WELCOME TO

Three Day Residential Training Programme on “Re engineering the Public Governance” from 24 – 26 November, 2016 at AP HRDI, Bapatla.

PRESENTATION ON AP ePASSBY

R. CHAKRADHARSr. Project Manager,

Centre for Good Governance (CGG)Hyderabad

Presentation on

ePASS (electronic Payment and Application System of Scholarships)

ePASS – Single Integrated Portal forSl. No. SCHEME NAME

DEPARTMENTS

1 POST MATRIC -RTFBC,EBC,SC,ST,MINORITY,DW

2 POST MATRIC -MTF BC,SC,ST,MINORITY,DW

3 STUDENTS STUDYING IN OTHER STATES-RTFSC,ST,MINORITY

4 STUDENTS STUDYING IN OTHER STATES-MTF BC,SC,ST,MINORITY,DW

5 PRE MATRIC -CLASS 9, 10 BC,SC,ST,MINORITY,DW

6 PRE MATRIC -CLASS 5th to 8th SC,ST,MINORITY

7 PRE MATRIC -CLASS 1ST to 4thMINORITY

8 PRE MATRIC -UNCLEAN OCCUPATION SC

9 BEST AVAILABLE SCHEME SC,ST

10 HYDERABAD PUBLIC SCHOOLS SC,ST

11 MERIT UP GRADATION-INTERMEDIATE CORPORATE BC,EBC,SC,ST,MINORITY,DW

12 SKILL UPGRADATION (GRE/TOEFL/IELTS Coaching) SC,ST

13 OVERSEAS EDUCATION SC,ST,BC, KAPU CORPORATION

14 SC/ST ADVOCATES STIPHEND SC,ST

15 INTERCASTE MARRIAGES INCENTIVESSC,ST

16 MARRIAGE INCENTIVE FOR BRIDES (DULHAN)MINORITY

17 POWER SUBSIDY BILLS SC, ST

ePASS –Salient Features• Complete Online System for All Schemes of All Welfare Departments from

Registration to Money Remittance to Bank Accounts for 17 schemes• Multi Messaging System to Students• Using complete Open Source Technologies (Java, PostGreSQL,Tomcat)• Integrated with Mee Seva, Treasury, X Class Boards, Intermediate (10+2),

AADHAAR, CETs, Banks etc.• Initiated for Computerization of Inter Board and Linked with ePASS• The only database with complete information of Education, Welfare from Class

1 to PhD• Using UID Bio Metric Authentication • Unique ID for complete studies• Complete Track of Students history from class I to PhD with Unique ID• PMU (Project Monitoring Unit) for Smooth Implementation• Replicated in Jharkahand, HP, Karnataka, Tripura states (Funding by DeitY)• ePASS success in 6 states lead to award of National e Scholarships Portal

(NSP) by DietY to CGG as P.M.O.’s initiative and launched by Hon’ble Prime Minister on 01-07-2015 and successfully processing for 20 schemes of 8 Ministries/Departments

• NSP is Proposed as single scholarships portal for state and central schemes across the country

Chronology of ePASS• Started in year 2009 in CGG for BC, EBC, SC, ST for PMS• Integrated with Treasury for Online bills submission in June’2010• College Registrations made mandatory from 2011-12• Linkage to CET (Common Entrance Tests) in 2011• Integration with Inter Board in 2011-12• Award Winner of CSI-Nihilient for 2011 and Finalist in SKOTCH and

Awards• Minority Welfare joined in 2012• Mee Seva integration for Caste and Income in 2012• Extended to Pre Matric, and other 12 Schemes from 2012• Extended to Himachal, Karnataka and Tripura under DietY Rapid Roll Out

from 2012• RASF integration in 2013-14• UID Bio Metric Authentication in 2013-14• Extended for Jharkhand from 2014-15• Productized for GoI schemes (National (Single) Portal for Scholarships)

Databases Used/Linked• Web Service with AP/TS SSC/X Class Board• Web Service with Treasury for Online Bills submission• Web Service with Mee Seva for Caste and Income

Certificates• Integration with Intermediate (10+2) Board Database• Data brought from 40 CETs (Common Entrance Tests)

Admissions• EAMCET results data• SFTP with Banks• RASF (Remote Aadhaar Seeding Framework)• AADHAAR Bio Metric Authentication• Integration with Bio Metic Devices• Integration with Iris devices• NPCI Integration for DBT

TRANSITION FROM A MANUAL TO A FULLY ONLINE SYSTEM…

Disbursements of Scholarships

Manual Procedures - Cumbersome

•Manual process -Cumbersome & Time consuming,

•Large number of scholarships

•Less Staff

•Unable to cope up with work load

•Corruption

•Frustration in the student community

8

Submit Filling FormNotification Blank Application

Checking Consolidate&sendReceive/Ack.

Prep.

Proceedings

Inst. Wise listSegregate into

Fresh / RenewalCalculation

Preparation of

D.Dt

Cross verify

Handle queries

Revalidate

DDs

Disb. By Inst.Reconcile Report Progress

Check dual claimsClosure Recover

Eligibility/Reject

Field Inspect

Dispatch D.D

1 2 3 4

7 6

10 11

58

9 1212

13141516

17 18 19 20

21222324

The e-PASS Workflow: Critical Areas

STUDENT

• Submit online application

• Upload documents - certificates

COLLEGE

• Register online with courses and fee structures

• Universities/Boards verifies and approves

• Verify student applications and forward to verification officers

VERIFICATION

• Verify student application and documents – enable Aadhar Authentication

• Forward applications to department and update online

DEPARTMENT• Final scrutiny and prepare bills

• Forward bills online to the treasury

TREASURY

• Scrutinize bills with hard copy and pass bills

• Upload amounts to the CINB/ APB interface

BANKS

• Remit amounts to student and college accounts

• Send in return confirmation files to the treasury/department

Process Description

EPASS – KEY FEATURES & PROCESSES

• Integration of the Treasury

• Complete integration of the treasury online

• Seamless submission of bills online

• Disbursement through the CINB/ APB Interface

Online Bill

Hard Copy

TOKEN ID SCRUTINY OF BILL

PASS BILL ONLINE

TRANSFER AMOUNTS TO

CINB BANK

Transfer to Student and college Bank

Accounts

REVERSE FILE FROM CINB

SMS TO COLLEGE/STUD

ENT

EPASS – KEY FEATURES & PROCESSES – PROJECT MANAGEMENT UNIT

• A full time project management unit is required to ensure

– Liaison with students, welfare departments and the college managements

– Tackle complicated cases on a case by case basis

– Enable entries where specifically sanctioned by the HOD or the Government

– Liaise with the Government on issues relating to policy change, change in processes etc

EPASS – KEY Outcomes

• Enhanced Efficiency

• Real-time tracking

• High Volume processing & disbursal

• Comprehensive MIS system for all stakeholders

• Electronic Repositories & Databases

• Low cost of ownership – Transaction model

• Policy guidelines – Group of Ministers

• Reforms in Scholarship and Education Sector

WAY FORWARD

Scholarships is a post admission process• Admissions Process to be Computerized• A single application for admission of the students into

colleges• The student need not to make separate application for

scholarship. It can be a part of his admission process• Focus to be given on improvement of academic

performance. Linkage with results of boards / universities

• Auto Renewal of the post matric scholarships• GPS coordinates to be captured for all colleges. UID

attendance to be linked with GPS coordinates to ensure the presence of student in the premises of colleges

• Rationalization of Course Fee across Universities/Boards

Disbursements• MTF should be released to student's bank account

every month by capturing the daily/weekly UID based attendance

• As monthly MTF bills processing through Treasury will lead to delay, lot of printing work etc. the budget to be deposited in PD account and to be transferred to students bank account every month.

• MTF rates may be made uniform across post matric courses

• A straight cross checking of bank account with bankers to be established to reduce the issues with bank account errors and verification efforts and delay

• Monthly remittance will also ensure the bank accounts active status

FEATURES ADDED AFTER 2012• INTERMEDIATE BOARD LINKAGE• UID SERVICES POINEERED• FRESH/RENEWAL –SINGLE APPLICATION• RATION CARD –PULLING AADHAAR• DSC AT ALL LEVELS• DISPENSING OF HARD COPIES• DAILY UIDAI ATTENDANCE• MONTHLY ATTENDANCE• ACADEMIC PERFORMANCE• MONTHLY MTF• RTF QUARTERLY• RTF RELEASE AFTER MTF RELEASE• INTER STATE ACCESS• TIMELINES-REGISTRATION ON 1-7-2016• RELEASE STARTED IN SEPTEMBER’2016• VARIABLE / COLLEGE WISE FEE STRUCTURE• APB PAYMENTS

THANK YOU

R.CHAKRADHARSr. P.M.

rapolu.ch.dhar@gmail.comchakradhar@cgg.gov.in

8008302071