Welcome to RAIN!Presented by: the folks in RDA

with today’s emcee, Jennifer Crosby-MeurisseDate: October 17, 2013

Research Administration Information Network

RAIN Agenda

• Introduction• Updates & timely information:

Office of the SVPR RFDS RGC SPA RATE ORIO CRBO

TTBDCTO/OCTRIResearch HRUSROHSU Foundation

• Q & A

RAIN: 10-17-2013 2

Dana Director

SVPR– Office of the Senior Vice President for

Research

3RAIN: 10-17-2013

SVPR: Office of the Senior Vice President for Research

3rd Annual

Dana Director

4RAIN: 10-17-2013

Today from 3 to 5pm!

• Meet RDA Staff & Friends• Light Refreshments & Games• Dr. Dorsa speaks at 4pm

Questions? rain@ohsu.edu

SVPR: Office of the Senior Vice President for Research

Directions from South Waterfront:

Dana Director

5RAIN: 10-17-2013

CHH & Tram

Old Spaghetti Factory

RDA Open House here!B

RFDS– Research Funding & Development

Services

6RAIN: 10-17-2013

RFDS: Research Funding & Development ServicesKatie Wilkes

7RAIN: 10-17-2013

New URL: Limited Submission Grant Form

Same functionality, new URL. Please update your bookmarks – old link no longer works.

Technical problems with new form? Contact funding@ohsu.edu or call ext. 4-2848.

RFDS: Research Funding & Development ServicesKatie Wilkes

8RAIN: 10-17-2013

Reminder: NRSA Workshop, Oct. 28Covers essential, non-research elements of individual NIH fellowship applications (F series), including:

• Elements needed for an InfoEd proposal• How to manage reference letters• Biosketches and PMCID numbers• Elements of a great training plan

When: Monday, October 28, 2013 from 11am to 1pm Where: Vollum Institute, room M1443

Please RSVP to funding@ohsu.edu.

RFDS: Research Funding & Development ServicesKatie Wilkes

9RAIN: 10-17-2013

Questions? funding@ohsu.edu

http://www.ohsu.edu/funding

http://www.ohsu.edu/researchnews

RGC– Research Grants & Contracts

10RAIN: 10-17-2013

RGC: Research Grants& Contracts

About the Government Shutdown and it’s impact on OHSU proposals & submissions.

Deborah Golden-Eppelein

11RAIN: 10-17-2013

SPA– Sponsored Projects Administration

12RAIN: 10-17-2013

SPA: Sponsored Projects Administration

NIH Single Award Draw- UPDATE!

NOT-OD-13-120

• Now applicable to only New and Competing awards for FY14

• Applicable to all NIH awards-including Non-Competing awards FY15

Nancy Duncan

13RAIN: 10-17-2013

SPA: Sponsored Projects Administration

Non-Competing Grants (next year!)

• All FY 2014 awards become the final year of the first competitive segment, requiring a Final Financial Report (FFR).

• There will be no change to the due dates, submission, or review of progress reports for FY 2015.

Nancy Duncan

14RAIN: 10-17-2013

SPA: Sponsored Projects Administration

Other Grant Implications

• Other DHHS agencies have not followed NIH change.

• We have received 2 DHHS awards that have transitioned their non-competing year to the individual draw.

Nancy Duncan

15RAIN: 10-17-2013

SPA: Sponsored Projects Administration

If Non-Competing Year is moved to Individual Draw …

• Year 3 of a CDC grant ends 11/30/2013 • Award ends 11/30/2015• Current

– Award: AOBGY0500 Project: GOBGY0500C

• New (for years 4 and 5)– Award: AOBGY500SD Project: GOBGY500DSD

Nancy Duncan

16RAIN: 10-17-2013

SPA: Sponsored Projects Administration

Expenditure Settings

• Will be the ‘default’ for all New and Competing Federal awards (grants, contracts, subawards, etc.) at account set up and for any others transitioned mid-award to the individual draw.

Nancy Duncan

17RAIN: 10-17-2013

SPA: Sponsored Projects Administration

Expenditure Types

Nancy Duncan

18RAIN: 10-17-2013

– Books, Periodicals & Subscriptions

– Cell Phone– Classified Wages– Drinking Water– Duplicating & Copying– Hosting Guests & Groups

– Membership in Professional Organization

– Office & Administrative Supplies

– Postage– Telecom

SPA: Sponsored Projects Administration

But Wait!

These are ‘OK’ on my Grant!

• Work with your Sponsored Projects Analyst.

• If they agree, they can lift the settings in OGA.

Nancy Duncan

19RAIN: 10-17-2013

SPA: Sponsored Projects Administration

Effort Certification Statements

• Deadline for the Jan-June 2013 Effort Period was October 16th.

• Please send it what you have (don’t hold them all until the end).

• And now, a serious talk about deadlines…

Nancy Duncan

20RAIN: 10-17-2013

21

Questions?

Contact SPA

494-0355

spaweb@ohsu.edu

SPA: Sponsored Projects AdministrationNancy Duncan

RATE

–Research Administration Training & Education

22RAIN:10-17-2013

Upcoming Classes

10/22, 10/29, 11/5 – Essentials of Grant Administration

10/23 – Oracle Grants Accounting

11/12 – Training Grants & Fellowships

11/14 – InfoEd for Grants.gov Submissions

11/14 – Grant Project Management with OGA New!

11/19 – Clinical Trials 2: Finances (Post-Award)

RATE: Research Administration Training & EducationMargaret Gardner

23RAIN:10-17-2013

More Classes

12/3 – Effort Certification

12/5 – Federal & Foundation Budgets New!

12/10 – DHHS Salary Cap

Corporate & Foundation Relations has been postponed until 5/6/2014 due to recent events.

More about RATE Courses

RATE: Research Administration Training & EducationMargaret Gardner

24RAIN:10-17-2013

Questions?

Contact Margaret Gardner at:rate@ohsu.edu

503-494-8990

Research Administration Training & Education

RATE: Research Administration Training & EducationMargaret Gardner

25RAIN:10-17-2013

ORIO– OHSU Research Integrity Office

26RAIN 10-17-2013

ORIO: OHSU Research Integrity Office

IRB: What’s New?

New News: Effective Dec. 1, 2013

• Lay Language Protocol Summary

Brief Project Description

Minimal Risk Protocol Template

Old News: Effective last month!

• CLIA Certificates no longer required

Andrea Johnson, JD

27RAIN 10-17-2013

ORIO: OHSU Research Integrity Office

IRB Education

• Introduction to IRB Review

• Getting Started in the eIRB

• Submitting a Study

• Maintaining Approval and Reporting Requirements

Schedule of classes

Andrea Johnson, JD

28RAIN 10-17-2013

ORIO: OHSU Research Integrity Office

IRB Analyst Brown Bag Sessions

Open Q&A

Unanticipated Problems

New - Minimal Risk Protocol Template

10/24, 11:30 – 12:30 PM

UHS 8B60

Andrea Johnson, JD

29RAIN 10-17-2013

30

Questions?

Contact Andrea Johnson:

johnandr@ohsu.edu

503-494-8999

www.ohsu.edu/researchintegrity

ORIO: OHSU Research Integrity Office

RAIN 10-17-2013

CRBO– Clinical Research Billing Compliance

Office

31RAIN 10-17-2013

CRBO: Clinical Research Billing Compliance Office

eCRIS Update

• Voluntary for new clinical research studies – available now

- “New” studies are those not yet submitted in eIRB

• Mandatory for new studies – January 13, 2014

- Studies requiring prospective consent – with some exceptions

• Mandatory for existing studies – July 14, 2014

- Studies open to enrollment or with subjects still receiving clinical services

Melanie Hawkins

32RAIN 10-17-2013

CRBO: Clinical Research Billing Compliance Office

eCRIS Training• Pre-requisites - strongly recommended

– Clinical Trials Finances 1 (Pre-award) & 2 (Post-award)– Clinical Research Coordinator Training Workshop

• eCRIS Big Brain Module– Mandatory prior to in-person class

• eCRIS In Person Training– 3-hour overview class– Mandatory for study coordinators– Sign up on Training Force

• One-on-one training - Available after taking overview class

Melanie Hawkins

33RAIN 10-17-2013

CRBO: Clinical Research Billing Compliance Office

Sign Up• Research Administration Training and Education

(RATE) - Web link here.

• OCTRI Clinical Research Coordinator Training:

– Web link here.

• Big Brain - https://bigbrain.ohsu.edu - under “Research” in Course Catalog

• Training Force - https://trainingforce.ohsu.edu – search for “ecris’

• Questions - Email ecrissupport@ohsu.edu

Melanie Hawkins

34RAIN 10-17-2013

Wrap Up

Q & A

Next RAIN Meeting: November 21, 2013, 9:30 – 11:00am

Send agenda item requests to: rain@ohsu.eduOr use the RAIN Feedback Form

Everyone

RAIN: 10-17-2013 35