Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary...

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RCC MIPS RCC MIPS 5.13 Review 5.13 Review

Our Mission Statement:

“Rural Computer Consultants, Inc.’s primary goal and purpose is to: Create, maintain and enhance quality, affordable, complete and where-ever feasible, self-supporting software packages, that are consistent and easy to use, and meet the needs of Industry Specific customers; provide the highest quality support for all customers; market the packages to the specific Industries; while maintaining a reasonable profit and return on investments.”

Copyright 2003, Rural Computer Consultants, Inc.

Kevin F. SheehanKevin F. SheehanExecutive Vice PresidentExecutive Vice President

Website: Website: www.rccbi.comwww.rccbi.comE-mail: E-mail: [email protected]@rccbi.com

Phone: 320.365.4027Phone: 320.365.4027

http://www.rccbi.com/

mailto:[email protected]

Review ItineraryReview ItineraryGeneral InfoGeneral InfoAccounts Payable ChangesAccounts Payable ChangesGeneral Ledger ChangesGeneral Ledger ChangesPayrollPayrollMIPS changesMIPS changes … …

General InfoGeneral Info Update checks for Pending Commissions. Update checks for Pending Commissions.

Will not let update proceed.Will not let update proceed. There is a convert log file that will display, There is a convert log file that will display,

with POSSIBLE errors that will show after with POSSIBLE errors that will show after the convertthe convert … …

General InfoGeneral Info

Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … FunctionsFunctions

File

Dim – Not available

Function Key Equivalence listed

Some Toolbar button Equivalence …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … FunctionsFunctions

Edit

Dim – Not available

Function Key Equivalence listed

Some Toolbar button Equivalence …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … ToolbarToolbar

Hover over to show description

Dim – Not Available (Ex: When in change mode, change mode is not available.

New Record

Edit Record

Save Record

Insert Record (Table)

Delete Record …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … ToolbarToolbar

Print Screen

Find Record

First Record

Previous Record

Next Record

Last Record

Help

Exit

Imaging

Mapping (not shown) …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … ButtonsButtons

Ellipse […] (Find)

-or- Find Record

-or- ^F (Ctrl-F)

Another ^F is available to match …

Double click line

-or- select line and hit enter

With or without starting partial ID …



Notice find on Address (Any guesses as to why?)

Others?

Phone # …



Some finds have additional buttons

Apply is an additional selection option

Clear just returns selecting and returning nothing

Edit goes to maintenance allowing add/change/delete …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Hyperlinks (green type)Hyperlinks (green type)

E-mail

Brings up e-mail screen, addressed

Web Site

Brings up internet explorer with website

Date (no example)

Brings up calendar

& more (ex. clear dimmed field) …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Buttons (Lower right)Buttons (Lower right)

Apply

Saves the changes

If you try to exit or clear without saving, it will ask to save

Clear

Clears to screen for next entry …


Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … MiscMisc

Tab forward, Shift-Tab backwards

Dropdowns

Show options

-and/or- select 1st character

Dimmed fields

Protects from entry of field by accident

Available with security password …



Windows edit options available with right mouse click

Undo

Cut

Copy

Paste

Select All …


Windows functions – Ex: Check Reconciliation … Windows functions – Ex: Check Reconciliation … Sort ColumnSort Column

Clicking on a column, sorts the detail list by column, both ascending and descending …


Windows functions – Ex: Journal Maintenance … Windows functions – Ex: Journal Maintenance …

Red dot gives description when hovered over …


Windows functions … Windows functions … MiscMisc

Dates

Allow “/” for current date (fussy)

4//2005 returns current day for April 2005

5/ returns current day & year, for May

10 returns current month and year, 10th of the month

Highlighted data, selected and clears on key-press

Numbers

Entry before decimal point

Decimals must be entered after “.” entered

Windows (strict) standards!! …



How many ways to save ?

(A: 3) …


Questions?Questions?

Accounts Payable ChangesAccounts Payable Changes

Daily Work …Daily Work …

Purchase Maintenance

Enter Misc Debits

Purchase Journal

Misc Debits Journal

Post Purchases …


Purchase MaintenancePurchase Maintenance HeadingHeading

Ignore Batch Info tab

Invc #: Warning - don’t repeat. “@” for claim

Invc Date: “/” for current date, hyperlink (green)

Due Date: “/” for current date, hyperlink (green)

System designed to enter as received with payment schedule in future date (Accounts Payable)

Prepd Ck#: IF prepaid …


Purchase MaintenancePurchase Maintenance HeadingHeading

Address: hyperlink (green) to view full address

Extra: Additional info in address, unique check by Extra

Chk Acct: Allows for multiple accts

If G/L Integrated, all accts just be integrated

Form 1099: New of transaction is 1099’able

Pay to: actually write check to the pay to vendor

^W or click for detail …


Purchase MaintenancePurchase Maintenance DetailDetail Cat defaults to vendor category

- REQUIRED

Find option

G/L Acct defaults to category G/L Acct

Find option

Amount to be filled in

Entry/Edit procedures

Description, if blank, defaults to category description, if that’s blank to G/L description

Finish for totals, Clear to abort

Finish without detail will give warning …


Purchase MaintenancePurchase Maintenance TotalsTotals

Tax, Freight, Misc, Discount, Disc Date

Print Check Immediately for check on demand


Purchase MaintenancePurchase Maintenance Heading (Claim)Heading (Claim)

On change of name/address between vendor and policy, dialog box is displayed



Find started for claims search

Notice date, will correct on next release



On change of name/address between vendor and claim, dialog box is displayed


Purchase MaintenancePurchase Maintenance Detail (Claim)Detail (Claim)

Heading finished

Claim will close

^W or click for detail

Claim detail is different than non-claim detail …


Purchase MaintenancePurchase Maintenance Detail (Claim)Detail (Claim)

On Item find, policy looked up in history based on claim date of loss, and dialog box is displayed …


Purchase MaintenancePurchase Maintenance Totals (Claim)Totals (Claim)

Print Check Immediately for check on demand

Check Date

Ready to Finish …


Purchase MaintenancePurchase Maintenance Totals (Claim)Totals (Claim)

Date hyperlink dialog box …


Enter Misc DebitsEnter Misc Debits

Misc Debits exists for control purposes

It is optional …


Purchases JournalPurchases Journal

Purchase entry must be completed to post

Sort dropdown

Option to print Full Address

Pick

Trans range

Vendor range

G/L # range

Batch (ignore)

# of Copies

Printer dropdown …


Purchases JournalbvPurchases Journalbv

Sort dropdown

Trans No

Vendor ID

Category

G/L No

Checking Acct …


Misc Debits JournalMisc Debits Journal

Same as Enter Misc Debits, tor control purposes …


Post PurchasesPost Purchases

Final Purchase Journal will print

Pick Batches to Post (ignore) …


Post PurchasesPost Purchases

Five posting reports print on one page

Each “report” should be balanced to the next …


Inquiry …Inquiry …


Inquiry Inquiry Open Invoice …Open Invoice …

Vendor Id

Note: When Prepare Checks selects the item, it is removed from this list …


Inquiry Inquiry History …History … (out of sequence with Open Invoice Inquiry)(out of sequence with Open Invoice Inquiry)

Vendor Id

Display

All Invoices

Purchases Only

Checks Only

Pay To Vendor

Date From (to limit list)

(Detail Level)

Line Item

Line Item Dtl

Invoice Summary

Check Summary …


Pay Invoices …Pay Invoices …

List Open Invoices

Print Cash Flow

Print Vendor Analysis

Hold/Release Invoices

Prepare Checks

Print Checks

Print Check Register

Post Checks …


List Open InvoicesList Open Invoices Optional prep for Prepare Checks, Prepaid includedOptional prep for Prepare Checks, Prepaid included

Due As of Date (hyperlink)

Invoice Status selection

Pick

Vendor range

Checking Acct range

# of Copies



Print Cash FlowPrint Cash Flow Used for payment analysis before checks (optional)Used for payment analysis before checks (optional)

Print Dropdown

Detail

Summary

Three “As of” Dates

Age Dropdown

Invoice Date

Due Date

Invoice Status selection

Checking Account range

# of Copies



Print Vendor AnalysisPrint Vendor Analysis Used for Vendor Payment AnalysisUsed for Vendor Payment Analysis

Print Vendor Address check box

Print Data From This/Last Month Radio Buttons

Vendor Id range

# of Copies



Hold/Release InvoiceHold/Release Invoice

Select a Vendor

Function

Hold (If disputed?)

Release (Ready for payment)

Prepay (if paid by hand check)

Split (payments between two due dates) …


Prepare ChecksPrepare Checks Report should match List Open InvoicesReport should match List Open Invoices

Pick Invoice Due on or Before

Date on Checks

Checking Account

Pick

Vendor Id range

# of Copies



Print ChecksPrint Checks Should match Prepare Checks, Prep must be doneShould match Prepare Checks, Prep must be done

First Check # (remembered)

If Restart, Last Good Check #

Useful in case of printer jam

Keeps from voiding checks that did print ok

Alignment Form option if not laser printer

Printer dropdown

Note: Prepaid check do not print …


Print Check RegisterPrint Check Register Should match Prepare Checks, Print Cks must be doneShould match Prepare Checks, Print Cks must be done

Sort Dropdown

Check Number

Vendor Id

# of Copies



Post ChecksPost Checks Should match Prepare Checks, Print Check Register must be Should match Prepare Checks, Print Check Register must be

donedone

Verify work completed

G/L Period

G/L Post Date



ReportsReports

Vendor List

Category

Vendor Due

Vendor History

Aged Trail Balance

Vendor Analysis …


Vendor ListVendor List

List/Labels Dropdown

Print Telephone Number checkbox

Print Vendor Id checkbox

All/1099 radio button

Label Info

Pick

Vendor Id range

Alignment Form checkbox

# of Copies



CategoryCategory

Sort Category/GL Account dropdown

Print Data From: This/Last Month radio button

Pick

Category range

G/L # range

# of Copies



Vendor DueVendor Due

Balance As of

Print Full Address checkbox

Pick

Vendor Id range

# of Copies



Vendor HistoryVendor History (Periodic Check Register)(Periodic Check Register)

Sort 1 & 2 dropdown

Vendor Id

Category

Check #

Date

Month

Month

GL Period / Acct

GL Acct

Total 1 & 2 checkbox …


Vendor HistoryVendor History

Select dropdown

Purchases

Checks

All

Print

Detail

Summary

Pay to Vendor Only

Vendor Name/Address …


Vendor HistoryVendor History

Pick

Detail ranges

# of Copies



Aged Trial BalanceAged Trial Balance

Aging Date

Select dropdown

All

Over 120

Over 90

Over 60

Over 30 …



Print dropdown

Detail

Summary

Totals Only

Option dropdown

All

Open Invoices

Held Invoices …



Print Name and Address checkbox

Exclude Zero Balance checkbox

Pick

Vendor Id range

Balance range

Age From Invoice/Due Date radio button

# of Copies



Vendor AnalysisVendor Analysis See previous slidesSee previous slides


File MaintenanceFile Maintenance

Vendor

Category

Periodic

Month/Year End

Check Reconciliation

Aged Trail Balance

Print 1099’s …


VendorVendor See previous General Info slidesSee previous General Info slides

Note: Category / Desc

Should be updated …


CategoryCategory Designed to speed up entry by vendor defaultDesigned to speed up entry by vendor default

Needs to be created to link category and G/L # …


Month/Year EndMonth/Year End

Backup from Master Completed checkbox

Select

Month End

Year End

Date

GL Pd dropdown (defaults Purchase Maintenance)

# of Copies



Check Reconciliation Check Reconciliation (Note: GL has Bank, most covered here, pay attention!)(Note: GL has Bank, most covered here, pay attention!)

HeadingHeading

Checking Acct dropdown

Reconcile Date (for subsequent balancing)

Source dropdown

Select

Un-reconciled

Reconciled

All

Date Thru (to restrict displayed items) …


Check ReconciliationCheck Reconciliation DetailDetail

Checkbox to reconcile

Check #

Check Date

Id

Name

Comment

Void checkbox

Buttons (for convenience with volume)

Chk All

Uncheck …


Check ReconciliationCheck Reconciliation DetailDetail

Checks

Un-reconciled total

Reconciled total

Note: These numbers may be subtracted from the bank statement balance to reconcile that balance …


Aged Trial BalanceAged Trial Balance See previous Reports slidesSee previous Reports slides


Print 1099’sPrint 1099’s

Select

2UP 1099 Form

1096 Form

Alignment Form checkbox

# of Copies


General Ledger ChangesGeneral Ledger Changes

DailyDaily

Journal Maintenance

Generate Recurring Entries

G/L Journal

G/L and Activity

Post to Master …


Journal MaintenanceJournal Maintenance HeaderHeader

G/L Pd

Jan - Cls

Ref # (to filter list)

Source Code dropdown

Manual Entry (typical)

Receipts

Disbursements

Other Entries

All …


Journal MaintenanceJournal Maintenance HeaderHeader

Select

Both

Unposted Only

Posted Only

Difference (hyperlink)

Debits Amt

Credits Amt

Difference Amt

Qty does not apply …


Journal MaintenanceJournal Maintenance Detail (button or ^W) – new entries from top of listDetail (button or ^W) – new entries from top of list

Account

Description

Debit Amount

Credit

Date

P(eriod)

Ref #

S(ource)

Mast(er) post checkbox

Corp(orate) post checkbox

Seq No …


Generate Recurring EntriesGenerate Recurring Entries

Run Code

G/L Period

Jan – Cls

# of Copies



G/L JournalG/L Journal

Select

Unposted Only

Posted Only

Both

Year

Pick

G/L # range

Source Code range

Entry # range

G/L Period range …


G/L JournalG/L Journal

Report Heading (will default)

# of Copies



G/L and ActivityG/L and Activity

Select

Unposted Only

Posted Only

Both

Year

Print Non-Activity checkbox

Pick

G/L # range

Source Code range

Entry # range



G/L and ActivityG/L and Activity


# of Copies



Post to MasterPost to Master

Period

Jan – Cls

Fiscal Year

Pick

Entry # range

# of Copies



Account Inquiry …Account Inquiry …


Inquiry - ActivityInquiry - Activity HeadingHeading

Year dropdown

G/L #

Desc (reference)

Begin Bal (reference)

End Bal (reference)

G/L Period range

Select dropdown

Unposted Only

Posted Only

Both …


Inquiry - ActivityInquiry - Activity DetailDetail

Date

Description

Ref #

S(ource)

P(eriod)

Debit

Credit

Run Bal


Corp(orate) post checkbox …


Inquiry - JournalInquiry - Journal HeadingHeading

Select dropdown

Unposted Only

Posted Only

Both

Year dropdown

Diff (hyperlink)

Pick

G/L # range

Source Code range

Entry # range



Inquiry - JournalInquiry - Journal DetailDetail

Seq #

Account

Description

Debit

Credit

Date

P(eriod)

Ref #

S(ource)


Corp(orate) post checkbox …


ReportsReports

G/L Journal

G/L and Activity

Trial Balance

Financial Statements

Chart of Accounts

Recurring Entries

Report Control …


G/L JournalG/L Journal See previous Daily slidesSee previous Daily slides


G/L and ActivityG/L and Activity See previous Daily slidesSee previous Daily slides


Trial BalanceTrial Balance

Curr/Ytd Amt

Year dropdown

Pick

G/L # range

G/L Period range

Beg - Cls

Report Headings (will default)

# of Copies



Financial StatementsFinancial Statements

Select

Income Statement

Balance Sheet

Item Set

Column 1 & 2

Current Amt

Historical Amt

Budget Amt

Wide (14x11 Paper) …


Financial StatementsFinancial Statements

Pick

G/L Period range

Curr Year range

Hist Year range


# of Copies



Chart of AccountsChart of Accounts

Year dropdown

Acct Type dropdown

All

Debit

Credit

Print Closing Accounts checkbox

Pick

G/L # range


# of Copies



Recurring EntriesRecurring Entries

Pick

G/L # range

Run Code range


# of Copies



Report ControlReport Control

Pick

Item Set range

# of Copies



File MaintenanceFile Maintenance CompanyCompany

G/L Accounts

Recurring Entries

Report Control …


G/L AccountsG/L Accounts General AmtGeneral Amt

G/L #

Year (Multi-year, separate screens)

Desc

Account Type (more descriptive)

Close to Acct / Step

Current / Last Yr Amount

Begin - End …


G/L AccountsG/L Accounts Budget AmtBudget Amt

G/L #

Year (Multi-year, separate screens)

Desc

Close to Acct / Step

Account Type (more descriptive)

Current Budget / Last Yr Amount / Last Yr Budget

Begin - End …


Recurring EntriesRecurring Entries

Reference

Description

G/L Number

R(un)C(ode)

Debit Amt

Credit Amt …


Report ControlReport Control Selection ScreenSelection Screen

Select

Item Set Maintenance

Delete an Item Set

Copy an Item Set

Item Set Id …



Sequence

Function

Print Detail, Summary, Memory #, Description

Calculate Detail, Summary, Memory #

Underscore Single, Double …



Mem(ory)

1 - 9

G/L # From

G/L # Thru

Description

1, 2, … 9

+

-

0

Ex(tra Lines)…


Bank ReconciliationBank Reconciliation (as opposed to Check Reconciliation)(as opposed to Check Reconciliation)

Maintenance

Report

Checks Cleared …


Bank ReconciliationBank Reconciliation Differences from Check ReconciliationDifferences from Check Reconciliation

Add button

Adds here and JE

Deposits

Unreconciled

Reconciled

Bank Stmt Balance …


Bank ReconciliationBank Reconciliation Adjustments (via Add button)Adjustments (via Add button)

Period

Date

G/L #

Desc

Ref #

Amount

Debit

Credit …


ReportReport

Sort

Checking Acct

Check Number

Select

Unreconciled

Reconciled

All

Reconcile Date

Purge Checks? checkbox

Reconciled Before…


ReportReport

Pick

Account range

Check Date range

# of Copies



ReportReport


Checks ClearedChecks Cleared Import cleared checks from bank fileImport cleared checks from bank file

Reconcile Date

File Path

# of Copies



Year EndYear End

Save Historical Data

Print Chart of Accounts

Close by Step

Post to Master

Print Trial Balance

Month/Year End Maintenance …


Save Historical DataSave Historical Data

# of Copies



Close by StepClose by Step

Closing Step Number

0 is typical



Print Chart of AccountsPrint Chart of Accounts See previous slidesSee previous slides


Post to MasterPost to Master See previous slidesSee previous slides


Print Trail BalancePrint Trail Balance See previous slidesSee previous slides


Month/Year EndMonth/Year End

Process, Fiscal Year End

Year, Current Fiscal Year

Pick

G/L Period range, Jan-Cls

Entry # range

Delete

Unposted Only

Posted Only

Both

# of Copies


PayrollPayroll

Complete mature systemComplete mature systemLess expensive the cheaper initial cost systemsLess expensive the cheaper initial cost systemsBeyond the scope of this venue …Beyond the scope of this venue …

MIPS ChangesMIPS Changes

Utility MenuUtility Menu Moved to under Maintenance …Moved to under Maintenance …


UtilitiesUtilities Just system/setup functions …Just system/setup functions …


Balance Due ReportBalance Due Report

Balance Due is more precise, and will list what makes up balance due

Unbilled was obsoleted by Prepaid / Deferred Report

Can be sent to W/P file

Shows 30, 60, 90 …


Prepaid / Deferred ReportPrepaid / Deferred Report

Prepaid: payment before policy term

Reduction in Deferred: payment before installment, reduces deferred

Deferred: Installments not billed by “As Of” date

Still point in time based on payments received

Can be sent to WP file …


Unearned Premium ReportUnearned Premium Report

Biggest change is that it will look up policy in history (if available), somewhat rerunable

In-force coverage added

Can be sent to WP file …


Auto Dec e-mail to agency / mortgageeAuto Dec e-mail to agency / mortgagee Claims looks up policy based on date of lossClaims looks up policy based on date of loss Billing fine tuned for ACH/CC processing …Billing fine tuned for ACH/CC processing …

Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary...

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Transcript of Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary...