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West Bengal State Electricity Transmission Co. Ltd.(A Government of West Bengal Enterprise)

eIN: U40101WB2007SGC1l3474, Website: www.wbsetcl.inOffice of the Company Secretary, 8th Floor, 'A'-Block

'il'033-2334-9020 :~(Fax):033-2334-9020: 121 virendra.singh@wbsetcl.inRegistered Office: Vidyut Bhawan : BIock-DJ, Sector-II: Bidhannagar: Kolkata-700 091

NOTICENOTICE is hereby given that the 9th Annual General Meeting of the Members of West

Bengal State Electricity Transmission Company Limited (the Company) will be held

at its Registered Office at Vidyut Bhawan, Block-DJ, Sector-II, Bidhannagar, Kolkata-

700-091, on 26th September, 2016, at 1.00 P.M. in the Vidyut Bhavan, s" Floor, 'A'

Block, Bidhannagar, Kolkata-700091 to transact the following businesses:

ORDINARY BUSINESS

1. To receive, consider and adopt the Annual Financial Statements of the Company for

the financial year ended on March 31, 2016, the Balance Sheet as at that date together

with the Report of the Board of Directors and Auditors thereon.

2. To note the appoint and fix remuneration of Statutory Auditor:

In pursuance of Section 139(5) of the Companies Act 2013 (the Act), the Statutory

Auditors of a Government Company is appointed by the Comptroller and Auditor

General of India. In this connection Mis L.B. Jha & Co., Chartered Accountants,

having their office at B-211 Gillanders House, 8, Netaji Subhas Road, Kolkata-70000l

has been appointed by Comptroller and Auditor General of India vide No.

CA.V/COY/WEST BENGAL, WBSETC(1)/25 dated 11th July, 2016 for the year

2016-17,

Further, pursuant Section 142 of the Act, the remuneration of the Statutory Auditors

of a Company shall be fixed in its General Meeting or in such manner as may be

determined therein. Accordingly, the Resolution authorizing the Board of Directors

of the Company to fix remuneration of the Statutory Auditors of the Company is

placed for approval of the shareholders.

To .consider and, if thought fit, to pass, with or without modification(s), the

Resolution as an Ordinary Resolution:

"RESOL VED THAT the appointment of Mis. L.B. Jha, Chartered Accountants,

having their office at B-2/1 Gillanders House, 8, Netaji Subhas Road, Kolkata-

700001 appointed by the Comptroller and Auditor General of India as the

Statutory Auditors for the year 2016-17 be and is hereby noted. "

"RESOLVED FURTHER THAT Board of Directors be and are hereby

authorized to fix remuneration of Statutory Auditor, appointed by the

Comptroller and Auditor General of India for the year 2016-17".

SPECIAL BUSINESS:

3. To consider and, if thought fit, to pass, with or without modification(s), the following

Resolution as an Ordinary Resolution:

"RESOLVED THAT pursuant to Section 148 of the Companies Act 2013 and any

rules or modification(s) or re enactment made there under the remuneration of

Rs.1,00,0001- (Rupees one lakh only) plus applicable taxes and usual travelling

allowances and daily allowances as per the Rules of the Company, shall be payable to

the "Mzs DGM & Associates, Cost Accountants been appointed by the Board of

Directors of the Company, for auditing the cost accounts relating to transmission of

electricity for the financial year to be ended on March 31, 2017, be and is hereby

ratified. "

By order of the Board of Directors,

Vir~Company Secretanr

7

Dated: 26th September, 2016

Registered Office:

Vidyut Bhawan,Block-OJ, Sector-II,Bidhannagar, Kolkata 700091.

j

OTES:

1) A MEMBER IS E TITLED TO ATTEND AND VOTE AT THE MEETING IS

ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF

HIMSELFIHERSELF AND A PROXY NEED NOT BE A MEMBER. PROXIES

IN ORDER TO BE VALID AND EFFECTIVE MUST BE DELIVERED AT THE

REGISTERED OFFICE OF THE COMPANY.

2) Statement pursuant to Section 102(1) of the Companies Act, 2013 (the Act) relating to

special business is enclosed.

3) The company is calling this meeting on shorter notice basis in pursuance with first

proviso of Section 101 of the Act on the basis of the consent received by the Company

from all the shareholders of the Company.

ilI

4) Pursuant to Section 112 of the Act, the Hon'ble Governor of the West Bengal IS

required to appoint a representative to attend the meeting and to vote on behalf of him

in the meeting. Further, the person appointed as representative under Section 112 of

the Act shall be deemed to be member of the Company and shall ,. exercise the same

right and powers, including the right to vote by proxy and postal ballot as Hon'ble

Governor of the West Bengal could exercise as member of the Company.

By order of the Board of Directors

Vi~aSinghcom~~retary

5) A route map for the venue of the meeting is enclosed as envisaged under Secretarial

Standards 2, issued by the Institute of Company Secretaries of India.

Dated: 26th September, 2016Registered Office:

Vidyut Bhawan,Block-DJ, Sector-II,Bidhannagar, Kolkata 700091.

STATEMENT:(Pursuant to Section 102(1) of the Companies Act, 2013)

Item No.3

On recommendation of the Audit Committee, Board of Directors in its 52nd Meeting, held on

1ih May 2016, approved appointment of MIs DGM & Associate, Cost Accountants, as Cost

Auditor of the Company for the financial year 2016-17. Their remuneration was fixed at

Rs.l ,00,0001- (Rupees ninety thousand only) plus applicable taxes and are entitled to received

usual travelling allowance and daily allowance, as per the rules of the Company.

In accordance with the provisions of Section 148 of the Companies Act, 2013 read with the

Companies (Audit and Auditors) Rules, 2014, the remuneration payable to the Cost Auditor

has to be ratified by the Members of the Company. Accordingly, consent of the members is

sought for passing an Ordinary Resolution for ratification of the remuneration payable to the

Cost Auditor for the financial year to be ended on March 31,2017.

None of the Directors 1 Key Managerial Personnel of the Company are interested or

concerned in the aforesaid resolution.

By order of the Board of Directors

v;~Company Secretary

Dated: 26th September, 2016

Registered Office:

Vidyut Bhawan,Block-DJ, Sector-II,Bidhannagar, Kolkata 700091.