2013 DGS Meeting Welcome from the Graduate School

Jeannine Blackwell, Dean

Gillis Building21 regular employeesAdmissions, funding and academic services for 120 master’s degrees 61 research doctoral degrees 5 Specialists 41 Graduate Certificates

About the Graduate School

Apps hold steady, slight increase 5,486 Continuing improvement in selectivity!

Increase in Selectivity 2006 56% 2012 41%2013 35%

Increase in Yield 2006 54% 2012 57% 2013 60%

Graduate Applications

  Fall 2006 Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 Fall 2013

Applied 5,783 5,707 5,958 5,408 5,499 5,466 5,323 5,486

Admitted 3,237 3,053 2,956 2,552 2,632 2,302 2,194 1,894

Enrolled 1,739 1,540 1,550 1,379 1,319 1,290 1,254 1,140

                 

Selectivity 0.56 0.53 0.5 0.47 0.47 0.42 0.41 0.35

Yield 0.54 0.5 0.52 0.54 0.5 0.56 0.57 0.60

Graduate Applications

2006 1739 2012 1254 2013 1140

Reasons? ◦ Change in Physical Therapy to professional doctorate◦ Move to one-year MBA ◦ End of MSN◦ Concerns about federal sequester?◦ Concerns about new budget model?

NEW Graduate Enrollment

     Fall 2006   Fall 2007   Fall 2008   Fall 2009  Fall 2010  Fall 2011  Fall 2012 Fall 2013

Doctoral  2,152 2,098 2,122 2,191 2,237 2,200 2,269 2,213

Masters  2,829 2,739 2,713 2,606 2,539 2,490 2,550 2,424

Specialist  41 37 42 39 44 40 33 30

Post-Doctorate

282 228 248 257 309 237 218 242

Certificate  2 3 9 21 25 15 26

Non-Degree   463 465 405 337 352 338 288 258

Total 5,767 5,569 5,533 5,439 5,502 5,330 5,373 5,193

% Change from Previous Year   3.93 -3.43 -0.65 -1.7 1.16% -3.13% 0.81% -3.35%

Graduate Enrollment

2006 5767 2012 5373 2013 5193

Reasons:◦ Streamlined 767◦ Reduced Time to Degree – doctoral◦ Departure of PT and MSN Nursing◦ Budget cuts in departmental resources & GS◦ End of KGS scholarship

Total Graduate Enrollment

Congratulations on improving:◦ Overall number of degrees produced◦ Mentoring◦ Time to Degree◦ Greater Selectivity and Yield

HOWEVER…The bottom line is degrees produced

  2009-2010 2010-2011 2011-2012 2012-2013* 

Doctoral   276 262 334 329Masters   1,235 1,259 1,204 1,252Specialist   16 34 21 25Total   1,527 1,555 1,559 1,606

*Pending approval at the September meeting of the Board of Trustees

Graduate Awarded Degrees

On target with comparable large Research Intensive Universities

Slight increase in International Student percentage

2009-2010 2012-2013 2013-2014

Count % Count % Count %

Domestic 4469 82.17 4360 81.15 4176 80.42

International 970 17.83 1013 18.85 1017 19.58

International/Domestic Students

Apply YourselfLaunch .. November, 2012Update .. July 2013

AppReviewNew web-based applicant

review module for ApplyYourself

Phased Implementation .. Fall 2013

ConnectEnhanced prospect and

applicant communicationImplement .. Fall 2013

The Graduate School is moving to a paperless official student file, using the new ECM process. The file will be based in SAP, and programs will have access. You will have your own “drawer” where you can store program-level official documents.

The next slide shows the format for the undergraduate student e-file. The Graduate School is currently developing the folders included in the graduate student file.

Graduate Student E-File

Graduate Student E-file

Workflow GSAS (appointment contract as a TA/RA/GA) --In testing NOW

Student Health Insurance registration is now a fully automated workflow

ONLINE ONLY for Theses and Dissertations

New online apps

Why did we survey them? How did we get their emails? What was the response rate?

Informal Poll of All Graduate Alumni from 2003 to 2013Summer 2013

Informal, self-selecting, voluntaryonly to perceive trendsNot a scientific analysis627 alumni gave us input (of 2000 opened emails)

Sent from UK Alumni Association

Caveats about the poll

What did we ask about?

Did you need these skills when you began your career?

Were these skills provided at UK?

Personal Skills◦Public Speaking◦Time Management◦Innovation and Risk Taking

What Did We Ask About?

Public Speaking Time Management Innovation and Risk Taking0

100

200

300

400

500

600

Personal Skills Responses

Important Skill Adequate Knowledge Gained

Data Collected from 627 Total Responses

Responses

Interpersonal skills◦ Group Facilitation◦ Conflict Resolution◦ Team Building and Collaboration◦ Oral Communication◦ Written Communication◦ Supervising and Training Others◦ Sensitivity to Diverse Cultures

What did we ask about?

Group Facil Conflict Res Team Building Oral Comm Written Comm Supervising Diverse Cultures0

100

200

300

400

500

600

Interpersonal Skills

Important Skill Adequate Knowledge Gained

Responses

Job Search Skills

◦Resume Writing◦Interview Strategies◦Job Searches◦Networking◦Using Internet Resources

What did we ask about?

Resume Writing Interview Strategies Job Searches Networking Internet Resources0

50

100

150

200

250

300

350

400

450

500

Job Search Skills

Important Skill Adequate Knowledge Gained

Responses

Professional Career Skills◦Writing for Publication◦Grant Writing◦Collaboration with Interdisciplinary Peers

◦Project Management◦Creating and Managing Budgets

What did we ask about?

Writing for Publica-tion

Grant Writing Collaboration w/ Peers

Project Management Budgeting0

50

100

150

200

250

300

350

400

450

Professional Career Skills

Important Skill Adequate Knowledge Gained

Responses

This survey is intended to help the Graduate School identify areas for future programming. It was not intended as a criticism of what programs are offering – you rightly focus on developing a knowledge base, and research, writing, and communication skills.

We plan to work with the Graduate Student Congress and other student groups to develop programming in areas of greatest interest. The following slide give the “top10” list taken from this survey.

Skill Area Question Important Skill

Adequate Knowledge Gained in Graduate School at UK "Inadequate" rate

Technical Utilizing Social Media 243 57 0.77

Prof. CareerCreating and Managing Budgets 352 84 0.76

TechnicalGraphic Design and Web Building 158 40 0.75

Prof. Career Grant Writing 305 93 0.70

Job Search Interview Strategies 429 137 0.68

Job Search Job Searches 393 129 0.67

InterpersonalSupervising and Training Others 415 146 0.65

Interpersonal Conflict Resolution 430 158 0.63

Job Search Resume Writing 425 166 0.61

Personal Innovation and Risk Taking 388 158 0.59

Top Ten List

Programming with Graduate Student Congress on:◦ Conflict Resolution◦ Risk Taking and Innovation

Two hour course GS 600 on professional career skills in spring term 2014

Developing some programming with the Stuckert Center

What will we do with results?

TA Orientation with Microteaching 379 participants

International TA Orientation 69 participants

International TA Language Screenings 82 participants

New Graduate Student Resource Fair~800 attendees

Graduate Student Ice Cream Social ~300 attendees

Representative Feedback on MICROTEACHING:

“It was an invaluable experience for me in preparing to teach.  The instructor was well prepared and very knowledgeable and provided a great example of instruction.  Additionally, the fellow TAs-in-training were mature and motivated and enriched the experience for me.” 

“Overall, how would you rate your experience in Microteaching?”

4=very valuable 3=valuable 2=moderately valuable 1=not very valuable

Mean rating: 3.6 (from 341 TAs completing the evaluation)

Preparing Future Faculty Program

In April, signed MOU with Association of Independent Kentucky Colleges and Universities(AIKCU)

Course enrollment this semester:GS 650 (PFF): 34 GS 610 (College Teaching): 18GS 640 (Grant Writing): 30GS 600 (Univ. Curriculum): 9GS 699 (Teaching Practicum): 10

Total: 101

Dr. Linda Worley will be teaching GS 650 and GS 610 next spring.

Mission is to unify and represent the graduate student body, facilitate interdisciplinary collaboration, and promote professional development.

Meets the first Monday of each month.

All currently enrolled graduate students may join. Each academic department or graduate student organization may have one voting representative.

2013 Initiatives: 3MT (Three-Minute Thesis) Workshop on Creative Negotiation Forum on Careers Outside of Academia Forum on Innovation and Risk Taking

President Technology OfficerHeather Yonutas Grace Cale Anatomy & SociologyNeurobiology

Vice-President SecretaryShannyn Drummond Mallory Stenslik Linguistics Anatomy &

NeurobiologyTreasurerSarah MartinBiochemistry

http://www.research.uky.edu/gs/StudentDevelopment/3MT_Competition.html

This fall we are holding a competition for best “elevator talk” on a doctoral dissertation. We have 4 heats and a final contest with “celebrity” judges in December. The winner goes with Dean Blackwell to San Antonio in February for an all-South competition at the annual meeting of the Council of Southern Graduate Schools.

http://www.research.uky.edu/gs/StudentDevelopment/3MT_Competition.html

3 Minute Thesis Competition

Designing Effective Online AssignmentsUsing Online Tools Strategically and EffectivelyMaking Lectures Engaging and InteractiveStrategies for Enhancing Critical ThinkingCheating, Curbing, Catching, and ConsequencesFull list at: http://www.research.uky.edu/gs/StudentDevelopment/workshop_series.html

Forthcoming this semester (partial list):

Any-time web access to over 75 presentations on a good range of topics.Presentations are accompanied by printable supplemental materials.Subscription is available through June 2014 to all UK graduate students and TA Coordinators/DeveloperSee Morris Grubbs for more information and go to: http://www.research.uky.edu/gs/StudentDevelopment/Mentor_Commons.

html

CGS Financial Literacy Grant 2013-15◦Survey of 50% of grad students in fall, 100% in

spring◦Online module for TAs◦Training for Preparing Future Faculty◦Comic TOSH.O segments on mistakes

undergrads make◦Simulation career-life event in fall 2014

Graduate Student Events

This year, Graduate Council will be discussing several issues of interest to us all:

Cont. enrollment requirement –master’s Proposal to drop GRE requirement at Grad School

level and move to program level decision Flexibility in doctoral committee membership Update rules for electronic teleconference

presence for quals and final exams

Upcoming Discussions this year

http://www.research.uky.edu/gs/Council/members.html

These individuals represent your college programs. I am giving them a list of DGS’s in their colleges so that they may contact you for program input on these pressing issues.

Contact your Graduate Council represenative(s):

Time to degree reports for doctoral students will be posted soon on your “For DGS” logon page

Diversity & scholarships: the Provost has asked us to provide information to the your deans gender/ethnicity/diversity numbers for admissions/enrollment/funding. This is to ensure that we are compliant with the new ruling in the Fisher decision by the Supreme Court.

Other items for DGS’s

Time to degree:Example of Anatomy Ph.D. scatterchart

Brian and me -- Policy and exception decisions, including funding

Tom Hanna/Chief of Operations-- fellowships, GS operations, and GS IT and workflow projects

John Collins/budget officer -- all fiscal and HR affairs, including student funding

Reorganization of functions in the Graduate School

Stepping down June 30, 2014

To be Dean-in-Residence at the Council of Graduate Schools in D.C. August 2014- 2015

Provost will focus on graduate education and research in new strategic plan

Dean stepping down

Questions?