West Buechel open records decision.
Transcript of West Buechel open records decision.
-
7/25/2019 West Buechel open records decision.
1/10
16-ORD-018
February 5, 2016
In re: Reverend Russell/City of West Buecel
Summary: City of West Buecel violated te !"en Records
#ct fro$ a "rocedural stand"oint in failin% to eiter
"ro"erly invo&e 'R( 61)*+25- if a""ro"riate or "rovide
re.uester it ti$ely access to any eistin% res"onsive
docu$ents in co$"liance it 'R( 61)**01-) e City
also co$$itted a substantive violation of te #ct in failin%
to eiter "rovide re.uester it a co"y of a res"onsive
canceled cec& or "rovide a ritten e"lanation for te
inability to "rovide tat cec&, and in failin% to
ar$atively indicate eter additional res"onsive
docu$ents eisted in res"ondin% to re.uest)
Open Records Decision
Reverend Russell, of te National Investigative Report, initiated
tis a""eal callen%in% te dis"osition of is (e"te$ber 13, 2015,
re.uest by te City of West Buecel) By letter directed to 4City Cler&
!"en Records1
on (e"te$ber 13, 2015, Rev) Russell as&ed for tefolloin%:
17ursuant to 'R( *8#)0*58-b-, te city cler& is re.uired to "erfor$ te duties 4ofte 9ocial custodian or 9custodian in accordance it 'R( 61)*+0 to 61)**2)
-
7/25/2019 West Buechel open records decision.
2/10
16;!R and soin% at Cief
(ar" and te "olice de"t=) ave> s"ent or brou%t =sic>
for all of 2013 =a>nd u" to current date in 2015)
Rev) Russell as&ed tat if te City Cler& ad any .uestions to 4"lease
contact $e by "one but noted tat e as $uc easier to reac via
e;$ail@ e also "rovided is $ailin% address in case it as necessary to
$ail ard co"ies of te records to i$)
By e;$ail directed to Rev) Russell on (e"te$ber 16, 2015, City
Cler&/reasurer 'i$ Ricards advised, 4(ee attaced) Aoever, by e;
$ail sent later tat day after business ours, Rev) Russell notied te
City Cler& tat e as unable to o"en te attac$ent to er e;$ail)
Rev) Russell advised tat en e atte$"ted to vie te content 4=i>t
loo&ed li&e code) (ee$s to $e to be a virus because te "rotector
ent o on $y syste$) Dou $i%t ave to send it a dierent ay,
"lease) Aavin% received no additional res"onse, Rev) Russell notied
te City Cler& tat e re$ained unable to vie te records 4it no
viruses by letter dated !ctober *, 2015, and tat e ould initiate an
a""eal it te #ttorney ?eneral if e did not receive te records by
!ctober 12, 2015) By e;$ail sent on !ctober 12, 2015, Es) Ricards
advised Rev) Russell tat 4=a>ttaced is te res"onse to your o"en
records re.uest of /13/2015) In a letter dated (e"te$ber 16, 2015,
but sent to Rev) Russell on !ctober *, 2015, te City Cler& advised tat
Cief (ar" received a loan fro$ te City in 2018) Cief (ar" "aid
bac& te loan via "ayroll deduction) e City Cler& asserted tat 4=a>ll
docu$ents are currently in te ands of te 'entuc&y (tate #uditorsand are unavailable to us at tis ti$e) Eayor Ricards as veried tat
te loan as "aid bac& in full)
By letter dated Gove$ber 28, 2015, but received in tis oce via
fa on
-
7/25/2019 West Buechel open records decision.
3/10
16;!R
-
7/25/2019 West Buechel open records decision.
4/10
16;!R a""arent belief, te #ct
conte$"lates records "roduction on te tird business day
after recei"t of te re.uest, and not si$"ly notication tat
te a%ency ill co$"ly) In su""ort, e note tat 'R(
61)*+25-, te only "rovision in te #ct tat autoriNes
"ost"one$ent of access to "ublic records beyond tree
business days, e"ressly states:
2(ee 4Ma$ination of Certain 7olicies, 7rocedures, Controls, and Financial #ctivity ofte City of West Buecel issued by te 7erfor$ance and Ma$ination #udits Brancof te #uditor of 7ublic #ccounts on
-
7/25/2019 West Buechel open records decision.
5/10
16;!R
-
7/25/2019 West Buechel open records decision.
6/10
16;!R
-
7/25/2019 West Buechel open records decision.
7/10
16;!R even re$otely co$"ly it tere.uire$ents of te #ct;$uc less a$ount = > to substantial
co$"liance) dmondson v. !lig, 26 ()W)2d *56, *5* 'y) #"") 16-@03;!R
-
7/25/2019 West Buechel open records decision.
8/10
16;!R
-
7/25/2019 West Buechel open records decision.
9/10
16;!R and
s"ecifyin% ic of tose records, if any, to ic access is bein%
denied-@ 0+;!R
-
7/25/2019 West Buechel open records decision.
10/10
16;!R