WELCOME TO

Volunteer Orientation Webinar

Webinar Agenda TCHRA Member BenefitsTCHRA Volunteer BenefitsAbout TCHRAResources and Tools

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Member & Volunteer Benefits

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Volunteer Responsibilities

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TCHRA

Volunteer

About TCHRA: Mission Statement

To provide high quality professional development, information exchange, and networking opportunities for the Human

Resource professional.

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About TCHRA: Purpose

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About TCHRA: History

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1951

Record attendance 400+

at

Spring Conference

1961 200919972008 20121968

550 members, 225

companies

Joined ASPATwin Citie

s Perso

nnel

Managers

Associa

tion founded

267 members

116 companies

Name change: TCHRA

Record 1,500 members

Hosted regional

SHRM games

Key milestones in TCHRA History

About TCHRA: Partners and Sponsors

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About TCHRA: Leadership Team

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Sara Gasparini – Past President

Tiffany Kuehl – President

VP College & University Relations: Sara Borreson

VP Diversity & Inclusion: Sarah Waite

VP Finance & Administration: Beth Peterson

VP Legislative Affairs: Jason Kujanen

VP Marketing & Member Acquisition: Rebecca Gish

VP Member Engagement & Retention: Steve Jewell

VP Professional Development: Michele Brynteson

VP Programming: Sue Kruse

VP Volunteer Engagement: Amanda Greenberg

VP Workforce Readiness : Carrie Patton

VP Communications: Melanie Olsen

About TCHRA: Teams

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About TCHRA: Teams

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About TCHRA: Teams

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Resources and Tools

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VOLUNTEER ONBOARDING TOOL As a volunteer run organization, we strive to ensure our volunteers have the necessary resources, tools, and support available to ensure success. As their leader, you play a critical role in providing this information and creating a welcoming environment beginning day one. The following guide is designed to assist you in onboarding your new volunteers. If you have any questions, contact TCHRA’s VP of Volunteer Engagement, Amanda Greenberg, at amanda.greenberg@ecolab.com.

Contact your volunteer via phone or email to schedule your initial in-person meeting within two weeks of him/her joining your team. In advance of the meeting, provide the volunteer a link to the Volunteer Reference Guide, schedule of your upcoming team meetings, and a list of TCHRA’s upcoming programs. In particular, inquire if he/she has attended a New Member Orientation session. If not, strongly encourage his/her attendance as the sessions provide an excellent overview of TCHRA’s history, structure, and purpose.

Overview of TCHRA – reference material available in the Volunteer Reference Guide

o Mission and vision o Strategic objectives o Leadership team o Member and volunteer benefits o Provide copy of most recent NMO deck and encourage attendance at next orientation

session Overview of your volunteer team

o Objectives (short and long-term) Team Volunteer’s specific objectives for coming year - brainstorm ways to accomplish

them Review volunteer job description

o Challenges o Structure

Expectations o TCHRA’s o Yours – refer to Volunteer Reference Guide o Your volunteer’s

Communication o Types (e.g., phone, email, in-person meetings) o Frequency of contact

Tools o Peggy Bushee Services o Forms o Practices & processes

Expense voucher Programming script Branding Communication

Review Volunteer Reference Guide

Initial Welcome

Initial In-person Meeting

Requested By:

TCHRA Volunteer Role:

Contact Phone #:

Contact E-mail Address:

Date Requested:

Total Amount Requested:

Check Payable to:

Address to Mail Check to:

Team Associated with Expense

(use dropdown)Description/Comments*

Acct Num/Acct Name (use dropdown)

Amount

Total Amount Requested for Reimbursement -$

This form accuratly represents an account of my expenses associated with activities related to TCHRA.

Requestor Signature

Date of Signature

Voucher Approval

I have reviewed this submission and approve this expense as submitted.

VP/President Signature

Printed Name

Date of Signature

NOTES:

All questions related to the completion of this form should be directed to your VP and/or the TCHRA Office.

Checks will be voided after six months if not cashed. The office will attempt to contact the payee to resolve issue.

EXPENSE VOUCHER

This voucher is intended to accurately reimburse volunteers for expenses incurred in the execution of volunteer activities for TCHRA. The TCHRA office prepares reimbursement checks approximately every two weeks. Vouchers will only be processed if the voucher has been accurately completed and returned with all required receipts and signatures. Please be aware that an inaccurately completed voucher form, missing signatures and missing receipts will result in a delay in the reimbursement.

If another check is requested, any fees associated with duplicating the replacement check may be deducted from the original amount paid.

*Description/Comments: This field should include an accurate description including the team, a full description (including any comments), the account number/name alligned to the expense/budget line item (if unsure, please check with your VP). EX1: Webinar team; Lunch meeting to discuss team strategy, attendees included John Doe, Sally Smith and Arthur Anderson. EX2: Spring Conference Team, Equipment rental of projector screen and microphone for Spring Conference on 05/12/10

Reimbursable Expenses: Below please indicate your team, complete description, the account number the expense matches, and the amount of the expense. Each expense listed must have an attached itemized receipt (fax or scanned). Vouchers will not be processed if invoices/receipts are missing and/or if the expenses are greater than three (3) months old.

This voucher must be signed by a TCHRA Board VP or by the TCHRA Board President. Email approvals will be accepted when accompanied by an accurately completed voucher form and received copies (fax or scanned) of all detailed receipts. Board members will confirm the amount of the expense and the validity of the expense.

14985 Glazier Ave., Suite 550, Apple Valley, MN 55124

Resources and Tools: Communications

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Questions?

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Thank you!