Wendy Kelley Director March 2016 - Arkansas Department of ... · April 4-6 NWARWRC ACA Audit April...

Board Report, May 2016

Wendy Kelley

Director

March

2016

PUBLIC RELATIONS

RESEARCH/PLANNING

April, 2016 Admissions and Releases – Admissions for

April totaled 684 (572-males,112-females), while re-

leases totaled 620 (546-males, 74-females), for a net

increase in-house of 64.

Inmate Population Growth/Projection – At the end of

April, the Arkansas Department of Correction popula-

tion totaled 17, 815 representing an increase of 108 in-

mates since the first of January. As of April, the aver-

age number of inmates under the jurisdiction of ADC is

17,700 which is an increase of 27 inmates for the month

of April.

Average County Jail Back-up – The backup in the county

jails averaged 989 inmates per day during the month of

April – up from an average of 943 inmates per day dur-

ing the month of March.

OPERATIONS/INSTITUTIONS

ACCREDITATION

April 4-6 Northwest Arkansas Work Release Center –

100% Mandatory and 100% Non-mandatory

April 11-13 Industry –


April 18-20 Texarkana Regional Correctional Unit -


ACA Internal Audits Completed:

April 7-8 Industry audit prep

April 14-15 TRCC Audit prep

April 28 North Central Unit/Monitor visit

April 29 ACA Managers Quarterly meeting

Fire/Safety and Sanitation independent audits conducted by the

Fire and Sanitation Coordinator:

April 4-6 NWARWRC ACA Audit

April 7 Wrightsville Industry Inspection April 8 Industry Files

April 11 PREA Training

April 12-13 Industry ACA Audit

April 14 TRCC Inspection

April 18-20 TRCC ACA Audit

April 25 Ester Inspection

April 26 EARU unit inspection- Trained

Fire/Safety Officer

April 27 Tucker Unit Inspection –Trained

Fire/Safety Officer

April 28 Hawkins Unit Inspection – Trained

Fire/Safety Officer

PREA/STTG

PREA

PREA Hotline Data:

There were no reported issues with the PREA Hotline. Internal

Affairs is handling all PREA investigations.

STTG

The STTG Agency Coordinator attended the most recent Home-

land Security Liaison Officer Conference in Russellville as well

as a quarterly meeting on Arkansas gangs at the U.S. Attorney’s

Office in Little Rock. The STTG Agency Coordinator also assist-

ed the FBI with beneficial information about a common Arkansas

prison gang. STTG Coordinators assisted with the most recent

cadet shakedown.

FARM

Field work progressed at all farms during the month of April.

Cummins Farm was able to plant all of the rice, corn and 30% of

their soybeans. Tucker Farm was not able to plant any rice but

planted about 40% of their soybeans. EARU did not get any

field crops planted but did get the entire garden in on time.

Egg production has dropped during the month due to house five

going out of production. This house will be replaced in May

with new layers that were raised in our pullet house. New chicks

Number of calls received 271

Total calls referred for reported PREA issue 55

Total calls referred for non-PREA issue 47

Calls referred due to technical failure 0

Calls referred to IAD 33

Repeat Calls 78

No Referral (Test Calls) 2

No Message 89

Board Report, May 2016 2

will be brought into the pullet house the last of May. Swine pro-

duction remains good. We will be processing pork at the rate of

75 head per week. Milk production remains good and more

cows will be calving during May. The beef herd calving season

is done at Wrightsville. The Cummins beef herd will start wean-

ing calves soon.

The horse program at NCU has the first foals on the ground. We

have a large group of two-year-olds in training and the three year

old horses will start going out to units soon. The 2017 horse sale

is set for March 11, 2017, at the Saline County Fairgrounds.

We hosted the University of Arkansas Extension Service for a

tour during April. We are trying to develop a closer relationship

that would be mutually beneficial for both organizations. We

have such a diverse operation that we can assist with almost any

research project they have.

Mississippi State Vet Team came in April and gave a positive

report on the dairy, swine and poultry. They gave us a list of

recommendations on things we need to work on.

The UAM Poultry class toured the poultry facility. We used the

opportunity to recruit graduates to apply for jobs in the AG Divi-

sion.

INMATE GRIEVANCE

Inmate Formal / Informal Grievances: In April, there were a

total of 2,311 formal grievances filed and 3,959 informal griev-

ances filed at various units.

Institutional Grievances: There were a total of 612 appeals of

institutional grievances received with 145 being rejected for var-

ious reasons. There were 526 appeals answered in April. Five

(5) were found with merit.

RE-ENTRY

CHAPLAINCY SERVICES

Benton Work Release

On April 9, Lighthouse Church of Benton came to the facility

and led a worship service with 27 inmates attending. On April

10, 41 inmates attended Christian Movie Night. A missionary

from Romania spoke to the inmates on April 11, with sixty-three

inmates attending the event. On the April 30, a chaplain distrib-

uted 1,000 Mother’s Day Cards in the barracks.

Cummins Unit

Jack Baize Ministries from Kansas City and Looking Up Minis-

tries from Detroit held services in the chapel on April 8-10. On

the evening of April 10, Pastor Baize and Chaplain Babcock

held a small service for the Cummins Chapel church workers.

Total attendance for the four services was 475.

Grimes Unit

“Love Without End” praise and worship ministry from Texas led

inmate participants in worship. Forty-eight inmates attended.

McPherson Unit

On April 12, “Love Without End” had a concert attended by 193

inmates. On April 20-21,the unit chaplaincy hosted Laubach

Literacy tutor training for six inmates. On April 21-22, 469 in-

mates attended two showings of the movie Woodlawn.

North Central Unit

William Boone led revival services at North Central Unit April

14-17. The average attendance was 126 inmates. On April 22, a

volunteer led a Seventh Day Passover Service with 18 inmates

attending.

Pine Bluff Unit

On April 10, the movie “War Room” was shown in the chapel

and 50 inmates attended. On April 25-26, Arkansas Literacy

Council provided tutor training for inmates from Pine Bluff Unit,

Randall L. Williams, and Ester in the Pine Bluff Unit Chapel.

Twenty inmates completed the training.

ORCU

The ORCU Chaplaincy collaborated with the Recreation Depart-

ment to host a Home Run Derby. Approximately 250 inmates

attended. ‘It’s Almost Midnight Ministries’ from California

conducted a workshop which was attended by 34 inmates. Sev-

enteen inmates attended a Celebrate Recovery open meeting.

Tucker Unit

The Lauback Literacy program began on April 27; eight trained

inmate tutors are available. At the start date, five students were

enrolled.

Wrightsville - Hawkins Complex

The Arkansas Literacy Council led training the first week of

April for inmates at Wrightsville Unit. Six inmates were trained

as literacy tutors. A fish fry was held for the inmates at Arkansas

State Police on April 22, where 65 inmates were fed. On April

21-23, Christian Motorcycle Association held ministry events at

Hawkins Men’s Unit, Hawkins Women’s Unit, and Wrightsville

Unit. Approximately 300 inmates participated in the events.


VOLUNTEER SERVICES

The total number of volunteer hours for April 2016:

Preparing for Success: April 2016

There are 664 males and 64 females on the waiting list within 42

months of their release date and of those, three males and zero

female are mandated by the Board of Parole. The average time

on the waiting list is about three months. The total on the wait-

ing list, including those not currently within the identified time

frame, is 730 males and 93 females.

ADMINISTRATIVE SERVICES

BUDGET SECTION UPDATE

Judge Fox ordered $5,000 reimbursement to the state to help pay

for the care and custody of inmate Toney W. Gilbert, Sr.

#147890. The Act 715 case against inmate Gilbert was held

on March 22, in the Pulaski County Courthouse. Judge Fox

requested more information regarding the threshold for de-

termining the accounts reported to the Attorney General’s

office.

Procurement Section Update:

Contract Renewals

None Current Bids (OSP)

Ester Unit Phase III

HVAC

Metal Building

Ceiling Material

Plumbing Components

Metal Building (ORCU Chapel)

Awarded Contracts

None

Minority Spending 3rd Quarter FY16

Jan. – Mar. $213,668.58 (1.58%)

Total to Date FY16 - $558,177.65 (4.09%)

Procurement/Contracts Report (required by policy) –

For April, purchase orders and contracts in excess

of $10,000 amounted to $5,801,414.66. Of this amount,

$3,741,419.19 was for inmate care and custody related

items (food, shoes, clothing, etc.). Bulk fuel costs for the

month of April were $39,811.09 – average cost of E-10 was

$1.65/gallon; average cost of bulk diesel was $1.37/gallon.

HUMAN RESOURCES UPDATE:

Workplace Safety – During April, the modified version of the

Health and Safety Plan was presented to two Basic Training

classes with a total of 68 cadets in attendance.

Fifty-eight incidents were reported to the company nurse in

April, which brings our total to 255 incidents in 2016.

Benefits – Thirty-five MIPS promotions and 83 MIPS payments

were made. Seventy FMLA requests were processed with

66 approved and four denied. A total of nine CAT leave

requests were processed with three approved and six denied.

Three applications were received for shared leave; two were

approved, totaling 180 hours of donated time, and one was

denied.

Physical Assessments –A total of 169 applicants and incumbent

personnel were assessed in April. Seventy incumbent per-

sonnel successfully passed their physical assessments. Nine-

ty-seven applicants passed their physical assessments; two

did not and are pending a physician’s release.

Employment – Facebook results for the month showed a total

of 3,061 “likes” of our page. Through Discover Correc-

tions, there were 4,021 people from across the U.S. who

viewed ADC’s page. This site does not allow one to review

comments made unless the viewer applies for a position

through their site and is hired. During the month of April,

no applications were submitted for ADC through the Dis-

cover Corrections website.

The reporting features that INS (Information Network Systems)

has developed for the ARStateJobs website (all agencies)

have been implemented. We have requested agency specif-

ic features, but we have not received notification that those

changes have been made. To prevent duplicating infor-

mation, we are now only tracking CO I applications through

the ARStateJobs website

A total of 1,680 applications were received during April. Thirty

-seven non-correctional applications and 107 CO I applications

were processed. Fifty-six correctional officers were hired, and

23 correctional officers were rehired.

Unit Hours

Intern hours 16

McPherson 17

MCWRC 1

NCU 52

ORCU 28

RLW 28

Pine Bluff 19

WSU 328

PAWS 6

Religious Volunteer-all Units 5,414

TOTAL 5,909

Slots Completed Discharged

End

Count

McPherson 15 4 1 10

Ester-4 BKS 50 16 3 52

Ester-5 BKS 50 9 5 52

Total 115 29 9 114


Vacancies, Hires, and Terminations - On April, 2016, a total

of 553 vacancies, 64 new hires, and 76 terminations were at

the various ADC locations.

Administrative Services Division Monthly Reports (attached)

include:

Gifts, Grants, and Donations/Inmate Welfare Fund Bal-

ance (required by policy) – During the month of April

2016 are reported as follows:

Gifts, Grants and Donations: No donations made for the month.

Inmate Welfare Fund balance on April 30 was

$4,675,693.31.

PAWS in Prison Fund balances total on April 30 were

$68,069.59 in ADC. Account (7004822/Donations)

$19,159.05 and ADC account (NDC0500/

Recycling) $48,910.54. This does not include the

Foundation account managed by PIP Foundation

Board.

INFORMATION TECHNOLOGY

In April, the IT department:

Scheduled and coordinated with SECURUS to provide two

days of Investigator Pro (IPRO) training to staff. Investiga-

tor Pro uses voice biometrics for investigative analysis.

Scheduled and coordinated the AT&T telephone number

moves for the Centralized Records department from PBU.

Worked with AT&T and facilities for Site Readiness re-

quirements to upgrade the data circuits. This upgrade will

lower the cost of the circuits while providing more band-

width.

Completing the paperwork and requisition required to lease

80 Edovo tablets for Re-Entry.

Attended the Institutional Staff Meeting to present require-

ments from the courts for video testimony. The department

will work with each facility as needed to accomplish the

task.

Completed and submitted the quarterly IT Plan for DFA. eOMIS staff completed the following during the month:

Participated in a conference call to discuss the MOU be-

tween ADC, ACC and Protech for the “Good Grid” project.

Discussion included what offender information would be

shared from eOMIS to ProTech and how it would be trans-

mitted. Agreement was made that prior to development of

the electronic interface transmission; ACC will extract the

approved data using business objects software and transmit

to ProTech manually.

Participated in a conference call to discuss the Contexte pro-

ject. The project is in the development stage with program-

ming of the test files. Discussion covered requirements for

additional data transmission including warrants and drug

court.

Attended a meeting with Unit Records staff to review the

DL/ID photo process. The meeting included training on

photo requirements, question and answer session for reports,

status of request submissions, etc., and identifying the pro-

cess for receiving/document DL/IDs from ODS to ADC.

TRAINING ACADEMY

Basic Training Division - BCOT Class 2016-D graduated on

April 15 with 33 cadets. Miranda Caldwell, Boot Camp,

was the winner of the Willis H. Sargent Award. Major Der-

win Metcalf of the Benton Unit was the speaker.

In-Service Division - The month kicked off with Management

Level 1 classes held the April 4-7. This four day session is

for new supervisors and includes training as mandated

through the office of the Governor. Guest instructors from

OPM’s (Office of Personnel Management) Training Divi-

sion presented two of those classes: Arkansas Government

Basics and HRkansas. Other topics taught by ADC staff

include Performance Evaluation, Grievance Prevention and

Handling, Fair Labor Standards Act. Over 30 students com-

pleted this course.

Training is conducted each year for our almost 100 Certified

Police Officers. Topics include Defensive Tactics, Use of

Force, Racial Profiling, Active Shooter, Emergency Prepar-

edness, Presence of Authority and Jurisdiction of Agencies.

The first class was held April 11-12 with 45 students. An-

other class for the remaining group will be conducted later

this year.

This month the Academy staff went to two units for our Regional

Training Program. Academy staff traveled to Mississippi

County Work Release on April 14 to conduct an Emergency

Preparedness class. They went to the Newport Complex for

a Back 2 Basics course: Complacency.

eCADEMY

During the month of April, 491 ADC employees completed

a total of 6,273.5 hours of eCADEMY training. Approxi-

mately 11% of ADC employees completed at least one

course during that time frame, averaging of 1.34 hours per

staff member.

HEALTH/CORRECTIONAL PROGRAMS

Sex Offender Treatment Programs:

There are 754 males on the waiting list for RSVP and 24 females

on the waiting list for SOFT within five years of their TE date

and of those 44 are mandated by the Parole Board. The average

time on the waiting list from request is about three to six months

for stipulated. The total on the waiting list, including those not

currently within the identified time frame, is 1,587 males and 32

SLOTS COMPLETED REMOVED CLIENTS

RSVP 238 0 8 238

SOFT 30 0 0 10

Total 268 0 8 248


females. We have one PREA inmate in the program at this time.

Therapeutic Community:

There are 132 males and 17 females on the waiting list within 18

months of their release date and of those 16 are mandated by the

Parole Board. The average time on the waiting list from request

is 24 days. The total on the waiting list, including those not cur-

rently within the identified time frame, is 469 males and 44 fe-

males.

*Denotes transitional beds available at this treatment program.

Tucker TC has 129 client slots and seven peer counselor slots.

S.A.T.P.:

There are 2,077 males and 368 females on the waiting list within

18 months of their release date and of those 32 are mandated by

the Parole Board. The average time on the waiting list from re-

quest is 18 days. The total on the waiting list including those not

currently within the identified time frame is 3,015 males and 503

females. *Denotes transitional beds available at this treatment program.

R.P.U.:

The Residential Program Unit at Ouachita had two admissions

and six discharges in April for an end-of-month count of 65.

McPherson Mental Health Residential Program: There were two admissions and two were discharged in April for

an end-of-month count of 39.

Habilitation Program: The Habilitation Program at the Ouachita River Correctional

Unit provided treatment services to 40 inmates during April.

There were two admissions and one was discharged for an end-of

-month count of 39.

Staffing:

The following Mental Health Services and SATP positions were

vacant in March and April.

ADDITIONAL PROGRAM INFORMATION

Self-study Classes:

SAE=Substance Abuse Education DV=Domestic Violence

Victims of DV=Victims of Domestic Violence

Suicide:

There were 86 suicidal threats, gestures or low/moderate risk

attempts during April. There was one serious attempt resulting

in death.

Slots Completed Removed Clients

Tucker 129* 12 7 132

Wrtsvlle 45* 1 1 47

McPhrsn 50* 6 3 52

Total 224 19 11 231

Slots Completed Removed Clients

Grimes 50* 3 11 50

McPh 100* 18 6 103

MSU 3 3 0 3

RLW/CF 188* 31 19 183

Tucker 43* 6 2 43

Varner 44 6 2 46

Wrightsville 135* 27 14 142

Total 563 94 54 570

March April

Psychologists 7 7

Social Workers 10 10

Advisors 2 3

Substance Abuse Program Leaders 2 3

Admin Specialist/Analyst 2 2

Substance Abuse Program Coord. 1 1

Psychological Examiner 0 1

# of Partici- #

Anger Mgmt 425 275 1,656

Thinking Errors 435 352 2,658

SAE 369 281 544

Comm Skills 153 102 1,354

DV 198 140 883

Victims of DV 27 18 82

Stress Mgmt 207 139 1,537

Parenting 186 143 1,446


Outpatient:

There were 2,244 inmates on the mental health medical log at the

beginning of April. Mental Health conducted the following con-

tacts during April:

County Mental Health Requests:

During April, there were 42 requests of a mental health nature

received. Twenty-seven inmates were fast tracked to ADC.

Monetary Sanctions:

Sanction reimbursements for March were $52,350.00.

County Medical Health Requests:

During April, there were 310 requests of a medical nature re-

ceived and 10 were fast tracked to ADC.

Deaths: There were eight inmate deaths during the month of April; five

bodies were claimed, two were cremated, one pending.

CCS: See attachment for CCS’s report regarding outside beds and

emergency room visits.

Medical Grievances: In April, there were a total of 251 appeals of medical grievances

received and 177 appeals were answered. Nineteen of those

were found to be with merit and seven with merit but resolved.

SEX OFFENDER ASSESSMENT

Assessments Completed:

ACIC Numbers:

The total number of sex offenders registered from

Sept. 1, 1999 to April 30, 2016:

PAWS IN PRISON Currently Enrolled in Training:39

Completed Training:

CONSTRUCTION

PROJECT UPDATES

Barbara Ester Unit (Diagnostic):

The renovation of the barracks and re-roofing the unit is continu-

ing along with purchasing material, installing new metal ceilings,

and working on plumbing and electrical. The renovations to

Phase 1 and 2 are being completed. The asbestos abatement for

phase 3 is complete. Demolition is also continuing for phase 3.

We are working on dirt work for classrooms at PBU. Bids on

the new school opened April 27 and the bid came in at $141,586

lower than estimated.

Cummins Unit:

Work is continuing on roof repairs and repairs to free line resi-

dences. Gravel is being hauled from Malvern pit to the road at

the wastewater plant as the weather permits. Work is continuing

on the remodeling of the farm residence with the construction

crew from Pine Bluff.

Cummins Poultry:

The new generator has been installed. It is being tested weekly.

Case management contacts 2,349

Requests for interviews 6,770

Testing 10

Intakes 707

Unit requests 1,407

Counseling (with treatment plans) 55

Pre-lock up reviews 491

Routine seg reviews 670 Seg rounds 11,669

PREA evaluations 52 Routine follow-up 207

834 requests 126

Risk Level October Sept. 1999 thru Oct. 31, 2015

Level 1 1 1,149

Level 2 56 6,154

Level 3 20 6,009

Level 4 3 565

Default 3 0 **

Total 80 13,877

*Default Level 3's are included in the total number of Level 3's to date.

In Compliance 7,307

Delinquent (Did not return address on time) 852 Confined 2,902

Out of State 2,925

Address Unknown (absconded) 182

Deceased 999

Deported 164

Incapacitated 65

Out of USA 4

Total 15,400

Max 6

Tucker 11

Hawkins 3

RLW 4

ORCU 8

NCU 7

Total 39

December 2015 16

YTD 2015 85

Since Inception Dec. 2011 744

Dogs Currently in foster: (Graduated but not adopted)

4


Delta Unit:

Work is continuing on the storm damage. The roof repairs have

been turned in to DBA for review, and comments have been

received.

East Arkansas Regional Unit:

Work continues on new the firing range, with the concrete work

finished, and the gravel road work will continue as it dries out.

Metal roofs are being installed on State trailers as well as under-

pinning. Fiber optic wire and conduit have been run for the

building.

HDRS Building:

Industry offices moved to the Pine Bluff complex from Admin

East.

Ouachita River Correctional Unit:

Gravel operations are continuing. A request has been submitted

to build the Chapel. We have started the dirt work and are pric-

ing material. A metal building had been put out for bids and is

due back May 17.

Mississippi County:

Replacement of the rusted doors and windows has been finished.

Canopies have been added above the windows to cut down on

water leaks.

Springdale:

The unit has passed the ACA audit.

Tucker Maximum Security Unit:

Repairs to the boiler room equipment are being made, and the

parts have been ordered.

CONSTRUCTION PERSONNEL UPDATE:

1-Project Supervisor-approved

3-Admin Spec (EARU, NCU, Cummins)

1-COI, 1 pending

1-Sgt-pending transfer

1-Project Specialist-reposted at Ester

1-Engineer-reposted

3-Maintenance Technicians (2 at EARU reposted, 1 at WR re-

posted)

1-Assistant Maintenance Supervisor at EARU-reposted

1-Director of Maintenance-Varner

REGIONAL MAINTENANCE HOURS

REGIONAL MAINTENANCE

Work Release Rent Report

Regional Maintenance Hours 2016 April 2016

UNIT

BENTON UNIT 7,009

DELTA REGIONAL UNIT 4,152

EAST ARKANSAS REGIONAL UNIT 4,824

GRIMES UNIT 3,580

McPHERSON UNIT 2,644

MAX BOOT CAMP 3,013

MCWRC 1,306

NORTH CENTRAL UNIT 9,563

OUACHITA RIVER UNIT 5,672

RANDALL L WILLIAMS UNIT 3,432

TRCC 2,949

VARNER UNIT 3,520

WRIGHTSVILLE UNIT 2,016

WRIGHTSVILLE SATELLITE UNIT 2,536

TOTAL 56,216

Rent Report, 2016 April, 2016

UNIT

BENTON $84,320.00

PINE BLUFF REENTRY WORK REL. $26,380.00

NWARWRC $46,733.00

MSCOWRC $53,992.00

PINE BLUFF UNIT $31,399.00

TRCC $31,450.00

TOTAL $274,274.00


INMATE INSTITUTIONAL GRIEVANCE APPEAL REPORT


ADMISSIONS AND RELEASES


Monthly Population Averages


ADC County Jail Backup FY2016


CHAPLAINCY


Con-


Medical Grievance


ADC INPATIENT AND EMERGENCY ROOM UTILIZATION


Monthly Purchasing Report/ Purchase Orders Over $10,000


Vacancies, Hires and Terminations

Wendy Kelley Director March 2016 - Arkansas Department of ... · April 4-6 NWARWRC ACA Audit April...

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