Welcome to today’s SEVP Ask the Experts Webinar The ... · – If questioner is a student or DSO...
Transcript of Welcome to today’s SEVP Ask the Experts Webinar The ... · – If questioner is a student or DSO...
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SEVP Ask the Experts Webinar Get to Know the SEVP Response Center | Feb. 28, 2018, 2 p.m. EST
• Welcome to today’s SEVP Ask the Experts Webinar
• The webinar will begin promptly at 2 p.m. EST
• Audio will stream through your computer speakers
• Please take a moment to answer the poll questions on your screen
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SEVP Ask the Experts Webinar Get to Know the SEVP Response Center | Feb. 28, 2018, 2 p.m. EST
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• Download items in the Webinar Resources pod – Hyperlink appendix – Presentation PDF – Glossary
• Have questions about SRC? – Submit questions throughout the webinar using the Questions for
SEVP and Technical Difficulties pod
• Experiencing technical difficulties? – Provide a description of the issue through the Questions for SEVP
and Technical Difficulties pod
• Webinar recording and resources available after event
Housekeeping Notes
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Presentation Overview
SRC OVERVIEW 1
SRC STATISTICS AND TRENDS 2
CONTACTING SRC 3
CORRECTION REQUESTS 4
PLANNED ENHANCEMENTS 5
HELPFUL RESOURCES 6
Provide feedback on this presentation at StudyintheStates.dhs.gov/Survey
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Sidney Wynn
Acting Section Chief
SRC
Level I
SRC
Level II
SRC
Today’s Presenters
Bryan Newman Kevin Overstreet
Marissa Tinsley Moderator
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Have you contacted SRC in the past six months for an SEVP-related issue?
Select a response
Contacting SRC
Ask the Audience
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SRC OVERVIEW
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• Dedicated call center to respond to stakeholder inquiries – SEVP is fully committed to answering stakeholder questions
• SEVP stakeholders – F and M students – J exchange visitors – PDSOs and DSOs – AROs and ROs – Government officials – Academic associations – General public
What is SRC? SRC OVERVIEW
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Administrative
Specialist
SRC Organization SRC OVERVIEW
Acting Section Chief Sidney Wynn
Operations Manager Level I
Program Manager Level II
Project Manager
Quality Assurance Analyst (3)
Business Systems Analyst (2)
CSR Team Lead (3) And
CSR (29)
Communications / Training Liaison
Administrative Specialist
Operations Manager
Quality Assurance Specialist
Batch Specialist
Team Lead Specialist (3)
Help Desk Specialist (12)
Business System Analyst
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Level I and Level II
• Level I – Responds to all calls and emails
• With exception of SEVIS correction requests or Data Fix Tickets
• Level II – Processes requests that require change to SEVIS data
• Correction requests and data fixes – Provides analysis to SEVP units for adjudication purposes
SRC Organization SRC OVERVIEW
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Introductory Training
• Comprehensive training upon joining SRC
• Initial training is continuously enhanced
• Training topics: – Contact center operations – Student and school experience – SEVP regulations – Soft skills
SRC Training SRC OVERVIEW
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Ongoing Training
• Training from SEVP adjudicators – Increase knowledge of SEVP school certification process – Open door policy
• Scenario-based training – Based on monthly metrics and frequently asked questions
• U.S. Department of State coordination – Representative on-site once a week
• SEVP field representative ride-along visits – School visit observations
SRC Training SRC OVERVIEW
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How does SRC staff prepare for significant changes, such as major changes to SEVIS or new regulations?
SRC Staff Training
Pre-submitted Question SRC OVERVIEW
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SRC STATISTICS AND TRENDS
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SRC by the Numbers SRC STATISTICS AND TRENDS
6,000+ DATA REQUESTS per month
10,800 PHONE CALLS per month
4,300 EMAILS per month
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What is the average response time for email inquiries?
Average Response Times
Pre-submitted Question SRC STATISTICS AND TRENDS
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• How can I get my SEVIS account unlocked?
• Can you assist with changing the status on student’s SEVIS record?
• How long will it take to adjudicate my school’s Form I-17 update? How long does the recertification process take? – Please note: SRC is unable to respond to questions about SEVP
certification processing times
Frequently Asked Questions SRC STATISTICS AND TRENDS
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CONTACTING SRC
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What is your primary method of contacting SRC?
Select a response
Contacting SRC
Ask the Audience CONTACTING SRC
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SRC Phone Numbers Who to Contact
CONTACTING SRC
703-603-3400 800-892-4829
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Busy Periods When to Contact
SRC hours of operation are 8 a.m. to 6 p.m. Monday through Friday, except federal holidays
• The busiest times for calls are: – Monday through Wednesday – Early morning (8:30–10 a.m. ET) – Lunchtime (11:30 a.m.–1 p.m. ET) – Closing (4:30–6 p.m. ET)
CONTACTING SRC
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• SEVP staff requires the following information to triage a request: – First and last name – School name or SEVIS ID – If questioner is a student or DSO – If applicable, whether student in
question is located inside or outside the United States
• Provide specific details about the situation, if necessary
Provide All Necessary Information
TIPS FOR DSOs: Provide this information via
email or at the start of a call
Tips CONTACTING SRC
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• Be consistent in wording questions – Minor differences in phrasing can lead to different response
• Ask same the question to all SEVP staff to ensure a consistent answer – SRC – SEVP field representatives – SEVP representatives at a conference, webinar or stakeholder event
Ask the Same Question Each Time
TIPS FOR DSOs: Write down your question to ensure you ask consistently
Tips CONTACTING SRC
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• Listen to all phone menu options before making a selection – Ensures call is routed to the appropriate representative
• Request SRC staff send the question response via email – Reference answer in the future – Retain for record keeping purposes
Prepare For Your Call
TIPS FOR DSOs: Check SEVP’s resources if
you experience an extended call wait time
Tips CONTACTING SRC
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• SRC answers questions from prospective and current international students – Paying the I-901 SEVIS Fee – Maintaining student status – School closures – Responding to the Form I-515A – International travel – Problems with DSOs
• Students should contact their DSO for: – SEVIS issues, including pending data fixes and correction requests – Pending or adjudicated benefits
Let Your Students Know About SRC
TIPS FOR DSOs: Include SRC contact
information as part of your school’s welcome package
Tips CONTACTING SRC
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DSOs: Do you recommend SRC as a resource to prospective or current international students?
Select a response
Recommending SRC to Students
Ask the Audience CONTACTING SRC
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CORRECTION REQUESTS
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Have you submitted a correction request through SRC?
Select a response
Correction Requests
Ask the Audience CORRECTION REQUESTS
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Correction Requests Requiring SRC Review Correction Request Process
Learn more on the Correction Requests Overview page in the SEVIS Help Hub
• Correction requests requiring SRC review: – Change to program dates – Change student status – Change to SEVIS status of USCIS request – Change termination reason
• Contact SRC to open a Data Fix Ticket for: – Other complicated requests
CORRECTION REQUESTS
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• Submit request through SEVIS – Each correction request receives a unique number
• Upload necessary evidence – Evidence may include:
• Explanation from DSO • Student documentation
– Two options for submitting evidence in SEVIS: • Corrections Management page • Submit Successful page
• DSOs can manage correction requests after submission
Submitting a Correction Request
TIPS FOR DSOs: Maintain good records in the student’s file when correcting SEVIS data
Correction Request Process CORRECTION REQUESTS
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What DSOs Need to Know Uploading Evidence in SEVIS
View step-by-step instructions for uploading evidence in the SEVIS Help Hub
StudyintheStates.dhs.gov/SEVIS-Help-Hub
• Documents cannot be encrypted or password protected – Single document size cannot exceed 10 MB – File name cannot exceed 60 characters
• Once uploaded to SEVIS, evidence cannot be deleted
• Label and store copies of uploaded evidence in a safe location for future reference – DSOs can only view a list of evidence uploaded to SEVIS
CORRECTION REQUESTS
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• Correction request assigned to/chosen by SRC analyst
• SRC analyst evaluates correction request – Analyst may send request for
information in SEVIS • SEVIS emails PDSO and DSO that
submitted correction request
• Correction request approved or denied in SEVIS – SEVIS emails PDSO and DSO that submitted correction request
SRC Resolution
DID YOU KNOW? SRC completes most
standard correction requests within 10 business days
Correction Request Process CORRECTION REQUESTS
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Situations for Expedited Correction Requests
• Student will arrive in the United States within 30 days
• Student has Form I-515A due within 30 days
• Student needs a visa to travel to United States
• Student cannot obtain benefits, including: – Driver’s license – Social Security card
• USCIS Service Center RFE for: – Employment – Change of status – M-1 extension requests
Request Expedite CORRECTION REQUESTS
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• To submit a request: – Click Request Expedite in the Existing Correction Requests section – Enter reason in the Expedite Request comment field – Click submit
• Message confirms successful submission of the expedited request
• No longer required to provide explanation on school letterhead
• For students with no port of entry information, provide a copy of the student’s visa
Submitting an Expedited Request
REMEMBER: DSOs may only request
expedited processing once per correction request
Request Expedite CORRECTION REQUESTS
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PLANNED ENHANCEMENTS
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Phase I and Phase II
• Phase I and Phase II implemented in 2017
• Phase I: System upgrade – Enhance stability, sound quality and connectivity – Add multimedia and other features in the future
• Phase II: SRC Inquiry Management Application – Implementation of Microsoft Dynamics – Improve SRC workflows
System Update PLANNED ENHANCEMENTS
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Phase III and Phase IV
• Phase III: Interactive voice response – Greater management and reporting capability – Callback assist
• Phase IV: Further enhancements – Chat and SMS messaging
System Update PLANNED ENHANCEMENTS
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HELPFUL RESOURCES
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Ask a Question Tool HELPFUL RESOURCES
StudyintheStates.dhs.gov/Frequently-Asked-Questions
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SEVIS Help Hub HELPFUL RESOURCES
StudyintheStates.dhs.gov/SEVIS-Help-Hub
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Stay Connected Engage with SEVP
HELPFUL RESOURCES
KEY NEWS AND CONTENT
StudyintheStates.dhs.gov/Blog
Publications SEVP Spotlight
SEVP Outreach Bulletin
ENGAGE THROUGH CONFERENCES
Fill out the SEVP Event Request Form at
StudyintheStates.dhs.gov/Conferences
Facebook.com/StudyintheStates @StudyinStates
Linkedin.com/Company/Student-and-Exchange-Visitor-Program
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SEVP Values Your Feedback HELPFUL RESOURCES
• Provide feedback on this conference presentation
• Comments reviewed throughout the year
StudyintheStates.dhs.gov/Survey
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SEVP Contact Information HELPFUL RESOURCES
PHONE 703-603-3400
800-892-4829
EMAIL Case-specific questions
Technical issues [email protected]
Monday through Friday, 8 a.m. to 6 p.m. ET, except federal holidays Additional contact information at StudyintheStates.dhs.gov/Contact-Us
Contact your local SEVP field representative for questions about SEVP policies, processes and updates
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QUESTION AND ANSWER SESSION
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SEVP Contact Information QUESTION AND ANSWER SESSION
PHONE 703-603-3400
800-892-4829
EMAIL Case-specific questions
Technical issues [email protected]
Monday through Friday, 8 a.m. to 6 p.m. ET, except federal holidays Additional contact information at StudyintheStates.dhs.gov/Contact-Us
Contact your local SEVP field representative for questions about SEVP policies, processes and updates
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• Thank you for joining today’s webinar
• Please direct additional questions to SRC
• A webinar recording will be available on Study in the States shortly
• Please take a moment to complete our feedback polls
SEVP Ask the Experts Webinar Get to Know the SEVP Response Center | Feb. 28, 2018, 2 p.m. EST