Welcome to premier, competitive soccer. Welcome, to 2015 Team Manager Training.
-
Upload
raymundo-hallford -
Category
Documents
-
view
217 -
download
0
Transcript of Welcome to premier, competitive soccer. Welcome, to 2015 Team Manager Training.
Introductions
Alene IpsaroMarketing/Communications Director
Tom TilmantReferee Assignor, AVYSL Scheduler
Melissa BelurComp Training Director
Jo FregosoLeague Registrar, Recreational & CCSL
Kelly JohnsonOffice Manager and NorCal Registrar
Tonight’s Agenda
How youth soccer is organized
AFC and the role of team manager
What’s new in AFC for 2015 Included in core program
Incremental fees
Processes Uniforms Team Marketing Team registration Tournaments Pre-season and League games
Available tools and information
Next steps
Q&A
How Youth Soccer is Organized
USSF
CA Youth Soccer (CYSA)
District 2 - CCSL
Copper / Bronze /Silver/Silver Elite
Gold
ODP NorCal Premier
Region 2Bronze / Silver
GoldPremier
National Premier League (NPL)
PDP
Board of Directors
Competitive CommitteeDirector of Soccer
Neil Diaz
Directors of Coaching
Adam Whaley, U8-U10(8v8)
Mark Landefeld, U11-U13(11v11)
Chris Behler, U14 +(High School)
Almaden FC Leadership
Almaden FC Team Naming, Structure
Mercury (Boys)
Age Group(‘97 – ‘07)
Playing LevelNPL/Green/
Black/White/Yellow
Quicksilver (Girls)
Age Group(‘97 – ‘06)
Playing LevelNPL/Green/Black/White
• Example: Almaden FC Quicksilver 04 Black (QB04)
• ‘04 age group is a U10 team in spring, U11 team in fall
• U8-10 play 8v8 (CCSL), U11+ 11v11 (NorCal U10 plays 11v11)
The Role of Team Manager
Team communications Coach to team Club to team Team manager to team
Team schedules Practices, games and tournaments Coordinate with coach’s other AFC teams/team manager
Uniform facilitation Set up roster in Eurosport Communicate process to parents
Maintain team binder
Maintain team roster/s GotSoccer, PlayKyck
The Role of Team Manager
Home game coordination Game cards, score reporting
Team tournaments Registration, check-in, team coordination
“Culture Keeper”
Team finances
Photo Day (fall)
Team social activity, connection
Team marketing
Team “Set-up”
Set-up Team Snap account for team management
Playing Bracket determination Work with Coach (who will approve with DoC) NorCal or CCSL
Organize your Team Binder
Set-up or update Team Roster GotSoccer and PlayKyck (if NorCal) Consider and anticipate “Guest” players
Register your Team
Team “Set-up”
Facilitate uniform orders Getting new players their # Communicate open houses
Team supplies Team bench Team EZ-up or shelter AFC “spirit” flag Team first aid, ice
Determine and communicate spring/summer budget Collect incremental fees Consider team checking account
Follow Step-by-Step Instructions to be provided
Team Web Page
Team Successes Home page
Almaden FC on Facebook
avysl_almadenfc on Instagram
Team Photos
Team PR
Team FLAG If new TM, sign contract
If returning, submit flag for inspection
Team “Marketing”
Things to Know for 2015
Tournaments ’07 – ’01s
3 tournaments, up to 4 games each $2,000 maximum registration reimbursement
‘00s 1 spring tournament (max. $850), up to 4 games
AFC “Element Programs” Optional! Registration fees paid directly to club through Demosphere
Incremental Fees Additional practices outside of program Scrimmages
coaching, referee and field fees Additional tournaments Team “summer camps”
Things to Know for 2015Incremental Fees
Incremental Fee Rates Guest player passes $15-20 Practices $100
Scheduled through DoC Scrimmages/Home Games $130 Referees
Center: $1 for every minute of first half of game AR’s: $5 less than Center, per AR e.g. 35 minute half = $35 Center, $30 per AR
Field Fees Almaden FC Fees include 5 home game each season
• State Cup, Away Home Games• Referee fees
Scrimmage Fees Referees
• Typically only book a Center Ref• Pay cash after game
Coaching & field fees, outlined above
TMs receive a roster with new player’s assigned jersey numbers
New player adds? Contact [email protected]
TMs receive an email from Office Manager with instructions on how to update Eurosport system roster with any new players
The Eurosport system will generate an email to the families takes about 12-48 hours
Families order uniforms products are delivered to their homes
One last note: We do not grant number requests
numbers are assigned alphabetically by last name assigned across the entire age group starting with the lowest
available # no 0, 00 and/or 1
Almaden FC UniformsThe Process
Team contact info.
AVYSL contact info. Fields, referee assignor, print-out of game referee ph#’s
Official spring or fall roster CCSL Goldenrod or US Club
Original 1601s or US Club medical release in order players appear on roster
Player passes – on ring
No birth certificates
Home field (AVYSL) permits
Glue stick, pen, small scissors
Other suggestions game schedule, team incremental fees budget/spreadsheet
Team BinderWhat to Include
TeamBinder
ALL player passes Must be laminated Must be together on ring
• include team personnel (head coach, manager, asst. coach)
Consider physical back-up set and/or digital back-up• Use camera phone to store digital image of front & back of
each• Carry multiple sets (for guest play loan)• If misplaced (with coach, left at tournament, etc)
Always remember to pick-up from referee before game• may sometimes need to be retrieved following game… don’t
forget!
CYSA player passes MUST be signed (back) and emerg. Info. completed by
parent
Things to Know for 2015Player Passes
Roster & Guest RulesCCSL Spring
Roster Sizes
Team Age Group Maximum RosterMatch Day Roster
For 8 v 8 Teams U8 – U10 18 Players 14 playersFor 11 v 11 Teams U11 – U13 18 Players 18 players U14 – U19 22 Players
18 Players
Guest Players Max. # of guest players allowed is seven (7) per match for U11+ Max. # of guest players allowed is five (5) per match for U10 and younger A player may be on a Match Report (incl. guest play) for a max. of two
matches per day Players may guest play on any team in any Division at their soccer age or
older in spring only
Roster & Guest RulesNorCal Premier
Roster Sizes
Team Age Group Maximum Roster Match Day RosterFor 8 v 8 Teams U8 – U11 26 Players
14 playersFor 11 v 11 Teams U11 – U19 26 Players
18 players
Guest Players No guest players allowed in NorCal Premier League Must have valid US Club Soccer pass issued by club
(AFC)
Tournaments
Why do tournaments?
Kinds of tournaments Local Travel CYSA District Fall/Spring Cup NorCal State Cup
Make the most of the experience Team connection
Set expectations participation, coach must be present
Tournaments
Where to find them US Club Soccer sanctioned tournaments
• http://www.usclubsoccer.org/programs/cupstournaments/sanctioned-tournaments/list-of-sanctioned-tournaments/
GotSoccer Tournament Directory• http://home.gotsoccer.com/events.aspx• (note tournament sanctioning, passes permitted)
CYSA sanctioned tournaments• http://cysanorth.affinitysoccer.com/sanctionedtour/publiclist.aspx
CYSA “Cups”• http://www.calnorth.org/cups/
NorCal State Cup• http://www.norcalpremier.com/scripts/runisa.dll?M2:gpx::73130+L2/
+E+101
TournamentsRegistration Process
Registration Got Soccer Payment made by team or personal credit card Brackets, schedule announced anywhere from 7-21 days before
tournament
What to expect Check-in (team? TM only? On field? At tournament HQ?) # of games
Insurance Necessary if registered with CYSA but playing US Club sanctioned
tournament The request process and forms can be found athttp
://www.calnorth.org/tournaments/tournament_resources/ will need your official Goldenrod roster to complete
enter your team name and team number, 12 digit number in the form 02-02-00-xxxxxx as it appears on Goldenrod
League is Almaden Valley YSL (0202) to be chosen from a dropdown menu Affiliated League is AVYSL Enter player info for the first 2 players listed on the Goldenrod roster
TournamentsRegistration Process
Travel tournaments Booking hotels Managing expenses
Policies AFC coach must be present Tournament expenses shared regardless of player
attendance Guest players do not “chip in” for
registration/coaching fees Responsible for any personal travel-related expenses
Team pays for coaching accommodations (if desired) for travel tournaments
1.5+ hour travel from Almaden
TournamentsReimbursement Process
Register for desired tournament
For those tournament/s for which you will request reimbursement:
Mail copy of registration payment confirmation to: AVYSL - Attn: Office Manager / P.O. Box 20491 / SJ, CA
95120 Or email to [email protected] Include:
• Name & address of who is to be reimbursed• Team Name (e.g. Mercury ‘05 Green)
Reimbursements will be made up to $2,000 for max. 3 tournaments
$850 for ‘00 teams (in spring 2015) Partial payment may be made if maximum is reached
Pre-season, League Games and Available Tools
Games Scrimmages, Home (League Games), State Cup
Game Changes Cancels, Re-schedules
Game Day Expectations
Available Tools Arbiter
Field Permits
Fields Request Form
GamesEvents, Scrimmages, State Cup
Games (Home)– 5 games a season– Referee/s are paid by the league’s Arbiter system– Games are originally schedule around coaches with multiple teams– Invoiced at end of season for extra games– Games only can be changed under even guidance
Scrimmages– Responsibility is the teams to schedule– Use Arbiter and Field Permits to determine available times– Once confirmed with other team submit a field request form– On Form, indicate the opponents name & if you need referee(s)– Referee/s are paid cash by the team at the field
State Cup– Same process as a Scrimmage expect referee(s) are paid through
Arbiter– Invoiced at end of season for these games
Rescheduling GamesAgreements & Policies
Mutual agreement Done 7 days in advance (AFC prefers 14 days) Must verify field/time using Arbiter and Field permits before submitting field
request form
Non-Mutual agreement Valid reasons for a reschedule without mutual agreement
• Inclement weather
• Field unplayable, as determined by the club or league field scheduler
• Field unexpectedly unavailable, as determined by the club or league field scheduler
• After the "black-out" submission deadline, a team is accepted into a sanctioned USYS or US Club weekend tournament or CYSA
• ODP State tryouts
Home team shall provide 3 dates and times and away team shall pick one Do NOT just change time
Almaden FC Policy– Cancelation of a game after Wednesday evening (week of the Match)
requires the league to pay the referee(s) and counts towards one of your season games.
Rescheduling Games“Excuses” and Solutions
We recommend the following solutions to frequently posed problems:
– Too many players missing (sick, testing, etc.)• Remember that any player from your club is available to participate with your
team as long as they are of correct age.• In league matches please use 2nd team players or players from younger teams
within your club to fill out your roster
– Missing Coach • Any coach with a valid pass for your club is able to coach any team in that club.• If your coach has several commitments then it is recommended that teams
have an assistant coach or another coach from the club available to cover games
– No Fields Available• It is expected that if your team is playing in NorCal that your team has a quality
field and access to field’s.• This excuse will not be acceptable for a cancellation of a match.
• Away Game Cancellation and Forfeit Policy– Teams must give their opponent a 96-hour warning if forfeiting an away
match or they will be required to pay field and referee costs. – Please remember that this is a club competition and not an individual team
competition!
Game Day Expectations
• Ensure that your players are entered into the event system• Check website to ensure no field closures
• Print referee(s) contact information from Arbiter
• Print three (3) game cards
• First game of the day– Pull out goals and secure them in place
– Put out corner flags (Stored in green storage container)
• Last game of the day:– Put goals back and lock them
– Place rest of items (Corner flags) into green storage container and lock
• If you find yourself with less than three (3) referees 15 minutes before the game, speak with the other referee(s) regarding contacting the missing referee(s).
• Player passes should be returned to you after check in.
• If a scrimmage, pay referee(s) at the end of the game
• End of game, put the score in the event system
Almaden FC Online ToolsArbiter
Access at: www.arbitersports.com Use to verify game schedule Determine official status Confirm game time, field location Find field availability
For game changes, incremental practices, scrimmages
Almaden FC Online ToolsField Permits
www.AlmadenSoccer.org/fields Use to verify permit status Print copies of frequently used fields for Team Binder
http://www.almadensoccer.org/CompSelect/TeamManager/index_E.html
Used for schedule scrimmages or game changes
Almaden FC Online ToolsFields Request Form
A final word…Rainouts
Field closures are an art, not science It is a dynamically changing situation Shifts in weather often do not match forecasts
Reasons for field closures Standing water due to persistent rain Sinking mud Deteriorating conditions due to # of games played Safety of players
Goals Ensure a safe environment for our players Protect fields, permits for future Maintain good relationships with city
Field Status is the WORD Always current Sign-up for TEXT Alerts for ALL fields used
Recap: Next Steps
Meet with Coach Tournament, practice and scrimmage plans
Set up Team “System” (e.g. Team Snap) Initially: Post all practices, team events, club events
Set up Team Meeting Goals, plans, incremental fees Seek additional volunteer help
Team photographer, social coordinator, finance team flag, team bench, team EZ-up
Begin setting up Team Binder
Recap: Next Steps
Follow Registrar instructions Register Team for League Play
Additional paperwork may be needed from families birth certificate, “head shot” player photo
Obtain league and bracket info from coach
CYSA registration deadline Feb. 23 http://www.calnorth.org/ccsl/spring_season/
NorCal registration deadline Feb. 27 http://www.norcalpremier.com/leagues/index_E.htm
l
Follow Office Manager instructions Facilitate uniform orders
Register/Apply for spring Tournaments
AppendixSpring League Information
• NorCal Premier– http://www.norcalpremier.com/leagues/u11u13/
index_E.html– Handbook
• http://www.norcalpremier.com/docs/NorCal%20Handbook%20(9.24.14).pdf
• CalNorth– http://www.calnorth.org/ccsl/rules/spring_league_pla
ying_rules/
– http://www.calnorth.org/ccsl/rules/playing_rules/
AppendixWebsites to Bookmark
• Got Soccer Team (Manager) Login– https://www.gotsport.com/asp/teams/login.asp ?
• NorCal Roster Mgmt.: PlayKyck– https://play.kyck.com
• Arbiter– https://www.arbitersports.com/Shared/SignIn/ Signin.aspx
• AVYSL Fields– Field Permits
• http://www.almadensoccer.org/fields/823809.html
– Field Maps/Directions• http://www.almadensoccer.org/fields/fieldmap/index_E.html
– Fields Request Form• https://almadensoccer.wufoo.com/forms/almaden-fc-game-fields-request-form/
AppendixKey Contacts
Director of Soccer Neil Diaz [email protected]
Directors of Coaching U8-U10 Adam Whaley [email protected] U11-U13 Mark Landefeld [email protected] U14+ Chris Behler [email protected]
AVYSL Registrar Jo Fregoso [email protected] Recreational & Comp (CYSA)
Office Manager Kelly Johnson [email protected] Uniforms Reimbursements NorCal Registrar
AVYSL Assignor, Scheduler Tom Tilmant
AVYSL Fields Team Permits Andrew Hogg [email protected] Site Director Peter Finney [email protected] Equipment Mikael Trollsas
Marketing/Communications Alene Ipsaro
Competitive (TM) Program Support Melissa Belur
AppendixKey Almaden FC Contacts