Welcome 2013-14 Financial Audit Seminar Mr Malcolm Prentice Acting Director, Financial Audits.
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Transcript of Welcome 2013-14 Financial Audit Seminar Mr Malcolm Prentice Acting Director, Financial Audits.
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Welcome2013-14 Financial Audit Seminar
Mr Malcolm PrenticeActing Director, Financial Audits
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Address by the Chair, Standing Committee on Public Accounts
Mr Brendan Smyth, MLA
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Key Audit Findings from Past Audits
Mr Saman (Sam) MahaarachchiAudit Manager
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Outline
• Audit Findings• Computer information systems• Risk management• Other findings
• Quality of financial statements
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Audit Findings
• Matters of governance interest• Reported to those charged with governance• Include:
- weaknesses in governance and internal controls
- Fraud- legislative breaches- reporting errors
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New Audit Findings
69 new findings compared to 208 in the previous year Higher numbers in the previous year were mostly due to
– recently formed agencies; and – an increase in the scope on information technology systems.New findings were mostly relating to: – computer information systems; – risk management; and– quality of financial statements.
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Computer Information Systems
Lack of policies and procedures to: – review audit logs; and– manage user access.
Absence of approved or tested:– business continuity plans; – disaster recovery plans; and– backup and restoration processes.
Lack of complex passwords enforced by computer systems.
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Risk Management
Inconsistent process for assessing and recording operational risks
Mitigation strategies not having implementation or review dates
Risk registers being out of date, incomplete or inconsistent
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Other Audit Findings
Incomplete accounting workpapers
Breach of financial delegations
No evidence of the satisfactory receipt of goods and services
Deficiencies in the review of fortnightly payroll reports
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Quality of Financial Statements
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Strategies to Improve Quality
1. Accounting and Reporting Issues– Identify early– Timely communication of issues– Draft a position paper– Obtain external advice
2. Financial Statement Disclosures– Review Accounting Standards– Review model financial statements– Tailor disclosures– Prepare shell financial statements
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Strategies to Improve Quality
3. Variance Explanations– Concise and clear explanations – Objective and supported by evidence– Performed progressively throughout year
4. Quality Assurance Processes– Allocate resources and time– Thorough proof reading– Peer review.
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Questions?
Thank You
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Accounting Update
Emerging issues in the public sector
Adrian King
Amy Senti
www.pwc.com.au
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PwC
Agenda
Key topics:
Employee benefits – AASB 119
Fair value – AASB 13
Control – AASB 10
Changes on the Horizon
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PwCPwC
Employee Benefits – AASB 119
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PwC
AASB 119 Employee benefits (revised)
Discounted for Long Term
Undiscounted for Short Term
Balance sheet: current/non-current
Rem report: long/short term
Whole obligation
Short/long-term - measurement and presentation
Step 1: Classify as Short/Long-Term for measurement purposes
Step 2: Measure the benefits
Step 3: Presentation
- Balance sheet
- Remuneration report
SHORT/LONG TERM
Measurement
Remuneration Report
AASB 119
CURRENT/
NON-CURRENT
Balance Sheet
AASB 101 - no change
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PwC
AASB 119 Employee benefits (revised)
What about other changes?• Terminations benefits – must be no link to future service.
What are the major changes for defined benefit plans?
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PwC
Employee benefits – discount rates
• Market yield on high quality corporate bonds, unless there isn’t a deep market
• Government bond rate if no deep market
• Australia:
Still no deep market, continue to use government bonds
Could use blended rate of Federal and State bonds
• Discussions globally – what is ‘high quality’
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PwCPwC
Fair Value – AASB 13
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PwC
AASB 13 Fair Value Measurement
Objectives
•Provide single source of guidance
•Clarify definition of fair value
•Provide clear framework for measuring fair value
•Enhance fair value disclosures
“Exit ” Price“Exit ” Price
Not settlement or extinguishment
Not settlement or extinguishment
Not liquidation/forced sale
Not liquidation/forced sale Not entity-specificNot entity-specific
The price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date.
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PwC
AASB 13 Fair Value Measurement
Main themes
Application
•AASB 13 is to be applied prospectively
•Disclosure requirements under AASB 13 need not be applied in comparative information provided for periods before initial application of this standard
Bid-Ask Price
Principal market
Disclosure requirementsCredit risk
Highest & best use (non–fin assets)
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PwC
AASB 13 Fair Value Measurement
Challenges in implementation by the public sector
•Many assets in the public sector have no known or observable markets and have few or no alternative uses; many infrastructure assets are specialised and depreciable replacement cost is the fair value technique adopted.
•Many public service assets may have uses that appear sub-optimal from a market participant perspective
consider restriction on use of assets (e.g. heritage assets)
service potential considerations
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PwC
AASB 13 Fair Value Measurement
Disclosures
Disclosures required for:
valuation techniques and inputs used
fair value hierarchy
effect on Profit and Loss/Other Comprehensive Income of recurring level 3 measurements
Applies to:
recurring and non-recurring fair value measurements after initial recognition
financial and non-financial instruments
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PwC
AASB 13 Fair Value Measurement
Potential ways to address the challenges
•Prepare an inventory of assets
- Categorise assets into classes
- Understand restrictions on assets
•Understand the previous valuation methodology prior to AASB 13
•Assess under AASB 13 principles the appropriate fair value methodology. This may involve early consultation with the Valuer
•Prepare a template checklist of disclosure requirements that are specific to the valuation methodology for an asset class
•Engage with the Valuer on information that must be included in valuations
•Implementation will be time consuming so start as early as possible
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PwCPwC
Control – AASB 10
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PwC
Consolidation
PowerPower
What activities significantly affect returns (“relevant activities”)?
How are decisions about relevant activities made?
Do investor’s rights provide current ability to direct relevant activities?
Exposure or rights to variable returnsExposure or rights to variable returns
Ability to use power to affect returnsAbility to use power to affect returns
Principal/agent assessment
De facto agent assessment
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PwC
Consolidation by not-for-profits (NFPs)
• Could significantly impact consolidation by NFPs
• AASB 2013-8 applicable for not-for-profit entities
• Effective for reporting periods after 1 January 2014
• NFP needs to assess whether any power they have over another entity is exercised in their own right, or on behalf of another entity. Examples include
1) rights to give policy directions to the governing body of the investee that give the holder the ability to direct the relevant activities of the investee; and
2) rights to approve or veto operating and capital budgets relating to the relevant activities of the investee.
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PwCPwC
Changes on the Horizon
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PwC
Service Concession Arrangements: Grantor – Emerging AASB Standard
Current direction: use IPSAS 32 as basis for AASB Standard
All assets “controlled or regulated” by grantor on balance sheet
o Control: Direct use of asset, users of asset, and price of services
o Control can arise through third-party regulation
o Look to AASB 10 for guidance on determining ‘control’
• Subsequent accounting:
o Financial liability model (i.e. availability model) – no significant change to current accounting
o Grant of rights model (i.e. user pay) – significant change to existing accounting as assets will be recognised on balance sheet
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PwC
Leasing – revised exposure draft
• All leases on balance sheet!
• Pattern of expense recognition to differ for equipment and property leases
• Distinction between leases and service/supply agreements sharpened
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PwC
PwC Contacts
Adrian KingDirector – Assurance
P: +61 (2) 6271 9247 E: [email protected]
Amy SentiSenior Manager – Assurance
P: +61 (3) 8603 6404E: [email protected]
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Risk of Fraud
Friday 2 May 2014
Allister Higgins – Associate Director
KPMG Forensic
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34© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Definitions of fraud
Australian Standard, Fraud and Corruption control (AS 8001-2008) defines:
Fraud as “Dishonest activity causing actual or potential financial loss to any person or entity”
Corruption as “Dishonest activity in which a director, executive, manager, employee or contractor of an entity acts contrary to the interests of the entity and abuses his/her position of trust in order to achieve some personal gain or advantage for him or herself or for another person or entity”
Commonwealth Fraud Control Guidelines (March 2011) defines:
Fraud as “Dishonestly obtaining a benefit or causing a loss by deception or other means”
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35© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Definition of Fraud
Fraud
Obtain benefit (not entitled to) or advantage to the detriment of another
e.g. diversion of opportunity
Deceit, trickery,breach of trust Intention
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36© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Conditions that allow fraud
$
OpportunityUnder the organisation’s control
Incentive orPressureGenerally Not under the organisation’s control
Rationalisation
Perpetrators ability to justify their actions
How does Fraud Occur
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37© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
The crime
More than 50% of large organisations experiencing fraud
Who is affected?
Small
Medium
Large
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38© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Other Examples to Consider
Financial statement fraud
Corruption & misconduct
Theft of assets
■ Performance bonus
■ Market expectation
■ Continuation of employment
■ Conceal fraudulent conduct
■ Appease regulator
■ Underpin share price
■ Evade / minimise taxation
■ Fictitious revenue
■ Timing of revenue
■ Conceal liabilities
■ Deferral of expenditure
■ Improper disclosures
■ Improper asset valuation
■ Inappropriate related party transactions
■ Capitalise expenditure
■ Conflict of interest
■ Diversion of assets to own use
■ Kickbacks/gifts
■ Supplier favouritism
■ Sale of information
■ Insider trading
■ Theft of inventory/cash
■ Theft of information or intellectual property
■ False invoicing
■ Payroll fraud
■ On-line banking transfer
■ Fraudulent cheque
■ Accounts receivable fraud
■ External attack
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39© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Profile of the fraudster
Who is the face of major fraud?
What are the other characteristics of a typical fraudster?
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40© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Profile of the Fraudster
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41© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
The power of collusion
410410
665665
2010
2012
Average time (days) to detect collusive fraud
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42© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Most important factor contributing to the largest fraud incident
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43© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
In considering fraud risk, where should you look?
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44© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
What is most likely in the ACT?
■ Theft of Assets
■ Procurement Fraud
■ Abuse of official position
■ Bribery
■ Data Theft
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45© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Assessing the Risk of Fraud – what should you be doing?
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46© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.
KPMG and the KPMG logo are registered trademarks of KPMG International.
Questions?
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© 2014 KPMG, an Australian partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
The KPMG name, logo and ‘cutting through complexity’ are registered trademarks or trademarks of KPMG International Cooperative (KPMG International).
Liability limited by a scheme approved under Professional Standards Legislation.
The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation.
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Presenter - Geoff Britt (CPA)Accountant Financial Framework Management & Insurance (FFMI),Economic and Financial Group,Chief Minister and Treasury Directorate
Employee Benefits and
Fair Value
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Employee Benefits – LSL Liability 2014 Review
June 2009 – Australian Government Actuary (AGA) Report on Shorthand Valuation Method For Long Service Leave Liabilities of ACT Government Employees.
Accounting policy on Employee Benefits issued.
AGA recommended findings be reviewed within 5 years.
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Employee Benefits – 2014 Review
April 2014 AGA Report (Advanced Draft at time of preparation of slides)
Data covered in the 2014 Review:90% of ACT Government Employees
– Previous 2009 review data covered 60% of employees.
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Employee Benefits – LSL Liability 2014 Review Findings
Minimal Change in Probability factors of reaching unconditional entitlement for long service leave.
Discussion of agency specific probability factors (results not materially different 5 large agencies).
36 % long service leave taken in service (50% 2009).
90% annual leave taken in service (90% 2009).
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Employee Benefits – LSL Liability 2014 Review Findings
Discount factor table used by CMTD to advise agencies of long service leave liability calculation updated.
Suggested shorthand method for annual leave in light of the revised AASB 119 Employee Benefits.
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54
Employee Benefits – What now for the Findings
AGA findings are being reviewed by an actuary engaged by the Auditor-General’s Office.
New policy on employee benefits and advice to agencies to be issued.
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Fair Value – Model Financial Statements
o Applies to 2013-14 Financial Statements
o Applies to a number of asset categories– Example to follow on:
Note 27 - Property Plant & Equipment
o Classify property, plant and equipment into a Fair Value Hierarchy – 3 levels
o The Hierarchy reflects the significance of the inputs used in determining their fair value.
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Fair Value – Hierarchy 3 Levels
Level 1Quoted prices (unadjusted) in active markets for
identical assets or liabilities that the agency can access at the measurement date.
Level 2 Inputs other than quoted prices included within Level 1
that are observable for the asset or liability, either directly or indirectly.
Level 3Inputs that are unobservable for particular assets or
liabilities.
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Example – Fair Value Hierarchy
2014 Property, Plant & Equipment at Fair Value
Classification by to Fair Value Hierarchy ($’000)
Level 1 Level 2 Level 3 Total
Land 38,350 6,524 44,874
Buildings 61,375 22,701 84,076
Lease Improvements 5,806 5,806Infrastructure Assets 3,408,660 3,408,660Community & Heritage Assets 144,738 144,738
99,725 3,588,429 3,688,154
Exempt from showing comparatives for periods before initial applying of the standard.There have been no transfers between Levels 1, 2 and 3 during the reporting period.
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Example – Level 2 Valuation Techniques and Inputs
Valuation Technique: Land and buildings - market approach that reflects recent
transaction prices for similar properties and buildings (comparable in location and size).
Inputs: o Prices by market transactions of comparable land and
buildings were considered.o Crown Lease terms and tenure, The Australian Capital
Territory Plan and the National Capital Plan, and current zoning.
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Example – Level 3 Valuation Techniques and Inputs
Valuation Technique: o Land - no active market or significant restrictions value
at market approach with value of selection of land with similar approximate utility.
o Buildings, Leasehold Improvements, Infrastructure Assets and Community and Heritage Assets are:Specialised Assets by the Valuers.
– Measured using the cost approach that reflects the cost to a market participant to construct assets of comparable utility adjusted for obsolescence.
– For Buildings, historical cost per square metre of floor area was also used in measuring fair value.
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Example – Level 3 Valuation Techniques and Inputs
Inputs:o In determining the value of land with similar
approximate utility significant adjustment to market based data was required.
o In determining the value of buildings, leasehold improvements, infrastructure assets and community and heritage assets regard was given to:
– age and condition of the assets,– estimated replacement cost and current use. This required the use of data internal to Agency.
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Example – Level 3 Valuation Techniques and Inputs
Inputs Continued:o There has been no change to the above valuation
techniques during the year.
o Transfers in and out of a fair value level are recognised on the date of the event or change in circumstances that caused the transfer.
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Fair Value Measures Using Significant Unobservable Inputs (Level 3)
2014 Land Buildings LeaseholdImproves
Infra-structure
Assets
Community & Heritage
Assets
Fair Value at start of period 3,808 17,853 5,958 3,462,299 129,139
Additions 928 1,571 600 32, 250
Assets Classified as Held for Sale
Revaluation increments/(decrements) recognised in Profit or Loss - - - -Revaluation increments/(decrements) recognised in Other Comprehensive Income 1,256 3,450 7,610
Transfers (from/(to) Level 2) - - -Impairment Losses Recognised in Other Comprehensive Income (176)
Depreciation - (596) (752) (85,889) (5,650)
Example Level 3 - Measures Using Significant Unobservable Inputs
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Fair Value Measures Using Significant Unobservable Inputs (Level 3) - Continued
2014 Land Buildings LeaseholdImproves
Infra-structure
Assets
Community & Heritage
AssetsAcquisition/(Disposal) through Administrative Restructuring 238 340 15,640
Acquisition/Disposal From Transfers 452 421 (871)Impairment Losses Recognised in the Operating Surplus/DeficitReversal of Impairment Losses Recognised in the Operating Surplus/Deficit
Other Movements (158) (162) (1,130)
Fair Value at end of period 6,524 22,701 5,806 3,408,660 144,738Total gains or losses for the period included in profit or loss, under ‘Other Gains’ - - - - -Change in unrealised gains or losses for the period included in profit or loss for assets held at the end of the reporting period - - -
- -
Example Level 3 - Measures Using Significant Unobservable Inputs
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Example Level 3 - Measures Using Significant Unobservable Inputs
Information - Significant Unobservable Inputs Level 3 Fair Value MeasurementsDescription and fair value as at 30 June 2014$000
Valuation technique(s)
Significant Unobservable inputs
Range of unobservable inputs (weighted average)
Relationship of unobservable inputs to fair value
Land$6,524
Market approach
Selection of land with similar approximate utility
$400 - $710 per m2
($500per m2)
Higher value of similar land increases estimated fair value.
Buildings$22,701
Depreciated Replacement Cost
Consumed economic benefit/ obsolescence of asset
20% - 1% per year(5% per year)
Greater consumption of economic benefit or increased obsolescence lowers fair value.
Historical cost per square metre floor area (m2)
$5,000 - $5,200/m2
($5,075/m2)
Higher historical cost per m2 increases fair value.
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Example Level 3 - Measures Using Significant Unobservable Inputs
Information - Significant Unobservable Inputs Level 3 Fair Value Measurements – continued Description and fair value 30 June 2014$’000
Valuation technique(s)
Significant Unobservable inputs
Range of unobservable inputs (weighted average)
Relationship of unobservable inputs to fair value
Leasehold Improvements$5,806
Depreciated Replacement Cost
Consumed economic benefit/ obsolescence of asset
50% - 10% Greater consumption of economic benefit or increased obsolescence lowers fair value.
Infrastructure Assets$3,408,660
Depreciated Replacement Cost
Consumed economic benefit/ obsolescence of asset
20% - 1%(4% per year)
Greater consumption of economic benefit or increased obsolescence lowers fair value.
Historical cost per cubic metre (m3)
$500 - $550 per m3
($530 per m3)Higher historical cost per cubic metre (m3) increases fair value.
Community and Heritage Assets$144,738
Depreciated Replacement Cost
Consumed economic benefit/ obsolescence of asset
20% - 1%(4%)
Greater consumption of economic benefit or increased obsolescence lowers fair value.
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2013-14 Whole of Government Reporting
Requirements
Natasha BourkeSenior Manager– Budget Coordination and Reporting Chief Minister and Treasury Directoratex 70133 [email protected]
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Timing – Agencies
No changes expected from interim timetable Statements provided by SSC one day later this year
(day 10) Certified statements to Audit Office and Treasury
on 15 July (Group 1) and 24 July (Group 2) Some agencies on differing timetables – ACTIA,
ACTEW, CMTD, CWD, CTP, TBA and SPA Agency audit reports provided by 17 September
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Web Book
9 July Open Based on Oracle 6th working day
10 July Close Data will be consolidated for Government Finance Statistics reporting to the ABS
25 July Open Based on Oracle ADJ period
28 July Close Data will be consolidated to produce the June Quarter Report (interim outcome)
This data must match agency certified statements
30 July Close Variance comments closed
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Timing – Whole of Government
Draft Report to Audit Office 22 September Based on interim results from agencies with most
material amendments already progressed during agency audits
Whole of Government Report for release by 7 November
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Key Issues – Whole of Government
Largely unchanged from 2012-13 Accuracy of interim outcome to financial
statements Variance explanations – little improvement in
quality for 2012-13 Internal trade errors – target <$100m
‒ 2012-13 = $299m‒ 2011-12 = $416m‒ 2010-11 = $102m
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Consolidation Packs
Consolidation packs based on second download (match to certified statements)
Due 29 July (Group 1) and 5 Aug (Group 2) New section for PP&E hierarchy
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Instruments/Drawdowns
Final drawdown 17 June Additional date will be advised Unspent appropriation on superannuation cannot be
drawn down for any other purpose Final instrument requests to Treasury by 30 May
(excluding grants)
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Collection of Functional Data
Templates will be provided to identify against Government Purpose Classification and Asset Classification by 25 July
Due 5 August Important – data will be based on June (6th working
day) and will not be updated for the second download
The allocations are proportionate in nature in Treasury’s system and the same proportionate splits will apply as numbers change
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Closing
Upcoming Treasury memos:– Final audit timetable (no changes anticipated from
interim)– Instruments and Cash Disbursements– Functional data reporting
More detailed training again in June– Please send your agency representatives
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Dr Maxine Cooper (Auditor-General)
Address by the Auditor-General
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Mr Malcolm PrenticeActing Director, Financial Audits
Conclusion
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Thank You