Welcome DSPS Allocation Formula

Overview and DemonstrationWebinar

January 13, 2015

California Community Colleges, Chancellor’s OfficeScott Valverde – (916) 445-5809Scott Berenson – (916) 322-3234

Telephone access: 888-886-3951Passcode: 160934

Welcome to the webinar: Chancellor’s Office Allocation Formula Overview• Our session will begin promptly at 1:30 PM• Please type questions into the Chat area. Conference will be in “Lecture Mode” for Majority of

Presentation. We will open up Line to any unanswered questions, at the end of the Webinar.

Before we begin:• Connect by phone to hear the presentation and question/answer• Dial the telephone conference line: (888) 886-3951• Enter your pass code, which is the same as the password you used to log into the session. Pass

Code / PIN for the Session: 160934 • PARTICIPANT CONFERENCE FEATURES:

*0 - Contact the operator for assistance.*6 - Mute/unmute your individual line.

• The presentation will be archived 90 days • The PowerPoint will be available on the DSPS Division website.Technical Difficulty with seeing the presentation:• CCC Confer Client Services is available Monday through Friday

between 8:00 am - 4:00 pm at 760-744-1150 ext 1537 or 1554

Presentation Overview

Need Technical Help?...

• CCC Confer Client Services– 760-744-1150 Extension 1537 or 1554– clientservices@cccconfer.org

Agenda

• Overview of Components of DSPS Formula, Basic Steps.

• Calculation /mechanics of DSPS Formula – Demonstration.

• Overview of Components of DHH Formula, Basic Steps.

• Calculations /mechanics of DHH Formula – Demonstration.

• Q/A & Wrap up.

DSPS Allocation Formula

Primary Components:• Base Allocation – Approximately $72K per

college.• Weighted Student Count (90% of the

formula after providing Base).• College Effort (10% of the formula after

providing Base).• Application of the Protective Guarantee.

1. Calculate each college’s Weighted Student Count (from MIS data).2. Calculate each college’s College Effort (from EOY report data).3. Calculate an amount for each college’s Weighted Student Count, based on pro rata share.4. Calculate an amount for each college’s College

Effort contribution, based on pro rata share.

Basic Steps of Calculating the DSPS Allocations

Basic Steps, cont.5. Add the WSC amount + CE amount + Base = amount the formula determines each college should receive.

6. Apply the Protective Guarantee (protected at 95%)*

*This year -105% (one-time only)

• Data is taken from State MIS data report (due first Monday in August). DSPS Students with 4 service contacts or enrollment in a Special Class, separated by primary and secondary disability.

• Pre-determined weight assigned for each disability category.

• Multiply primary count x primary weight.• Multiply secondary count x secondary weight.• Equals Weighted Student Count.

Step #1 Calculating Weighted Student Count

WSC Example - Grossmont Hearing ABI LD Vision Mobility OTHER DDL Speech PSYCH TOTAL Primary Weighted at: 4.87 3.34 3.15 2.25 1.32 1.32 1.29 1.00 0.38 Secondary Weighted at: 2.44 1.67 1.58 1.13 0.66 0.66 0.65 0.50 0.19

GROSSMONT CUYAMACA Cuyamaca Primary Unweighted 32 18 106 28 88 323 11 16 131 753 Secondary Unweighted 0 2 2 1 12 19 2 33 18 89 Weighted Prim./Second. 155.84 63.46 337.06 64.13 124.08 438.90 15.49 32.50 53.20 1,284.66 Grossmont Primary Unweighted 61 39 206 27 128 621 17 7 246 1,352 Secondary Unweighted 0 1 2 1 9 17 0 9 11 50 Weighted Prim./Second. 297.07 131.93 652.06 61.88 174.90 830.94 21.93 11.50 95.57 2,277.78TOTAL -- ALL COLLEGES Primary Unweighted 4,003 4,282 15,610 2,528 10,574 39,451 6,894 702 16,057 100,101 Secondary Unweighted 188 114 224 314 1,575 3,868 458 677 4,138 11,556 Weighted Prim./Second. 19,953.33 14,492.26 49,525.42 6,042.82 14,997.18 54,628.20 9,190.96 1,040.50 6,887.88 176,758.55

WSC Example - Grossmont

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

Step #2 – Calculating College Effort

Basic Definition of College Effort = All Reported DSPS Expenditures (data taken from EOY report) minus specific sources of Revenue (See below)

1. Expenditures as reported on DSPS EOY Report, Part III. 2. Revenue from these sources (all sources other than

District Contributions)DSPS State Allocation (DSPS, DHH, Access to Print)Special Class Revenue (per formula – in EOY report)“Other” Income – Part II of the EOY reportDHH minimum required match (4-to-1)

College Effort Example - Grossmont

2013-14 (P2) FTES Total 2013-14 (P2) 2013-14 (P2) Total CCC Total College's

DSPS Allocation Special Class Other DHH fund DHH fund DSPS Program Effort or

plus Access to Print Revenue IncomeCalculated

Match Revenue Expenditures Unspent Funds

Grossmont CCD

Grossmont College $969,132 $75,394 0 $101,508 $25,377 $1,171,411 $1,621,926 $450,515

System Totals $ 71,581,558 $19,278,820 $9,267,868 $ 7,704,000 $ 1,926,037 $ 109,758,283 $137,872,331 $ 28,114,049

College Effort Example - Grossmont

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

Step #3: Calculating Amount for WSCEach college gets its share of the state’s Weighted Student Count budget, based on this mini formula:

1. The college’s amount of WSC / total WSC statewide = a %. (In Grossmont example 2,278 / 176,759 =.01288 (adjust for rounding)

2. Multiple that % x total WSC budget for that year (In Grossmont example: .01288 x $78,890,930 = $1,016,619

Amount for WSC Example - Grossmont

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

Step #4: Calculating Amount for CEEach college gets its share of the state’s College Effort budget, based on this mini formula:

1. The college’s amount of CE / total CE statewide = a %. (In Grossmont example 450,515 / 28,864,691 =.01560 (adjust for rounding).

2. Multiple that % x total WSC budget for that year (In Grossmont example: .01560 x $8,765,659 = $136,813 (adjust for rounding).

Amount for CE Example - Grossmont

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

Step #5: Add/Sum - Amount for WSC, Amount for CE and Base

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

Step #6: Apply the Protective Guarantee

'WSC Amount for College Amount for

Base plus Amt for WSC and Amt for

College Effort w/ 105%

protection

Percent of 2013-2014

Final

2014-2015 Final

Allocation

2013-2014 'WSC Effort College Effort Base

Grossmont College 2,278 1,016,619 450,515 136,813

72,592 1,226,024

1,226,024 128.83%

1,226,024

SYSTEM TOTAL 176,759 $78,890,930 $28,864,691 $ 8,765,659

$8,202,896 $ 95,859,485 95,754,303

95,852,678

DHH Allocation Formula

Primary Components:• Amount requested / pledged match.• “Unmet need” from prior year

(calculated by formula).• Proportional distribution methodology.

Basic Steps of DHH Allocation Calculation Process

1. Calculate the amount of DHH funds you are qualified to receive. Internally, we refer to this number as your “unmet need.” This is done using DHH WSC figure from prior year.

2. College reports to CCCCO its request for DHH funds and pledges the district match in EOY report.

3. Compare 80% of your unmet need (due to the 4 to 1 match) to the amount the college requested.

Basic Steps of DHH Allocation Calculation Process (cont.)4. You are “eligible for” the lesser of the two figures (amount requested vs 80% of unmet need) .5. Sum up all the eligible for amounts state wide. This will represent a figure which far exceeds our DHH state budget.6. Divide the $9.6 million amount we have to allocate by the sum of all system-wide eligible amounts. This year that came to 61.6%.7. Every college gets that resultant percentage of their eligible amount (proportional methodology).

Example of DHH Allocation

RequestedFY 2013-14 DSPS Funds due to FY 2012-13 DHH

WSC Unmet Need80% of

Unmet NeedLesser of Amount Requested vs 80%

unmet need DHH Distribution

CollegeTotal DHH

Expendituresa. DHH Funds

Requestedb. Matching Funds

Required

Grossmont 325,439

200,000.00

50,000.00 65,042 260,397

208,317

200,000

123,134

System Total 30,073,494 20,029,048 5,130,417 4,265,256 26,431,860 21,145,448 15,592,759 9,600,000

Proportional Rate = $9,600,000/ $15,592,759 = 61.567%

Questions / Discussion?

Contact Information:Scott Valverde, DSPS Scott Berenson, DSPSsvalverde@cccco.edu sberenson@cccco.edu(916)445-5809 (916) 322-3234