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Here you will learn to

• Understand basic terminology in ICT• The storage mechanism of files/folders• Create/ delete / amend files & folders• Back up data• The use of a USB stick

When you press the power button to switch on your computer, it runs through a process known as ‘booting’. During this process (which may take a minute or two), the computer does several things:

it runs tests to make sure everything is working correctly it checks for new hardware it starts up the operating system which manages the

computer's memory, processes, and all of its software and hardware.

When you shutdown, it is vital to do so using the correct procedure as this allows the computer to finish updating any files it needs to and close its systems properly. Failure to do so can result in lost or corrupted files, or other computer malfunctions.

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All types of computers are made up of hardware and software:

Hardware is any part of your computer that has a physical structure – i.e. something you can touch. Hardware includes items such as the computer monitor or keyboard.

Software is also known as programs. Some examples of software are web browsers, word processors such as Microsoft Word, or spreadsheet programs such as Microsoft Excel.

You will use hardware and software to enter data into your computer. Data is information – for example letters, CV, pictures

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Input devices allow us to enter data or information into a computer – for example a keyboard or mouse.

Output devices are a way for the computer to communicate with the user to show or give them information – for example on a screen, or through printing.

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Most computer systems require you to use a username and password to access them. This ensures that only authorised users have access to the system – and any confidential information it may contain.

A good password should contain a mixture of upper and lower case letters, numbers and other symbols from the keyboard.

A bad password is easy to guess – such as ‘Password’, your date of birth or a sequence of numbers like 1234567.

You should not share your password with anyone – and if you think someone knows it you should change it.

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There are many parts to a computer, and it uses a variety of software which means that there are many possible problems that could arise. However, there are some basic steps you can follow to try and rectify any problems:

Check your computer is on at the mains socket.

Check that all connections / cables are properly plugged in.

If possible, try to isolate the problem. For example, if you think your mouse isn’t working, try a different one.

Take notes about error messages: If your computer gives you error messages, be sure to write down as much information as possible.

One simple technique is to restart the system.

Solving More Difficult Problems

If you haven't found a solution to your problem, you may need to ask someone else for help. Try searching the web for the problem that you're having, as other people may have had similar problems. Also, if you have a friend or family member who knows a lot about computers, they may be able to help you

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The most common storage area in a computer is called My Documents (think of storage areas as boxes to store files in)

Folders look similar to these icons

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These are the documents you create ie CV or letter, these are then stored in files. Some icon examples

Word

Excel

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Folders - 11

Files - 7

If you got the answer wrong click here and try again

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Click the start button, then documents – you will see all the files and folders stored on your computer

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Click the start button, then Computer – you will see storage areas in your computer

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Imagine what would happen if your computer suddenly stopped working. Would you lose any important documents, photos, or other files? It may be possible to repair your computer, but your files may be lost forever.

Luckily, you can prevent this by creating backup copies of all of your files. You may do this onto an external storage device such as a Cdrom / USB stick / external hard drive.

Ask your Tutor for some exercises

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