 2,000/-

per month

6.60 Provision of LPG connection

and procurement of acetylene

and Oxygen cylinders

(also in ART).

PHOD/CHOD

Full Power

[CWM(SAG)

Full Power

DRM

Full Power

Full Power

Finance concurrence is necessary.

Authority: Board‟s letter No. E(W)/90CN1/21

dt. 19/29.08.91.

6.61

Recertification of ISO 9000,

14000 & OHSAS 18000

from external accrediting

bodies

Full Power

maximum up to

Rs. 75,000/-

Nil

Full Power

maximum

up to

Rs. 75,000/-

CWM

Full Power

maximum

up to

Rs. 75,000/-

(1) GM‟s approval is necessary for the “first

initial” certification.

(2) PHODs/CHODs/DRMs have full powers

only for renewal of existing certification.

(3) Finance concurrence is necessary in both the

cases of first time certification and

subsequent renewals.

(4) It will not be applicable for


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

40

consultancy/documentation Work.

(5) For more than Rs. 75,000/- SDGM

sanction required.

6.62 (a)Awarding contracts for

washing of linens,

blankets, pillows napkins

etc. supplied in AC

coaches

CME

Full Power Upto

Rs. 10 Crore.

Nil

DRM

full power

within

annual

ceiling

limit of

Rs 2 crore

per annum.

SG/JAG

upto Rs. 1 Cr

Per annum.

(1) Normal procedure for the award of

contract should be followed as per

Railway Board‟s L.No. 2002/TG-

V/17/15 dated 24.01.2003

(2) These powers are to be exercised by

Mechanical department. (Authority of

Rly. Bd.‟s L. No. 2009/M(C)/ 165/6 dt.

17.12.2009)

(3) Subject to availability of funds.

(4) All proposals requiring sanction at HQ`

will require concurrence of HQ finance.

(5) Annual ceiling limit one year if contract

being done for more than one year than

ceiling limit will be increased multiplied

by year.

6.62

(b)Awarding contracts for

washing of linens,

blankets, pillows, napkins

etc. supplied in Running

Rooms / Crew Lobbies /

Hostels of Training

Institutes / Rest Houses/

Retiring Room.

Full Power

within Annual

ceiling limit of Rs.

1 Crore.

Nil

DRM

Annual

ceiling limit

of Rs. 10

Lakh per

Running

Room/

Lobby etc.

on the

Division.

SG/JAG

Full Power

subject to

ceiling limit

Rs. 5 Lakhs.

6.63 Contracts for mechanized

cleaning

6.63

(a)Purchase of all tools &

plants required for carrying

out various sanitation

Nil

Nil

DRMs

upto Rs. 5

lakh.

Nil

(1) Normal tender procedure to be followed for

purchase of items valuing above Rs.

50,000/-.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

41

related activities. (2) The expenditure should not exceed Rs. 5

lakh per division per annum.

6.63 (b)Contract for pest control

activities.

6.63

(i) Contract for pest control

activities (other than coaches).

PHODs/CHODs

Full Power within

Annual ceiling

limit of Rs. 1

Crore.

Nil

Upto Rs. 20

Lakh.

Nil Note :


(2) Normal tender procedure to be followed.

(3) The expenditure per annum should not

exceed ` 20 lakh per division per annum.

(4) For competency for sanctioning of estimates

please refer to item No. 1.04(c) of

SOPGEN – Chapter I.

(5) All proposals requiring sanction at HQ` will

require concurrence of HQ finance.

6.63

(ii) Contract for pest control

activities ( for coaches).

CME

Full Power with

Annual ceiling

limit of Rs. 1

Crore.

Nil

DRM

upto

50 Lakh.

Nil Note :



please refer to item No. 1.04(c) of SOPGEN

– Chapter I

(3) Instructions issued on the subject issue vide

Rly. Bd.‟s L. No. 2009/M(C)/ 165/6 dt.

17.12.2009 to be followed.



6.63 (c)For granting specialized

contracts involving large

component of mechanized

cleaning.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

42

6.63 (i) For granting specialized

contracts involving large

component of mechanized

cleaning of stations

individualy.

PHODs

Full Power within

Annual ceiling

limit of Rs. 10

Crore.

Nil DRM/JBP

Upto Rs. 5

Crore.

DRM/BPL

Upto Rs.3

Crore &

DRM/KTT up

to Rs. 2 Crore.

Nil Note :



please refer to item No. 1.04(c) of SOPGEN

– Chapter I.

(3) Normal tender procedure to be followed and

tender committee will be as per annexure I

of SOPGEN – Chapter I.



(ii)Rag / Picking and Garbage

collection disposal.

PHODs

Full Power within

Annual ceiling

limit of Rs. 1

Crore.

Nil Up to Rs. 20

Lakh.

Nil

6.63 (iii)Mechanized cleaning of

coaching depot + OBHS +

CTS

CME

Full Power within

Annual ceiling

limit of Rs. 5

Crore.

Nil DRM /JBP

Up to Rs. 2.5

Crore.

DRM/BPL

Upto Rs.1

Crore

&

DRM/KTT

Upto

Rs.1 Crore

Nil Note :

(1) These powers are to be exercised by

Mechanical department. (Authority of Rly.

Bd.‟s L. No. 98/M(C)/ 137/8 dt.

16.09.2008)


(3) Posts to be surrendered/redeployed should

be identified at the time of sanction. In

case of additional/new activities like

OBHS + CTS, no surrender is involved.

(4) Normal tender procedure to be followed and

tender committee will be as per annexure I

of SOPGEN – Chapter I.

(5) Instructions issued on the subject issued

vide Rly. Bd.‟s L. No. 2009/M(C)/165/9 dt.

01.10.2007 to be followed.


Item No.

Ref. to

Rule

Nature of Powers



PHODs/CHODs/

SAG

Other

Officers

DRMs/

ADRMs

Other

Officers

1 2 3 4 5 6 7

43


please refer to item No. 1.04(c) of

SOPGEN – Chapter I.



*************

WEST CENTRAL RAILWAY SCHEDULE OF POWERS central railway schedule of powers (sop – 2013) chapter vi...

Documents

Transcript of WEST CENTRAL RAILWAY SCHEDULE OF POWERS central railway schedule of powers (sop – 2013) chapter vi...