WELCOME TO FAR WEST PETS “THE WEEKLY ROTARY MEETING”
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Transcript of WELCOME TO FAR WEST PETS “THE WEEKLY ROTARY MEETING”
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WELCOMEWELCOMETOTO
FAR WEST PETSFAR WEST PETS
““THE WEEKLY ROTARY MEETING”THE WEEKLY ROTARY MEETING”
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TODAY’S GOALSTODAY’S GOALS
• Some creative ideas to spice up your weekly meetings.
• Some specific tools to help you have a successful year.
• Answer as many of your questions as possible.
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EFFECTIVENESS OF EFFECTIVENESS OF PRESENTATIONSPRESENTATIONS
• Verbal %
• Visual %
• Vocal %
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EFFECTIVENESS OF EFFECTIVENESS OF PRESENTATIONSPRESENTATIONS
• Verbal 7%
• Visual 55%
• Vocal 37%
Source: Dr. Marabian, UCLA
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YOUR CLUB MEETING YOUR CLUB MEETING
• How do you want members to feel when they leave your meetings?
• How do you want guests to feel when they leave your meetings?
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WHY ARE WEEKLY WHY ARE WEEKLY MEETINGS IMPORTANT?MEETINGS IMPORTANT?
• Your weekly meeting may be their entire Rotary experience
• Your year will be judged on the quality of your meetings
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THE ROTARY MEETING – THE ROTARY MEETING – YOUR SHOWPLACE YOUR SHOWPLACE
• SettingLocation - Parking - Time
• RoomShape - Layout - Identified Rotary Site -
Acoustics - Ambiance - Head Table?
• Does the room setup show that a Rotary Club meets there?
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PLANNING THE MEETINGPLANNING THE MEETING
• Plan the year• THE BOOK• Lectern presence – Is It Presidential?• Rotary information / Hand outs / Materials• Greeting committee
• Experienced Rotarians with new Rotarians• Part of new member orientation• Meet everyone at the door with a smile!
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THE AGENDATHE AGENDA
• Call to Order
• Pledge
• Inspiration
• Song
• Introductions
• Membership Minute• Rotary Foundation
Minute
• Rotary Minute
• Announcements
• Recognitions
• Fellowship
• Program
• Promote next week
• Start and End on Time!!!
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TROUBLE SHOOTINGTROUBLE SHOOTING
• Announcements
• Program elements running over
• Talking during a meeting
• Speaker doesn’t show
• Cliques
• Staying in control (timing)
• Other issues
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MEETING MEETING COMMITTEECOMMITTEEWho’s responsible?Who’s responsible?
• Setup & Teardown
• Flag(s)
• Bell & Gavel
• Banners/Signage
• Tables – Centerpieces
• Podium – Lectern
• Audio Visual
• Food – Service
• Storage
• Rotary Wheel
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PROGRAM COMMITTEEPROGRAM COMMITTEE
• Secures speakers
• Asks speaker about A/V or other needs
• Sends letter of confirmation (one week prior)
• Sends directions
• Is on hand to greet the speaker, reserves
their seat (club buys the meal)
• Sends thank you note / Club Newsletter
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SPEAKERSSPEAKERS
• How do you find speakers and programs ?
• Screen programs and speakers• Don’t schedule because they asked• Too many programs that are similar• Political candidates
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OTHER SPEAKER TIPSOTHER SPEAKER TIPS
• Remind members not to leave(e.g. etiquette note in bulletin)
• Introduction
• Start on time
(don’t take his/her time)
• Have a speaker gift
• May be a good prospect for membership
(Ask!)
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SOLVING PROBLEMSSOLVING PROBLEMS
• Always have a backup program !
• Turn off cell phones
• Discourage “Early Leavers”
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EVALUATING CLUB MEETINGSEVALUATING CLUB MEETINGS
• Weekly meetings, the core of Rotary activity• One of your most important responsibilities• Rotarians are busy !
• Prove Their Time Is Well Invested• Enhance Personal Rotary Knowledge• Reinforce Membership Value
• Well planned meetings are the key• Should you do an evaluation?• Should you get input from others?
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WHAT TO DO NOWWHAT TO DO NOW
• Visit other clubs
• Start THE BOOK
• Program committee
• Accumulate data
• Plan a retreat
• Know your club’s history
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Regarding your weekly meetings,
What Are Rules One What Are Rules One (and Two)?(and Two)?
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1. Be Prepared 1. Be Prepared andand
2. Have Fun!!! 2. Have Fun!!! Now, get out there and have a great year Now, get out there and have a great year – The Future of Rotary Is in Your Hands !– The Future of Rotary Is in Your Hands !