Welcome to PRDLA/PNC

Hawai’i 2005

PRDLA Meeting Business MeetingHonolulu

1. Welcome & Business (30 minutes) Welcome to you all Thanks to our hosts: University of

Hawai’i at Manoa Thanks to Pacific Neighborhood

Consortium Introductions

- Newest members: - Zhejiang University Library: Yan Jin-wei- UCLA Library: Gary Strong

Steering Committee Introductions

Tony Ferguson, U of Hong Kong, Chair Steering Committee; Amanda Harizan, Secretariat Officer; Sylvia Yap, NUS, Singapore. Finishing our terms of service at the end of this meeting.

New Chair/Secretariat: Catherine Quinlan and Gerard Law, University of British Columbia. Remarks from soon to be new chair.

New Steering Committee member: Director Huh Nam-jin, Seoul National University.

Continuing to serve on the Steering Committee: Bruce Miller, UC Merced; Prof. Xue Fanyu, Tsinghua U; Diane Perushek, U Hawai’I; Colin Storey, Chinese U Hong Kong.

Self IntroductionsAttendees will introduce themselves:

Names, position, and /library institution they represent.

2. Taipei General Meeting Minutes Copies have been distributed previously

electronically and are available today. Any changes needed?

3. Membership Report1.Academia Sinica , Taipei2.Chinese University of Hong Kong3.Enabling Technologies, SDCC4.Hong Kong Baptist University 5.National University of Singapore 6.Peking University Library, Beijing7.Seoul National University 8.Stanford University 9.Sun Yat-sen University (Zhongshan)10.Tsinghua University 11.University of Auckland 12.University of British Columbia

Invited to join/Response: UCLA (accepted), Zhejiang University Libraries (accepted). No response: Kanazawa Institute of Technology (Japan), National Taiwan University Library (Taipei).

13.University of California, Berkeley14. University of California, Merced 15.University of California, San Diego 16.University of Hawaii at Manoa 17.University of Hong Kong 18.University of Oregon19.University of South Pacific, Fiji20.University of Southern California21.University of Washington22.Wuhan University 23.Zhejiang University (New, 07/05)24.University of California, Los Angeles (New, 09/05)

Needed: Volunteers to help Diane Perushek, who has accepted the assignment as membership chair, to develop a list of potential new members and to extend invitations to them.

4. Budget Status Report (estimated)

Income Items US$

December 31, 2004 Carry over $58,000

1 Jul 2005 – 30 Jun 2006 membership fees collected as of Sep 2005

$46,000

Total estimated 2005 income $104,000

Expenditures (estimated)

Staff costs $12,000

HKU 15% overhead $6,600

Secretariat expenses (conference travel, Hawai’i intern for conference support)

$4.735

Hawai’i 2005 Conference registration, meals, transport, misc. $6,516

Total estimated 2005 expenditures $29,851

Projected balance of funds (beginning 2006) $74,149

5. Schedule of PRDLA/PNC Future Meetings 2006 Seoul, Korea. August 15 to 19.

To be held in conjunction with 72nd IFLA meeting, August 20-24.

2007 UC Berkeley, USA 2008 Asia side of the Pacific Rim:

Invitations are welcome. Speak now or later with new Chair, Catherine Quinland.

6. Program Overview: This Morning Business meeting reports on “Access to member resources”

10:00 – 10:30 ILL, Xue Fangyu, Tsinghua 10:30 – 11:00 Metadata project management. Team

leader: Jim Cheng, UCSD 11:00 – 11:15 Break 11:15 – 11:45 Digital Discovery Access Methods. Team

leader: Luc Declerck, UC Berkeley 11:45 – 12:20 Discussion: Which method(s) should we

adopt? 12:30 – 14:00 Lunch (Sandwich lunch) Continue

discussion if needed.

This afternoon: Begin presentations on our 2005 Theme: Distance and E-Learning 2:00 – 2:20 Diane Perushek, University of Hawai'i

Manoa. Library On-line Instruction for Boomers and Gamers Both Near and Far

2:20 – 2:40 Colin Storey, The Chinese University of Hong Kong, University Library System. The Librarian As Teacher: An information literacy E-learning package from The Chinese University of Hong Kong Library.

2:40 – 3:00 Assunta Pisani, Dongfang Shao, Stanford University Library. New Developments in the East Asia Library at Stanford“

15:00 – 15:20 Break

This afternoon continued 3:20 – 3:40 Catherine Quinlan, Univ British Columbia,

Vancouver. Inspiring Lifelong Learning at the University of British Columbia

3:40 – 4:00 Yan Jinwei, Wuhan University. The development of digital collections in Wuhan University Library

4:00 – 4:20 Brian Flaherty, U Auckland. Libraries of Course: integrating library content and services into the e-learning environment

4:20 – 4:40 Robert Felsing, U Oregon. Making E-Learning and Traditional Learning Seamless

4:45 to 5:15 Visit special exhibits at UH Art Gallery 5:30 Bus to Welcome Dinner for PRDLA members. Maple Gardens. (meet in front of East-West Center to board bus)

Tomorrow’s Morning’s programPRDLA Digital Library 1. Chair: Tony Ferguson 10:50 – 11:10 R Bruce Miller, University of California

Merced. RFID- Radio Frequency Identification in the Library: technical, legal, and social issues.

11:10 – 11:30 Puakea Nogelmeier. University of Hawai'i Manoa. Hawaiian Language Newspapers: Crafting a Digital Key to the Cache

11:30 – 11:50 Kylie Chan, HKBU. Building collections, educating users, and managing information: innovation and professional agility in an e-library setting.

11:50 – 12:20 Todd Grappone, Lynn O'Leary-Archer. U Southern California. Project Gandhara: Shedding Light on the Hidden Web

12:20 – 2:00 Lunch (sandwich). Steering Committee to eat together

Tomorrow Afternoon’s ProgramPRDLA Digital Library 2. Chair: Tony Ferguson 2:00 – 2:30 Hideo Yamanaka. Tenri University. Japan. A new

style online catalogue for Early Japanese Books: bibliographic description through text data and image data

2:30 – 3:00 Emily Lin, U California Merced. Who Owns What? Negotiating Intellectual Property, Digital Assets, and Information Access

3:00 – 3:30 Sophy Shu-jiun Chan, Academia Sinica Computing Center. Toward an Institutional Repository at the Data Service of NDAP

3:30 – 3:50 Break 4:00 PNC Program – refer to your printed program 4:00 PRDLA Steering Committee to continue 18:00 – 20:00 Welcome Reception (stand up light dinner)

West Center B1, Garden Level

Wedesday: Conference continues OR take part in optional Polynesian Cultural Center Tour Some have signed up (7 as of 21 Oct 2005)

Alii Luau (LUAU): US$ 103.00 ++/ Curbside Trans (mini-coach pick-up for the ALII LUAU package only - from Marriot 10:15 AM)

The Alii Luau Package is the most popular way to experience all of the Polynesian Cultural Center, including Hawaii's most authentic luau.

A lei greeting. Admission to all the island nations of Polynesia — Samoa, Aotearoa (New Zealand), Fiji,

Hawaii, the Marquesas, Tahiti, Tonga, the Rapa Nui (Easter Island) exhibit and the 1850s Mission Complex.

A canoe tour of the islands.* Rainbows of Paradise, Hawaii's only waterborne canoe pageant. The Laie Tour, including stops at Brigham Young University Hawaii and the Hawaii

Temple Visitors Center.* IMAX™ film.* The Alii Luau all-you-can-eat traditional Hawaiian dinner buffet and entertainment

from 5:15-6:30 p.m. (guests should arrive no later than 5:00 p.m. for the best seating). Preferred seating at the world-famous night show, Horizons: Where the Sea Meets

the Sky.

If you wish to join the tour and have not signed up, please call 1-800-367-7060. Reservations agents take your calls from 7:00 a.m. to 7:00 p.m. Mondays-Saturdays e-mail PCC at internetrez@polynesia.com or visit http://www.polynesia.com

ALERT: before we go furtherBecause we have so many presentations we

will have appointed time keepers who will give 3 minute and 1 minute alerts to keep us on schedule

Return to today’s agenda Business meeting reports on “Access to member resources”

10:00 – 10:30 ILL, Xue Fangyu, Tsinghua 10:30 – 11:00 Metadata project management. Team leader: Jim Cheng,

UCSD 11:00 – 11:15 Break 11:15 – 11:45 Ad hoc discovery access methods. Team leader: Luc

Declerck, UC Berkeley 11:45 – 12:20 Discussion: Which method(s) should we adopt? 12:30 – 14:00 Lunch (Sandwich lunch) Continue discussion if needed.

2:00 PM to 4:40 Speakers program on Distance and E-Learning 4:40 to 5:30 Library visit – Hamilton Library tour and exhibits 4:40 to 5:30 SC (old and new members) meeting Yap Room,

Hamilton Library 5:30 Bus to Welcome Dinner for PRDLA members. Maple Gardens. (meet in front of East-West Center)

Conclusion & Thank You!

ILL Charge Suggest what positions PRDLA should take

with regard to the sharing of physical forms of information.

Metadata Project Management Database/Registry Charge Determine how we can insure member

libraries record information about their projects.

Recommend specific measures that PRDLA might initiates to achieve greater compliance and use of the registry

Digital Discovery Access Methods Selection Charge Thoroughly explore the pro’s and con’s of each of the major

alternatives and variations identified during Taipei meeting designed to provide patrons (students, faculty, and researchers) with access to PRDLA member digital resources:

- III Metafinder or similar products from other vendors including III Metadata Builder.

- Grid SRB technology- OAI technology- Establish a Scope Account Union catalogue using III

The taskforce should pay particular attention to the following factors during their analysis: Time needed to get the job done; Immediate and long-term expenses; Impact/effect each will have upon the ability of patrons to access these resources; Scalability/interoperability of the database/enterprise that will result and its long term sustainability; and Other factors which the taskforce considers important