Welcome to Student News 1:00 – 2:00 (call in 12:30) Please MUTE your microphones!

Welcome to Student News

1:00 – 2:00 (call in 12:30)

Please MUTE your microphones!

• Make sure your K20 contact registers your district for the next month’s VTC.

• We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]

IntroductionStudent News VTC

• Welcome to the November 2011 Student VTC. • NOTE: The Student News VTC is no longer being

recorded. If this is a concern for your district please contact Tim Colliver. The PowerPoint will be posted to www.esd101.net as usual.

• If you have comments or suggestions for VTC topics, please email them to:

[email protected]

http://www.esd101.net/

mailto:[email protected]

Additional Contact Phone Number

Just a reminder that we now have an 800 number for users outside our local calling area

800-531-4277

Continue to use (509) 456-2718 within our local area

• Registration is Open– 2012 Registration Fees remain the same as 2011

• Shooting Star Award– Nominations due by January 15, 2012

• Fill the bus to Bellevue? – November 15 deadline has been extended– Email [email protected] if interested ASAP

www.waswug2012.org

March 11 – 13Bellevue, WA


Student Pac-to-Web Transition Reminder

Phase I Modules Student Services (Special Education) Data Mining Discipline Health Text Books Busing Obligations Guidance Activities Sub Assignment

The transition to Web Access for Phase I will be complete on November 27, 2011.

Student Pac-to-Web Transition Reminders

Phase II Modules Student Profile Family Staff Attendance Grading Current Year Scheduling Lockers Curriculum and Assessments Year End Process

The transition to Web Access for Phase II will be complete on January 29, 2012.

• On February 28 & 29, 2012, NEWESD 101 will host the Pearson's Master Schedule Building Workshop (MSBW). This workshop has helped school schedulers build superior master schedules, regardless of the student information system being used.

• The hands on, comprehensive training is designed to teach manual construction ‐methods to all experience levels and positions. This is an exceptional professional development opportunity for anyone responsible for building your school's Master Schedule. This two day interactive workshop will provide the basics needed to build ‐a schedule and ensure:

– Student course selections are satisfied– Multiple section on courses are balanced– Teacher requests are satisfied

Register online: www.pearsonschoolsystems.com/msbw/register/

Master Schedule Building Workshop

http://www.pearsonschoolsystems.com/msbw/register/

http://www.pearsonschoolsystems.com/msbw/register/

Pictures in Skyward• Picture Files are currently being kept indefinitely.

– This is beginning to cause disk space issues

• Feed Back Needed!– Based on the picture file date, how long do we

keep pictures? • Our Recommendation: 2 years

• Please email Tim Colliver ([email protected]) with thoughts on this recommendation by Tuesday, November 29.


Skyward Module Baseline Survey• Thank you!• Districts identified contacts on that survey.

– Student– Special Programs (Special Education, etc.)– Security– Others (Finance, Human Resources, etc.)

• The Primary and Secondary contacts will be used for all communication beginning January 1, 2012.– Our expectation: These contacts will distribute information

received from the NERDC to the appropriate personnel within the school district.

Contact InformationTim Colliver, Director

NorthEast Regional Data CenterDirect: (509) 789-3584Cell/Afterhours Critical Support: (509) 999-7183 Email: [email protected]

Department: (509) 456-2718 or 800-531-4277


NewsUpcoming Workshops

Nov/Dec 2011

Discipline – Discipline in Web Access

Test Score Import – Importing HSPE, MSP and EOC in Web Access

An email announcement has been sent to District Contacts with the date, time and location for your district’s workshops

Nov 28, 2011 9:00 – 12:00 and 1:00 to 4:00 (2 ½ day sessions)

Special Ed – Special Ed in Web Access at NEWESD 101 (these sessions are also being offered via Adobe Connect)

News Upcoming Releases

2011-2012 School Year Release Schedule

All systems will be down from 3:00 AM – 9:00 PM on these designated Saturdays:

• March 3, 2012• July 14, 2012

Please inform all users accordingly – including families and teachers

Obligations in Web Access

WS/AD/OB/PS/CO/OB

WS/AD/OB/PS/CO/WA


WS/AD/OB/PS/CO/UT


WS/ST/PR/Entity/Obligations


WS/AD/OB/RE/SO ---- Student Obligations


WS/ST/DM

Substitute Assignment in Web Access - Overview

The Substitute Assignment module is used to allow substitute teachers access to input attendance and/or grades via Educator Access without using the actual teacher’s login information. • Substitute assignments can be created for one day or for a range of days.

• When substitute teachers are needed, they must be entered into the Skyward Staff table and then given security rights.

• It is recommended that substitutes who will work in multiple entities be entered into the 000 Entity as a Staff Member. This avoids having to add the substitute into every entity in which they work.

• In order for a substitute to use Educator Access they must be a Security User in the Skyward system. The substitute must be attached to a security group for every entity in which they substitute.


Adding the Substitute Teacher to the Staff Table

WS/SF/SF -- Click Add


Sub Assignment

WS/SF/SA -- Click Assign Sub by Teacher

Choose one or the other


One Day Sub Assignment


Substitute Assignment ReportWS/SF/RE/SA – Substitute Assignment Report


Substitute Assignment Report

Busing in Web AccessOverview

• The Busing module allows you to manage all aspects of students’ transportation. This includes transportation to and from school during a regular day and transportation for activities such as sporting events and field trips.

• Students’ transportation information can be maintained from both the Busing module and the Student Profile. You can create Routes and Stops, and assign students to them so that you know when and where students get on and off the bus.

• The Busing module contains several utilities to assist you in managing large numbers of student Transportation Records. For example, you can use the Mass Change Student Route Number utility to move a range of students from one Route to another. This is useful if your district reorganizes their Routes from one year to the next.

Busing in Web AccessOverview

• You can list a student’s Bus Numbers in their Student Profile, and then display this information in Family Access. The Bus Numbers can be manually entered, or you can set a configuration option to update the Bus Numbers automatically.

• The Busing module also provides several reports that can help you track students’ transportation information. The Bus Route Report, for example, can be configured to show a complete listing of all Routes, Stops, and the students at each Stop. This is helpful when you need to create a hard copy of your district’s busing information to keep on file.

Busing in Web AccessFamily Access Display

Student Access Passwords

CEDARS – Program DataImmigrant Students

• CEDARS Data Elements for Immigrant Reporting• B31 - Is Student Identified as Immigrant • B32 - Initial USA School Enrollment • B33 - Number of Months US Attendance • B34 - Number of Months Non US Formal Education

If student has a NCLB-2\Immigrant Status record where the Start Date is less-than-or-equal to Today’s date and the End Date is blank or greater-than-or-equal the First Day of School the student will be reported as Immigrant

All 4 data elements are coded on NCLB-2

CEDARS – Program DataImmigrant Students

CEDARS – Program DataPrograms That Require a New Record

Each School Year

• Homeless• Non-Res In (Choice)• Title Prg• Lrn Ast Prg (LAP)• Oth WA Prg

• 21st Century Community Learning Program• Gifted• Migrant• Unaccompanied Youth

• Section 504

CEDARS – Program DataPrograms That Do Not Require a New

Record Each School Year

• Imm Status (Immigrant)• Ltd Eng Prf (Bilingual)• Oth WA Prg

• Early Education• College Bound Scholarship

CEDARS – Program DataSection 504

Skyward Tips and TricksGrading Period Input

DatesWS/OF/GR/PS/CF/GS

Skyward Tips and TricksStudent Grading Tab

WS/ST/PR/Grades

Skyward Tips and TricksEntity Entry Date

WS/ST/PR

Skyward Tips and TricksData Mining Change For Gen #1 AND

Gen # 2 fieldsWS/ST/DM -- Fields

Skyward Tips and TricksGuardian 2 Can Be Printed On Mailing Labels in Data Mining

WS/ST/DM

Skyward Tips and TricksGuardian 2 Can Be Printed On Mailing Labels in Data Mining

Skyward Tips and TricksCheck Out Form – Quick Print on

the Entry/With tabWS/ST/PR/Entry/With Quick Pick

Skyward Tips and TricksCheck Out Form – Quick Print on the

Entry/With tab

Skyward Tips and TricksHall Pass

WS/ST/PR/Attendance Hall Pass

Special Ed Federal Count Validation

Login in to EDS and Select: Special Education November Special Education Child Count

There are 3 steps to the process:• Validation• Review• Certification

The user guide can be found at:http://www.k12.wa.us/EDS/pubdocs/SpecialEdFedCountUserGuide.pdf

The report must be Submitted to OSPI by Dec 21, 2011

Printing the VTC PowerPointNotes Version

In PowerPoint – Choose FileChoose PrintIn the Slides Area – Choose Note Pages

The Note Pages Version will print the detail of each slide. See the Preview below. This is always one slide per page.

Resources

Northeast Regional Data CenterWebsite: http://www.esd101.net/nerdc

• Look for Skyward Student Resources on the left side of the screen

• Contact and Calendar Information are available on either the home page or within Skyward Student Resources

http://www.esd101.net/nerdc

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to [email protected]


Thank You!

• Please e-mail a list of VTC attendees at your site to: [email protected]


Welcome to Student News 1:00 – 2:00 (call in 12:30) Please MUTE your microphones!

Documents

Transcript of Welcome to Student News 1:00 – 2:00 (call in 12:30) Please MUTE your microphones!