Wednesday,August 24, 2016, 9:00 a.m. 11:00 a.m. Agenda · Florida RVT Association $ 150.00...

Hamilton County Hamilton County Tourist Development Council

1153 US HWY 41 NW Conference Room Jasper, FL 32052

Wednesday, August 24, 2016, 9:00 a.m. – 11:00 a.m.

Agenda

Call to Order

Roll Call

Welcome and Introductions

Approval of Minutes

Calendar of Events

2017 Vacation Guide Bid

2017 DEO Grant

DEO Grant (Current)

o Project Updates

DEO Grant Organizational Budget 2015-2016

Florida's Suwannee River Valley Marketing Group

Proposed Investment Columbia County $ 36,000.00

Hamilton County $ 5,500.00

Suwannee County $ 8,500.00

Total Tri-County Investment $ 50,000.00

DEO Matching Grant $ 50,000.00

Total Marketing Dollars $ 100,000.00

Marketing

Initiatives

FSRV Marketing Budget (without grant funds) Springs Brochure 10,000 Copies Amy Conyers $ 800.00

Promotional Items Columbia County TDC

$ 7,000.00Bags

Pens

Keychains

2016 Vacation Guide

Columbia County TDC /

FSRV Marketing

Committee

$ 2,000.00

Postage Columbia County TDC $ 2,000.00

Website Gregg Scott & Austin

Richmond $ 7,500.00

Suwannee County Restaurants and Hotels Brochure - 10,000

Copies Austin Ricmond $ 2,000.00

Hamilton County Restaurants and Hotels Brochure - 10,000

Copies Jennifer Hand $ 2,000.00

Association Fees Columbia County TDC

Pennsylvania RV and Camping Association $ 275.00

Florida Festival and Events Association $ 450.00

Visit Florida $ 450.00

Florida RVT Association $ 150.00

International Festival and Events Association $ 465.00

American Bus Association $ 500.00

Web Advertisements Jennifer Hand $ 12,620.00

Trade Shows

FL RV Super Show Tampa (January 12-17, 2016) Teena Peavey $ 750.00

Atlanta Camping and RV Show (January 29-31,2016) Paulette Lord &

Brittney Archer $ 925.00

I-95 & I-75 Fall and Winter Fest (October 30, 2015 &

TBD) Columbia County TDC $ 120.00

Tampa Tribune Boat Show (March 2016) Cody Gray $ 595.00

Tri-Base Military Shows

Panhandle $600 (February 22-26, 2016)

Jacksonville $600 (March 2016)

Georgia $750 (March 2016)

Teena Peavey & Carol

Walker

Teena Peavey & Carol

Walker

Elaine McGrath

$ 1,950.00

America's Largest RV Show (Hershey, PA) (September

2016) Teena Peavey $ 800.00

Sunbelt Ag Expo (October 2016) Paula Vann $ 680.00

Villages Travel Show and Outdoor Expo (May 2016) Austin Richmond $ 1,470.00

Accommodations $ 2,000.00

Maintenance/Gas for Usage of Van $ 2,500.00

FSRV Marketing Budget Total $ 50,000.00

DEO Grant

Marketing

Budget Things to Do in Florida's Suwannee River Valley Brochure -

10,000 Copies Teena Peavey $ 1,500.00

Hospitality Staff Training Columbia County TDC $ 2,500.00

Phone App FSRV Marketing

Committee $ 10,000.00

Social Media Campaign (Instagram, YouTube, Facebook, Twitter) Teena Peavey $ 4,000.00

Boat Ramps, Fishing, Q & A Brochure - 10,000 Copies Amy Conyers & Jennifer

Miller $ 2,000.00

Billboards on I-75 and I-10 Rod Butler $ 6,000.00

Speakers for FSRV Meetings to Enhance Tourism Education

Columbia, Hamilton &

Suwannee

County TDCs

$ 2,500.00

Campaign Pop-ups for Hotels and Campgrounds ($350 ea.) Carol Walker $ 2,800.00

Lead Generation Campaign Brittney Archer $ 8,000.00

Strategic Plan Paula Vann $ 10,700.00

DEO Grant Marketing Budget Total $ 50,000.00

Total

Marketing

Budget

$ 100,000.00

Committee Updates

o Marketing

o Financial

Special Events / New Initiatives – Columbia County

Special Events / New Initiatives – Hamilton

Special Events / New Initiatives – Suwannee

Next Meeting – Suwannee County October 11, 2016

Adjournment

Please stay for lunch and the tourism education program

presented by Brenna Dacks of Visit Florida.

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Map

Minutes of the Florida’s Suwannee River Valley Marketing Group meeting held on Wednesday, July 27, 2016,

9:00 a.m., at the Wellborn Community Association Building, 1340 8th Ave., Wellborn, FL.

Call to Order:

Greg Scott called the meeting to order at 9:12 a.m.

Welcome, Roll Call and Introductions:

Members present were: Greg Scott (SC), Teena Peavey (SOSMP), Paula Vann (CCTDC), Cody Gray (CCTDC), and Rod

Butler (Holiday Inn LC). Jennifer Hand (HC) arrived at approximately 9:45 a.m. . There were no members absent. A

quorum was present. Partners present were Andrea Thomas (SFSP), Amy Conyers (LBSSP), Jennifer Miller (SRWT),

Don Cadmus (Camping World), and Jimmy Johnson (Bienville).

Approval of Minutes:

A motion was made, by Paula Vann, second by Cody Gray, to approve the meeting minutes as presented. The

motion was approved.

Calendar of Events:

Paula Vann asked everyone to check to make sure they are receiving the calendar of events. She said it is sent out

every month and if anyone is not receiving it please let us know so the email can be added.

DEO Grants 2017:

Paula Vann reported that Columbia County approved the $35,000 for FSRV’s DEO Grant 2017 and she said the

request letters will be sent out to Hamilton and Suwannee Counties in the next few weeks. Paula asked everyone to

think about what they want to do for 2017 so we can get a list together by the next meeting and a final list by

October.

Current DEO Grant:

Strategic Plan

Paula Vann talked about the strategic plan having $10,700 to use and there are two options to choose from. She

said VisitFL has a co‐op program partner who writes strategic plans for $2,800 where they do a workshop with us

and write the strategic plan for us while letting us make it our own. Paula said the other consultant option is quite a

bit more money where the company comes in and spends a day in each county to create a mini plan for each

county and then one large cohesive plan for the tri‐county group. A discussion was had by the group about the

different options for a strategic plan consultant. Paula told the group that the other side of choosing a consultant is

the bid side of it. She said there are two processes to choose from, a summary of qualifications or a request for

proposal. Paula went over the differences between the two bid choices and the group decided to go with the

summary of qualifications bid process to choose a consultant.

Project Process

Paula Vann went over what the process is for doing the DEO projects. She described what is involved with doing the

purchasing process through the Columbia County TDC to pay for each project. Paula told the group that after

everything has been completed all of the documentation can then be submitted to DEO for reimbursement.

Updates

Greg Scott went through each DEO project and the group discussed all the updates for each one.

The group approved and made motions for the projects that required approval at this meeting.

Springs Brochure ‐ A motion was made, by Paula Vann, second by Cody Gray, to approve the springs brochure

pending minor changes. The motion was approved.

Phone App ‐ A motion was made, by Cody Gray, second by Rod Butler, to move forward with the presentation from

Guidebook on the phone app for FSRV. The motion was approved.

Boat Ramps, Fishing, Q&A Brochure – 10,000 copies ‐ A motion was made, by Paula Vann, second by Cody Gray, to

approve the Boat Ramps, Fishing, Q&A Brochure pending the quantity and the vendor. The motion was approved.

Billboards on I‐75 and I‐10 ‐ A motion was made, by Teena Peavey, second by Cody Gray, to approve the picture

known as option two and send it to DEO for approval. The motion was approved. After the motion was approved

a discussion was had between several members and partners of the group about the graphics on the pictures not

showing up on the digital billboard. This resulted in a new motion being approved after the discussion.

A motion was made, by Paula Vann, second by Cody Gray, to approve the new layout to be emailed out this week

for approved via email by the group and the remainder of the pictures for the year will be approved at the next

meeting. The motion was approved.

Marketing Initiatives FSRV Marketing Budget (without grant funds)

Springs Brochure 10,000 Copies Amy Conyers $800.00 Promotional Items Columbia County TDC Bags Pens

$7,000.00

Keychains

Vacation Guide Columbia County TDC / FSRV Marketing Committee

$2,000.00

Postage Columbia County TDC $2,000.00 Website Gregg Scott & Teena Peavey $7,500.00 Suwannee County Restaurants and Hotels Brochure ‐ 10,000 Copies Teena Peavey/Jimmy Norris $2,000.00 Hamilton County Restaurants and Hotels Brochure ‐ 10,000 Copies Jennifer Hand $2,000.00 Association Fees Columbia County TDC

Pennsylvania RV and Camping Association $275.00 Florida Festival and Events Association $450.00 Visit Florida $450.00 Florida RVT Association $150.00 International Festival and Events Association $465.00 American Bus Association $500.00

Web Advertisements Jennifer Hand $12,620.00 Trade Shows

FL RV Super Show Tampa (January 12‐17, 2016) Teena Peavey $750.00

Atlanta Camping and RV Show (January 29‐31,2016) Michelle Moore & Brittney Archer

$925.00

I‐95 & I‐75 Fall and Winter Fest (October 30, 2015 & TBD) Columbia County TDC $120.00 Tampa Tribune Boat Show (March 2016) Cody Gray $595.00

Tri‐Base Military Shows Panhandle $600 (February 22‐26, 2016) Jacksonville $600 (March 2016)

Teena Peavey & Carol Walker Teena Peavey & Carol Walker

$1,950.00

Georgia $750 (March 2016) Elaine McGrath America's Largest RV Show (Hershey, PA) (September 2016) Teena Peavey $800.00 Sunbelt Ag Expo (October 2016) Paula Vann $680.00 Villages Travel Show and Outdoor Expo (May 2016) Teena Peavey $1,470.00 Accommodations $2,000.00 Maintenance/Gas for Usage of Van $2,500.00

FSRV Marketing Budget Total $50,000.00

DEO Grant Marketing Budget Things to Do in Florida's Suwannee River Valley Brochure ‐ 10,000 Copies Teena Peavey $1,500.00 Hospitality Staff Training Columbia County TDC $2,500.00 Phone App FSRV Marketing Committee $10,000.00 Social Media Campaign (Instagram, YouTube, Facebook, Twitter) Teena Peavey $4,000.00 Boat Ramps, Fishing, Q & A Brochure ‐ 10,000 Copies Amy Conyers & Jennifer Miller $2,000.00 Billboards on I‐75 and I‐10 Rod Butler $6,000.00

Columbia, Hamilton & Speakers for FSRV Meetings to Enhance Tourism Education Suwannee $2,500.00

County TDCs Campaign Pop‐ups for Hotels and Campgrounds ($350 ea.) Carol Walker $2,800.00 Lead Generation Campaign Brittney Archer $8,000.00 Strategic Plan Paula Vann $10,700.00 DEO Grant Marketing Budget Total $50,000.00

Total Marketing Budget 100,000.00

Marketing Report

Teena Peavey went over the marketing with the group.

Financial Report:

Paula Vann went over the financial report with the group.

County Updates:

Information was shared on upcoming events, as well as updates on recently held events, around the tri‐county

region by Paula Vann (CCTDC), Jennifer Hand (HC), Andrea Thomas (SFSP), Jimmy Johnson (Bienville), and Teena

Peavey (SOSMP).

Adjournment:

There being no additional business to be brought before the board at this time, the meeting was adjourned at

11:02am. The next meeting will be held at 9:00am August 24th in Hamilton County.

2016 Calendar of Events

Subject StartDate EndDate Location Johnny Young’s Tennis Camp 8/1/2016 8/5/2016 The Country Club at Lake City

Craft Rendezvous 8/6/2016 8/6/2016 Stephen Foster Folk Culture Center State Park

Lake DeSoto Farmer's Market 8/6/2016 8/6/2016 Wilson Park on Lake DeSoto, 778 NE Lake DeSoto

Circle, Lake City, FL 32055

Kids Music Camp 8/12/2016 8/14/2016 Spirit of the Suwannee Music Park



Owl Prowl & Song Farmer 8/13/2016 8/13/2016 Stephen Foster Folk Culture Center State Park

Southern Seafood & Crab Festival 8/13/2016 8/13/2016 Columbia County Fairgrounds

Hiking for Health / Community Walk 8/20/2016 8/20/2016 O'Leno State Park



3D Bowhunters Bash presented by Regions Archery 8/26/2016 8/28/2016 Bienville Plantation 16673 SE 81st Dr. White

Springs, FL 32096



Labor Day Getaway 9/2/2016 9/5/2016 Spirit of the Suwannee Music Park

Florida v. UMass 9/3/2016 9/3/2016 Gainesville, FL



Song Farmer 9/3/2016 9/3/2016 Stephen Foster Folk Culture Center State Park

Stephen Foster Old Time Music Weekend 9/9/2016 9/11/2016 Stephen Foster Folk Culture Center State Park

Florida vs. Kentucky 9/10/2016 9/10/2016 Gainesville, FL



Smokin Pig Fest 9/16/2016 9/18/2016 Columbia County Fairgrounds

Alligator Lake Invitational 9/17/2016 9/17/2016 Alligator Lake Park

Florida vs. North Texas 9/17/2016 9/17/2016 Gainesville, FL






National Public Lands Day 9/24/2016 9/24/2016 Area State Parks

Columbia High School Car and Truck Show 10/1/2016 10/1/2016 Columbia High School

Cruzin on the Suwannee Auto and Truck Show 10/1/2016 10/1/2016 Advent Christian Village

Page 1

Calendar



Song Farmer 10/1/2016 10/1/2016 Stephen Foster Folk Culture Center State Park

Hamilton County Events Day Fair 10/6/2016 10/6/2016 Hamilton County Arena, Jasper

Florida vs. LSU 10/8/2016 10/8/2016 Gainesville, FL



Suwanne Roots Revival 10/13/2016 10/16/2016 Spirit of the Suwannee Music Park

Big Shoals Pumpkin Fest 10/15/2016 10/15/2016 Big Shoals State Park, White Springs

Florida vs. Missouri 10/15/2016 10/15/2016 Gainesville, FL




Suwannee River Quilt Show & Sale 10/15/2016 10/16/2016 Stephen Foster Folk Culture Center State Park

Withlacoochee Fall Trail Rides 10/15/2016 10/16/2016 McCulley Farms, Jasper

Sunbelt Ag Expo 10/18/2016 10/20/2016 Moultrie Ga

Suwannee Fat Tire Festival 10/21/2016 10/23/2016 Suwannee Bicycle Association



Columbia County Fair 10/28/2016 11/5/2016 Columbia County Fairgrounds

Trunk or Treat 10/28/2016 10/28/2016 Downtown Lake City

Suwannee Hulaween 10/28/2016 10/30/2016 Spirit of the Suwannee Music Park

Florida vs. Georgia 10/29/2016 10/29/2016 Jacksonville, FL

Haunted Old Jail 10/29/2016 10/31/2016 Old Jail Museum Jasper



Rural Folklife Days 11/2/2016 11/3/2016 Stephen Foster Folk Culture Center State Park



Dulcimer Retreat 11/11/2016 11/12/2016 Stephen Foster Folk Culture Center State Park

Florida vs. South Carolina 11/12/2016 11/12/2016 Gainesville, FL



Florida vs. Presbyterian 11/19/2016 11/19/2016 Gainesville, FL




Old Tyme Farm Days 11/25/2016 11/26/2016 Spirit of the Suwannee Music Park



Page 2

Calendar

Festival of Lights 12/2/2016 12/24/2016 Stephen Foster Folk Culture Center State Park

White Springs Christmas Parade 12/2/2016 12/2/2016 Downtown White Springs



Suwannee Lights 12/3/2016 12/24/2016 Spirit of the Suwannee Music Park



Sweets N the Streets Festival & Christmas Parade 12/10/2016 12/10/2016 Downtown Jasper








New Year Weekend Trail Ride 12/31/2016 1/1/2017 McCulley Farms Trail Rides

New Year’s Eve Celebration w/ Fireworks 12/31/2016 12/31/2016 Spirit of the Suwannee Music Park

Florida vs. Presbyterian 11/19/2016 11/19/2016 Gainesville, FL

Old Tyme Farm Days 11/25/2016 11/26/2016 Spirit of the Suwannee Music Park



White Springs Christmas Parade 12/2/2016 12/2/2016 Downtown White Springs

Festival of Lights 12/2/2016 12/24/2016 Stephen Foster Folk Culture Center State Park



Suwannee Lights 12/3/2016 12/24/2016 Spirit of the Suwannee Music Park

Dashing to the Snow 5k & Snow Day 12/10/2016 12/10/2016 Downtown Lake City













Page 3

Calendar













Page 4

Florida’s Suwannee River Valley 2017 Vacation Guide Bid

Columbia County TDC 971 W. Duval Str. Suite 145

PO BOX 1847 Lake City, Florida 32056‐1847

REQUEST FOR PROPOSAL

PROJECT: PRINTING OF 2017 VACATION GUIDE

DEPARTMENT: TOURIST DEVELOPMENT OFFICE

VENDOR

NAME: ______________________________________________________________________________

ADDRESS: ____________________________________________________________________________

BID OPENING

DATE:

Thursday September 1, 2016

TIME:

2:00 p.m.

LOCATION:

TDC Conference Room, 971 W Duval St, Suite 145, Lake City FL 32055

Delivery of Bids: Bids should be mailed to Columbia County TDC, PO Box 1847, Lake City, Florida 32056‐1847,

time. The County will not speculate as to reasonableness of the postmark, nor comment on an apparent failure of a public carrier to have made prompt delivery of the bid.

4. Descriptive Literature: Descriptive literature fully describing the product bid (where such literature exists) shall be included with the bid to assist in evaluating the submission. Failure to do so may be cause for rejection of the bid. Any items, systems or devices supplied in this bid that are proprietary in nature relative to maintenance, repair, servicing or updating must be disclosed on the bid form.

5. Exceptions: Any exceptions to the specifications requested should be listed on a separate sheet of paper attached to the bid. An exception to the specifications may not necessarily disqualify the bid. The County will determine if the exception is an essential deviation or a minor item. In the case of a minor deviation, the County maintains the option to award to that bidder if it determines the performance is not adversely affected by the exception.

6. Award of Bid: The Columbia County Tourist Development Council Director shall award the contract to the best, and/or lowest responsive and responsible bidder complying with the provisions of the Request for Proposal. Some bids are based on more than just low price and they shall have the bid scoring system spelled out in the bid document.

The Columbia County Tourist Development Council Director reserves the right to award a contract by individual items, in aggregate, or in combination thereof as deemed necessary to fulfill the anticipated requirements of the County. If some characteristic of the bid requires that the County Board of County Commissioners must review the bid, the award can be expected within 30 days.

BID INSTRUCTIONS

1. Submission of Bids: Two full copies of the bid must be submitted on the bid form provided in the solicitation. The bid form shall be signed and submitted in a sealed envelope clearly identified on the outside of all envelopes with the name of the bid/project and date and time of the scheduled bid opening as indicated in the advertisement. Electronically mailed bids are not considered sealed bids and will not he accepted.

2. Added Value: The firm chosen to print this project will produce a digital Florida’s Suwannee River Valley Vacation Guide to be posted on the SuwanneeValley.org and SpringsRUs.com websites at no additional cost.

3. or hand‐delivered to the Columbia County Tourist Development Office, Suite 145, 971 West Duval Street, Lake City, Florida 32055, in order to be received in the office prior to the announced bid opening. Bids received after said time will be returned to the bidder unopened. It is fully the responsibility of the bidder to insure that the bid is received on

7. Approved Equals: In all specifications where a material or article is defined by describing a proprietary product or by using the name of a vendor or manufacturer, it can be assumed that an approved equal can be substituted. The use of a named product is an attempt to set a particular standard of quality and type that is familiar to the County.

Such references are not intended to be restrictive. However, the County shall decide if a product does in fact meet or exceed the quality of the specifications listed in the solicitation. It shall be the responsibility of the vendor that claims the product is an equal to provide documentation to support such a claim.


8. Sales Tax: Columbia County is exempt from being directly charged Federal excise and Florida sales tax. A copy of an exemption certificate shall be furnished upon request. According to the Office of the Comptroller of Florida, the Contractor is responsible for paying sales tax on his/her purchases relating to this project and should incorporate it into the bid.

9. Delivery: All items shall be delivered F.O.B. destination and delivery costs and charges included in the bid unless otherwise stated in the specifications or proposal.

Delivery Sites Include:

o Columbia County Combined Communications Building, 263 NW Lake City Ave, Lake City, FL 32055

o Columbia County Tourist Development Office, 971 W. Duval Str., Suite 145, Lake City, FL 32055

o Hamilton County Tourist Development Office, 1153 US Hwy 41 NW, Suite 9, Jasper, FL 32052

o Suwannee County Tourist Development Office, 212 N Ohio Ave, Live Oak, Florida 32064

10. Insurance: If required by the Special Conditions of the Request for Proposal, the bidder shall provide the County with Certificates of Insurance within ten (10) days of bid award notification evidencing the required coverage. Bidder must provide Certificates of Insurance before commencing work in connection with the contract.

11. Right to Reject: The Columbia County TDC reserves the right to reject any and/or all bids, or to waive any technicality it deems in the best interest of the County.

12. Piggybacking: Columbia County may authorize, upon request, any governmental entity (hereafter Authorized User) within the County to purchase items under the contract awarded pursuant to this bid solicitation. The Contractor in accordance with all terms and conditions of this contract shall honor all purchase orders issued against the contract by an Authorized User. The issuance of a purchase order by an Authorized User pursuant to this provision shall constitute an express assumption of all contractual obligations, covenants, conditions and terms of the contract. A breach of the contract by any particular Authorized User shall neither constitute nor be deemed a breach of the contract as a whole which shall remain in full force and effect, and shall not affect the validity of the contract nor the obligations of the Contractor hereunder respecting the County. The County specifically and expressly disclaims any and all liability for any breach by an Authorized User other than the County and each such Authorized User and Contractor guarantee to hold the County, its officers, agents and employees harmless from any liability that may be or is imposed by the Authorized User's failure to perform in accordance with its obligations under the contract.


REQUEST FOR PROPOSAL Printing of Vacation Guide

The Columbia County Tourist Development Council is accepting proposals on behalf of Florida's Suwannee River Valley Marketing Group for the printing of its Vacation Guide.

Scope of Work

Vendor is requested to submit printing prices (including a minimum of 2 proofing rounds of full‐production proofs) for the 2017 Florida Suwannee River Vacation Guide. Details for each publication include:

50,000 pieces of a catalog (48 pages total, including cover)

Advertising:

There are no exclusions on the types of businesses that can advertise in the publication, but are subject to review and approval by the Columbia County TDC director. Rates should remain at the 2016

payment of the Visitors Guide.

Visitor Guide rate. Full‐page ads at $1,500 each, back cover $2,000, half‐page ads at $900 each, quarter‐page ads at $600 each and a smaller sized/priced ad can be offered. Also, provide information on any advertising income rebate you propose to pay to the Columbia County TDC. A complete list of advertisers and their rates is required to accompany the invoice when submitted for

Three professional references and three examples of similar print projects should be included with submission.

This full color, full bleed, soft fold publication will have the following specifications:

Trimmed Size Cover: 8” x 9” minimum 60# gloss self‐cover Trimmed Size Text: 8” x 9” 60# gloss text Soft Fold to: 4” x 9” Safety margins: Allow for creep Printing Process: Web or Sheet Feed Accepted, please specify method Binding Method: Saddle Stitch

Quotes should be provided based on the following parameters.

From an advertising standpoint, the vendor is responsible for generating a advertising revenues for the Vacation Guide.

Proofs: Include two rounds of full production proofs. Printing specs will be confirmed with printer prior to start of project. The selected Printer may be required to conduct (2) print tests during the design phase to confirm adherence to printing guidelines.

File Submission: Files will be submitted as high‐resolution photography, Microsoft Word Documents or Microsoft Excel files unless otherwise agreed upon by both parties.

Meeting Availability: The successful bidder must be able to meet with the Columbia County TDC staff on a regular basis by phone or in person


to determine the appropriate progress of the project.

Timeline/Schedule: After receiving final files (estimated submission by mid‐December), the finished product must be delivered on or before December 30, 2016. This time‐frame must allow for 2 rounds of proofs. Submission/deadline dates outlined should be considered “best estimates” of the Columbia County TDC. All efforts will be made to adhere to agreed upon submission/deadline dates. Additional fees may not be charged to the Columbia County TDC if the project is under or over deadline.

Packaging: Packaging of the Visitor's Guide is also an important component. Maximum weight of 20 pounds per box or less is required.

Delivery/Shipping: Delivery will be as follows:

Jasper, FL 32052, palletized to fit through standard single doorways and halls. (NOTE: Building does not have dock or heavy unloading equipment). 15% of Boxes: Inside delivery to the Suwannee County Tourist Development Office, 212 N Ohio Ave, Live Oak, Florida 32064, palletized to fit through standard single doorways and halls. (NOTE: Storage building does not have dock or heavy unloading equipment).

Quoted price must include shipping, mailing and/or delivery service charge(s).

All deliveries require a minimum of 24‐hour advance notice by calling 386‐758‐1312.

Invoicing/Payment: Unless otherwise noted, additional charges shall be included in the price quoted. This includes delivery, shipping, and any other materials (proofs, paper, etc.) needed to successfully complete the project according to the terms described in this RFP. The County will not be responsible for any costs incurred by any vendor in preparing and submitting a bid.

Vendor(s) agree to complete any necessary vendor paperwork as required by the County and submit final invoice upon completion of project. Invoice may not be submitted for payment until entire project is satisfactorily completed. Payment processing may take to 4‐6 weeks from project completion.

Evaluation of Proposals

50% of Boxes: Inside delivery to storage building located at the Columbia County Combined Communications Center, 263 NW Lake City Ave, Lake City FL 32055. (NOTE: Storage building does not have dock or heavy unloading equipment).

20% of Boxes: Inside delivery to the Columbia County Tourist Development Office, 971 West Duval St., Lake City, FL 32055, palletized to fit through standard single doorways and halls. (NOTE: Building does not have dock or heavy unloading equipment).

15% of Boxes: Inside delivery to the Hamilton County Tourist Development Office, 1153 US Hwy 41 NW, Suite 9,

In determining the successful vendor, the county will use the following selection criteria:

1. 30 Points: Experience and Reference Check Confirmation (include 3 references). 2. 30 Points: Evaluation of three (3) examples of similarly sized print projects printed by your company on the

same equipment, which will be used to print the Vacation Guide (include 3 print samples). 3. 25 Points: All‐Inclusive price (include shipping, proof production and any/all other elements in bid). 4. 15 Points: Proposal completeness ‐ contains all‐inclusive pricing, three (3) past‐client references and three (3)

samples of similarly sized examples printed by company.


PROPOSAL FORM

COMPLETE THIS FORM AND MAIL OR HAND DELIVER TO: Columbia County Tourist Development Office PO Box 1847 Lake City, FL 32056‐1847 971 West Duval St, Suite 145, Lake City FL 32055

DATE: _______________

Addendums Acknowledged (if applicable) YES______

Exceptions (must be pre‐approved) YES______ NO______

I have reviewed the requirements for the printing of the Vacation Guide for the Tourist Development Department.

#(s) ______ NO______

ATTACHED______ (check if yes)

I hereby submit the following lump sum prices for consideration:

PRINTING:

See Bid Sheet Attached.

I have read, understood, and agreed to the terms and conditions of all contents of this proposal. The undersigned agrees to furnish the commodity or service stipulated in this proposal as stated above.

Additional Information: ______________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

This price is binding and cannot be withdrawn for ninety (90) days. The prices provided are used to determine the price advertisers will be charged for space in the publication.

SIGNATURE: __________________________________________________

NAME (PRINT): __________________________________________________

COMPANY: ___________________________________________________

ADDRESS: ____________________________________________________


e

TELEPHONE: __________________________________________________

E‐MAIL: ______________________________________________________


Columbia County TDC 971 W. Duval Str. Suite 145

PO BOX 1847 Lake City, Florida 32056‐1847

REQUEST FOR PROPOSAL

PROJECT: PRINTING OF 2017 VACATION GUIDE

DEPARTMENT: TOURIST DEVELOPMENT OFFICE

VENDOR

NAME: ______________________________________________________________________________

ADDRESS: ____________________________________________________________________________

BID OPENING

DATE:

Thursday September 1, 2016

TIME:

2:00 p.m.

LOCATION:

TDC Conference Room, 971 W Duval St, Suite 145, Lake City FL 32055

Florida’s Suwannee River Valley 2017 Vacation Guide Bid Initial_______

BID INSTRUCTIONS

1. Submission of Bids: Two full copies of the bid must be submitted on the bid form provided in the solicitation. The bid form shall be signed and submitted in a sealed envelope clearly identified on the outside of all envelopes with the name of the bid/project and date and time of the scheduled bid opening as indicated in the advertisement. Electronically mailed bids are not considered sealed bids and will not he accepted.

2. Added Value: The firm chosen to print this project will produce a digital Florida’s Suwannee River Valley Vacation Guide to be posted on the SuwanneeValley.org and SpringsRUs.com websites at no additional cost.

3. Delivery of Bids: Bids should be mailed to Columbia County TDC, PO Box 1847, Lake City, Florida 32056‐1847, or hand‐delivered to the Columbia County Tourist Development Office, Suite 145, 971 West Duval Street, Lake City, Florida 32055, in order to be received in the office prior to the announced bid opening. Bids received after said time will be returned to the bidder unopened. It is fully the responsibility of the bidder to insure that the bid is received on time. The County will not speculate as to reasonableness of the postmark, nor comment on an apparent failure of a public carrier to have made prompt delivery of the bid.

4. Descriptive Literature: Descriptive literature fully describing the product bid (where such literature exists) shall be included with the bid to assist in evaluating the submission. Failure to do so may be cause for rejection of the bid. Any items, systems or devices supplied in this bid that are proprietary in nature relative to maintenance, repair, servicing or updating must be disclosed on the bid form.

5. Exceptions: Any exceptions to the specifications requested should be listed on a separate sheet of paper attached to the bid. An exception to the specifications may not necessarily disqualify the bid. The County will determine if the exception is an essential deviation or a minor item. In the case of a minor deviation, the County maintains the option to award to that bidder if it determines the performance is not adversely affected by the exception.

6. Award of Bid: The Columbia County Tourist Development Council Director shall award the contract to the best, and/or lowest responsive and responsible bidder complying with the provisions of the Request for Proposal. Some bids are based on more than just low price and they shall have the bid scoring system spelled out in the bid document.

The Columbia County Tourist Development Council Director reserves the right to award a contract by individual items, in aggregate, or in combination thereof as deemed necessary to fulfill the anticipated requirements of the County. If some characteristic of the bid requires that the County Board of County Commissioners must review the bid, the award can be expected within 30 days.

7. Approved Equals: In all specifications where a material or article is defined by describing a proprietary product or by using the name of a vendor or manufacturer, it can be assumed that an approved equal can be substituted. The use of a named product is an attempt to set a particular standard of quality and type that is familiar to the County.

Such references are not intended to be restrictive. However, the County shall decide if a product does in fact meet or exceed the quality of the specifications listed in the solicitation. It shall be the responsibility of the vendor that claims


the product is an equal to provide documentation to support such a claim.

8. Sales Tax: Columbia County is exempt from being directly charged Federal excise and Florida sales tax. A copy of an exemption certificate shall be furnished upon request. According to the Office of the Comptroller of Florida, the Contractor is responsible for paying sales tax on his/her purchases relating to this project and should incorporate it into the bid.

9. Delivery: All items shall be delivered F.O.B. destination and delivery costs and charges included in the bid unless otherwise stated in the specifications or proposal.

Delivery Sites Include:

o Columbia County Combined Communications Building, 263 NW Lake City Ave, Lake City, FL 32055

o Columbia County Tourist Development Office, 971 W. Duval Str., Suite 145, Lake City, FL 32055

o Hamilton County Tourist Development Office, 1153 US Hwy 41 NW, Suite 9, Jasper, FL 32052

o Suwannee County Tourist Development Office, 212 N Ohio Ave, Live Oak, Florida 32064

10. Insurance: If required by the Special Conditions of the Request for Proposal, the bidder shall provide the County with Certificates of Insurance within ten (10) days of bid award notification evidencing the required coverage. Bidder must provide Certificates of Insurance before commencing work in connection with the contract.

11. Right to Reject: The Columbia County TDC reserves the right to reject any and/or all bids, or to waive any technicality it deems in the best interest of the County.

12. Piggybacking: Columbia County may authorize, upon request, any governmental entity (hereafter Authorized User) within the County to purchase items under the contract awarded pursuant to this bid solicitation. The Contractor in accordance with all terms and conditions of this contract shall honor all purchase orders issued against the contract by an Authorized User. The issuance of a purchase order by an Authorized User pursuant to this provision shall constitute an express assumption of all contractual obligations, covenants, conditions and terms of the contract. A breach of the contract by any particular Authorized User shall neither constitute nor be deemed a breach of the contract as a whole which shall remain in full force and effect, and shall not affect the validity of the contract nor the obligations of the Contractor hereunder respecting the County. The County specifically and expressly disclaims any and all liability for any breach by an Authorized User other than the County and each such Authorized User and Contractor guarantee to hold the County, its officers, agents and employees harmless from any liability that may be or is imposed by the Authorized User's failure to perform in accordance with its obligations under the contract.


Safety margins: Allow for creep Printing Process: Web or Sheet Feed Accepted, please specify method Binding Method: Saddle Stitch

Quotes should be provided based on the following parameters.

Advertising: From an advertising standpoint, the vendor is responsible for generating advertising revenues for the Vacation Guide. There are no exclusions on the types of businesses that can advertise in the publication, but are subject to review and approval by the Columbia County TDC director. Rates shall be included in the bid proposal for Full‐page advertisements, the back cover, half‐page advertisements, and quarter‐page advertisements. Smaller sized/priced ad can be offered, but are not required. Also, provide information on any advertising income rebate you propose to pay to Florida’s Suwannee River Valley Marketing Group. A complete list of advertisers and their rates is required to accompany the invoice when

REQUEST FOR PROPOSAL Printing of Vacation Guide

The Columbia County Tourist Development Council is accepting proposals on behalf of Florida's Suwannee River Valley Marketing Group for the printing of its Vacation Guide.

Scope of Work

Vendor is requested to submit printing prices (including a minimum of 2 proofing rounds of full‐production proofs each year) for the 2017, 2018, and 2019 Florida Suwannee River Vacation Guide. Additionally, Florida’s Department of

Trimmed Size Cover: Trimmed Size Text: 8” x 9” 60# gloss text Soft Fold to: 4” x 9”

Economic Opportunity must be allowed a reasonable amount of time to review and approve the publications before it goes to print. Details for each publication include:

50,000 pieces of a catalog (48 pages total, including cover)

Three professional references and three examples of similar print projects should be included with submission.

This full color, full bleed, soft fold publication will have the following specifications:

8” x 9” minimum 60# gloss self‐cover

submitted for payment of the Visitors Guide.

Proofs: Include two rounds of full production proofs. Printing specs will be confirmed with printer prior to start of project. The selected Printer may be required to conduct (2) print tests during the design phase to confirm adherence to printing guidelines. Additionally, Florida’s Department of Economic Opportunity must approve the final proof before going to print.


File Submission: Files will be submitted as high‐resolution photography, Microsoft Word Documents or Microsoft Excel files unless otherwise agreed upon by both parties.

Meeting Availability: The successful bidder must be able to meet with the Columbia County TDC staff on a regular basis by phone or in person to determine the appropriate progress of the project.

Timeline/Schedule: After receiving the final files (estimated submission by October 31), the finished product must be delivered on or before December 31 each year.. This time‐frame must allow for 2 rounds of proofs. Submission/deadline dates outlined should be considered “best estimates” of the Columbia County TDC. All efforts will be made to adhere to agreed upon submission/deadline dates. Additional fees may not be charged to the Columbia County TDC if the project is under or over deadline.

Packaging:

any other materials (proofs, paper, etc.) needed to successfully complete the project according to the terms described in this RFP. The County will not be responsible for any costs incurred by any vendor in preparing and submitting a bid.

Packaging of the Visitor's Guide is also an important component. Maximum weight of 20 pounds per box or less is required.

Delivery/Shipping: Delivery will be as follows:

50% of Boxes: Inside delivery to storage building located at the Columbia County Combined Communications Center, 263 NW Lake City Ave, Lake City FL 32055. (NOTE: Storage building does not have dock or heavy unloading equipment).

20% of Boxes: Inside delivery to the Columbia County Tourist Development Office, 971 West Duval St., Lake City, FL 32055, palletized to fit through standard single doorways and halls. (NOTE: Building does not have dock or heavy unloading equipment). 15% of Boxes: Inside delivery to the Hamilton County Tourist Development Office, 1153 US Hwy 41 NW, Suite 9, Jasper, FL 32052, palletized to fit through standard single doorways and halls. (NOTE: Building does not have dock or heavy unloading equipment). 15% of Boxes: Inside delivery to the Suwannee County Tourist Development Office, 212 N Ohio Ave, Live Oak, Florida 32064, palletized to fit through standard single doorways and halls. (NOTE: Storage building does not have dock or heavy unloading equipment).

Quoted price must include shipping, mailing and/or delivery service charge(s).

All deliveries require a minimum of 24‐hour advance notice by calling 386‐758‐1312.

Invoicing/Payment: Unless otherwise noted, additional charges shall be included in the price quoted. This includes delivery, shipping, and

Vendor(s) agree to complete any necessary vendor paperwork as required by the County and submit final invoice upon completion of project. Invoice may not be submitted for payment until entire project is satisfactorily completed. Payment processing may take to 4‐6 weeks from project completion.

Evaluation of Proposals

In determining the successful vendor, the county will use the following selection criteria:

1. 30 Points: Experience and Reference Check Confirmation (include 3 references).


2. 30 Points: Evaluation of three (3) examples of similarly sized print projects printed by your company on the same equipment, which will be used to print the Vacation Guide (include 3 print samples).

3. 25 Points: All‐Inclusive price (include shipping, proof production and any/all other elements in bid). 4. 15 Points: Proposal completeness ‐ contains all‐inclusive pricing, three (3) past‐client references and three (3)

samples of similarly sized examples printed by company.

PROPOSAL FORM

COMPLETE THIS FORM AND MAIL OR HAND DELIVER TO: Columbia County Tourist Development Office PO Box 1847 Lake City, FL 32056‐1847 971 West Duval St, Suite 145, Lake City FL 32055

DATE: _______________

Addendums Acknowledged (if applicable) YES______ #(s) ______ NO______

Exceptions (must be pre‐approved) YES______ NO______ ATTACHED______ (check if yes)

I have reviewed the requirements for the printing of the Vacation Guide for the Tourist Development Department. I hereby submit the following lump sum prices for consideration:

PRINTING:

See Bid Sheet Attached.

Additional Information: ______________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

This price is binding and cannot be withdrawn for ninety (90) days. The prices provided are used to determine the price advertisers will be charged for space in the publication.

I have read, understood, and agreed to the terms and conditions of all contents of this proposal. The undersigned agrees to furnish the commodity or service stipulated in this proposal as stated above.

SIGNATURE: __________________________________________________

NAME (PRINT): __________________________________________________

COMPANY: ___________________________________________________

ADDRESS: ____________________________________________________


e

TELEPHONE: __________________________________________________

E‐MAIL: ______________________________________________________


Bid Sheet

50,000 Copies 48 Pages

(Including Cover Publication) Advertising Rates

Can you meet the delivery date

deadlines?

Your proposal for additional revenue sharing

2017 $

Full Page Ad: $_____________

Back Cover: $______________

Half‐Page: $_______________

1/4 Page: $________________

2018 $

Full Page Ad: $_____________

Back Cover: $______________

Half‐Page: $_______________

1/4 Page: $________________

2019 $

Full Page Ad: $_____________

Back Cover: $______________

Half‐Page: $_______________

1/4 Page: $________________

Vendor Signature: _________________________________________________________ Date: _____________________________________________ Florida’s Suwannee River Valley 2017 Vacation Guide Bid

Initial_______

DEO Grant Budget 2016‐2017 Florida's Suwannee River Valley Marketing Group

Proposed Investment Columbia County 36,000.00$ Hamilton County 5,500.00$ Suwannee County 8,500.00$ Total Tri‐County Investment 50,000.00$ DEO Matching Grant 50,000.00$ Total Marketing Dollars 100,000.00$

Marketing Initiatives FSRV Marketing Budget (without grant funds)

2015‐2016 Project Budget Proposed 2016‐2017 Project Budget Project Manager

Springs Brochure 10,000 Copies 800.00$ Promotional Items

7,000.00$Bags Pens Keychains

Vacation Guide 2,000.00$ Postage 2,000.00$ Website 7,500.00$ Suwannee County Restaurants and Hotels Brochure ‐ 10,000 Copies 2,000.00$ Hamilton County Restaurants and Hotels Brochure ‐ 10,000 Copies 2,000.00$ Association Fees

Pennsylvania RV and Camping Association 275.00$ Florida Festival and Events Association 450.00$ Visit Florida 450.00$ Florida RVT Association 150.00$ International Festival and Events Association 465.00$ American Bus Association 500.00$

Web Advertisements 12,620.00$ Trade Shows

FL RV Super Show Tampa (January 12‐17, 2016) 750.00$ Atlanta Camping and RV Show (January 29‐31,2016) 925.00$

2015‐2016 Project

I‐95 & I‐75 Fall and Winter Fest (October 30, 2015 & TBD) Tampa Tribune Boat Show (March 2016) Tri‐Base Military Shows

Panhandle $600 (February 22‐26, 2016) Jacksonville $600 (March 2016) Georgia $750 (March 2016)

America's Largest RV Show (Hershey, PA) (September 2016) Sunbelt Ag Expo (October 2016) Villages Travel Show and Outdoor Expo (May 2016) Accommodations Maintenance/Gas for Usage of Van

FSRV Marketing Budget Total

DEO Grant Marketing Budget

Things to Do in Florida's Suwannee River Valley Brochure ‐ 10,000 Copies

Hospitality Staff Training Phone App Social Media Campaign (Instagram, YouTube, Facebook, Twitter) Boat Ramps, Fishing, Q & A Brochure ‐ 10,000 Copies Billboards on I‐75 and I‐10

Speakers for FSRV Meetings to Enhance Tourism Education

Campaign Pop‐ups for Hotels and Campgrounds ($350 ea.) Lead Generation Campaign Strategic Plan DEO Grant Marketing Budget Total

Total Marketing Budget

Budget

120.00$ 595.00$

1,950.00$

800.00$ 680.00$

1,470.00$ 2,000.00$ 2,500.00$

50,000.00$

1,500.00$

2,500.00$ 10,000.00$ 4,000.00$ 2,000.00$ 6,000.00$

2,500.00$

2,800.00$ 8,000.00$

10,700.00$ 50,000.00$

100,000.00$

Proposed 2016‐2017 Project Budget Project Manager

ACCT

PER.

VENDOR/DESC

Expense Account Transactions Printed: 08-18-2016

Showing all transactions recorded between: 10/ 1/ 2015 and 8/ 31/ 2016

PO

NMB.

DATE

TOURI ST DEV/ OPERATI NG

BEGI NNI NG BALANCE

PO ENTRY PI TNEY BOWES, I NC. -RESERVE ACCOUNT

COMMUNI CATI ONS/ MEDI A SERV POSTAGE PI TNEY BOWES, I NC. -RESERVE ACCOUNT

TDC OVERNI GHT LETTERS FEDEX

FEDEX

TDC OVERNI GHT LETTERS FLORI DA WELCOME

CENTER

FEDEX

FEDEX

FLORI DA WELCOME CENTER

BEGI NNI NG BALANCE

5 BOOKS PRI NTED FOR

DEO G

HUNTER PRI NTI NG

HUNTER PRI NTI NG

5 BOOKS PRI NTED FOR DEO G SUW.CNTY BROCHURES

FOR FS

U S PRESS LLC

U S PRESS LLC

SUW.CNTY BROCHURES FOR FS U S PRESS LLC

10,000 COPI ES SPRI NGS BRO BANK OF AMERI CA

AWARDS BANK OF AMERI CA

AWARDS BANK OF AMERI CA

AWARDS

BEGI NNI NG BALANCE

REGI STRATI ON FEE TDC BANK OF AMERI CA

BANK OF AMERI CA



REGI STRATI ON FEE TDC FOWA 2016 MEMBERSHI P

DUES

FLORI DA OUTDOOR WRI TERS ASSOC

NAS WHI TI NG FI ELD MWR

TRA

MORALE WELFARE AND RECREATI ON FUND

FLORI DA OUTDOOR WRI TERS ASSOC

FOWA 2016 MEMBERSHI P DUES MORALE WELFARE AND RECREATI ON FUND

NAS WHI TI NG FI ELD MWR TRA

TRAVEL EXTRAVAGANZA

AT FO

DI RECTORATE OF MORALE WELFARE

MWR TRAVEL

EXTRAVAGANZA I NAS PENSACOLA I TT

MWR TRAVEL

EXTRAVAGANZA I NAVEL SUPPORT ACTI VI TY

DI RECTORATE OF MORALE WELFARE

TRAVEL EXTRAVAGANZA AT FO NAS PENSACOLA I TT

MWR TRAVEL EXTRAVAGANZA I

F72169 12/22/2015

F72218 12/22/2015

F72218 12/22/2015

F72219 12/22/2015

F72058 12/16/2015

F72169 12/22/2015

F72058 12/16/2015

F72057 12/16/2015

F71498 11/19/2015

F72057 12/16/2015

F71498 11/4/2015

F71498 11/4/2015

107-5250-552.30-48 TOURI ST DEVELOPMENT / ADVERTI SI NG

9/14/2015

F71498 11/4/2015

F76515 7/12/2016

F76515 7/12/2016

F75893 6/16/2016

F76515 7/12/2016

F75674 6/7/2016

F75674 6/7/2016

F72637 1/19/2016

F72637 1/19/2016

F74936 4/26/2016

107-5250-552.30-47 TOURI ST DEVELOPMENT / PRI NTI NG

9/14/2015

F71714 11/24/2015

F74936 4/26/2016

024182 10/20/2015

F71714 11/24/2015

107-5250-552.30-42 TOURI ST DEVELOPMENT / POSTAGE

10/8/2015

024182 10/14/2015

CD

BB

EN

AP

AP

EN

AP

EN

BB

AP

EN

AP

EN

EN

EN

EN

EN

BB

AP

EN

EN

EN

AP

AP

EN

EN

AP

AP

AP

EN

EN

ENC.

0.00

3,000.00

3,000.00

172.10

172.10

153.47

153.47

0.00

70.00

70.00

1,050.00

1,050.00

1,135.00

142.57

-142.57

142.57

0.00

120.00

-60.00

120.00

60.00

175.00

125.00

175.00

125.00

125.00

125.00

125.00

125.00

125.00

TRANS

AMOUNT

0.00

-3,000.00

-172.10

0.00

-153.47

0.00

-70.00

0.00

-1,050.00

0.00

0.00

0.00

0.00

0.00

-120.00

0.00

0.00

0.00

-175.00

-125.00

0.00

0.00

-125.00

-125.00

-125.00

0.00

0.00

ACCRUING

BALANCE

44,370.00

44,245.00

44,495.00

44,495.00

44,495.00

44,495.00

44,795.00

44,620.00

44,795.00

44,795.00

44,975.00

44,855.00

44,915.00

44,915.00

17,745.00

17,602.43

17,745.00

17,602.43

19,930.00

18,880.00

20,000.00

19,930.00

14,674.43

20,000.00

14,827.90

14,827.90

15,000.00

15,000.00

18,000.00

15,000.00

Page 1 of 1

F72219 NAVEL SUPPORT ACTI VI TY 12/22/2015 EN 125.00 0.00 44,120.00

MWR TRAVEL EXTRAVAGANZA I 024261 PO ENTRY LAKE CI TY REPORTER, I NC. 1/8/2016 EN 11,922.00 0.00 32,198.00

COMMUNI CATI ONS/ MEDI A SERV F73025 PENNSYLVANI A RV & PENNSYLVANI A RECREATI ON VEHI CLE 2/5/2016 AP 225.00 -225.00 32,198.00

CAMPI NG F73025 PENNSYLVANI A RECREATI ON VEHI CLE 2/5/2016 EN 225.00 0.00 31,973.00

PENNSYLVANI A RV & CAMPI NG 024261 2016 SUWANNEE RI V. LAKE CI TY REPORTER, I NC. 2/23/2016 AP 11,922.00 -11,922.00 31,973.00

GUI DE F74829 FSRV RENEW VI SI T FLORI DA 4/27/2016 AP 395.00 -395.00 31,973.00

DESTI NATI ON MR F74829 VI SI T FLORI DA 4/27/2016 EN 395.00 0.00 31,578.00

FSRV RENEW DESTI NATI ON MR F75012 WEBS.COM DOMAI N NAME BANK OF AMERI CA 5/6/2016 AP 49.95 -49.95 31,578.00

F75012 BANK OF AMERI CA 5/6/2016 EN 49.95 0.00 31,528.05

WEBS.COM DOMAI N NAME 024358 PO ENTRY ANDERSON OUTDOOR MAGMT., I NC. 5/13/2016 EN 4,800.00 0.00 26,728.05

COMMUNI CATI ONS/ MEDI A SERV 024358 JULY2016 BI LL. RENTAL ANDERSON OUTDOOR MAGMT., I NC. 7/1/2016 AP 400.00 -400.00 26,728.05

AD LAKE CI TY REPORTER, I NC. 7/15/2016 AP 0.00 -3,957.00 22,771.05

024358 JUNE 2016 BI LLBOARD ANDERSON OUTDOOR MAGMT., I NC. 7/18/2016 AP 400.00 -400.00 22,771.05

RENTA 024358 BI LLBOARD RENTAL ANDERSON OUTDOOR MAGMT., I NC. 8/1/2016 AP 400.00 -400.00 22,771.05

RECLASS ACCOUNT 8/1/2016 AJ 0.00 3,957.00 26,728.05

107-5250-552.31-48 TOURI ST DEVELOPMENT / EVENT PROMOTI ON

BEGI NNI NG BALANCE 9/14/2015 BB 0.00 31,000.00

F71926 2016 CAMPI NG & RV ATLANTA CAMPI NG & RV SHOW 12/10/2015 AP 725.00 -725.00 31,000.00

SHOW I N F71927 2016 FL RV SUPERSHOW FLORI DA RV TRADE ASSOCI ATI ON 12/10/2015 AP 600.00 -600.00 31,000.00

I N T F71928 2016 OUTDOORS EXPO & MEDI A GENERAL OPERATI ONS 12/10/2015 AP 696.57 -696.57 31,000.00

BOAT F71929 2016 TRAVEL EXPO AT THE STETLER MEDI A & EXPO 12/10/2015 AP 500.00 -500.00 31,000.00

V F71926 ATLANTA CAMPI NG & RV SHOW 12/10/2015 EN 725.00 0.00 30,275.00

2016 CAMPI NG & RV SHOW I N F71927 FLORI DA RV TRADE ASSOCI ATI ON 12/10/2015 EN 600.00 0.00 29,675.00

2016 FL RV SUPERSHOW I N T F71928 MEDI A GENERAL OPERATI ONS 12/10/2015 EN 696.57 0.00 28,978.43

2016 OUTDOORS EXPO & BOAT F71929 STETLER MEDI A & EXPO 12/10/2015 EN 500.00 0.00 28,478.43

2016 TRAVEL EXPO AT THE V F72290 REGI STRATI ON FOR TRI - MWR I TT 1/4/2016 AP 600.00 -600.00 28,478.43

BASE F72290 MWR I TT 1/4/2016 EN 600.00 0.00 27,878.43

REGI STRATI ON FOR TRI -BASE F72415 VI SI T FL MARKETI NG VI SI T FLORI DA 1/7/2016 AP 60.00 -60.00 27,878.43

PARTNE F72415 VI SI T FLORI DA 1/7/2016 EN 60.00 0.00 27,818.43

VI SI T FL MARKETI NG PARTNE F72530 I NK PENS & TOTE BAGS MOTI VATORS, I NC. 1/12/2016 AP 1,901.00 -1,901.00 27,818.43

WI TH F72530 MOTI VATORS, I NC. 1/12/2016 EN 1,901.00 0.00 25,917.43

I NK PENS & TOTE BAGS WI TH F74027 REGI STRATI ON FOR THE SUNBELT AGRI CULTURAL EXPOSI TI ON I NC 3/21/2016 AP 680.00 -680.00 25,917.43

SUNB F74027 SUNBELT AGRI CULTURAL EXPOSI TI ON I NC 3/21/2016 EN 680.00 0.00 25,237.43

REGI STRATI ON FOR THE SUNB F74060 PROMOTI OAL GI FTS TDC BANK OF AMERI CA 3/23/2016 AP 1,129.78 -1,129.78 25,237.43

F74060 BANK OF AMERI CA 3/23/2016 EN 1,129.78 0.00 24,107.65

PROMOTI OAL GI FTS TDC F74060 BANK OF AMERI CA 3/23/2016 EN -1,129.78 0.00 25,237.43

PROMOTI OAL GI FTS TDC F74060 BANK OF AMERI CA 3/23/2016 EN 1,129.78 0.00 24,107.65

PROMOTI OAL GI FTS TDC F76515 BANK OF AMERI CA 7/12/2016 EN 250.00 0.00 23,857.65

TRADE SHOW BOOTH

Page 1 of 1

F76515 BANK OF AMERI CA 7/12/2016 EN -250.00 0.00 24,107.65

TRADE SHOW BOOTH F76515 BANK OF AMERI CA 7/12/2016 EN 250.00 0.00 23,857.65

TRADE SHOW BOOTH F77044 REGI STRATI ON BANK OF AMERI CA 8/3/2016 AP 469.60 -469.60 23,857.65

F77044 BANK OF AMERI CA 8/3/2016 EN 469.60 0.00 23,388.05

REGI STRATI ON F77044 BANK OF AMERI CA 8/3/2016 EN -469.60 0.00 23,857.65

REGI STRATI ON F77044 BANK OF AMERI CA 8/3/2016 EN 469.60 0.00 23,388.05

REGI STRATI ON

Page 1 of 1

FSRV Project Process

Create Project Present to

FSRV Board for Approval

Send approved Final to Paula

Paula Sends to DEO for Approval

DEO Sends Back Approval

or Reccomended

Changes

Make Reccomended

Changes Send to Paula

Paula Sends to DEO for Approval

DEO Sends Back Approval or

Reccomended Changes

Approved Project Enters Purchasing Process

Purchase Order and Contract (if applicable)

sent to vendor

Vendor Delivers Product

Invoice Sent to FSRV

FSRV Pays Invoice

Wednesday,August 24, 2016, 9:00 a.m. 11:00 a.m. Agenda · Florida RVT Association $ 150.00...

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Transcript of Wednesday,August 24, 2016, 9:00 a.m. 11:00 a.m. Agenda · Florida RVT Association $ 150.00...