welsh national Procurement awards 2015 · The Welsh National Procurement Awards celebrates...

welsh national Procurement awards 2015

BrouGht to You BY: institute For comPetition & Procurement studies

welsh GoVernment, our sPonsors & Partners

www.welshProcurementawards.orG.ukcitY hall, cardiFF, FridaY 20th march 2015

2 | WELSH NATIONAL PROCUREMENT AWARDS 2015 - FIRST EDITION

REcOgNISINg &REWARDINg PUBLIC

PROCUREMENT EXcELLENcE

AWARD cATEgORIES 4 - 7NOMINATION gUIDELINES 8 - 9PROcUREMENT WEEK 2015 10NOMINATION TEMPLATE 11OUR JUDgES 12 - 132014 FEATURED WINNERS 14 - 21THE VENUE 22 cONTAcT DETAILS 23

WWW.WELSHPROCUREMENTAWARDS.ORg.Uk | 3

The Welsh National Procurement Awards celebrates achievements in Wales, in Public Procurement, Public Delivery and Tendering.

The Awards ceremony is the opportunity for all those who buy for, and supply, the Welsh public sector, celebrating best practice, and thanking those involved for their contribution.

We encourage you to keep your diary free on the evening of 20th March 2015, so you can join us in honouring those who deserve recognition at the forefront of Welsh Public Procurement, Purchasing and Supply.

For 2015, 10 prestigious Award categories will shine a spotlight on a diverse range of fundamental aspects of procurement from which we can all learn and draw inspiration.

about the | WNPA 2015

www.welshProcurementawards.orG.ukcitY hall, cardiFF, FridaY 20th march 2015

suBmission deadline: 6th FeBruarY 2015

Details of these categories can be found within this brochure, or online at:

www.welshprocurementawards.org.uk

To nominate those who you feel are worthy of a Welsh National Procurement Award, please familiarise yourself with the straightforward nomination and online submission guidelines detailed in this brochure and send us your completed submission by the deadline of:

6th February 2015 at 6pm.

Should you have any queries regarding any aspects of the Awards, do not hesitate to contact the Institute for Competition & Procurement Studies on +44 (0) 1248 382907 or email us at:

[email protected]


SPONSORED BY: SPONSORED BY: SPONSORED BY:

gREEN PUBLIC PROCUREMENTAWARD

CATEGORY 2

PROCUREMENT OF INNOVATION AWARD

CATEGORY 1

E-PROCUREMENT AWARD

CATEGORY 3

Eligible Nominees:

Applications for this Award are open to public sector candidates only.

Eligible Nominees:

Applications for this Award are open to both public and private sector candidates.

Eligible Nominees:


Entries in this category will be required to demonstrate how an exemplary approach to the public procurement of innovation has been adopted in practice, with clear examples of the actual public procurement of innovation, supported by lessons that peers can learn from.

The judging panel will reward nominations that demonstrate originality, in particular, new and creative solutions to challenging issues.

This Award will recognise outstanding achievement in delivering environmental benefits for Wales via public procurement.

Entries will acknowledge individuals or teams who have been innovative in achieving substantial environmental progress via carefully crafted initiatives/projects and who have gone above and beyond contract requirements.

The judging panel will be expecting entries to clearly evidence not only the achievements of the candidates, but also the mechanics of how these achievements have been made possible.

This Award recognises best practice in the use of:• E-Procurement by a public sector

organisation, or;• E-Procurement by a private sector

organisation that is doing business with a public sector client.

Entries must demonstrate how E-Procurement, including E-Sourcing, and other tools, have been used effectively and/or innovatively as a positive force for change, with clear evidence of the benefits that have materialised.

SPONSOR REQUIRED SPONSOR TO BE CONFIRMED SPONSOR REQUIRED



MOST PROgRESSIVE PUBLIC PROCUREMENT ORgANISATION

CATEGORY 5

Eligible Nominees:

Applications for this Award are open to public sector candidates only.

Eligible Nominees:

Applications for this Award are open to private sector candidates only.

Entries for this category should be able to demonstrate that they have taken the Welsh Procurement Maturity Model and used this as a framework for developing their procurement capability.

This demonstration could be in response to recommendations from a formal procurement fitness check or through self assessment against the Maturity Model and progression of a resulting action plan.

The judging panel will reward submissions that can evidence significant progress, irrespective of the starting level of procurement maturity.

This Award recognises a supplier that has fully committed themselves to elevating their public sector tendering success rate.

The judging panel will be particularly interested in the diverse and innovative ways and means suppliers have used to:• Improve their tendering approach; • Increase their success rate, and;• Ensure continued achievement via the

their commitment to deliver tendering excellence.

Entries are open to both suppliers who are relatively new to tendering, and those suppliers who have been tendering for some time, but who are continuing to improve.

MOST IMPROVED SUPPLIER IN TENDERINg AWARDCATEGORY 6

cateGories 1 - 6

SUPPLIER OF THE YEAR AWARD

CATEGORY 4

Eligible Nominees:

Applications for this Award are open to private sector candidates only.

The Supplier of the Year Award recognises a supplier that has provided a ‘best in class’ service /product to the public sector.

Business sectors considered as part of this Award category include (but are not limited to) construction, social care, transport, professional services (legal, financial, consultancy & facilities and management services), education & training and healthcare.

The judging panel will be particularly interested in how the supplier has made a telling contribution to Wales and it’s citizens, through its public supply performance.

SPONSOR REQUIRED SPONSOR REQUIRED SPONSOR REQUIRED



The community Benefits Award celebrates how public procurement can impact positively upon a range of areas including: • Recruitment and training of

economically inactive people,• Ensuring disadvantaged groups are

represented in the supply chain,• contributing to the local community in

terms of education, and,• Regeneration and community

engagement.

Entries will acknowledge public procurement teams that have been innovative in achieving substantial social progress via carefully crafted procurement initiatives/projects and public sector suppliers who have been exemplary in delivering these community benefits in practice.


PROCUREMENT OR TENDERINg COLLABORATION AWARD

CATEGORY 8

COMMUNITY BENEFITSAWARD

CATEGORY 9

PROCUREMENT STUDENT OF THE YEAR AWARD

CATEGORY 7

This category rewards a collaborative and team based approach to the delivery of a public opportunity, in order to deliver a successful procurement outcome for all concerned.

Entries must demonstrate how they have worked effectively in a collaborative fashion – aspects such as initiative, leadership and creativity will be considered by the judging panel, as will the outcomes of the collaboration.

Such nominations must clearly evidence the art of effective collaboration and spell out any lessons from which others can learn.

Entries for the Procurement Student of the Year Award need to demonstrate original cutting edge work, conducted in an innovative way and with potential to influence public procurement strategies, practices, policies and laws in the future.

By student, we mean anyone who is undertaking some form of training or education. Note that those who are in employment, but who are undertaking part-time procurement training are eligible.

Themes considered as part of this Award include (but are not limited to) supply chain management, e-procurement, procurement law, procurement process re-engineering and sustainable procurement.

Eligible Nominees:


Eligible Nominees:


Eligible Nominees:


SPONSOR REQUIRED SPONSOR REQUIRED


From left to right: Ana Da Silva (Portugal), catrin Reynolds (Wales), Dr. Ama Eyo (Nigeria), Prof Steven Schooner (USA) , Priyanka Priydershini (India), Marta Andrecka (Denmark), Ivona Škultétyová (Slovakia)

SPONSORED BY:

OUTSTANDINg CONTRIBUTION AWARD

CATEGORY 10

THE VENUE, THE FOOD, THE PRESENTATIONS &

THE cOMPANY WAS ABSOLUTELY FIRST cLASS!

Entries for the Outstanding contribution Award are open to individuals or teams who can demonstrate their unique and significant contribution in terms of implementing major strategic public procurement initiatives and in driving change and leadership in order to help modernise Wales.


Eligible Nominees:


WE URgE YOU TO TAKE THIS OPPORTUNITY TO

NOMINATE A TEAM OR INDIVIDUAL

WHO IS gOINg THAT EXTRA MILE

TO MAKE WALES A BETTER PLAcE!

cateGories 7 - 10SPONSOR REQUIRED


nomination Guidelines

We recommend that you choose which category you feel is appropriate for your nominee by carefully reading the descriptions of the Award categories and by ensuring you can provide the required information outlined in the category description.

IMPORTANT: A nomination can only be entered within a single category.

Note that projects or initiatives need not have started and finished in 2014-2015; however entries must be contemporary and demonstrate benefits that have already been achieved.

Each Award category will be peer-judged by a panel of 3 independent procurement professionals, who have significant expertise and experience in the field of public procurement. The Judges are listed on page 13.

The Judges will select one winner for each category, with second and third placed nominees receiving Special Commendations.

Nominations must meet a number of eligibility criteria. They must demonstrate:

a. A high degree of innovation or achievement (in either an operational or policy setting).

b. Measurable and significant results, as viewed from a number of perspectives: including savings, organisational culture change, efficiency, effectiveness, adoption of innovative practices, or shifts to new or improved approaches to deal with old problems. The benefits arising from the nominees interventions must be explicit.

c. Transferability, from the perspective that the central idea or approach shows promise for use by others in the wider procurement, contract delivery or tendering field and facilitates learning opportunities for others. Nominations should elaborate on how their idea or approach could be transferable to others.

d. Best Practice, from the perspective that the approach or method can be singled out as something that others can aim towards and against which they can benchmark themselves.

1. AwARD CATEgORY CHOICE: 2. TIME FRAME:

3. JUDgES’ EXPECTATIONS:

4. THE JUDgINg PROCESS:

Please read careFullY BeFore PreParinG & suBmittinG Your nomination

guests at the Welsh National Procurement Awards 2014 listening to: Wynne Evans, Welsh Icon & International Opera Star


ANY PROBlEMS, CONTACT US...

Welsh National Procurement Awards 2014 Winnergreen Public Procurement Award: Amber Services (caerphilly)

Welsh National Procurement Awards 2014 WinnerStudent of the Year: Ross Jelf (city and county of Swansea)

Nominators must submit their completed nomination online.

Nominations must be submitted online no later than:6pm on Friday, 6th February 2015.

To submit a nomination please follow this link:www.welshprocurementawards.org.uk

Becky Hughes Head of Administration

+44 (0) 1248 [email protected]

Nominators must write their submissions strictly according to the guidance provided on page 11 (Nomination Template), and by using the requested headings.

Nominations will only be assessed if all the required information has been provided. They can be submitted in English or Welsh.

5. COMPlETINg YOUR ONlINE NOMINATION:

6. SUBMITTINg YOUR ONlINE NOMINATION:

The small print (please read carefully): 1. Once you have submitted a nomination you will receive a confirmation email within a few minutes. If you do not

receive an email from us you can assume that we have NOT received your nomination.2. If you have any queries regarding the welsh National Procurement Awards please email procurementawards@bangor.

ac.uk - we aim to respond within 24-48 hours. 3. If you have a query about the Awards and you send an email to any other email address other than the one above your

query will NOT be answered.


Procurement week 2015

march 16 - 20st daVids hotel & sPa, cardiFF, wales, uk

Between the 16th - 20th March 2015, Procurement Week 2015 will be held in St David’s Hotel & Spa.

Procurement Week is an international conference that aims to explore the many facets of Public Procurement; such as Public Tendering, Business Development, Procurement Law and International Trade.

During the week presentations, discussions and debates will be facilitated and led by world leading procurement practitioners, business professionals, lawyers, economists, innovators, strategists and thinkers.

Procurement Week’s schedule:

• Day 1 (16.3.15) - Recruit, Train & Retain• Day 1 (16.3.15) - [EVENINg EVENT] Procurement Week 2015 Charity Dinner• Day 2 (17.3.15) - A ‘game Changing’ Exhibition in Public Service Innovation• Day 3 (18.3.15) - Smart Cities - Procuring the Cities of Tomorrow, Today!• Day 4 (19.3.15) - Asleep at the Wheel? 4.3 Billion Reasons to Stay Awake...• Day 5 (20.3.15) - Fenceless Fences: Re-drafting the Boundaries of

Procurement Innovation

For further information about Procurement Week 2015 please visit: www.procurementweek.org.uk today and don’t forget to register early to avoid disappointment!

Game chanGinG ideas & innoVations


nominationtemPlate

Making an online submission:Online submissions for the Welsh National Procurement Awards are to consist of a maximum of 5 written pages and are to be submitted online at: www.welshprocurementawards.org.uk

Submissions are to be structured according to the headings detailed below:1. Nomination overview **note this should be a maximum of 200 words**.2. Brief description of the organisation, individual, team, project, or initiative.3. The outstanding contribution of the organisation, individual, team, project, or initiative.4. Outstanding new ideas and approaches adopted.5. Evidence of Measurable and Significant Benefits.6. Transferability & Best Practice.

A maximum of 4 pages of additional supporting evidence can also attached to the online submission. Supporting materials can include a variety of things including testimonials, press clippings, and verifiable performance figures.

Other details we require as part of your submission: A. Nominator Details:

• Name:• Job Title: • Organisation Name: • Email address:

B. Nominee Details:• Name of key individual: • Job Title:• Organisation Name: • Email address:

C. Nomination Category (Please specify one category only. See pages 4, 5, 6 & 7).

SUBMISSION DEADlINE: 6Th FEBRUARY 2015


wnPa 2015our JudGesEach Award category will be peer-judged by a panel of 3 independent procurement professionals, who

have significant expertise and experience in the field of public procurement and business.


PROF. DERMOT cAHILL cHAIR OF JUDgES

SHARON SMYTH cENTRAL PROcUREMENT DIREcTORATE, N. IRELAND

SUE MOFFATTNATIONAL PROcUREMENT SERVIcE

WELSH gOVERNMENT

ROBERT LLOYD gRIFFITHSINSTITUTE OF DIREcTORS (IOD)

JANE LYNcHcARDIFF UNIVERSITY

FRANK BRUNETTA PROcUREMENT OMBUDSMAN,

cANADA

MILIcA KITSON cONSTRUcTINg EXcELLENcE

WALES

PROF. STEVEN ScHOONER gEORgE WASHINgTON UNIVERSITY,

USA

ALEXANDRE MOTTAMINISTRY OF FINANcE,

BRAZIL

OWEN HUgHESDAILY POST

KATE RIMMINgTONBBc WALES

gARETH cOLES WcVA

KATH RINgWALDUNIVERSITY OF SOUTH WALES

MAIR BARRON cPS gROUP

MARK ROScROW NATIONAL HEALTH SERVIcE

TIM WILLIAMS MILLSTREAM,

ScOTLAND

KERRY WILSON, VALUE WALES,

WELSH gOVERNMENT

JOHN RASPINFROST & SULLIVAN

LT cOL JOHN MADDISON MBEROYAL MARINES

WYN PRIcHARDcITB


2014Featuredwinners


The City and County of Swansea’s Beyond Bricks and Mortar initiative was established to add value to the County’s procurement and generate new training and employment for long term unemployed and economically inactive people in the locality.

With a planned physical regeneration agenda, the initiative fulfilled a wider remit of putting people at the heart of each project.

their story

The initiative ensures that social benefit clauses are in place in each contract, working closely with the procuring team to maximise the benefits achievable. The community benefit elements of each contract are scored by BB&M, working with the contractor to create training and employment opportunities for the target groups. The initiative relies on partners working with the unemployed for a supply of trainees to fill the places created and these are monitored by the team.

The Council believes that each opportunity is valid, regardless of size, if it helps to take the recipient to the next step in their employment. The project has seen great success for trainees and employees with many being kept on after the contract has ended.

COMMUNITY BENEFITS AwARD wINNER 2014


2014award

winner

THE IDEAS USED IN THIS PROJECT ARE STRATEgICALLY FOCUSED AND BACkED BY POLITICAL WILL. THE BEYOND BRICkS AND MORTAR METHODOLOgY IS BEINg ExTENDED SUCCESSFULLY AND EMBEDED IN THE WORk OF THE AUTHORITY. THESE ARE NOT ONE-OFF IDEAS - THEY HAVE BECOME THE NORM

www.swanseacitycentre.com/invest-business/beyond-bricks-and-mortar/

AwARD wINNERBEYOND BRICkS & MORTAR,

CITY & COUNTY OF SWANSEA

AwARD SPONSORMILLSTREAM

www.millstreamassociates.co.uk

Judges Comment


Amber Services has been actively involved in recycling since the company was established in 1972. They were the first company to introduce bottle banks to South Wales in the 1970s, and have been committed to recycling and reduction of waste to landfill for over 4 decades.

Amber Services developed their Materials Reclamation Facility 12 years ago, and through this development they have been able to extend their recycling activities. Amber Services bring all the waste they handle to our site for sorting and segregation into various recycling streams. Our site is unique in the diversity of waste streams it can

their story

gREEN PUBlIC PROCUREMENT AwARD wINNER 2014

process, and this is advantageous to our customers in many ways, including the ability to offer a solution in Wales for all waste streams at one site.

Amber Services aim to remain at the forefront of recycling, and see their methods of operation as pro active in the waste industry. They offer their clients total diversion from landfill; providing their services for the collection, separating and sorting the waste in order to maximise recycling and reduce the amount of waste going to landfill. The company aim to be zero waste by 2014.

In addition, Amber Services provide total waste management for companies and organisations throughout South Wales, and these companies can be assured that when they employ Amber Services to deal with their waste disposal, they are not simply disposing of their waste, but actively contributing to the reduction of waste to landfill.


2014award

winner

THE LEVEL OF DETAIL PROVIDED BY THIS BUSINESS AS A RESULT OF SEgREgATION, MEASUREMENT AND MONITORINg IS TO BE COMMENDED. THEIR ENTIRE APPROACH IS A MODEL OF BEST PRACTICE

www.amberwaste.com

AwARD wINNERAMBER SERVICES, CAERPHILLY

AwARD SPONSORWRAP CYMRU

www.wrapcymru.org.uk

Judges Comment


Daniel Parry is a leader within Cartrefi Cymunedol gwynedd (CCg) which is a housing association that is committed to improving the economic, social prospects and environment of its communities, and to engage with customers so they have a say in how services are delivered. This commitment is reflected in their vision as an organisation. Their £136million Welsh Housing Quality Standard (WHQS) five year investment plays an important part in ensuring they deliver on their commitment and that they covntribute to the local economy by providing employment, training and new business opportunities.

his story

OUTSTANDINg CONTRIBUTION AwARD wINNER 2014

To achieve this, a procurement model was needed to deliver the following objectives:• Provide substantial economic benefits to the local economy through provision of new jobs, training opportunities and up-skilling leaving a longer term legacy.• Create opportunities for local businesses. • Meet customer needs and deliver on promises to tenants.• Deliver affordability and value for money.

The traditional model used by many housing associations to deliver similar investments is to use one or two major contractors to deliver the scheme. In gwynedd this would not necessarily have benefited local enterprise, so, from the outset CCg decided not to take this particular procurement route but to use a model unique to the organisation.


2014award

winner

AN INNOVATIVE AND ORIgINAL APPROACH TO TACkLINg IMPORTANT LOCAL ISSUES, THAT COULD EASILY BE REPLICATED BY OTHERS AS AN ExAMPLE OF BEST PRACTICE, WITH gOOD RESULTS

www.ccgwynedd.org

AwARD wINNERDANIEL PARRY, CARTREFI

CYMUNEDOL gWYNEDD (CCg), gWYNEDD

AwARD SPONSORARVATO

www.arvato.co.uk

Judges Comment


theVenue

city hall,cardiff


The magnificent City Hall, Cardiff, is the chosen venue for the

Welsh National Procurement Awards 2015.

The evening will begin at 18:30 on March 20th, with a

champagne reception in the Marble Hall, followed by the

Awards Dinner held in the grand Assembly Hall. The Awards will

be presented by leading public figures, with guest of Honour,

The Minster for Finance, Jane Hutt AM.

www.cardiffcityhall.com


Evening Schedule:18:30 - Champagne Reception

19:30 - 4 Course Dinner21:30 - Awards Ceremony

22:30 - Live Entertainment

*Dress code will be black tie

This is a ticketed event. Tickets can be purchased online at:


Ticket prices range from £75 per person to £600 for a table of 10.

Contact Us:Becky Hughes

Head of AdministrationInstitute for Competition & Procurement

Studies (ICPS) , Bangor University

+44 (0)1248 [email protected]

INSTITUTE FOR cOMPETITION &PROcUREMENT STUDIES

in partnership with

THE WELSH gOVERNMENT

INSTITUTE FOR cOMPETITION &PROcUREMENT STUDIES

Bangor University, Bangor, gwynedd, Wales, UK +44 (0) 1248 382907

[email protected] www.welshprocurementawards.org.uk

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