Welcome to theNDWG AGM 2014

15 October 2014

Agenda

The Committee The Wider Team 2013-2014 Programme Weekends Away A Week Away! Christmas Weekend Advert for Weekends

Away Braemar

NDWG Socials Conservation Weekends The Ramblers The Accounts Discounts Website Publicity Communication Membership Survey Results

Beer Break Prize Draws! Elections Braemar Opens!

Agenda

Helen Tarling – Committee Chairperson Anna Dobrowolska– Treasurer/Weekends

Organiser Andrew Milledge– Secretary Harriet Lagnado – Membership Secretary Euan Walters – Walks Co-ordinator Nigel Sarsfield– Notts Social Organiser/Web Editor Simon Lazenby – Weekends Organiser Madeleine Walker– Conservation Officer Rob Brighton – Communications Officer Wendy Holdsworth – Derby Social Organiser

The Committee

Thank You

Brendan Barnes Jacky Braunton Harri Lagnado Nigel Sarsfield Rob Stevens Wendy Holdsworth Katie Szkornik Greg Whitton

2013 – 2014 Walks Progamme

169 Walks

1,666.5 miles

Walk Leaders Required!

Sat 18 Oct – Kirklington – 12 milesSun 16 Nov – Rowsley – 12.5 milesSun 30 Nov – The Roaches – 9 milesSun 14 Dec – Hartington – 12 milesSun 12 Dec – Cannock Chase – 9 miles

Leaders are required for....

2014-2015 Walks Programme

NDWG Guidance for Walk Leaders The Ramblers Good Practice Toolkit for Walk

Leaders The Ramblers Walk Leaders Checklist Experienced members happy to support new

leaders

Support for Walk Leaders

Sunday Meet Points

Weekends Away

Pendle Hill, Nr. Yorkshire Dales

Grasmere , The Lakes – New Year!

Idwal Cottage, Snowdonia

Boggle Hole, Yorkshire Moors

Street (Glastonbury)

More Weekends Away

Maggs Howe, Kentmere

St. Davids, Pembrokeshire

Snowdonia – Beginners Scrambling

The Black Mountains, Llanbedr

Burnham Deepdale, Norfolk

A Week Away!

A Week Away!

A Week Away!

A Week Away!

A Week Away!

A Week Away!

A Week Away!

NDWG Christmas Social in Hartington.Festive meal at the Charles Cotton Hotel, B&B

accommodation at Hartington YHA and group walks on both days.

Christmas Weekend

Memories you will keep forever

Best way to make friends

Visit different areas of the country

Join us for a Weekend Away

NDWG Socials

Spring Social

The Splinter Band

Group Meals

Le Bistro Pierre Pizza Express Mexico Annie’s Burger Shack Turtle Bay Ask Italian

The Bookcafe in the Quarter

Chutney Tamatanga Petit Paris

Gigs

Coldplace The Fillers The Lancashire

Hotpots

The Best of the Kendal Film Festival The Hobbit: The Desolation of Smaug Epic of Everest Banff Film Festival Rocky Horror Picture Show

Films

Andy Kirkpatrick – Inappropriate Climbing! Sir Ranulph Fiennes – Living Dangerously

Film, Arts & Theatre

37th Derby City Beer Festival Derby Folk Festival Derby Camra Winter Beer

Festival

Festivals

Derby Bonfire & Fireworks Display Nottingham Bonfire & Fireworks Display Beeston Christmas Lights Switch On German Christmas Market (Birmingham) Christmas Ice-Skating & Mulled Wine Chinese New Year Festival & Fireworks Christmas Coach Trip

Festivities

Friar Gate Ghost Walk & Supper Haddon Hall by Candlelight Gothic Hall at Elvaston Castle Derby Museums Event Ice Hockey Nottingham Light Night Derby Cathedral Quarter, Towers, Tunnels &

Tales Nottingham Goose Fair

And lots more besides...

Including the regular pub socials that’s...

63 events!!!!!!!!

Protect our beautiful countryside Four weekends away a year for just £20!

Conservation Weekends

Gather on Friday evening Conversation task on Saturday Group Meal Saturday evening Local Sunday walk

Conservation Weekends

Manifesto for a Walking Britain Ramblers Campaign: Don’t Lose Your Way The Ramblers solve over 600 footpath

problems a year

The Ramblers

The Accounts – where the money came from and went

ACCOUNT SUMMARY 2013-14 2012-13

Year end balance 4270.69 2813.86

Receipts

Weekend Receipts 8779.00 11581.00

Social Receipts 3232.00 2228.00

Bank Interest 3.52 2.58

12014.52 13811.58

Payments

Weekend Payments -8649.93 -11824.28

Social Payments -1882.91 -2058.00 Summary by type 2013-14 2012-13

AGM 0.00 -107.00 Opening balance 2813.86 3151.25

Website -15.66 -159.69 Weekends 129.07 -243.28

Other -9.19 0.00 Socials 1349.09 170.00

-10557.69 -14148.97 Other -21.33 -264.11

Closing Balance 4270.69 2813.86 4270.69 2813.86

73% of receipts and 81% of payments in the year relate to weekends away..

Social receipts include the vast bulk of Christmas 2014 receipts.

Two events (one bank holiday trip away and one social event) made a fairly substantial loss

The Accounts – how the balance tracked over the

year

0

1

2

3

4

5

6

30-Sep

-13

31-Oct-13

30-Nov-13

31-Dec-13

31-Jan-14

28-Feb

-14

31-M

ar-14

30-Apr-14

31-M

ay-14

30-Jun

-14

31-Jul-14

31-Aug-14

30-Sep

-14

NDWG bank balance £000s Peaks in November (Christmas 2013 and New Year receipts), February (Mull receipts) and September (Christmas 2014 receipts)

Opening Balance £2.8k, Closing balance £4.3k

BUT…… this increase is down to timing (most Christmas 2014 receipts in, but only deposits paid out as of year end).. Large payments on the horizon before end 2014

The Accounts – no room for complacency

Payments already made since year end, remaining payments tor Christmas meal (say £1.1k) and two weekends away paid for (say £800 each) could substantially reduce the cash balance by year end

We can pay all current commitments, but early 2015 may be tight due to timing of balances due vs likely opening nights and timing of receipts

0

1

2

3

4

5

6

30-Sep

-13

31-Oct-13

30-Nov-13

31-Dec-13

31-Jan-14

28-Feb

-14

31-M

ar-14

30-Apr-14

31-M

ay-14

30-Jun

-14

31-Jul-14

31-Aug-14

30-Sep

-14

31-Oct-14

30-Nov-14

31-Dec-14

NDWG bank balance £000s

?

The Accounts – prompt payment always helps!

We will only pay out deposits to make further weekend bookings when we know we can pay existing commitments.

Paying promptly once you’ve booked on a weekend away improves the group’s cash flow and gives us a better chance of securing popular locations (e.g. Lakes at bank holiday time) before they are booked up

£ +

= +

15% at Cotswold Outdoor The Notts Store occasionally has 20% discount

nights for NDGW

20% of Cicerone Guides online Fitness Footwear – free delivery Wirksworth Outdoors – 5% discount

Discounts

Nigel has worked tirelessly to update the website and keep it up to date:Facebook feed to keep front page freshBlog include information from AreaPhotos & VideosCommittee MinutesUseful LinksCopies of all the previous programmes & editions of FootprintAll the latest news and updates on walks

Website

Publicity

Websites Libraries Shops

Communication

DigestFacebookWebsite

Sept 2013

Sept 2014

Last 8 months

Last 12 months

New &Re-instated

+41 +41 +56 +36%

Total 222 239 +10 +17 +7.5%

Pending Payment

20 9

Total 242 248 +2 +6 +2.5%

Membership Numbers

We are a thriving dynamic group.

We have strengths which smaller or meet up groups struggle to achieve:A full and varied programme of walks and social eventsCommitted walk leaders, events organisers and committeeBig enough to have people take on these rolesGood turnover with new members becoming more involved

Selling Points

Friendly, welcoming, relaxed approach People can drop in and out as they please, as

much or as little as they want to Multifaceted member interface via digest/web/fb Quick response to changing circumstances &

queries We have our own identity and...

...we are who we are!

Selling Points

Happy to be

a part of NDWG?

You’re the best advert

around! Thank you!

Please renew your membership promptly!

If you shop at Tesco and collect Clubcard points you can now exchange them for annual membership to The Rambler.

Single Annual Membership - £11 in Clubcard vouchersJoint Annual Membership - £15 in Clubcard vouchers

Discounted Membership with Tesco

Survey Results

Which of NDWG's walks do you join?

How do you normally get to the walk start point?

Good/ideal (35) Would like more walks of 12-14 miles on a Sunday More short walks, long walks appeal to speed walkers More walks of 10-12 miles Longer Sunday walks in the summer Saturday walks that finish at 2pm or 3pm sometimes Short walks can be long for occasional walkers More 5-7 mile walks to encourage new members

What are your thoughts about the length of walks as they

currently are?

Are there any places you would like to walk that are not currently

offered on the programme?

North Nottinghamshire

Linear walks West Midlands Holidays abroad Lincolnshire Leicestershire

Fringes of the Dark Peak

Hathersage South of England North Yorkshire

What types of weekends would you like to see on the

programme, please tick all that apply?

More scrambling! Berwick had mix of all above so ideal :-) Good to cover all bases (unless something is clearly unpopular/didn’t work

last time) At end of day its a hiking group so stick to that relaxing/city breaks aren’t

really the point The tick boxes above don't cover places like the North York Moors or the

Cotswolds, etc. Maybe a Europe or Ireland Weekends away don’t appeal due to accommodation - what about

selecting a location with B&B/pub/self-catering accommodation as an alternative to hostels?

I like idea of having a longer (week long?) trip once a year and the slightly longer New Year trip

walking along rivers and canals Long distance footpaths in sections Although I don't do weekends away so doesn't matter what I think

Comments on Types of Weekends

Are there any locations that you would like to see featured on the schedule of

weekends?

Seaside (Cornwall, Dorset, etc.)

South Downs North Lakes Isle of Man Suffolk London Cotswolds Chilterns Gower Peninsula

Wilderhope Manor, Long Mynd

Lincolnshire Wolds Yorkshire Moors & Dales Skye Wales Northumberland Highlands Ireland Coastal Areas Bowland North Pennines

A good variety. Easter and New Year in locations that suit all abilities

Shorter overnight trips to the Peak District Camping Trips YHA South Downs for Nov 4-6 2016

Are there any locations that you would like to see featured on the schedule of

weekends?

Please give us your suggestions for future social

events. Bowling Cinema Concerts Theatre Beach Party Social West Bridgford Bars in Summer Ice Skating Go Ape Xmas Markets Abseiling/Outdoors Event Kendal & Banff FF

Walk linked social (Lido or Castleton Caverns)

Splendour BBQ Casino/Poker Cheese & Wine Evening Ceilidhs Picnic Day Trips to Local Cities Riverside Festival Hunger Games/Battle

Royal

The walks Friendliness of the members/Welcoming Social activities ‘I can come along when I’m free’ Breadth of activities Informative website Affordable activities Reliable & well organised

In your opinion, what is the best overall feature of NDWG?

Recruit new members Decide whether we are a 20-30s or 20-40s group City centre meet point on a Saturday Committee minutes on website Courses on how to spread out around a bar and

get served without queuing! Advertise activities well in advance The opportunity to thank the Committee I’m happy with everything. Thanks!

Are there any changes that you would like us to make?

Encourage new Committee Members from all areasGood move to ditch the coach tripMore weekends awaySome longer Saturday walksMore drivers to pick up people at meet pointsNDWG is excellent and the Committee do a fab jobKeep making people feel welcome – always!

Please write any additional comments you have in the space. Thank you for your

feedback. We will publish the results via the Digest.

‘Thanks to the committee, walks leaders and weekends leaders for all they do in helping to keep the group active and thriving. You all do an amazing job as volunteers and without you

the group would not be anywhere near as successful as it is.’

Thank You!

‘The Committee do a wonderful job to keep this group one of the most dynamic of all the

'young ramblers' groups. Their hard work should never be forgotten nor those people who volunteer to lead walks, host meals and

organise other events.’

Thank You!

‘It's great, well done all!’

‘WE LOVE NDWG !!’

Thank You!

Encourage & support new Committee Members

Welcome and encourage new members Volunteer to lead walks Make suggestions Organise a social Contribute to the Website and/or Facebook

page

The Future

Beer Break!

NDWG Review of the year videohttp://vimeo.com/80534970

Prize Draw

Elections

NDWG is run by a dedicated team of volunteers that are elected each year at our group AGM. They form a committee which meets every eight weeks to organise the day to day running of the group and make plans for the year ahead. They also make sure that the group is being run in accordance with the original constitution laid down when the group was formed in 1997.

The Committee

Responsible for chairing the committee meetings and the AGM, making sure that the business is completed and keeping the participants in good order. Other tasks include discussing and planning the agenda with the Secretary. In conjunction with the Secretary, attends Nottinghamshire Area committee meetings and the Area AGM. Feeds back information between Area and NDWG Committees. Please note that this position is usually taken by an existing member of the committee.

Committee Chairperson

As the group's main administrator, the Secretary acts as the main contact person. Tasks include; dealing with correspondence from central office, dealing with general enquiries, keeping minutes of committee meetings and keeping all relevant correspondence. In conjunction with the Chair, attends Nottinghamshire Area committee meetings and the Area AGM. Feeds back information between Area and NDWG committee.

Secretary & Vice Chair

To keep account of the groups income, expenses and banking. To pay out costs and collect income. To prepare a Balance sheet for each committee meeting, and for the AGM along with a detailed report of all the cash movements within the group. To pay out and collect deposits for weekends. And at the year end, prepare the year end accounts to be submitted to RA Head Office for auditing.

Treasurer

Maintains and updates the group's membership list from the monthly reports posted from RA Central Office. Deals with enquires from people interested in joining the group and forwards them information. Sends out welcome mail and walks programme to new members. Sends reminders to lapsed members encouraging them to re- join. Submits a regular Membership Brief to the committee. Advises the RA on members’ address changes.

Membership Secretary

Responsible for communications to the group and publicity to the wider public. Liaises with Web Editor on use of NDWG website and other new media channels for publicity and group communications. Liaises with Online Content Editor and Membership Secretary as necessary to ensure aligned and timely communication of key messages to the membership. Responsible for coordinating distribution of the group's publicity posters and leaflets to libraries, shops, tourist info centres etc. Provides details of walks and events to local press and other local media.

Communications Officer

Shared role. Organises the programme of weekends for the group; liaising with the walks organisers re group calendar. Booking accommodation for weekends whilst actively seeking weekend leaders and popular locations.

Weekends Organiser

Shared role. Co-ordinates the production of the group's six-monthly walks programme. Encourages people to lead walks and maintains a contact list of potential leaders. Ensures that the programme offers a choice of locations, terrain and distances

Walks Organiser

Co-ordinates all the socials, ensuring nothing clashes and that there are plenty of socials each month in both Nottingham and Derby. Update socials page of NDWG website

Social Coordinator (Nottingham)

Co-ordinates all the socials, ensuring nothing clashes and that there are plenty of socials each month in both Nottingham and Derby. Update socials page of NDWG website

Social Coordinator (Derby)

Organises conservation activities/ weekends and reports to the committee on any threats to the countryside.

Conservation Officer

Maintains the group website including photo updates, updates to the walks / weekends programmes. Liaises with Communications Officer on use of NDWG website and other new media channels for publicity and group communications and ensures these are posted in an accurate and timely manner.

Web Editor

Welcome to the new Committee

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