WEEK IN REVIEW 3/1/2019

Winchester Police Department released registration deadlines for their popular youth programs this week, including the Junior Academy (ages 5-8), Kids & Cops Camp (ages 9-12) and Teen Citizen Academy (ages 13-17).

City Manager’s Takeaways

Continued working on the FY2020 Budget options that will be presented to City Council during the March 5, 2019 Special Budget Work Session. Budget discussions for FY2020 will continue through March and April, leading to the presentation of the City Manager’s Proposed Budget on April 23, 2019.

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Council Meeting

March 5 - City Council Special Work Session Meeting

Looking Ahead

Tuesday, March 5: Planning Commission Work Session, Council Special Meeting

Thursday, March 7: Board of Architectural Review, Old Town Advancement Commission meetings

Saturday, March 9: WPRD Inclusion Volleyball Tournament, Old Town Celtic Festival

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WEEK IN REVIEW A publication of the City Manager’s Office

WEEK IN REVIEW 3/1/2019

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Public SafetyWinchester Police Police Activity #

Calls for Service 1000

Crash Reports 7

DUI/DWI 1

Alarms/False Alarms 33/32

Directed Patrols 72

Directed Patrols (OTW)

6

Extra Patrols 220

Extra Patrols (OTW) 3

Traffic Citations 94

Traffic Warnings 71

Special Events Permits Received/

Approved

4/0 27 rec’d YTD

Fire Activity #

Fire 3

Overpressure 0

EMS/Rescue 104

Hazardous Cond. 10

Service Call 4

Good Intent 9

False Alarms 10

Special Incident 3

Plan Review 2

Inspections 12

Reinspections 7

• Conducted Crisis Negotiation Team, Emergency Medical Dispatch refresher, Street Smart Cop, and K-9 trainings.

• Conducted curfew and drug court checks/screens. • Began planning for Badges & Batter and promo video. • Completed OIS training curriculum and presented 3 policies to

command staff. • Continued investigations of recent homicide and cell phone

store larcenies. • Reviewed Officer I applications and scheduled applicant

testing. • Violent crimes:

• Crimes against persons (felony) - 2 • Crimes against persons (misdemeanor) - 11

• Property crimes: • Residential Burglaries - 1 • Commercial Burglaries - 1 • Other - 19

Winchester Fire and Rescue

• Assisted with Mayday training for Frederick County recruit class. • Conducted Hazmat Team training for recertification hours. • Certified Refuse & Recycling employees in Heartsaver First Aid/

CPR. • Began Fire Officer III class in Prince William County. • Reviewed incident information that is being considered a close

call for our providers. • Members of the paramedic class successfully completed

paramedic testing and are now registered as a Nationally Registered Paramedic (NRP).

• Investigated a suspicious package incident at the UPS Store that was determined to be normal contents being shipped.

• Attended a four-day Fire and Life Safety Educator Level 2 certification course.

• Worked with WPD to investigate a Bomb Threat at a local business that was received over a land line.

• Investigated multiple local fires.

WEEK IN REVIEW 3/1/2019

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Emergency Management

• Conducted firmware upgrades on all radios. • Repaired radios at Rouss and Friendship Volunteer Fire Stations • Programmed radios for fire department personnel. • Conducted monthly Command Unit testing. • Gathered cache radios used by Public Works during snow event.

Development ServicesEconomic Redevelopment

• Attended an International Economic Development Association training sessions on Business Retention and Attraction Strategies and Workforce Development Strategies.

• Participated in Employer Expo planning meeting with local workforce development partners; the event is scheduled for May 23 from 3-7 pm at Jim Barnett Park.

• Participated in the Regional Housing Coalition’s Project Development Committee meeting; discussion focused on housing related projects being undertaken in the region and obstacles being faced/overcome in the process.

• Continued working with development partners on progress toward the Kent/Piccadilly and Towers redevelopment projects.

Winchester/Frederick County Tourism

• Met with Renee Hicks, director of marketing for Schenck Foods, to discuss several events and ways they can collaborate.

• Conducted interviews with WDVM, the Star and Virginia Business Magazine regarding the new hotel construction press release that went out on Tuesday.

• Participated in the monthly Tourism Tuesday show on the River 95.3 FM. • Attended and presented at a County Board of Supervisors Budget Meeting to present the FY20 Tourism

proposed budget. • Attended the Marketing Symposium at Shenandoah University to represent our the tourism office and

support the keynote speaker, Rita McClenny, President and CEO of Virginia Tourism. • Held the February Tourism Board meeting (rescheduled from last week due to weather). • Participated in a planning call with the Southeast Tourism Society for the 2019 Congressional Summit on

Tourism in June. For the third straight year, the Winchester-Frederick County Tourism Director has been asked to be the state coordinator for Virginia.

• Attended a Shenandoah Spirits Trail monthly meeting to discuss the new WINC FM marketing campaign, research progress, and the #spiritstrailblazer Instagram promotion.

WEEK IN REVIEW 3/1/2019

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Zoning and Inspections

Old Town Winchester (OTW)

• Distributed monthly Old Town Newsletter. • Distributed OTW Shopping and Dining Guides to numerous OTW businesses. • Continued promotion of St. Paddy’s Celtic Fest on March 9 including finalized event video and Facebook

posts. Collected approximately 20 promotions from OTW Businesses to promote during the event. • Completed Facebook poll to select the audience choice classic movie for July. “The African Queen” was

selected. • Continued to collect Chocolate Escape surveys. • Worked with four Special Event Permit applicants on outstanding paperwork. • Prepared for Old Town Winchester Farmers Market potluck event for interested vendors. • OTAC Tourism Task Force met to discuss Civil War promotions and scavenger hunts for the Harley Rally.

Planning• Prepared updated staff reports for the planning-related cases scheduled to appear on the March 12, 2019

Council meeting agenda including the CUP for the waivers at the old hospital, the right-of-way vacation and conveyance at the National Ave roundabout, the proposed public land conveyance to Habitat at the corner of Baker St and West Lane, and the PUD rezoning for Treetops Apartments.

• Planning Director presented a proposal to the Parks and Recreation Advisory Board to consider supporting the naming of an unnamed roadway in Jim Barnett Park to honor native baseball and WWI hero Spottswood Poles. The board unanimously supported the proposal. The request will come forward to City Council at a future date for formal action.

• Prepared and electronically distributed agenda packet for March 7, 2019 BAR meeting. One case is on the agenda, which is for a new gate in the stone wall at Glen Burnie for the MSV trail project.

• Prepared and electronically distributed agenda packet for March 5, 2019 Planning Commission work session and the March 19, 2019 Planning Commission meeting. Agenda items include one new CUP case for adding a dwelling unit to a commercial building in the B-2 district along the south side of Berryville Ave. The Commission will also discuss work on the Comprehensive Plan update.

• Attended a meeting at the NSVRC offices to discuss the long-overdue VCU housing report. Learned that comments that Winchester Planning staff had provided months ago did not make it back to the report authors to make corrections and consider other recommendations. A conference call will now be scheduled in the upcoming weeks to finally get these comments addressed.

• Together with the director of Zoning & Inspections, presented an overview of Planning, Zoning, and Code Enforcement functions to the 2019 INSIGHT Academy participants.

• Planning Director gave a 275th Anniversary themed talk at The Village at Orchard Ridge on the history of Winchester. Also recorded the 4th episode of the history segment of the City’s Rouss Review podcast.

• Completed: • 151 building permit inspections and issued 57 building/trades permits ($2,143,688 valuation)

• Notable permits: • 2190 South Pleasant Valley Road - $200,000 valuation – Firenza Pizza • 152 Linden Drive - $1,800,000 valuation – new office building

WEEK IN REVIEW 3/1/2019

Permit # Type Address Description Value

18 00001618 FSUP 333 W CORK ST ALT TO WET SYSTEM $6,033

19 00000033 FSUP 1870 AMHERST ST ALT TO SPRINKLER SYSTEM $5,460

19 00000025 NRRM 2190 S PLEASANT VALLEY RD TENANT FIT OUT $200,000

18 00001616 MECH 2350 S PLEASANT VALLEY RD FANS & DUCTWORK $50,000

19 00000374 BLDG 1504 BROOKDALE CT TRUSS REPAIR $500

18 00000650 FIRE 2350 S PLEASANT VALLEY RD

ALT TO ADDRESSABLE SYSTEM $3,000

18 00001852 BLDG 317 S CAMERON ST ADD APARTMENT TO EXIST. BLDG. $15,000

19 00000561 PLBG 2932 SECOND ST EXPANSION TANK $200

19 00000551 PLBG 33 JACKSON AVE EXPANSION TANK $200

19 00000466 PLBG 219 MILLWOOD AVE EXPANSION TANK $0

19 00000549 PLBG 30 E CLIFFORD ST EXPANSION TANK $200

19 00000557 PLBG 321 S STEWART ST NEW FIXTURES $5,000

19 00000563 PLBG 2835 SHEFFIELD CT EXPANSION TANK $200

19 00000575 PLBG 560 YORK AVE EXPANSION TANK $200

19 00000571 PLBG 2876 SHEFFIELD CT EXPANSION TANK $200

19 00000566 PLBG 2847 SHEFFIELD CT EXPANSION TANK $200

19 00000526 ELEC 368 CHARLES ST REPLACE METER SOCKET $900

19 00000559 PLBG 238 KIMBERLY WAY EXPANSION TANK $200

19 00000468 PLBG 408 ELM ST EXPANSION TANK $0

19 00000496 ELEC 655 E JUBAL EARLY DR REMODEL $8,000

19 00000574 PLBG 209 W WHITLOCK AVE EXPANSION TANK $200

19 00000570 PLBG 2872 SHEFFIELD CT EXPANSION TANK $200

Permit #

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• 99 code enforcement inspections and initiated 20 new cases • 10 new business reviews (8 Certificates of Business, 2 Certificates of Home Business)

• Along with Planning Department, gave Citizens’ Insight Academy a presentation on the Planning and Zoning & Inspections departments.

• Attended Project Development Committee meeting of the Housing Coalition of the Northern Shenandoah Valley.

• Attended meeting and discussion with Northern Shenandoah Valley Regional Commission in Front Royal about the regional housing study project.

WEEK IN REVIEW 3/1/2019

19 00000576 PLBG 564 YORK AVE EXPANSION TANK $200

19 00000564 PLBG 2839 SHEFFIELD CT EXPANSION TANK $200

19 00000562 PLBG 2831 SHEFFIELD CT EXPANSION TANK $200

19 00000465 PLBG 915 BERRYVILLE AVE EXPANSION TANK $0

19 00000470 PLBG 948 ALLEN DR EXPANSION TANK $0

19 00000558 PLBG 235 KIMBERLY WAY EXPANSION TANK $200

19 00000577 PLBG 568 YORK AVE EXPANSION TANK $200

19 00000572 PLBG 2880 SHEFFIELD CT EXPANSION TANK $200

19 00000497 ELEC 621 ATWELL AVE ADD CKT & DISC $350

19 00000554 PLBG 215 KIMBERLY WAY EXPANSION TANK $200

19 00000550 PLBG 31 JACKSON AVE EXPANSION TANK $200

19 00000556 PLBG 220 KIMBERLY WAY EXPANSION TANK $200

19 00000569 PLBG 2868 SHEFFIELD CT EXPANSION TANK $200

19 00000205 RREM 210 N WASHINGTON ST BASEMENT REMODEL $15,000

19 00000498 ELEC 2700 VALLEY AVE BLDG MOUNTED SIGN $2,500

18 00001667 CIFI 152 LINDEN DR LINDEN DRIVE OFFICE BUILDING $1,800,000

19 00000552 PLBG 509 JEFFERSON ST EXPANSION TANK $200

18 00001254 ELEC 118 S CAMERON ST REMODEL $2,300

19 00000560 PLBG 116 ROSZEL RD EXPANSION TANK $200

19 00000568 PLBG 2864 SHEFFIELD CT EXPANSION TANK $200

19 00000469 PLBG 126 N EUCLID AVE EXPANSION TANK $0

19 00000567 PLBG 2851 SHEFFIELD CT EXPANSION TANK $200

19 00000565 PLBG 2843 SHEFFIELD CT EXPANSION TANK $200

19 00000467 PLBG 1414 S BRADDOCK ST EXPANSION TANK $0

19 00000555 PLBG 217 KIMBERLY WAY EXPANSION TANK $200

19 00000573 PLBG 429 SUPERIOR AVE EXPANSION TANK $200

19 00000553 PLBG 311 1/2 S KENT ST EXPANSION TANK $200

19 00000286 ELEC 314 LIBERTY AVE REMODEL $4,500

18 00001228 BLDG 3 S BRADDOCK ST CONCRETE PAD FOR GENERATOR $0

Type Address Description ValuePermit #

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WEEK IN REVIEW 3/1/2019

19 00000499 SIGN 1844 VALLEY AVE BLDG MOUNTED SIGN $500

18 00001618 FIRE 333 W CORK ST ALT. TO ADDRESSABLE SYSTEM $4,000

19 00000580 NGAS 1418 GREYSTONE TERR REPLACE A/C & FURNACE $0

19 00000578 PLBG 423 JEFFERSON ST REPLACEMENT WATER HEATER $1,045

17 00000468 MECH 212 N KENT ST NEW A/C & FURNACES $14,000

19 00000383 CHNG 805 N LOUDOUN ST STE 101

SHOE REPAIR TO COFFEE SHOP $0

Total: 57 $2,143,688

Type Address Description ValuePermit #

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Utility Capital Improvement Projects (7/1/18-present)

Measure Past Week Project Totals

Water mains replaced (linear feet) 46 3,466

Water service lines replaced (number) 89 156

Water meters replaced (number) 5 757

Sanitary sewer mains replaced/lined (linear feet) 22 40

Sanitary sewer laterals replaced (number) 32 43

Sanitary manholes replaced (number) 1 5

Sidewalks replaced (linear feet) 0 5,033

Public Services

• City Hall renovations: The temporary workstations in the Exhibit Hall on the 4th floor were removed so that the contractor can begin work on the renovations in this space.

• Met with the City Commonwealth Attorney’s Office to review the proposed renovations in the Creamery Building where their new offices will be located.  They will move into their new offices in early 2020.

• Responded to the high wind event last weekend that blew down multiple trees and large branches.• Responded to the snow event on February 28, 2019.• Participated in the annual wellness festival at the Apple Blossom Mall and provided information and

answered questions regarding storm water.  The City’s storm water discharge permit requires the City to perform public outreach regarding the City’s storm water program.

• Attended the community meeting hosted by Vice Mayor Hill to discuss the City’s numerous capital improvement projects.

• Attended the regular meeting of the Parking Authority on February 28.

WEEK IN REVIEW 3/1/2019

Division Activity Past Week

2019 Year-to-Date Totals

Measurement

Streets Sidewalks repaired/replaced Streets repaved Potholes repaired Mowing Miles of streets swept Tons of leaves hauled

0 0 7 0

24 0

0 0

45 0

162 32.80

Linear feet Lane miles # Acres Miles Tons

Trees Dead/diseased trees removed Trees trimmed Stumps removed

0 0 1

18 63 39

# # #

Traffic Street signs Installed/replaced Pavement markings repainted (City) Pavement markings repainted (contractor)

6 0 0

102 0 0

# Linear feet Linear feet

Refuse & Recycling

Refuse collected Recycling collected Large item pickups

103.73 34.17

5

961.78 286.02

30

Tons Tons #

Transit Total passengers Revenue miles pick up/drop off Revenue hours pick up/drop off

2,000 3,019

284.62

17,734 27,722

2,562.91

# Miles Hours

Utility billing Payments processed New bills mailed out Water services turned off (non-payment)

2,047 2,197

0

12,772 12,440

41

# # #

Water treatment plant

Average daily water demand Peak daily water demand

6.06 6.29

6.28 7.52

Million gallons/day Million gallons/day

Wastewater treatment plant

Average daily flow treated Peak daily flow treated

10.70 15.20

10.13 20.04

Million gallons/day Million gallons/day

Water distribution and wastewater collection

Water main breaks repaired Water meters read Fire hydrants flushed Sewer mains cleaned After-hours call outs

1 1,006

0 1,012

1

7 11,418

0 20,403

56

# # #Linear feet #

Division

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WEEK IN REVIEW 3/1/2019

Engineering Site plans reviewed Floodplain permits issued Utility as-builts reviewed Right-of-way permits issued Land disturbance permits issued Stormwater facility inspections Erosion and sediment control inspections Erosion and sediment notices to comply

2 0 0 7 0 0

53 0

14 28

2 28

0 6

417 3

# # ## # # ##

Facilities Maintenance

Work requests completed Special events assistance Maintenance of pedestrian mall

16 0

30

155 1

254

# # Staff hours

Equipment maintenance

Total repairs completed 51 603 #

Winchester Parking Authority

Work requests completed Special events - assistance provided Vandalism or property damage issues New monthly rentals Monthly rental cancellations Hourly parkers (all four garages) Park-Mobile transactions

4 1 0

41 0

2,586 483

60 7 4

67 16

19,324 4,255

# # # # # # #

Activity Past Week

2019 Year-to-Date Totals

Measurement Division

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• Received 51 Benefit Program applications: 9 SNAP, 34 Medicaid, 3 TANF, 1 VIEW, 0 Child Care, 0 Auxiliary Grant, 0 General Relief, 5 Home Energy Assistance Program

• Provided case management to: • 3,314 Medicaid cases • 1,645 SNAP cases • 64 TANF cases • 15 Auxiliary Grant cases • 39 individuals receive VIEW services • 47 families/98 children receive Child Care Subsidy Assistance (55 families/94 children are currently

on the waiting list for child care assistance). • Provided case management to 1 Interstate Compact on the Placement of Children (ICPC) case.

Social Services

WEEK IN REVIEW 3/1/2019

Weekly Activity #

Clients walk-ins/drop-offs 145/131

Child Protective Service referrals 6

Placed “on notice” for foster care entry by JDRC 3

Children in foster care 56

Entered/exited foster care 0/0

Adoption subsidy cases/adoptions finalized 52/0

Child Protective Service (CPS) case management load 67

Benefit program fraud & overpayment referrals/investigations 2/5

CPS family assessments & investigations of alleged maltreatment 55

Family Service intakes 6

Adult Protective Service referrals 0

Adult services case management load 11

Adult guardianships/cases 2/66

Adult Protective Service investigations/intakes 28/3

Family Services Prevention case management load 4

Open fraud recoupment claims 8

Uniform Assessment Instrument screenings 5

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Support ServicesInnovation and Information Services (IIS)

• Made ServiceDesk Plus available from the internet. • Reconfigured Track-It so it can remain accessible after 2020. • Worked with Paymentus on server connection time out. • Continued various efforts regarding the FirstNet transition. To date, 205 devices have been deployed. • Held ServiceDesk Plus training with Public Services. • Completed move from Exhibit Hall to newly renovated fourth floor space. • Held discussion with Granicus rep regarding new agenda management product that works on multiple

operating systems.

WEEK IN REVIEW 3/1/2019

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Parks & Recreation• Hosted PB&J Club special evening session on Friday, March 1. • Held Parks and Recreation Advisory Board meeting. • Continued working on Summer Activity Guide.

Communications• Distributed the February 27, 2019 CitE-News issue. • Handled 5 media requests for City information and staff interviews and 5 media requests for WPD. • Handled or began processing 2 new FOIA requests. • Created an available supermarket property brochure for Economic Development. • Made final edits to and released season 2, episode 1 of publiCITY that features the City’s stormwater

engineering and the health of our streams. Watch • Released the 4th episode of the Rouss Review podcast. The main topic of the show was the City’s

upcoming and ongoing Capital Improvements Projects. Now the podcast is available on iTunes. Listen • Designed the Woodland Avenue Neighborhood Watch poster for the Police Department. • Made children’s activity placemats for the Badges & Batter event (March 15 at the Moose Club from 7-9:30

am). • Edited and released the March edition of the Park’s newsletter, ActivitE-News. Read • Designed drafts of the Moonlight Ball and Expedition Camp Activity Guide advertisements. These two

events are being offered by Winchester Parks and Recreation for the 275th anniversary celebration. • Created TV slides and social media graphics for various City programs. • Continued assisting the Police Department with advertising Badges & Batter, Kids and Cops Camp, Junior

Academy, and the Teen Citizen Academy. • Continued working on the City’s 2018 Annual Report. • Held the INSIGHT Citizen’s Academy session for Planning, Zoning and Inspections. • Met with Zoning Administer to brainstorm public education efforts for the short-term rental requirements.

Date City of Winchester News Releases

2/25 4th annual Celtic festival returns to Old Town March 9 - read

2/27 Parking Authority to convert downtown garages to capacity parking - read

Date Segments on WDVM

2/26 Shenandoah Valley community warned of several overdoses in short period - watch

2/28 City plans renovations of historic African-American high school - watch

WEEK IN REVIEW 3/1/2019

Date Articles in The Winchester Star

2/25 Winchester Police Department to accept applications for Kids and Cops Camp

2/26 Winds cause widespread damage, outages

Your Views: Delicate balance

2/27 Winchester School Board advances 2 projects at meeting

2/28 Council forwards senior living center for hearing

Council gives thumbs up to creekside condos

Council opposes group’s tax exemption request

3/1 Cather fans, bikers plan to hold simultaneous events in Winchester

City seeks dismissal of church’s discrimination suit

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