Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM
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Transcript of Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM
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Welcome to the webinar: CCCCO MIS Update • Our session will begin promptly at 10:00AM• Please type questions into the Chat area.
Before we begin:• Connect by phone to hear the presentation and question/answer• Dial the telephone conference line: (888) 886-3951• Enter your pass code, which is the same as the password you used to log into the session.
Pass Code / PIN for the Session: 330320• PARTICIPANT CONFERENCE FEATURES:
*0 - Contact the operator for assistance.*6 - Mute/unmute your individual line.
Technical Difficulty with seeing the presentation:• CCC Confer Client Services is available Monday through Friday
between 8:00 am - 4:00 pm at 760-744-1150 ext 1537 or 1554
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CCCCO MIS Update
March 17, 2010
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Question:
Last week, what happened to the CCCCO MIS Data Submission website?
Answer: Well….hmmm…so…
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• Update on CB21 – Prior to Transfer • CCC Curriculum Inventory• Fiscal Services Web Applications• Upgrade to Data Submission/Data Mart V2• Employee Data Work Group• Changes for Summer 2010• Website Downtime for 2010• Questions
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Update on CB21 – Prior to Transfer
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• The Chancellor’s Office began accepting the Master Course File updates on March 1, 2010.
• All data submissions and resubmissions must reflect the new CB21, new CB22 and TOP Code changes.
• A conference call with the district staff responsible for CB21 changes can be beneficial in dealing with edit errors.
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Common Problems:
1.Correction vs. New Control Number
2.Active and Inactive, effect of changes on history
3.TOP Code
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A noncredit course with a TOP code listed in the CB21 coding instructions may have a code of Y if the course is coded as basic skills and the course is not in a sequence.
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Deleted - TOP Codes New - TOP Code or Existing Codes4930.21 – Writing4930.70 – Reading Skills Development 4930.71 – Reading Skills, College Level
1501.00 – English (writing)1520.00 – Reading
4930.40 – Career Technical Computational Skills4930.41 – Pre-Algebra (Basic Math/Arithmetic)4930.42 – Elementary Algebra
1701.00 – Mathematics, General1702.00 – Mathematics Skills
4930.20 – Communication Skills 1506.00 – Speech Communication 4930.33 – Learning Skills, Speech ImpairedOther appropriate T.O.P. codes
4930.80 – ESL–Intermediate4930.81 – ESL–Advanced4930.82 – ESL–Elementary4930.83 – ESL–Degree-applicable
4930.84 – ESL Writing4930.85 – ESL Reading4930.86 – ESL Speaking/Listening4930.87 – ESL Integrated
4930.91 – ESL Civics 4930.87 – ESL Integrated 4930.90 – Citizenship/ESL Civics
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CCC Curriculum Inventory
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• Accessing the CCC Curriculum Inventory• CCCCO MIS Role• Credit/Noncredit unique program
number - SP04 UNIQUE-CODE• Identify CDCP noncredit programs• CB00 supplied when a noncredit course
is approved
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Fiscal Services Web Applications
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• CCFS320 – Went live 01/11/2010 for P1–P2 Webinar April 5, 2010 @ 10:30am–Centers and CDCP for Annual
• CCFS311 - Available Summer 2010– Testing set to begin April 2010– Webinar to announce the opening of testing
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Upgrade to Data Submission&
Data Mart Version 2
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• Ready for Summer 2010 submission
• Must use the test site before production site
• Process will flow from submission to reports
• Existing reports will be evaluated
• Many of the analysis reports to the data mart
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Employee Data Work Group
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• Last change was tying the EB record to theXE Record - Fall 2003
• Most of the DED clarifications made in 2000• Revisit the Data Mart Staffing Report–What data to include– Format (Report and/or Query)
• Kick-off MeetingApril 21, 2010 from 10:00am to 11:30am.
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Wim McSpadden - Butte
Cheryl Shenefield – El Camino
Sean James/Raj Doshi – Kern
Ellyn Blum/Kim Gagnon – San Diego
Shawna Dean – Yosemite
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Changes for Summer 2010
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• SX04 (Enrollment-Grade) = XX (None of the above/unknown) will no longer be valid.
• A semester/quarter data submission will be rejected if more than 1% of all SX04 grades submitted have a value of SX04 = RD.
• Expand SX05 (Enrollment-Positive-Attendance-Hours) and XF07 (Session-Total-Hours) to 9999V9.
• An additional SF21(Student Aid Award Type) SO - Osher Scholarship
• Accounting Method = ‘W’ is not valid for an intersession(XB01 – Section Accounting Method)
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When to use the DR grade:
Weekly/Daily Census – On/after first census date and before withdraw grade
Positive Attendance – Before a grade is assigned
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Website Downtime for 2010
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Downtime Schedule
Data Submission Production Website
Data Submission Test Website
May 3, 2010 thru May 20, 2010 May 3, 2010 thru May 20, 2010
August 9, 2010 thru August 27, 2010 August 9, 2010 thru August 27, 2010
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Next CCCCO MIS Webinar
Date Start time End time Duration5/5/2010 10:00 AM 11:00 AM One Hour
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Questions